GradeSpeed: Elementary and Secondary · as points possible. For example, if a teacher enters a 24 for an assignment worth 27 points, the 24 would calculate out to an 89. ...

2008

GradeSpeed

Leslie Taylor, Denton ISD


2008 GradeSpeed: Elementary and Secondary

Teacher Preferences

Teacher preferences can be modified in a number of ways. To set teacher preferences, click on the teacher name in bold on the left side of the screen.

User Profile The View box allows you to switch between User Profile and Student Data Fields. The User Profile screen allows you to:

• Enter your email and conference period • Set gradebook attendance options • Set maximum re‐take grade and re‐take behavior • Change your startup page (set to open in attendance, gradebook, grade by student) • Change your password (helpful when you have to reset your district password) • Create custom fields – allows you to create fields for tracking student data

Liz Taylor

Email allows parents to contact you via Parent Connection

Set attendance options

Change Password and Create Custom Fields

Change Startup Page

Set re‐take options



Creating Custom Fields allows you to track student data via GradeSpeed. For example, if a permission slip was sent home the teacher could create a custom field to keep track of students that have and have not turned in the form. Custom Field Box

1. Type in the name of your field. 2. Select the type of field: Textbox, Text, Drop Down 3. Values – such as Yes, No (separate with a comma) 4. Click Add Field when finished 5. Click the Return box in the upper left

To view the field, click Student List on the left.

Select the field you want to view and click Refresh. You should now see the custom field and set the value for each student – in this case Yes or No.

Teacher can create more than one Custom Field.



Display Student Fields

To modify student information that is displayed in the gradebook, select Display Student Fields in the View box.

Mode allows you to customize student fields for Gradebook, Seating Chart, or Attendance.

Select fields to be displayed by checking the desired box to the left of the fields. **Hide Inactive Students: check this box if you want students who withdraw from your class to be dropped from your gradebook list.

Sort the fields in the order you would like them to appear by moving up or down.

Click Apply and Update to save changes.



Click on the Attendance icon to begin taking attendance. If you do not see a student in your attendance list, contact the Secretary (elementary) or Attendance Clerk (secondary).

Attendance

Jack was sent to the nurse with a fever

Tardy

Absent

Click Submit when finished

Mark All Present

Select period

Registrar/Secretary will mark

Attendance Codes

Attendance Reports

Notes to attendance clerk

Click Submit when finished.

Click OK. Any changes need to be emailed to the Secretary at the elementary level or the Attendance Clerk/Registrar at the secondary level.



You can set the Attendance page to be the start up when you log into GradeSpeed by clicking the Grades icon, click on your name at the left, and set your startup page to Attendance in the User view.



Grade Categories

Categories and weights are pre‐set per DISD guidelines. You can find a copy of category and weight guidelines in the Employee Handbook which can be found on the DISD Human Resource page.

Categories and Weights Options When you click on the Categories icon in GradeSpeed, you will notice that the Category and Weight is entered and grayed out. The district has pre‐set these and they cannot be changed. You can assign a color to each category and you can change number of grades to drop per category. Click Update when changes have been made.

Set the number of low grades – up to 3 – that can be dropped for the category

Colors will be visible in the Grades screen once assignments have been added

Dropped Grades: The total number of grades dropped from all categories cannot exceed the maximum grades to drop for each student. If the maximum grades to drop for each student is set to 0, then no grades will be dropped from any category, regardless of the value in the # to drop field for each category. If a category has been set to drop a low grade and there is only one grade entered in that category the computer will drop the only grade entered.

http://www.dentonisd.org/512727201502/blank/browse.asp?A=383&BMDRN=2000&BCOB=0&C=52241



Other Options There are other options in the Categories screen. These are located below the Category, Weight and # to be Dropped columns.

Hide Spanish Category Names

At this time, DISD is not set up to include Spanish so it is marked “Yes”. If this feature changes, you will be notified.

Maximum Grades to Drop for Each Student Maximum number is 3. If you have set the # to drop for a category, you must put a number here or no grades will be dropped.

Make Category Properties Identical for All Classes in This Group Any classes that are grouped together with the class number can share course properties as well as assignments.

Method of Weighting Grades This has been pre‐set by the district. Student Advantage

The Student's Advantage method drops the grades that, considering the total points and weight of the assignment, results in the highest possible average for the student. For example, if a student's average is 89, and his two lowest grades are a 70 in a category weighted at 10% and a 75 in a category weighted at 50%, the Student's Advantage method would drop the 75 in order to cause the least reduction in the student's average.

Total Points Logic Total Points Logic allows you to enter a raw score for assignments with something other than a “100” as points possible. For example, if a teacher enters a 24 for an assignment worth 27 points, the 24 would calculate out to an 89.



Course Maintenance

To view or edit course properties, click on the course name on the left top corner of Gradespeed.

Select class/subject

Course Name

Alternate Class Name

Grouping Courses Courses can be grouped together by changing the group number. Courses that will receive the same assignments should have the same group number so that assignments need to be created once as opposed to multiple times. Alternate Class Name The Alternate Class Name box is especially helpful for Specials teachers. Simply type in the alternate name of your class and click update to save.

Group Number

Alternate Name Change



Creating Assignments

To begin adding assignments click on the Assignments Icon. The Assignment Maintenance Screen appears when you are adding your first assignment to a cycle. Once you have entered an assignment for the current cycle, an Assignment List will appear instead. Assignment Maintenance Screen

Assignment List

Click Add New to get to the Assignment Maintenance Screen. You also have the option to Edit an assignment or Grade an assignment.



Creating an Assignment Assignment name, assigned date, due date, grade, description/notes and any attached files will be visible to parents in Parent Connection.

Multiplier Change the numeric value in the Multiplier box if you want an assignment to weigh more or less within the category. For example if an assignment should we twice as much as other assignments in the same category, type a 2 in the Multiplier box.

1. Name the assignment 2. Set assigned date and due date.

Click on the ellipses to view a calendar. Any date can be assigned as long as it falls within the current cycle (6 weeks).

3. Set Points Possible. Points Possible can be below 100. GradeSpeed will automatically convert to a percentage.

4. Enter a numeric value for Multiplier. See below.

5. Select grade type from pull down menu.

6. Select a category 7. You can type in assignment

description/notes in the description box

8. Leave default check for Hide Spanish Assignment Names. You will be notified if Spanish becomes available.

9. Enter a Default Grade if you wish to give the same grade to all students for the assignment.

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Entering Grades

Once assignments are added you can begin entering grades. There are two different screens in which to add grades. Enter Grades via Assignment List Click on the Assignments icon to view the assignment list. Click Grade to enter grades for a specific assignment.

Begin entering grades in the Original Grade column. Click Update when you’re ready to save.

Rank: grade rank for the assignment Score: total score on assignment once original score, retakes, points added, etc… have been entered Retake 1 & 2 ‐ Students have the opportunity for 2 retakes on any assignment. You can set retake behaviors by clicking on the Grades icon then click your name on the left. Select the retake behavior desired by selecting from drop down.

Liz Taylor

Points Added: set points to be added to total score Override: Allows you to adjust a grade on an assignment Do not drop: If this is checked the grade will not be dropped regardless of what was selected in Categories. Note: type a note regarding performance on assignment Print Note: if this is checked, your note will be printed on reports Modifications: note any modifications that were given for the assignment



Enter Grades via Grades Screen

Select the Grades icon to bring up the screen that will show all assignments, grades and students overall class average. You can enter grades for all assignments and all students.

If you click on a students’ average, you will see detailed information on each assignment such as retake grades, points added, overrides, and more.

Customize the Grade Screen

All Assignments box is checked by default. If this box is unchecked, you can control the number of columns displayed on the screen. A bar also appears so that you can scroll through grades/assignments. Uncheck Enter Moves Down if you would rather move across columns instead of down the column. Additional Grades in Grade Cell Msg – Missing; Msg will count for a zero and affect the average Exc – Excused; will be counted as a blank grade and not affect the average Inc – Incomplete; will be counted as a blank grade and not affect the average Special Areas – Elementary: Special Area teachers will enter numbers as grades. The numbers will automatically be converted to meet district guidelines for letter grades of E‐S‐N‐U. For more information on letter grades see page 104 of the Employee Handbook.



Progress Reports

Two types of Progress Reports are offered in GradeSpeed. One is a Progress Report teachers can run for their students and the other is a Campus Wide Progress Report which is generated and printed by campus administration. A teacher generated progress report offers many report options to customize the progress report. The options selected and the number of grades taken will determine the length of the report in terms of pages printed. A Campus Wide Progress Report shows the overall grade for each subject on one sheet of paper. This saves paper and ink!

Teacher Generated Progress Report • Assignments broken down

by subject • Notes given by teacher for

individual assignments • Comments will print at the

bottom

Campus Wide Progress Report • Overall grades printed for all

subjects • Conduct and comments for

each subject • Campus message printed on

all progress reports • Parent signature • Home room teacher • N/G – no grades have been

entered • Elementary students will

receive E, S, N, or U for Special Area grade



Teacher Generated Progress Reports Click on the Progress Report Icon to set up and generate a progress report.

CommentsComments can be added by typing in the number that corresponds with the district codes. Add your own comment codes and descriptions in the My Comment Codes section. Citizenship Citizenship defaults to an S unless and X is entered into the field. Citizenship prints only on Campus Wide Progress Reports.

Click Update to save!

Click Generate to create reports and print.

Click Options to set up report print options.

Select class and students you would like to generate a report for. To select one student, leave the Select Students box blank and mark a check in the box next to the student’s name.



Progress Report Print Options There are many options to customize your progress report. Some options you may want to pay special attention to are:

Grades: Assignment Detail is set as default to print all assignments for all categories. Misc. Print Signature Line – for those who want the report signed by a parent/guardian and returned Print one report per page: Check the box next to: Never print 2 students on the same page Notes can be added to all progress reports by typing them in the box Click Update to save.

GradeSpeed: Elementary 2008

Report Cards ‐ Elementary How to note: Social Work Habits/Comments/Mods/Accommodated/Dyslexia

Social Work Habits

1. Click on the Grades icon. 2. Select a student by clicking on their average grade.

Mae, Sallie

Waye, John

Click on student’s average to add a

comment

3. Click on Grades to see the drop down menu. a. Select Report Card Entries to note Social Work Habits b. Select Report Card Comments to add teacher comments

Mae Sallie

Click to view selections


4. Social Work Habits (Report Card Entries) Place an X in the appropriate six weeks (C1, C2, etc..) to note Social Wo

an X for Need for Improved 5.

rk Habits Conduct Special Areas: You will only need to mark

Click Update to save

Special Areas:

Use the arrow to select another

Mae, Sallie

student.


Noting Mods/Accomodations

1. Select the class to mark accommodated/modified r 2 (Modified) in the appropriate 6 weeks. 2. Enter a 1 (Accommodated) o

3. Click Update and Save.

omments

1. Type in comments in the correct six weeks box (C1, C2, C3, etc...)

pdate to save

C

2. Click U

Mae, Sallie

Use the arrow to select another

student.

Mae, Sallie

Select Class

Use the arrow to her

student.select anot


Dyslexia

1. To note that a student will not receive a grade in a specific subject due to student being enrolled in Dyslexia class, mark DYS in the override box.

ate.

a

2. Upd

Select Grades

comments an s have been entered, you will need to verify your When all d gradegradebook so that report cards can be printed.

Mae, Sallie

Type DYS

GradeSpeed: Secondary 2008

Report Cards ‐ Secondary

Click on the Verify Gradebook icon to check cycle average, override the average if necessary, add comments and citizenship and verify gradbook for the six weeks.

Click Update to save all changes.

Verify Gradebook

Click the Verify button to verify class.

Check All Classes then click Verify to verify the entire gradebook.

To override a grade, type the new grade into the override box

Add comments and citizenship by typing in the number that corresponds with the district codes.

More than one comment can be added.

If you accidently verify your gradebook before district deadline, click Verify Gradebook and Unverify.


GradeSpeed: Elementary and Secondary 2008

It is important that you verify your gradebook by or before the deadline.

Verify Gradebook

1. Select Verify Gradebook

2. Select All Classes if you want to verify your entire gradebook. If you do not select this option, you will verify each class separately. Elementary Only: Comments will not be made on this screen for report cards. Comments for Elementary students will be made in the Grades screen by clicking on a student’s average and selecting Report Entries/Report Card Comments in the View field.

Report Card ‐ Verification

Check to verify ALL classes!

Click to toggle between classes


GradeSpeed: Elementary and Secondary 2008

Unverify Gradebook

Once your grade book is verified, it becomes read only. If you have verified before the verification deadline and need to make a change to a student’s grade, you can click on Verify Gradebook then click the Unverify button. You cannot unverify your grade book after the deadline.

If you do not have All Classes checked, then the class selected will be the only one unverified.

If you do unverify your gradebook, don’t forget to verify again once the change has been made.



Transfer Students – Walk in Grades

Campus Transfers and Schedule Changes Students who transfer from one campus to another within DISD and those that have schedule changes will be imported into your roster with a Walk In grade if the course/class they are enrolling in has the same course or ID number.

Waye, John

Mae, Sallie

Waye, John

In the Grades screen click on where the student average should be.

Click Use as Walk‐In Average for this to be added to your grade book.

Please note: Assignments will not follow the student, only the class average.



CPS Grade Import

Student grades from CPS activities can be imported into GradeSpeed. The teacher will need to create an assignment for the CPS activity, and then import grades into that assignment. Step 1 ‐ Export GradeSpeed Roster

1. Click on Export Roster 2. Leave format at CPS and click OK 3. Save the file as a CSV

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Step 2 – Import GradeSpeed Roster Into CPS

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1. Open your CPS database 2. Click the Prepare tab 3. Click Classes and Students 4. Click Import

5. Select Comma Separated Values CSV

6. Click Next 7. Browse for the CSV file exported from GradeSpeed 8. Select Instructor 9. Click Next

10. Select your file by clicking in the box next to the file or click

Select All if you have imported more than one roster. 11. Click Next

Your roster will import and automatically assign pad numbers to each student.



Step 3 – Administer CPS Quiz

1. Click Engage 2. Click Lessons and Assessments 3. Select the class (imported roster) in which to administer the quiz to 4. Select the quiz to be given 5. Click Advanced – check Include in Gradebook box 6. Click Engage to begin quiz

When the quiz is complete you will need to create a CSV file from the Reports Icon

7. Click Reports 8. Select the quiz you wish to export 9. Click Generate

10. Click Session Data Export

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11. Select Preview 12. Select Save – do not change file type; leave as a CSV file 13. The file will open. Click OK when the Reporting box pops up. 14. Close the Excel file.



Step 4 – Import CPS Quiz Grade to GradeSpeed

1. Select the class in which you would like to import the CPS quiz grades.

2. Click on the Assignment tab to add the new CPS assignment. 3. Create assignment, click Add then Finished 4. Click the Grades Icon 5. Click on the assignment name

6. Click Import on the left side of the screen

7. Select eInstruction Classroom Performance System in the Type box

8. Browse to locate the Excel file exported from CPS 9. Click Import 10. A confirmation will appear. 11. Click Ok 12. Click Update to save.



Cumulative Grades

Cumulative Grades allows you to view grades for all cycles as well as the Overall Average. Click on the Class box to select a class.

Overall Average

Represents each 6 week in the first semester

Semester 1 Exam grade

Semester Grade



The Export Roster option allows a teacher to export a class roster so that is can be used for variety of purposes. The roster will be exported as a CSV file and will contain student’s last name, first name and ID number.

1. Click on Export Roster 2. Leave format at CPS and click OK

3. Either open or save the file

Export Roster



Teacher Reports

Teachers can create and print a variety of reports in GradeSpeed.

Reports Screen A variety of reports are available for print. Each report has unique Report Options that you can set. Once the report and options have been selected, click Generate so that you can print the report.

Note: Missing Assignments Report: MSG must be noted on the grades screen for data to be generated. Leaving a blank in the grade box does not denote a missing assignment.

Report Types

Options will change depending on the report selected



Administrative Tools GradeSpeed offers many administrative tools to assess both student and teacher data.

GradeSpeed Monitor This tool allows you to view schedule and grade information by teacher or by student. You will also see date last updated. If a student has an NG for a grade, then grades have not been entered for that student.

View Gradebooks This will allow you to view a teachers gradebook in Read Only mode.

Attendance A few of the tools located in this screen are:

• Display Teacher Progress – shows who submitted attendance by date and time • Daily Attendance Summary • Attendance by Student • Attendance Export

Reports Generate and print various reports to assess teacher and student data. A few of the reports available are:

• Honor Roll • Failure List • Blank Grade List • Campus Wide Progress Reports • Eligibility Report

Tools and Settings The Teacher Verification screen can be found in Tools and Settings. You will be able to see the date and time that has teacher has verified their gradebook. You will also be able to Unverify a teacher’s gradebook if it is before district deadline.

GradeSpeed: Elementary and Secondary · as points possible. For example, if a teacher enters a 24 for an assignment worth 27 points, the 24 would calculate out to an 89. ...

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