GPUG Summit Partner Solutions Showcase: Propel Your Company to Profitability with Better Project Accounting

Propel Your Company to

Profitability with Better

Project Accounting

Presented by

Austin Mayse, Account Executive

Brian Maxin, Director of Sales

Journyx

Austin Mayse

Brian Maxin

About Journyx

• Based in Austin, TX

• Over 1,200 customers

• 20 years helping companies track time

and expense and manage resources

• Experienced team that can assess

needs, recommend best practices, and

deliver the solution

Our GP Customers

• Survey of Dynamics GP users

• Analyzed their use of

Dynamics GP, time and

expense software, and

challenges with collecting

time and expense data within

their companies

Dynamics GP feature usage

31% use payroll

time entry

50% use project

time entry

81% use time

entry in GP

Why?

Why companies track time

• Reasons depend on who

you are talking to

• How does time tracking

help each type of

employee?

Who: CEO and Executives

• What they do• Set Strategic goals

• Drive Growth

• Optimize Limited resources

• Mitigate Risk

• What they need:• Intimate understanding of

company across all divisions,

departments, and locations

Allow them to be “power users” of

their own company’s data.

Who: Payroll & HR

• What they do• Ensure on-time payment of

wages to employees

• Reimburse out-of-pocket

expenses

• Ensure adherence to

company policies and

procedures

• What they need:• Accurate data in a timely

manner

Who: Billing

• What they do• Bill customers properly

• Provide supporting

documentation for invoices

• Speed up the AR Process

• What they need:• Accurate data in a timely

manner

• Access to detailed supporting

documentation

Who: Accounting

• What they do• Financial analysis and

reporting

• Communicate with financial

institutions & 3rd parties

• Budget preparation and

analysis

• What they need:• Flexible reporting

• Highly-delineated data

Who: End users

• What they do• Daily responsibilities

• Project & non-project work

• Special projects

• Meetings, training, and other

duties

• What they need:• A simple interface that allows

them to spend less time

tracking and more time working

• To feel like this information

matters

Companies need to make decisions based on real-world insight

Without Insight you are just guessing

Sometimes that’s okay…

Guess what you’re getting for Christmas

Guess which hand

Guess which cup the marble is under

Guess which chore you’re doing today

Guess what the weather will be like

Sometimes you’d rather people not guess

After all when you assume…

I guess they need surgery

This shouldn’t be too much anesthesia

I’m thinking BOY

I’m just going to put down 75mph

I think it might be time to turn

Would you guess about your job?

You’re much more thorough and calculated

Time tracking challengesCorrecting bad

data

Fixing broken timesheets

Getting timesheets on time

Inaccurate reporting

Web-based software only

Locally installed software only

Difficult to use

Doesn’t sync with other

applications

Other

End user Challenges

• Time tracking is difficult and

confusing

• Often, Time Off, Project work,

and expenses are tracked in

multiple systems

• Seen as an obstacle to getting

work done (Cultural)

• Inconvenient

End user Solutions

• Simple user interface

• Central system for Time,

Expense, and time-off tracking

• Options for input (Web & Mobile

App)

• Understanding of role and how it

affects the company

Payroll & HR Challenges

• Getting users to submit

timesheets on time

• Correcting Bad Data – Broken

Sheets

• Manual entry of data into

different systems

Payroll & HR Solutions

• Automated timesheet and

expense sheet reminders

• Compliance reports to show status

of timesheets and reduce time

spent “time sheet hunting”

• Data validation engine to help

collect accurate data on the front

end, which saves time making

corrections

• Seamless integration with payroll

solutions

Billing & Accounting Challenges

• Can’t get good reports on Bad

Data (Junk-In-Junk-Out)

• Invoices go unpaid when

supporting data isn’t delivered in

timely manner

• Manual entry of data into

Billing/Payroll/GL

Billing & Accounting Solutions

• Data that has been validated

and approved by managers and

supervisors

• Highly-delineated data for more

granular insight

• Robust reporting that can be

sorted, filtered, and exported in

different formats

CEO and Executive Challenges

Without quick access to relevant

data, executives have difficulty:

• Prioritizing Focus

• Setting relevant goals and

expectations

• Optimizing pricing/estimates

• Optimizing Resources

CEO and Executive Solutions

• Dashboard views of

comprehensive data from all

parts of the organization

• Breakdown of actuals vs.

estimates

• Detailed profitability and cost

reports

• Visibility into resource allocation

and bandwidth

Accounting

Billing

Payroll

HR

End Users

CEO / Executive

Team

Vision

Validation

Clients

How Journyx Works

Simple time entry interface makes it easy for team members to track all time in one place

Data entry validation tools allow you to catch data entry mistakes on the front end

Accrual balances let users know how much time they have available

Leave calendar allows users to request time off and see the status of their requests

Expense entry interface is just as easy-to-use as the time interface

Conversion rates make it easier to track mileage and foreign currencies

Timesheet compliance tools reduce “timesheet hunting” time

Prior period corrections provide the ability to make changes to records after they have gone over to GP

Screenshot of Modify Report

Customizable reports allow you to sort and look at data from many different perspectives

So you can learn about project specifics and potential pitfalls, for example

Profitability reporting helps you prioritize focus

Resource availability reporting helps understand bandwidth while helping optimize limited resources

Reportlink for Excel allows users to create reports using data streams directly from Journyx

As well as create dashboards based on the most important data

Journyx Accountlink for MSDGP pulls data directly from Dynamics GP and pushes time & expense data back over to it

• GP and GPPA• MS Project• ADP, Paychex, Paycor, etc• GP Canadian Payroll• CRM Systems• HRIS Systems• Off the shelf integration framework and

robust web-services/API

Journyx Also integrates with many other business applications

Mobile app gives users different options for access

Screenshot of Expense receipts, etc.

Back up invoices with supporting documentation including receipt images for expenses

COMPANY NAME

facebook.com/journyx @JournyxInc

7600 Burnet Road, Ste. 300Austin, TX 78757

Thank you!

Austin Mayse

[email protected]

linkedin.com/company/journyx-inc

Brian Maxin

[email protected]