GPS TimeTrack™ for Mobile Healthcare and Social Services.

GPS TimeTrack™for Mobile Healthcare and Social Services

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Business challenges

• Limited visibility– It’s difficult to know where my

caregivers are

– It’s difficult to monitor my caregivers’ safety

• High costs– Labor and overtime costs are

difficult to control

– Fuel and vehicle expenses are difficult to reimburse accurately

• Compromised productivity– Manual paperwork processing is a

hassle

– Schedule changes are difficult to accommodate


How do I gain visibility?

• “My caregivers lack accountability.”• “I never have a quick answer for clients when

they call in for a caregiver’s status.”• “How do I find the closest caregiver to a client?”• “If a client says that their caregiver didn’t show

up, how do I prove otherwise?”• “How much time did we spend at that client

visit?”• “How do I keep my caregivers safe?”


How do I reduce costs?

• “I question the accuracy of our timesheets.”

• “We’ve been paying excessive overtime to our caregivers.”

• “Where do all those miles come from?”• “Why is my gas bill so high?”• “Tracking visit costs has been difficult

for our company.”• “How can I track inventory or materials

used on patient visits?”


How do I improve productivity?

• “How can I reduce slow paper-based processes?”

• “Information we get from caregivers is often inaccurate or illegible.”

• “Collecting paperwork from caregivers is a nightmare.”

• “Manually entering timesheets and visit data is labor-intensive.”

• “Are caregivers taking the most efficient routes from visit to visit?”


Expect real results

• Companies that use location-based applications to manage their field operation can:

– Reduce overtime by...........................13%

– Reduce fuel costs by..........................13%

– Increase fleet productivity by..............27%

– Improve service response times by....24%

– Reduce administration costs by.........75%Aberdeen Group. (2007). The Impact of Location Based Services on Field Service.


Case study: Mobile Healthcare

• Challenges– Caregivers traveling to potentially unsafe areas– Last-minute interventions difficult to accommodate– Shrinking staff meant the same number of visits had to be

made by a smaller number of caregivers– Must provide proof of visit in order to receive

reimbursement

• Results– Increased Visibility

• Main office knows where caregivers are at all times and can send help if necessary

– Reduced Costs• Proof of visit is easy to provide• Fuel reimbursement costs have dropped due to better

routing– Productivity

• Caregivers are able to see an additional patient per shift• Communication between mobile caregivers and doctors is

more fluid• Paperwork is submitted electronically and can be processed

faster


How Xora can save you money

Workers + XRoutes ROI CalculatorEnter your company's values into the white spaces!

Number of Hourl y Work Employees Salary Weeks/YearMobile Workers 25 20.00$ 50Office Workers 1 15.00$ 50

ANNUAL SAVINGS Your company's Typical ROI for aAccurate time entry and overtime reduction ROI company your size

Number of hours saved per w eek per employee 5 5 5

Dollars saved annually per employee 5,000$ 5,000$

Dollars saved annually 125,000$ 125,000$

Paperwork and data entry time reduction by office workers

Number of hours saved per w eek per w orker 10 10 10


Fuel savings, mileage reduction due to optimized routes

Average miles driven per driver per w eek 1000 1000 1000

Percentage of miles saved per driver per w eek 10% 10% 10%

Miles saved per driver per w eek 100 100

Vehicle cost per mile 1.00$ 1.00$ 1.00$


More Jobs/Deliveries due to extra time available per route

Average revenue per delivery 50.00$ 50.00$ 50.00$

Number of extra deliveries per w eek per w orker: 5 5 5


TOTAL ESTIMATED ANNUAL SAVINGS 570,000$ 570,000$

COSTSOne time upfront costs Per Phone

Sprint Nextel handsets 89.00$ 2,225$ 2,225$ Accessories - eg: Vehicle Battery chargers $19.99 500$ 500$ Xora GPS TimeTrack setup fee 24.99$ 625$ 625$ Recurring monthly charges

Sprint Nextel data plan 10.00$ 250$ 250$ Xora GPS TimeTrack cost $19.99 500$ 500$ Xroutes License Fees 24.99$ 625$ 625$

TOTAL ESTIMATED FIRST YEAR COSTS 19,344$ 19,344$

NET FIRST YEAR SAVINGS 550,656$ 550,656$ NET SAVINGS FOR SUBSEQUENT YEARS 553,506$ 561,003$

Xroutes - Route Optimization powered by XORA


GPS TimeTrack overview

• GPS tracking gives you visibility into the location and activity of your

mobile workforce

• Wireless data collection helps you to control costs

• Job dispatch allows you to make more informed decisions about who

to send to what job


How does it work?

• Mobile employees carry GPS-enabled mobile phone or vehicle installed device

• Managers view location and activity on secure web portal or receive alerts via SMS or email

Mobile TeamHandset with Xora application

DispatchersPC with Internet connection


Gain visibility

• Enforce accountability

• Respond more quickly to schedule changes or interventions

• Ensure employee safety

• Provide better customer service

• Limit unauthorized vehicle use

• Reduce mileage


Control costs

• Use handset as a “location-aware” time clock

• Caregivers clock in/out of shifts and breaks

– Time and location (GPS) stamped

– Tamper-proof


• Caregivers clock in/out of jobs

– Time and location (GPS) stamped– Tamper-proof

• FlexFields™ enable visit data collection– Drop down lists– Alphanumeric– Numeric– Barcode scanned

• JobPix™ allows pictures to be taken for proof of visit, care administered, materials delivered

Job End 9-15-07,

08:23:51Job No: 3443-BInjury:

YesNo

Improve productivity


Improve fleet efficiency

• Speeding alerts

• Mileage capture (odometer versus GPS miles)

• Reduce fuel consumption by 15%

• Reduce engine wear by 80%

• Lower emissions


TimeTrack Gold

• GPS Location Tracking– See the locations of your workers on a real-time map

• Wireless Timecards– Mobile phones become location-aware, tamper-proof time clocks

• Job Activity Tracking– Record job start and stop times

• Powerful Job Tracking– Create custom job statuses and forms that map to your workflow

• Enhanced Dispatching– Send job details to workers' phones, and receive automatic updates from

workers when job statuses change

• Multimedia– Attach photos to job forms to confirm deliveries, capture signatures, or prove

work was done

• Overtime and Shift Type Controls– Set overtime limits. Receive alerts before and after a worker enters overtime

• Advanced Alerting– Create alerts so you know when workers enter or exit specific areas, start or

end shifts outside of a marked job zone, and more

Detailed job tracking, advanced alerting and rich multimedia features.


• GPS TimeTrack for Vehicles– Real-time GPS location tracking– Hard-mounted GPS unit– Ignition on/off sensor plus 4 switched inputs

• GPS TimeTrack for Assets– Battery powered GPS asset tag– Monitor high-value assets

• XRoutes Route Optimization– Automate route planning and improve operational

efficiency up to 30%– Calculates optimized routes based on parameters

such as number of vehicles, time windows, number of depots and more

Other Xora solutions


Recommended phones

• Best low-cost option: Motorola i365*– Nextel Direct Connect features

– Bluetooth wireless technology

– Multimedia messaging service

– Speakerphone

• Best ruggedized option: Motorola i680*– Nextel Direct Connect features

– Enhanced push-to-talk capabilities

– Meets military spec standards

– Rubberized molding

• Best Smartphone option: RIM 8350*– Nextel Direct Connect features

– WiFi support

– 2 Megapixel camera

– Integrated advanced media player

*For optimal performance, we recommend an extended life battery and car charger for all devices. For a full list of TimeTrack supported devices, visit: http://www.xora.com/xdl/matrix.php


Why choose Xora?

• Experience– #1 location enabled mobile

business application provider

– Over 16,000 customers in nearly all industries

• Ease-of-use– Out-of-the-box usability

– Built for your industry

• Customer support– Free training

– Customer support available 24/7


Getting started is easy

1. Select TimeTrack-compatible devices for your mobile team

2. Download the Xora software to each device3. Log in to the Web portal4. Attend a free product training. The trainer will

explain:1. How GPS works2. How to keep TimeTrack up-to-date so you can take

advantage of the latest product functionality3. How to get the most out of your TimeTrack

purchase


In summary

• Gain visibility– Better decision-making capability

– Provide proof of service

– Enforce worker accountability

• Reduce costs– Control overtime

– Manage mileage/gas costs

– Improved estimates for future jobs

• Improve productivity– Automate paperwork

– Better utilize workers

– Get more jobs done each day

GPS TimeTrack™ for Mobile Healthcare and Social Services.

Documents

mobile caregivers

caregivers areits difficult

caregivers status

client visit

tracking visit costs

overtime costs

caregivers lack accountability

fuel costs