GREATER HYDERABAD MUNICIPAL CORPORATION
Survey, Investigation, Design & Construction of Modern
Slaughter House of capacity 400 sheep including Civil, Mechanical
& Electrical Items and trial run etc., complete at, Gowlipura
along with Effluent Treatment Plant (ETP) .
EPC TURNKEY SYSTEM Name of Work : Survey, Investigation, Design
& Construction of Modern Slaughter House of capacity 400 sheep
including Civil, Mechanical & Electrical Items and trial run
etc., complete at, Gowlipura along with Effluent Treatment Plant
(ETP) .
OFFICE OF THE ENGINEER-IN-CHIEF Greater Hyderabad Municipal
Corporation 5th floor, C.C. Complex, Tank Bund Road, Hyderabad
Contractor Ph. No:
-1-
Engineer-In Chief GHMC
GENERAL INDEX FOR DOCUMENTS SL. NO. 1 2 3 4 5 6 7 8 9 10 11 12
13 14 15 16 17 18 SECTIONI SECTIONII SECTION - III SECTIONIV
SECTIONV SECTIONVI SECTIONVII SECTIONVIII SECTIONIX SECTIONX
SECTIONXI DESCRIPTION SCOPE & DELIVERABLES, BASIC PARAMETERS,
EXPERIENCE AND ELIGIBILITY CRITERIA NOTICE INVITING TENDER
INSTRUCTION TO TENDERERS CONDITIONS OF THE CONTRACT GENERAL
CONDITIONS OF CONTRACT TECHNICAL SPECIFICATIONS MATERIALS, PLANT
& MACHINERY SUPPLEMENTARY SPECIFICATIONS SPECIFICATIONS FOR
CIVIL AND MECHANICAL WORKS FOR SHEEP SPECIFICATIONS FOR
SLAUGHTERING MACHINERY INCLUDING ELECTRICAL UNITS SPECIFICATIONS
FOR EFFLUENT TREATMENT PLANT (ETP) 41 KLD FINANCIAL BID MODEL FORMS
PROFORMA FOR BANK GUARANTEES PROFORMA FOR CHECKLIST AND
DECLARATIONS QUALIFICATION INFORMATION SOIL INVESTIGATION DATA
AVAILABLE WITH DEPARTMENT (FOR GUIDANCE ONLY) DRAWINGS Page No.s 3
12 13 24 25 -41 42 -50 51 113 114 170 171 175
176 185 186 - 198 199 - 204 205 - 226 227 233 234 246 247 253
254 255 256 -263 264 264 265 -266
Contractor Ph. No:
-2-
Engineer-In Chief GHMC
GREATER HYDERABAD MUNICIPAL CORPORATION, HYDERABAD Name of the
Work: Survey, Investigation, Design & Construction of Modern
Slaughter House of capacity 400 sheep including Civil, Mechanical
and Electrical Items and trial run etc., along with Effluent
Treatment Plant (ETP) complete at Gowlipura, Hyderabad under
Engineering Procurement & Construction (EPC) System.
Greater Hyderabad Municipal Corporation, Hyderabad Under the
aegis of Municipal Administration & Urban Development
Department (M.A. & U.D) Government of Andhra Pradesh (GOAP)
invites proposals from eligible bidders for the work of Survey,
Investigation, Design & Construction of Modern Slaughter House
of capacity 400 sheep including Civil, Mechanical and Electrical
Items and trial run etc., along with Effluent Treatment Plant (ETP)
complete Gowlipura, Hyderabad under Engineering Procurement &
Construction (EPC) System. The scope of work includes Surveying,
Investigation, Design, Preparation of Detailed Estimates and
Execution and Build of the following Deliverables. Salient features
are given in the following table: The Project shall be designed as
per applicable Indian Standards The design for all the components
should be got approved by the Department. I) SCOPE OF THE PROJECT:
Survey, Investigation, Design & Construction of Modern
Slaughter House of capacity 400 sheep including Civil, Mechanical
and Electrical Items and trial run etc., along with Effluent
Treatment Plant (ETP) etc., -1) Site Preparation, Construction of
Sheep Processing Building, Toilets, Over Head Tank (0.48 Lakhs
Liters Capacity), Under Ground Water Sumps( 0.48 Lakhs Liters
Capacity), Electrical and Plumbing Works including water
distribution lines, & sanitary works, internal and external
borewells, electrical items with street lights, Power Distribution
Transformer, LT&HT Cables, DG sets and all other accessories
with Fabrication and Erection Expenses 2) Slaughtering Machinery
including all accessories (Hydraulic hooves and Leg Cutter&
Steriliser, Hydraulic neck Cutter& Steriliser, including
Transportation and erection charges 3) Effluent Treatment Plant
(ETP) 41 KLD capacity with all accessories and associated works,
Mechanical, Electrical, Instrumentation and Piping works with all
accessories and associated works etc., complete under Engineering
Procurement & Construction (EPC) System. The Project shall be
designed as per applicable Indian Standards
Contractor Ph. No:
-3-
Engineer-In Chief GHMC
DELIVERABLES OF THE SCHEME along with the details of how the
value of IBM arrived PERIOD OF COMPLETION : 12 MONTHS Sl. No. I 1 2
3 4 5 II Name of Work CIVIL UNITS Site Preparation Construction of
Sheep processing building Construction of Toilets Construction of
Over head water tank Construction of Under ground water sump All
Electrical and Plumbing Works including water distribution lines,
& sanitary works, internal and external borewells, electrical
items with steel lights, Power Distribution Transformer, LT&HT
Cables, DG sets and all other accessories with Fabrication and
Erection Expenses SLAUGHTERING MACHINERY UNIT (Plant &
Machinery) including all the accessories associated with the unit.
SHEEP AND GOAT SLAUGHTER HOUSE MACHINERY AND EQUIPMENTS Live sheep
and goat weighing scale Restrainer Electric stunner Halal conveyor
Bleeding conveyor Dressing conveyor Head, red and white offal
conveyor Skin puller Stainless steel by product disposal chute
Single stage gambrel hooks for two sheep SS Hand wash with knife
sterilizer Stainless steel fix platform Apron wash Online weighing
scale SHEEP AND GOAT SLAUGHTER LINE HAND TOOLS WITH CENTRALIZED
HYDRAULIC POWER PACK Hydraulic hooves leg cutter + sterilizer
Hydraulic neck cutter + sterilizer CENTRAL EXCISE DUTY @ 14.42 %
TRANSPORTATION AND ERECTION CHARGES @ 20 % EFFLUENT TREATMENT PLANT
41 KLD CIVIL Units Bar Screen chamber-4-
Length/Qty/ Area
Total Estimated Cost in Rs. Lakhs. 75.09
IBM Value in Rs. Lakhs 75.09
16700 Sqm 913 Sqm 12 Sqm 0.48 Lakh Ltr. 0.48 Lakh Ltr.
18.77
18.77
III
101.88
101.88
1 2 3 4 5 6 7 8 9 10 11 12 13 14
1 1 1 1 1 1 1 1 LOT 200 8 LOT 6 1
1 2
1 1 14.69 20.38 14.69 20.38
IV
22.87 1Engineer-In Chief GHMC
22.87
1
Contractor Ph. No:
2. 3
4
5
MOC : RCC M30 Size: 0.60x1.00x0.70+0.3FB Scum Trap Unit MOC: RCC
M30 Size:0.70x2.50x1.00+0.3FB Primary Clarifier MOC: RCC M30 Size:
Dia1.60x2.30 + 0.3FB Collection / Equalization Tank MOC: RCC M30
Size:4.00x4.00x2.50+0.3FB Anaerobic Digester/Filter MOC: RCC M30
Size:2.50x2.50x4.20+0.3FB
1
1
1
1
6
7
8
9
10 11 12
Aeration Tank MOC: RCC M30 Size:3.60x3.60x3.50+0.3FB Secondary
Clarifier MOC: RCC M30 Size:Dia2.30x2.50+0.3FB Supernant Tank MOC:
RCC M30 Size:1.30x1.30x2.00+0.3FB Sludge Drying Beds MOC: CC base
& Brick Masonry Size: 4 Nos. of 2.00x2.00x0.90+03FB RCC
Foundations for Pumps, Blowers, Dosing Tanks, Pressure Filters
etc., Walkways, Foot paths, Drains, Man hole chambers etc., within
the battery limits Construction of Operators room, chemical storage
and MCC room. MOC : RCC 1:2:4 Size: 5.00x4.00x3.00 MECHANICAL,
ELECTRICAL, INSTRUMENTATION AND PIPING WORKS for EFFLUENT TREATMENT
PLANT 41 KLD Bar Screen . MOC: SS 304 Size: 0.60x1.00 in SS round
of 8mm dia at 8mm spacing Scum remover MOC: MS EP, V' belt drive
with helical gear box at 12 RPM Size:0.70x2.50 Primary Clarifier
MOC: MSEP, Drive rating 1 HP to suit in 1.60 dia 2.5 SWD. Floating
aerator to accommodate in-5-
1
1
1
1 1 1
1
37.20 2
37.20
1
2
1
3
1
4
1Engineer-In Chief GHMC
Contractor Ph. No:
5
equalization Tank MOC:FRP, Drive Capacity, 5HP, Shaft: Fully
machined solid shaft. Chemical dosing Tank, Agitator and Dosing
Pump MOC of Tank : HDPE, Agitator with helical reduction gear box,
dosing pump capacity 12 Ltrs./ hr. Raw effluent feed pumps Type:
Self Priming, capacity 2cum/hr., head 10 MLC Primary clarifier
sludge Transfer pumps Type: Self Priming, capacity 2cum/hr., head
10 MLC BIO Fills: To fill in anaerobic Filter Size:2.50x2.50x1.00
Nutrient dosing tank with agitator and dosing pump. MOC of Tank :
HDPE, Agitator with helical reduction gear box, dosing pump
capacity 12 Ltrs./ hr. Air Diffuser & Purging grid in AT of
3.60x3.60x3.50. Air Blowers: Twin lobe air blowers - Roots type
Secondary clarifier mechanism, MOC: MSEP, Drive rating 1 HP to suit
in 2.3mtr dia 2.5 SWD. Bio Sludge recycling pumps: Type: Self
Priming, capacity 2cum/hr., head 10 MLC Chlorine dosing tank,
agitator and pump MOC of Tank : HDPE, Agitator with helical
reduction gear box, dosing pump capacity 12 Ltrs./ hr. Pressure
feed pumps , Type: Self Priming, capacity 2cum/hr., head 30 MLC
Duel media pressure filter Flow rate 2.0 Cum /hr. MOC - MS
Activated carbon filter Flow rate 2.0 Cum /hr. MOC - MS Providing
of Interconnecting pipes between tanks in MS ERW flanged ends with
rubber lining Suction and discharge lines between pumps and tanks
in MS,HDPE pipes, necessary fittings valves etc., within the
battery limits. Providing of Motor control center with 1 No.
incomer and 22nos. Outgoing feeders, with star delta /DOL starters,
control wiring-6-
2
6
2
7
2
8 9
1 2
10 11 12
1 2 1
13
2
14
1
15 16
2 1
17
1
18
1
19
1
20
1
Contractor Ph. No:
Engineer-In Chief GHMC
21
22
an metering alignment Providing of control / power wiring within
the battery limits to individual equipments along with local push
button stations. Providing of MS Structures for supporting pipe
lines, electrical cables, instruments etc., within the battery
limits. Sub Total 1 VAT @ 4% on Total Sub Total 2 Banker Charges
@0.25% Insurance @ 0.44% Technical Persons (2 Nos. Graduates and 2
Nos. Diploma holders) Add Contingencies at 0.10% Service Tax at
4.12% Sub Total 3 IBM Value for the Project in Lakhs Provision
towards unforeseen items (Not included In IBM ) Total Estimate Cost
in Lakhs
1
1
290.88 11.64 302.52 0.76 1.33 4.27 0.30 12.46 321.64
290.88 11.64 302.52 0.76 1.33 4.27 030 12.46 321.64 321.64
18.36 340.00
The Committee-I has reviewed the above Items and finalized the
Internal Bench Mark (IBM) for the above scope of work and
deliverables as Rs.321.64Lakhs.
1)
The Contractor has to take Policies and certificates of
insurance and they shall be
delivered to the GHMC at the time of concluding Agreement.
Failing to comply with the above, the GHMC shall take insurance
policy at the cost of Contractor duly deducting the premium from
the Contractor bills. 2) If the contractor fails to employ
technical persons, the work will be suspended or
department will engage technical persons and recover the cost
thereof from the contractor along with penalty. 3) The maximum
reimbursable amounts are as follows Insurance Banker Charges
Central Excise duty - Rs. 1.33 Lakhs Rs. 0.76 Lakhs Rs. 14.69
Lakhs
Transportation & Erection ChargesRs. 20.38 Lakhs VAT at 4%
Technical Persons - Rs. 11.64 Lakhs - Rs. 4.27 Lakhs
Contractor Ph. No:
-7-
Engineer-In Chief GHMC
If the VAT is paid by the bidder, the amount paid will be
reimbursed and also subject to the orders issued by the Government
from time to time. But the authenticated documentary evidence shall
be submitted by the bidder in this regard. For all the above items
authenticated documentary evidence shall be submitted by the bidder
in this regard 4) The maximum recoverable amounts are as follows
Service Tax at 4.12% 5) Contingencies at 0.10% - Rs. 12.46 Lakhs -
Rs. 0.30 Lakhs
i. During Execution of Work, Traffic shall be diverted wherever
necessary by barricading and duly providing Traffic Signals as per
the Standard Specifications. ii. During Construction Work, care
shall be taken so that the existing services such as water supply
lines / Electrical Cables / Telephone Cables are not effected.
Any
damages to any cable or installation shall have to be replaced
to the Original Position at the bidders own cost. iii. Any Surplus
Earth after Refilling and Leveling Site must be carted to the
nearest place as directed by the GHMC Officers. iv. The Defect
Liability for Entire work after Completion and Commissioning is 2
Years. v. On Completion the Bidder Should Submit 6 Sets of
Completion Drawings. vi. The Bidder shall take up the Construction
of the above components in the Land Provided by GHMC. Hence the
Bidder has to take up the Survey and Designing of the Scheme
Accordingly. All Necessary Permissions / Clearances / Approvals are
to be Processed and Obtained by the Firm Only. As a User Agency
this Department will initiate the Proposals in respect of above.
Any quantity / item excess over the scope of work will be paid as
an additional quantity / item and any quantity / item less than the
scope of work will be deducted.
The Eligibility Criteria for the Above EPC Tender is as Follows
;(Note : The bidder shall satisfy all the eligibility criteria,
Period of Completion : 12 Months 1. Contractors / Contracting firms
having registration with Government of Andhra Pradesh in
appropriate eligible class as per the following GOs specified. (i)
G.O.Ms.No.178, I&CAD (PW-COD) Dept., dt: 27.9.1997. (ii)
G.O.Ms.No.132, TR&B (R.1) Dept., dt: 11.8.1998.
Contractor Ph. No:
-8-
Engineer-In Chief GHMC
(iii) G.O.Ms.No.8, TR&B (R1) Dept., dt: 8.1.2003. (iv)
G.O.Ms.No.94, I & CAD (PW-COD) Dept., dt: 1.7.2003 OR
Contractors / Contracting firms having registration with Government
of Andhra Pradesh / Any other State Government / Union Territory /
Public Sector Undertakings in Indian Union / Any other Government
of a country abroad in appropriate eligible class as per the GOs.
specified. 2. General Eligibility Criteria: It is proposed to allow
the Bidders who cannot meet the qualification requirement
stipulated above Provided if they have executed at least one
Industrial Process Building with minimum built up area of 457 sqm
& Collaboration / Association with a firm who are having
experience in construction of Slaughter Houses. In such a case, the
bidder has to furnish an undertaking jointly executed by him &
his Collaborator / Associate for successful performance of the
contract along with the bid. In case of award of the work, the
Collaborators/ Associates will be required to furnish a performance
indemnity bond and demand draft / bank guarantee of five percent of
the total contract value or IBM value of the respective work which
ever is more in addition to the contract performance security. The
defect liability period is Two Years. Further, the bidders shall
maintain plant and machinery for a period of 2 years. Maintenance
cost of these two years will be evaluated and paid later. Hence
this tender, rate quoted shall be exclusive of maintenance costs.
3. i) Experience: Value of Similar Works: It is proposed to
consider the values of works of Industrial Process Buildings also
which is as follows The bidder as a prime contractor should have
completed similar works / Industrial
Process Buildings of value not less than Rs. 160.82 Lakhs in any
One Financial year during the last Five financial years (2003-2004
to 2007-08) updated to 2008-09 price level duly giving 10% simple
weight-age per year to bring them to 2008-09 price level).Sub
contractors/ GPA Holders experience shall not be taken into
account. ii) Physical Quantities / Items: The bidder should have
executed the following minimum Physical Quantities / Items in any
One Financial year during the last Five financial years (2003-2004
to 2007-08). Construction of one mechanized slaughter house project
and meat processing plant with minimum capacity of 200 Sheep or
Cattle or Combined.Contractor Ph. No: -9Engineer-In Chief GHMC
Construction of one number of Effluent Treatment Plant / Waste
Water Treatment Plant of 20.50 KLD Capacity or Combined The bidder
should enclose experience certificates in support of values of
similar works and physical quantities/ Items issued by the Engineer
In - charge of the State / Central Government departments /
Undertakings not below the rank of Executive Engineer or Equivalent
and countersigned by the next higher authority not below the Rank
of SE or Equivalent. If there is any Global Experience, it shall be
supported by the good performance certificate issued by the
Employer / Client. Further, the experience certificates should
clearly indicate the date of commencement of work, date of
completion, Financial Year Wise Break up of the values of similar
works done and physical quantities/ Items executed. All the
Experience Certificates Shall be in English. 4. Financial
Requirement: Liquid asset / credit facilities / Solvency
certificates: The bidder should produce liquid asset / credit
facilities / Solvency certificates from any Indian Nationalised /
Scheduled Banks of value not less than Rs. 80.41 Lakhs. The audited
balance sheet for the last five financial years shall be submitted
and must demonstrate the soundness of the applicants financial
position, showing long-term profitability (including an estimated
financial projection for the next two financial years). Where
necessary, the Employer will make inquiries with the Applicants
bankers. Bid Capacity: Assessed available Bid capacity as per
formula (2AN-B) should be greater than Internal Bench Mark (IBM)
value assessed by the GHMC. The current bid capacity should be more
than the Internal Bench Mark (IBM) value of the work. A= Maximum
Value of Similar / Any Engineering works executed in any one
financial year during the last five financial years (updated
2008-09 price level duly giving 10% simple weight-age per year to
bring them to 2008-09 price level) taking into account the
completed as well as works in progress. N= Number of years
prescribed for completion of the works for which tenders are
invited. B=Value of existing commitments and ongoing works to be
completed during the period of completion of the project for which
tenders are invited. The value of works for which Tenders are
submitted [awarded / likely to be awarded) will also be considered
as existing commitments (updated 2008-09 price level duly giving
10% simple weight-age per year to bring them to 2008-09 price
level). In case the financial figures and value of completed works
are in foreign currency, currentContractor Ph. No: - 10 Engineer-In
Chief GHMC
market exchange rate will be applied for the purpose of
conversion of foreign currency into Indian rupees (State Bank of
India BC selling rate OR RBI Authorised Money Exchanger as on the
date of submission). In case the financial figures and value of
completed works are in foreign currency, the above-enhanced factors
will not be applied. Instead, the foreign currency will be
converted into equivalent Indian rupees (INR) at the (State Bank of
India BC selling rate OR RBI Authorised Money Exchanger as on the
date of submission). Applicant should indicate actual figures of
costs and amounts for the works executed by them in the schedule
without accounting for the above-mentioned factors. 5). Key
Personnel : Key Personnel, Personnel Capabilities: The contractor
must provide suitably qualified personnel with at least Two
Graduate Engineers in Mechanical Engineering or Industrial
Engineering and One Graduate Engineer in Civil Engineering who are
having experience in execution of similar projects. The contractor
shall submit details of the qualifications and experience of both
the candidates. Critical Equipment: Further, the contractor shall
give a declaration on Rs.100/- Non Judicial Stamp Paper stating
that he has availability either owned or leased/ hired of all the
key and critical equipment needed for execution of the above works.
6). The Bidder further submit the following Particulars /
Certificates and Statements:
Quality Control Testing Lab: The bidders should furnish the
particulars of quality control testing Lab owned, or tie up with
established quality control testing laboratories.The bidder shall
give a declaration on Rs.100/- Non Judicial Stamp Paper stating
that he has his own quality control testing Lab, or Tie up with
established quality control testing laboratories. 7). Litigation
History The Applicant should provide accurate information on any
litigation or arbitration resulting from contracts completed or
under execution by him over the last five financial years. A
consistent history of awards against the Applicant or any partner
of a joint venture will result in rejection of the application. EMD
Cost of Tender Schedule Sales Tax Registration Proof of
ExperienceContractor Ph. No: - 11 Engineer-In Chief GHMC
Data Sheet-1 Bidders Appreciation of the Project Data Sheet-2-
Bidders Organizational setup for the Project Data Sheet-3 Project
Components along with Drawings Data Sheet-4- Management of Design
and Engineering Services Data Sheet-5 Construction Methodology of
different components proposed Data Sheet-6 Proposed Deployment of
Key Personnel Data Sheet-7 - Proposed Deployment of Construction
Equipment Data Sheet-8- Proposed Sub-Contractors Data Sheet-9-
Proposed Source of Key Materials Data Sheet-10- Proposed
Construction Schedule of the Project Data Sheet-11 Quality Control
and Assurance System Any other documents required as per tender
conditions shall also be submitted. The Domestic Bidders should
furnish the Income Tax, Pan and submission of Income Tax return
along with proof of receipt. The Domestic Bidders should furnish
the VAT Registration Certificate and Latest VAT Clearance
certificate. Note:-The Internal Bench Mark (IBM) is arrived based
on the probable quantities/Items indicated in the deliverables. Any
change in quantities/Items will be paid extra / recovered as the
case may be. NOTE: The Internal Bench mark for the above mentioned
deliverables is worked out Rs.321.64 Lakhs inclusive of all
Government Taxes and duties and all other Government levies and
recoverable / reimbursable amounts such as VAT, Seigniorage
charges, Technical Personnel employed on the work, Compensation,
Site Supervision, contingencies, Service Tax, and Insurance Policy
till defect liability period and Bank Commission charges.
CED,
The interested bidders may download the EPC Tender document from
the web site www.ghmc.gov.in.
Contractor Ph. No:
- 12 -
Engineer-In Chief GHMC
SECTION I NOTICE INVITING TENDER (NIT) (International
Competitive Bidding) International Competitive Bidding Tender
Notice No.147/GHMC/ENC/TA-III/K1/2008, dt: 19/01/2009 Tender Type:
Open and EPC/ Turnkey Name of work: Survey, Investigation, Design
& Construction of Modern Slaughter House of capacity 400 sheep
including Civil, Mechanical & Electrical Items and trial run
etc., complete at, Gowlipura along with Effluent Treatment Plant
(ETP) . The Project shall be designed as per applicable Indian
Standards. . Greater Hyderabad Municipal Corporation, Department
Name Hyderabad Special Projects Circle, Division __, Greater Circle
/ Division Name Hyderabad Municipal Corporation. Tender Number
147/GHMC/ENC/TA-III/K1/2008,dt: 19/01/2009 Survey, Investigation,
Design & Construction of Modern Slaughter House of capacity 400
sheep including Civil, Mechanical & Electrical Items and trial
Tender Subject run etc., complete at, Gowlipura along with Effluent
Treatment Plant (ETP) including 24 Months Defect Liability Period
.The Project shall be designed as per applicable Indian Standards.
Estimated Contact Value (Internal Bench Mark) Period of Contract
Form of Contract Tender Type Tender Category EMD / Bid Security Rs.
321.64 Lakhs 12 (TWELVE) Months EPC Turnkey system. Open Works Rs.
3,21,700/In the shape of unconditional & irrevocable Bank
Guarantee (OR) in the shape of Demand Draft in the standard format
enclosed and the same to be obtained from any Government owned
Public Sector Bank or any scheduled commercial bank in favour of
Commissioner, Greater Hyderabad Municipal Corporation payable at
Hyderabad to be valid for a period of 6 months from the date of bid
notice. Rs.10,000/In the shape of Demand Draft to be obtained from
any Government owned Public Sector Bank or any scheduled commercial
bank in favour of Commissioner, Greater Hyderabad Municipal
Corporation payable at Hyderabad to be valid for a period of 6
months from the date of bid notice. Rs. 1250/-
1. 2. 3. 4.
5. 6. 7. 8. 9. 10 11.
EMD / Bid Security Payable to
12 13.
Cost of Tender Schedule
Cost of Tender Schedule Payable to
14
Sales Tax towards Tender Schedule Sale
Contractor Ph. No:
- 13 -
Engineer-In Chief GHMC
15. Sales Tax Payable to
16 17. 18. 19. 20.
Schedule Sale Opening Date Schedule Sale closing Date Pre-Bid
Meeting Date Bid submission closing Date(online) Pre-Qualification
/ Technical bid opening date (Qualification and Eligibility stage)
Price Bid Opening Date (Financial Bid Stage) Place of Price Bid
Opening Officer Inviting Bids/ Contract Person Address / E-mail ID
Contact Details/Telephone, Fax
In the shape of Demand Draft to be obtained from any Government
owned Public Sector Bank or any scheduled commercial bank in favour
of Commercial Tax Officer(CTO),Bashher Bag, Hyderabad payable at
Hyderabad to be valid for a period of 6 months from the date of bid
notice.. 20-01-2006 at 5.00 PM 05-02-2009 at 3.00 PM No Pre Bid
Meeting will be held 05-02-2009 up to 3.30 PM 05-02-2009 after 4.00
PM at office of the Engineer-InChief, Greater Hyderabad Municipal
Corporation (GHMC),Hyderabad. 05-02-2009 after 4.00 PM.
Engineer-In-Chief, GHMC,Hyderabad Engineer-In-Chief, GHMC,Hyderabad
Engineer-In-Chief,GHMC,Hyderabad @yahoo.co.in Sri Dr.P.Pandu Ranga
Rao Engineer-In-Chief, GHMC,Hyderabad PH No: 040 23225267 Cell
No.:9959244408 Fax. No: 040 23225267
21. 22. 23. 24. 25.
26.
Eligibility Criterion The Eligibility Criteria for the Above EPC
Tender is as Follows ;(Note : The bidder shall satisfy all the
eligibility criteria, Period of Completion : 12 Months 2.
Contractors / Contracting firms having registration with Government
of Andhra Pradesh in appropriate eligible class as per the
following GOs specified. (i) G.O.Ms.No.178, I&CAD (PW-COD)
Dept., dt: 27.9.1997. (ii) G.O.Ms.No.132, TR&B (R.1) Dept., dt:
11.8.1998. (iii) G.O.Ms.No.8, TR&B (R1) Dept., dt: 8.1.2003.
(iv) G.O.Ms.No.94, I & CAD (PW-COD) Dept., dt: 1.7.2003 OR
Contractors / Contracting firms having registration with Government
of Andhra Pradesh / Any other State Government / Union Territory /
Public Sector Undertakings in Indian Union / Any other Government
of a country abroad in appropriate eligible class as per the GOs.
specified. 2. General Eligibility Criteria: It is proposed to allow
the Bidders who cannot meet the qualification requirement
stipulated above Provided if they have executed at least one
Industrial Process Building with minimum built up area of 457 sqm
& Collaboration / Association with a firm who are having
experience in construction of Slaughter Houses. In such a case, the
bidder has to furnish an undertaking jointly executed by him &
hisContractor Ph. No: - 14 Engineer-In Chief GHMC
Collaborator / Associate for successful performance of the
contract along with the bid. In case of award of the work, the
Collaborators/ Associates will be required to furnish a performance
indemnity bond and demand draft / bank guarantee of five percent of
the total contract value or IBM value of the respective work which
ever is more in addition to the contract performance security. The
defect liability period is Two Years. Further, the bidders shall
maintain plant and machinery for a period of 2 years. Maintenance
cost of these two years will be evaluated and paid later. Hence
this tender, rate quoted shall be exclusive of maintenance costs.
3. i) follows The bidder as a prime contractor should have
completed similar works / Industrial Process Buildings of value not
less than Rs. 160.82 Lakhs in any One Financial year during the
last Five financial years (2003-2004 to 2007-08) updated to 2008-09
price level duly giving 10% simple weightage per year to bring them
to 2008-09 price level).Sub contractors/ GPA Holders experience
shall not be taken into account. ii) Physical Quantities / Items:
The bidder should have executed the following minimum Physical
Quantities / Items in any One Financial year during the last Five
financial years (2003-2004 to 2007-08). Construction of one
mechanized slaughter house project and meat processing plant with
minimum capacity of 200 Sheep or Cattle or Combined. Construction
of one number of Effluent Treatment Plant / Waste Water Treatment
Plant of 20.50 KLD Capacity or Combined The bidder should enclose
experience certificates in support of values of similar works and
physical quantities/ Items issued by the Engineer In - charge of
the State / Central Government departments / Undertakings not below
the rank of Executive Engineer or Equivalent and countersigned by
the next higher authority not below the Rank of SE or Equivalent.
If there is any Global Experience, it shall be supported by the
good performance certificate issued by the Employer / Client.
Further, the experience certificates should clearly indicate the
date of commencement of work, date of completion, Financial Year
Wise Break up of the values of similar works done and physical
quantities/ Items executed. All the Experience Certificates Shall
be in English. 4. Financial Requirement: Liquid asset / credit
facilities / Solvency certificates: The bidder should produce
liquid asset / credit facilities / Solvency certificates from any
Indian Nationalised / Scheduled Banks of value not less than Rs.
80.41 Lakhs.Contractor Ph. No: - 15 Engineer-In Chief GHMC
Experience: Value of Similar Works: It is proposed to consider
the values of works of Industrial Process Buildings also which is
as
The audited balance sheet for the last five financial years
shall be submitted and must demonstrate the soundness of the
applicants financial position, showing long-term profitability
(including an estimated financial projection for the next two
financial years). Where necessary, the Employer will make inquiries
with the Applicants bankers. Bid Capacity: Assessed available Bid
capacity as per formula (2AN-B) should be greater than Internal
Bench Mark (IBM) value assessed by the GHMC. The current bid
capacity should be more than the Internal Bench Mark (IBM) value of
the work. A= Maximum Value of Similar / Any Engineering works
executed in any one financial year during the last five financial
years (updated 2008-09 price level duly giving 10% simple
weight-age per year to bring them to 2008-09 price level) taking
into account the completed as well as works in progress. N= Number
of years prescribed for completion of the works for which tenders
are invited. B=Value of existing commitments and ongoing works to
be completed during the period of completion of the project for
which tenders are invited. The value of works for which Tenders are
submitted [awarded / likely to be awarded) will also be considered
as existing commitments (updated 2008-09 price level duly giving
10% simple weight-age per year to bring them to 2008-09 price
level). In case the financial figures and value of completed works
are in foreign currency, current market exchange rate will be
applied for the purpose of conversion of foreign currency into
Indian rupees (State Bank of India BC selling rate OR RBI
Authorised Money Exchanger as on the date of submission). In case
the financial figures and value of completed works are in foreign
currency, the above-enhanced factors will not be applied. Instead,
the foreign currency will be converted into equivalent Indian
rupees (INR) at the (State Bank of India BC selling rate OR RBI
Authorised Money Exchanger as on the date of submission). Applicant
should indicate actual figures of costs and amounts for the works
executed by them in the schedule without accounting for the
above-mentioned factors. 5). Key Personnel : Key Personnel,
Personnel Capabilities: The contractor must provide suitably
qualified personnel with at least Two Graduate Engineers in
Mechanical Engineering or Industrial Engineering and One Graduate
Engineer in Civil Engineering who are having experience in
execution of similar projects. The contractor shall submit details
of the qualifications and experience of both the candidates.
Critical Equipment: Further, the contractor shall give a
declaration on Rs.100/- Non Judicial Stamp Paper stating that he
has availability either owned or leased/ hired of all the key and
critical equipment needed for execution of the above works. 6). The
Bidder further submit the following Particulars / Certificates and
Statements:- 16 Engineer-In Chief GHMC
Contractor Ph. No:
Quality Control Testing Lab: The bidders should furnish the
particulars of quality control testing Lab owned, or tie up with
established quality control testing laboratories.The bidder shall
give a declaration on Rs.100/- Non Judicial Stamp Paper stating
that he has his own established quality control testing
laboratories. 7). Litigation History The Applicant should provide
accurate information on any litigation or arbitration resulting
from contracts completed or under execution by him over the last
five financial years. A consistent history of awards against the
Applicant or any partner of a joint venture will result in
rejection of the application. EMD Cost of Tender Schedule Sales Tax
Registration Proof of Experience Data Sheet-1 Bidders Appreciation
of the Project Data Sheet-2- Bidders Organizational setup for the
Project Data Sheet-3 Project Components along with Drawings Data
Sheet-4- Management of Design and Engineering Services Data Sheet-5
Construction Methodology of different components proposed Data
Sheet-6 Proposed Deployment of Key Personnel Data Sheet-7 -
Proposed Deployment of Construction Equipment Data Sheet-8-
Proposed Sub-Contractors Data Sheet-9- Proposed Source of Key
Materials Data Sheet-10- Proposed Construction Schedule of the
Project Data Sheet-11 Quality Control and Assurance System Any
other documents required as per tender conditions shall also be
submitted. The Domestic Bidders should furnish the Income Tax, Pan
and submission of Income Tax return along with proof of receipt.
The Domestic Bidders should furnish the VAT Registration
Certificate and Latest VAT Clearance certificate. Note:-The
Internal Bench Mark (IBM) is arrived based on the probable
quantities/Items indicated in the deliverables. Any change in
quantities/Items will be paid extra / recovered as the case may be.
NOTE: The Internal Bench mark for the above mentioned deliverables
is worked out Rs.321.64 Lakhs inclusive of all Government Taxes and
duties and all other Government levies and recoverable /
reimbursable amounts such as VAT, CED, Seigniorage charges,
Technical Personnel employed on the work, Compensation, Site
Supervision, contingencies, Service Tax, and Insurance Policy till
defect liability period and Bank Commission charges. quality
control testing Lab, or Tie up with
The interested bidders may download the EPC Tender document from
the web site www.ghmc.gov.in.
Contractor Ph. No:
- 17 -
Engineer-In Chief GHMC
6. PROCEDURE FOR BID SUBMISSION
SEALING AND MARKING OF BIDS The bidder shall submit its bid in
two parts, the Technical Bid and a Financial Bid. Each part of the
bid shall be sealed in the separate envelope and the two sealed
envelopes shall be sealed in an outer envelope. The bid envelopes
shall be marked as follows OUTER ENVELOPE: Technical and Financial
Bid for the work Survey, Investigation, Design & Construction
of Modern Slaughter House of capacity 400 sheep including Civil,
Mechanical & Electrical Items and trial run etc., complete at,
Gowlipura along with Effluent Treatment Plant (ETP) . NIT Number:
147/GHMC/ENC/TA-III/K1/2008,dt: 19/01/2009 INNER ENVELOPE,
TECHNICAL BID Technical Bid for the work Survey, Investigation,
Design & Construction of Modern Slaughter House of capacity 400
sheep including Civil, Mechanical & Electrical Items and trial
run etc., complete at, Gowlipura along with Effluent Treatment
Plant (ETP) . NIT Number: 147/GHMC/ENC/TA-III/K1/2008,dt:
19/01/2009 The Technical Bid shall comprise the following: a.
Scanned copy of EMD, Cost of Tender Schedule and Sales Tax. b.
Scanned copy of Registration c. Scanned copy of Proof of Experience
d. Data Sheet-1 Bidders Appreciation of the Project e. Data
Sheet-2- Bidders Organizational setup for the Project f. Data
Sheet-3 Project Components along with Drawings g. Data Sheet-4-
Management of Design and Engineering Services h. Data Sheet-5
Construction Methodology of different components proposed i. Data
Sheet-6 Proposed Deployment of Key Personnel j. Data Sheet-7 -
Proposed Deployment of Construction Equipment k. Data Sheet-8-
Proposed Sub-Contractors l. Data Sheet-9- Proposed Source of Key
Materials m. Data Sheet-10- Proposed Construction Schedule of the
Project n. Data Sheet-11 Quality Control and Assurance System o.
Any other information/ certificates/ documents required as per
tender conditions.
INNER ENVELOPE, FINANCIAL BID
Financial Bid for the work Survey, Investigation, Design &
Construction of Modern Slaughter House of capacity 400 sheep
including Civil, Mechanical & Electrical Items and trial run
etc., complete at, Gowlipura along with Effluent Treatment Plant
(ETP) NIT Number: 147/GHMC/ENC/TA-III/K1/2008,dt: 19/01/2009 a) The
envelope marked Technical Bid' shall contain the following:
i.Contractor Ph. No:
Bid Security in a separate envelope marked Bid Security- 18
Engineer-In Chief GHMC
ii. iii. b) i. ii.
Documents listed to be furnished in Volume 5 in a separate
sealed envelope including any related Addenda. Only one Copy of
Technical Bid' shall be submitted
The envelope marked Financial Bid' shall contain the following:
Items listed above including any related Addenda. Only one Copy of
Financial Bid' shall be submitted
c) The technical, financial bids shall be submitted by the
bidder in hard bound form, all pages numbered serially and by
giving an index of submission. The hardbound implies binding
between two covers through stitching. The bids submitted in other
forms like spiral form, loose form etc., shall be rejected. The
inner and outer envelope shall a) Be addressed to the Employer at
the following address : The Engineer in Chief , Greater Hyderabad
Municipal Corporation, Hyderabad b) Bear the following
identification:
Bid for Survey, Investigation, Design & Construction of
Modern Slaughter House of capacity 400 sheep including Civil,
Mechanical & Electrical Items and trial run etc., complete at,
Gowlipura along with Effluent Treatment Plant (ETP)
NIT Number: 147/GHMC/ENC/TA-III/K1/2008,dt: 19/01/2009 To be
opened only in presence of the evaluation committee In addition to
the identification required, the inner envelope shall indicate the
name and address of the bidder to enable the bid to be returned
unopened in case it is declared "late" If the outer envelope is not
sealed and marked as above, the Employer will assume no
responsibility for the misplacement or premature opening of the
bid.
Deadline for Submission of Bids Bids must be received by the
Employer at the address as specified in NIT. The Employer may, at
his discretion, extend the deadline for submission of bids by
issuing an amendment, in which case all rights and obligations of
the Employer and the bidders previously subject to the original
deadline will thereafter be subject to the deadline as extended.
Late Bids Any bid received by the Employer after the deadline for
submission of bids will be returnedContractor Ph. No: - 19
Engineer-In Chief GHMC
unopened to the bidder. Modification, Substitution and
Withdrawal The bidder may modify, substitute or withdraw his bid
after bid submission, provided that written notice of the
modification substitution or withdrawal is received by the Employer
prior to the deadline for submission of bids. Any MODIFICATION
SUBSTITUTION in respect of TECHNICAL BID and FINANCIAL BID shall be
submitted in separate sealed envelope duly marked so. Incase of
modification to financial bid, the envelope containing the same
should clearly exhibit such contents. The bidder's modification,
substitution or withdrawal notice shall be prepared, sealed, marked
and delivered, with the outer and inner envelopes additionally
marked "MODIFICATIONS", SUBSTITUTION or "WITHDRAWAL" as
appropriate. No bid shall be modified by the bidder after the
deadline for submission of bids. Withdrawal of a bid during the
interval between the deadline for submission of bids and the
expiration of the period of bid validity specified in the Form of
Bid shall result in the forfeiture of the bid security and criminal
action will be initiated. The bidders shall submit their
eligibility and qualification documents, Technical bid, Financial
bid etc., in the standard formats prescribed in the Tender
documents. The bidder shall submit copies of all the relevant
certificates, documents etc., in support of their eligibility /
criteria / technical bids. The bidder shall sign on the statements,
documents, certificates, submitted by him owing responsibility for
their correctness / authenticity. The bidders are requested to
submit the originals of DD/BG towards EMD, Cost of Tender Schedule
and sales Tax to the Tender Inviting Authority at the time of
submission of the bid. The bidder shall invariably furnish DD/BG
towards EMD, Cost of Tender Schedule and sales Tax to the tender
inviting authority. The department shall not take any
responsibility for any delay or non-receipt. If any of the
documents furnished by the bidder is found to be
false/fabricated/bogus, the bidder is liable for black listing,
forfeiture of the EMD, cancellation of work and criminal
prosecution.
The bidders found defaulting in submission of DD/BG towards EMD,
Cost of Tender Schedule and sales Tax to the Tender Inviting
Authority and other documents will be disqualified. The successful
(L1) tenderer shall furnish the original hard copies of all the
documents / certificates / statements submitted by him before
concluding agreement. The tenderers shall be required to furnish a
declaration stating that the documents submitted by them are
genuine. Any incorrectness / deviation noticed will be viewed
seriously and apart from canceling the work duly forfeiting the
EMD, criminal action will be initiated including suspension of
business.
General Terms & Conditions To qualify for consideration of
award of contract each tenderer should fulfill the following
criteria. 1. The details and certificates are to be furnished as
per the proforma available in the tender schedules. 2. The tenderer
should have the key and critical equipment (either owned or leased)
as mentioned in the tender document.
Contractor Ph. No:
- 20 -
Engineer-In Chief GHMC
3. The bidder is subjected to be disqualified and liable for
black listing and forfeiture of EMD, if he is found to have misled
or furnished false information in the forms/statements/
certificates submitted in proof of qualification requirements. 4.
Even while execution of the work, if found that the contractor had
produced False/fake certificates of experience he will be liable
for black listing and the contract will be liable for termination
and liable for forfeiture of EMD and all the amounts due to him.
Special Conditions: 1. Tenders with an excess of more than 5 % over
the internal benchmark value arrived by the department shall be
summarily rejected. 2. In respect of tenders beyond 25 % less than
Internal Benchmark arrived by the Department, a Bank Guarantee (or)
Demand Draft for the difference between the tendered amount and 75
% of internal benchmark value should be furnished at he time of
agreement as additional security deposits. 3. Cost of Tender
Schedule: The Cost of Tender Schedule of Rs.10000/- has to be paid
by each participating bidder at the time of Bid submission. 4.
Sales Tax: The Sales Tax of Rs.1250/- has to be paid by each
participating bidder at the time of Bid submission.` 5. 0.15 % CM
Relief Fund and 0.10 % N.A.C and 1% Worker Welfare Cess have to be
paid by the successful bidder to be recovered from the bills during
execution. 6) Government reserves the right to cancel/alter the bid
conditions at any time. 7) The bidder should submit a copy of valid
VAT registration certificate issued by the VAT registration
authority. 8) In case of discrepancy between the price quoted in
figures and words, then the price quoted in words will prevail.
SCOPE OF WORK: Survey, Investigation, Design & Construction
of Modern Slaughter House of capacity 400 sheep including Civil,
Mechanical and Electrical Items and trial run etc., along with
Effluent Treatment Plant (ETP) etc., -1)Site Preparation,
Construction of Sheep Processing Building, Toilets, Over Head Tank
(0.48 Lakhs Liters Capacity), Under Ground Water Sumps( 0.48 Lakhs
Liters Capacity), Electrical and Plumbing Works including water
distribution lines, & sanitary works, internal and external
borewells, electrical items with street lights, Power Distribution
Transformer, LT&HT Cables, DG sets and all other accessories
with Fabrication and Erection Expenses 2) Slaughtering Machinery
including all accessories (Hydraulic hooves and Leg Cutter&
Steriliser, Hydraulic neck Cutter& Steriliser, including
Transportation and erection charges 3) Effluent Treatment Plant
(ETP) 41 KLD capacity with all accessories and associated works,
Mechanical, Electrical, Instrumentation and Piping works with all
accessories and associated works etc., complete under Engineering
Procurement & Construction (EPC) System. The Project
shallContractor Ph. No: - 21 Engineer-In Chief GHMC
be designed as per applicable Indian Standards 1. The scope of
work shown above is indicative and the bidder should submit the
detailed designs duly conducting survey. The time for completion of
the project is 12 months. Issue of bid document will not
automatically construe the eligibility of the bidders for
participation in the subsequent bidding process and will be
determined during evaluation. Department reserves the right to
accept or reject any or all the bids without assigning any reasons
whatsoever. 5. The dates stipulated in the NIT are firm and under
no circumstances they will be relaxed unless officially extended.
The bidders shall submit their tenders in time. The department is
not responsible for any sort of difficulties for the problems in
submission of tenders. Other conditions can be seen in the bidding
document. Issue of bid document will not automatically construe the
eligibility of the bidder(s) for participation in the subsequent
bidding process and eligibility will be determined during
evaluation. The Engineer-In-Chief, Greater Hyderabad Municipal
Corporation (GHMC), Hyderabad. reserves the right to accept or
reject any or all the bids without assigning any reason what so
ever.
2. 3.
4.
6.
7. 8.
9.
10. Government reserves the right to cancel/alter the bid
conditions at any time. 11. In the process, if the works are
stalled due to legal intervention or due to natural calamities, no
compensation will be paid. 12. All necessary permissions /
clearance / approvals are to be processed and obtained by the firm
only. As a user agency this Department will initiate the proposals
in respect of above. 13 All land cost required for the disposal of
muck is rest with firm only i.e., no land the department. will be
supplied by
The IBM indicated is inclusive of following recoverable /
reimbursable amounts. 1. VAT as applicable on gross amount. 2.
Seigniorages wherever applicable. 3. Payment towards Technical
Personnel employed on the work. 4. Insurance Policy till defect
liability period. 5. Bank commission charges. 6. Compensation, Site
Supervision, Quality Control Charges, workers welfare cess, CM
relief fund and NAC. Note: - The Internal Bench Mark (IBM) is
arrived based on the probable quantities indicated in the
deliverables. Any change in quantities will be paid extra /
recovered as the case may be.
Contractor Ph. No:
- 22 -
Engineer-In Chief GHMC
The contractors who have experience in construction of similar
work and have established organisation for taking up such works and
who satisfy the qualification criteria of bid documents need only
apply. The qualification criteria have been indicated in detail in
the preceeding pages of Bidding Documents. The interested bidders
may ascertain the qualification criteria at the office of the
Employer from Engineer-In-Chief (GHMC), HYDERABAD before purchase
of bid documents. The defect liability period for the entire
project is Two years. The bidders shall maintain plant and
machinery for a period of 2 years. This tender, rate quoted shall
be exclusive of maintenance costs. Bidders may HYDERABAD. obtain
further information from Engineer-In-Chief (GHMC),
A complete set of bidding documents can be downloaded from GHMC
website http://www. ghmc.gov.in. The cost of bid document is Rs.
10,000/- to be paid in the form of a Demand Draft issued by any
Nationalised Bank in favour of Commissioner and Special Officer,
GREATER HYDERABAD MUNICIPAL CORPORATION, and RS. 1250/- towards
Sales Tax to be paid through DD issued in favour of CTO,
Basheerbagh both payable at Hyderabad and should be enclosed while
submitting tender.
Sealed Bids along with bid security, cost of tender schedule and
sales tax mentioned above should reach GHMC at the address of
communication given as specified in NIT 10. All Bids must be
delivered to Engineer-in-Chief, Greater Hyderabad Municipal
Corporation, Hyderabad within stipulated time. The Bid shall be
submitted in two parts namely: a) b) Technical Bid Financial
Bid
11.
The Technical Bids will be opened as spicified in NIT i.e. last
date of submission of bids in the presence of bidders or their
authorized representatives who choose to attend. In the event of
the specified date of bid submission/ opening being declared a
holiday for the Employer, the bids shall be received/ opened on the
next working day at the same time and place. Bidders are also
required to furnish the softcopy (MS Office) of the duly filled and
completed Vol. 5 of the bidding documents. 12. The Financial Bids
of the responsive bidders will be opened by the Employer in the
presence of interested bidders on date, time and venue to be
notified separately after Technical Evaluation of bid is
completed.- 23 Engineer-In Chief GHMC
Contractor Ph. No:
13.
GHMC will not be responsible for any delay in receiving the bid
documents and keep the right reserved to accept/reject any or all
bids without assigning any reasons thereof. Address for
Communication:
Office of Engineer-in-chief 5th Floor ,GHMC head office Tank
Bund Hyderabad, Ph. No. +9140-23225267
Contractor Ph. No:
- 24 -
Engineer-In Chief GHMC
SECTION II INSTRUCTIONS TO BIDDERS A. General 1. SCOPE OF
BID
The Greater Hyderabad Municipal Corporation hereinafter termed
"the Employer" wishes to receive bids only on post qualification
basis. Bidders who fulfill the qualification criteria indicated in
detail in Clause 5.1(ii) of section I (ITB) for Survey,
Investigation, Design & Construction of Modern Slaughter Houses
including Civil, Mechanical and Electrical Items and trial run
etc., along with Effluent Treatment Plant (ETP) etc., At Gowlipura,
Hyderabad -1) Site Preparation, Construction of
Process Building Sheep, Toilets, Over Head Tank (0.48 Lakhs
Liters Capacity), Under Ground Water Sumps(0.48 Lakhs Liters
Capacity), Electrical and Plumbing Works including water
distribution lines, & sanitary works, internal and external
borewells, electrical items with street lights, Power Distribution
Transformer, LT&HT Cables, DG sets and all other accessories
with Fabrication and Erection Expenses 2) Slaughtering Machinery
including all accessories(Hydraulic hooves and Leg Cutter&
Steriliser, Hydraulic neck Cutter& Steriliser, transportation
and erection charges 3) Effluent Treatment Plant (ETP) 41 KLD
capacity with all accessories and associated works, Mechanical,
Electrical, Instrumentation and Piping works with all accessories
and associated works etc., complete under Engineering Procurement
&
Construction(EPC) / Turn Key system. As defined in these bidding
documents, hereinafter referred to as "the Works". The Works shall,
inter alia, include the following, as specified or as directed.
SALIENT FEATURES: THE DETAILS OF PROJECT COMPONENTS: Survey,
Investigation, Design & Construction of Modern Slaughter Houses
including Civil, Mechanical and Electrical Items and trial run
etc., along with Effluent Treatment Plant (ETP) etc. At Gowlipura,
Hyderabad -1) Site Preparation, Construction of Process Building
Sheep, Toilets, Over Head Tank (0.48 Lakhs Liters Capacity), Under
Ground Water Sumps (0.48 Lakhs Liters Capacity), Electrical and
Plumbing Works including water distribution lines, & sanitary
works, internal and external borewells, electrical items with
street lights, Power Distribution Transformer, LT&HT Cables, DG
sets and all other accessories with Fabrication and Erection
Expenses 2) Slaughtering Machinery including all
accessories(Hydraulic hooves and Leg Cutter& Steriliser,
Hydraulic neck Cutter& Steriliser, transportation andContractor
Ph. No: - 25 Engineer-In Chief GHMC
erection charges 3) Effluent Treatment Plant (ETP) 41 KLD
capacity with all accessories and associated works, Mechanical,
Electrical, Instrumentation and Piping works with all accessories
and associated works etc., complete.
SOURCE OF FUNDS: Expenditure for this Project will be met from
the fund released by the Greater Hyderabad Municipal Corporation,
Hyderabad or Government of Andhra Pradesh. Bid is open to firms and
voluntarily formed Joint Ventures. Any entity, which has been
debarred by GHMC from participating in GHMC projects and the bar,
subsists as on bid submission date, would not be eligible to submit
the bid either individually or as a member of consortium. The
successful bidder will be expected to complete the Works within 12
(Twelve) calendar months from the date of issue of LOA to commence
the works. Throughout these bidding documents, the terms "bid" and
"tender" and derivatives (bidder/ tenderer, bid/ tender, bidding/
tendering, etc.) are synonymous, and "day" means calendar day.
Source of Funds The funding for the work shall be done by Greater
Hyderabad Municipal Corporation with its own funds / grants from
GOI (MFPI). OTHER QUALIFICATIONS: This invitation for bids is open
to all bidders who satisfies the qualification criteria and meeting
the following requirements: A bidder shall not be affiliated with a
firm or entity: i) ii) Which has provided consulting services
during the preparatory stages of the Works or of the project of
which the Works form a part, or Which has been hired (or is
proposed to be hired) by the Employer as Engineer for the
Contract.
A bidder shall not be under a declaration of ineligibility for
corrupt or fraudulent practices. Bidders shall provide such
evidence of their continued eligibility satisfactory to the
Employer, as the Employer shall reasonably request. Material,
Equipment and Services At the Employer's request, the bidder having
offered the lowest evaluated bid may be required to provide
evidence of the origin of materials, equipment, and services to the
satisfaction of the Employer. For purposes of Clause 4.1 above,
"origin" means the place where the materials are mined,Contractor
Ph. No: - 26 Engineer-In Chief GHMC
produced or manufactured similarly for equipments and from where
the services are provided. TO BE QUALIFIED FOR AWARD OF CONTRACT,
BIDDERS SHALL: a) Submit a written power of attorney authorizing
the signatory of the bid to commit the bidder; and Have adequate
experience, financial capacity, adequate bid capacity and technical
capacity to undertake the contract, which is indicated in
Sub-Clause 5.1 (ii) below. The bidders shall submit the above
informations in the forms given in Section XII of Volume 4 and
information indicated in bid data Section VIII of Volume 3. The
bidder shall submit the following information on eligibility and
qualification on the forms given in section XII of Volume 4.
i)Financial predictions for the current year and the two following
years, including the effect of known commitments. iii) Current
contract Commitments /Works is in Progress. iv) Annual Audited
turnover v) Current information regarding litigation, debarment,
arbitration. vi) Evidence of the availability of the required
nominated key personnel in the site organization proposed for the
administration and execution of the Contract. vii) Availability of
critical equipment. viii) Any other information details required to
be furnished for qualification criteria. ix) Work programme
supported with details x) Affidavit xi) Submit proposed methodology
in sufficient detail and programme of construction backed with
equipment planning and deployment duly supported with broad output
calculation and quality assurance procedures proposed to be adopted
justifying the adequacy of the bidders proposal to meet the
technical specification and the completion of work within the
stipulated period of completion.
b)
c)
ELIGIBILITY AND QUALIFICATION REQUIREMENTS:For Evaluation &
Selection of a bidder for the project, Single Stage process is
proposed to be followed. No separate Pre-Qualification is proposed
for short listing of bidders. Eligibility Criteria: As Specified in
NOTICE INVITING TENDER(NIT)
The proposals of only those bidders who possess the following
minimum Experience and & Financial capability would be
technically evaluated and financial bids of bidders who qualify in
technical evaluation shall only be opened and lowest bidder shall
be awarded the work.Contractor Ph. No: - 27 Engineer-In Chief
GHMC
6. 6.1
One Bid per Bidder A bidder is permitted to submit only one bid
per contract package either on his own behalf or as a partner in a
joint venture. A bidder who submits or participates in more than
one bid (other than alternative pursuant to Clause 18) will be
disqualified. Cost of Bidding The bidder shall bear all costs
associated with the preparation and submission of his bid and the
Employer will in no case be responsible or liable for those costs,
regardless of the conduct or outcome of the bidding process. Site
Visit The bidder is advised to visit and examine the Site of Works
and its surroundings and obtain for himself on his own
responsibility all information that may be necessary for preparing
the bid and entering into a contract for construction of the Works.
The costs of visiting the Site shall be at the bidder's own
expenses. The bidder and any of his personnel or agents will be
granted permission by the Employer to enter in his premises and
lands for the purpose of such inspection, but only upon the express
condition that the bidder, his personnel and agents, will release
and indemnify the Employer and his personnel and agents from and
against all liability in respect thereof and will be responsible
for death or personal injury, loss of or damage to property and any
other loss, damage, costs and expenses incurred as a result of the
inspection. B. Bid Document
7. 7.1
8. 8.1
8.2
9. 9.1
Bid Document The bidding documents are those stated below and
should be read in conjunction with any Addenda issued in accordance
with Clause 11: One original bid document including all the five
volumes duly signed are to be submitted.
9.2
9.3
The bidder is expected to examine carefully the contents of all
the above documents. Failure to comply with the requirements of bid
submission will be at the bidder's own risk. Pursuant to tender
conditions, bids which are not substantially responsive to the
requirements of the bidding documents will be rejected.
Clarification of Bidding Documents A prospective bidder requiring
any clarification of the bidding documents may notify the Employer
in writing or by cable (hereinafter, the term "cable" is deemed to
include facsimile) at the Employer's address indicated in the
Invitation for Bids. The Employer will respond to any request for
clarification, which he receives atleast 3 days prior to holding of
Pre-bid meeting. Copies of the Employer's response will be
forwarded to all purchasers of the bidding documents, including a
description of the enquiry but without identifying its source.
10. 10.1
Contractor Ph. No:
- 28 -
Engineer-In Chief GHMC
11.
Amendment of Bidding Documents
11.1 At any time prior to the deadline for submission of bids,
the Employer may, for any reason, whether at his own initiative or
in response to a clarification requested by a prospective bidder,
modify the bidding documents by issuing addenda. The addendum will
be kept in website www.ghmc.gov.in
11.2 11.3
Any addendum thus issued shall be part of the bidding documents
pursuant to tender conditions To afford prospective bidders
reasonable time in which to take an addendum into account in
preparing their bids, the Employer may extend as necessary the
deadline for submission of bids, in accordance with tender
conditions.
C. Preparation of Bids 12. 12.1 Language of Bid The bid, and all
correspondence and documents related to the bid exchanged by the
bidder and the Employer shall be written in the English language.
Supporting documents and printed literature furnished by the bidder
may be in another language provided they are accompanied by an
accurate translation of the relevant passages in the above stated
language, in which case, for purposes of interpretation of the bid,
the English translation shall prevail. Documents Comprising the Bid
The tender to be prepared by the bidder shall comprise of the form
of tender and appendices thereto, the Bid Security, the information
on technical man power to be available on this work, the
contractors alternative technical proposals based on scope of work
as defined in Volume II, design criteria, soil data and other such
relevant information and any other material required to be
completed and submitted in accordance with the instructions to
bidders embodied in tender document. The forms and the data
provided in this document shall be used without exception. The Bid
comprising of all the comprising of all the volumes and split as a.
Price bid b. Technical Bid The Technical Bid shall comprise of the
following: a. Scanned copy of EMD,Cost of Tender Schedule and Sales
Tax. b. Scanned copy of Registration c. Scanned copy of Proof of
Experience d. Data Sheet-1 Bidders Appreciation of the Project e.
Data Sheet-2- Bidders Organizational setup for the Project f. Data
Sheet-3 Project Components along with Drawings g. Data Sheet-4-
Management of Design and Engineering Services h. Data Sheet-5
Construction Methodology of different components proposed i. Data
Sheet-6 Proposed Deployment of Key Personnel j. Data Sheet-7 -
Proposed Deployment of Construction Equipment k. Data Sheet-8-
Proposed Sub-ContractorsContractor Ph. No: - 29 Engineer-In Chief
GHMC
13.
l. Data Sheet-9- Proposed Source of Key Materials m. Data
Sheet-10- Proposed Construction Schedule of the Project n. Data
Sheet-11 Quality Control and Assurance System any other documents /
certificates/ informations required as per tender conditions shall
also be submitted 14. Bid Prices 14.1 Unless stated otherwise in
the Bidding Documents, the Contract shall be for the whole Works as
described in tender conditions, based on the schedule of unit rates
and prices entered by the bidder. The bidder shall fill in rates
and prices for inclusive all items of the Works described in the
Bill of Quantities. Items against which no rate or price is entered
by the bidder will not be paid for by the Employer when executed
and shall be deemed to be covered by the other rates and prices in
the Bill of Quantities. All duties, Custom duties, taxes (including
all central excise tax, central Govt. + all state Govt. taxes if
any) and other levies payable by the Contractor under the Contract,
or for any other cause as on the date, 28 days prior to the
deadline for submission of bids, shall be included in the rates and
prices and the total bid price submitted by the bidder and the
evaluation and comparison of bids by the Employer shall be made
accordingly. The rates and prices quoted by the bidder are subject
to adjustment during the
14.2
14.3
14.4
performance of the Contract in accordance with the provisions of
the Conditions of Contract. The bidder shall quote his offer on
form of tender Volume III as Lump sum at appropriate place of the
tender document to be submitted as per procedure set in tender
conditions. The Bidder shall quote further breakdown of Lump sum
costs in Annexure I, Volume III. The bidder shall also quote unit
prices in Annexure II, Volume III. Negotiations are not permitted
at any stage in respect of price bid. The additions &
deductions will be worked out based on the Annexure II. The lump
sum price quoted by the bidder shall include all the costs towards
designing, executing and completing the works as per defined scope
of work and based on design criteria. The lumpsum offer shall
provide for all superintendence, labour, material, plant,
equipments and all other things required for work including all
taxes, VAT, Worker Welfare Cess, duties, royalties, octroi and such
other charges except for the exceptions provided for in the
contract. In addition to L.S. Price the bidder are also to quote
unit prices as an Annexure II & III which shall be reviewed and
approved by the employer.
15 15.1
Currencies of Bid and Payment The prices shall be quoted by the
bidder entirely in Indian Rupees. The Employer shall make eligible
payments to the contractor in local currency only without any
commitment for repatriation in to foreign currency. However,
repatriation of eligible payment in foreign currency shall be
governed as per prevailing rules and laws of the country.
Contractor Ph. No:
- 30 -
Engineer-In Chief GHMC
16. 16.1
Bid Validity Validity of the tender will be 120 days from the
date fixed for opening of the tenders and thereafter until it is
withdrawn by notice in writing duly addressed to the authority
opening the tender. Such withdrawal after 120 days shall be
effective from the date of receipt of notice by the Employer. In
exceptional circumstances, prior to expiry of the original bid
validity period, the Employer may request that the bidders extend
the period of validity for a specified additional period. The
request and the responses thereto shall be made in writing or by
cable. A bidder may refuse the request without forfeiting his bid
security. A bidder agreeing to the request will be required to
extend the validity of his bid security for the period of the
extension, and in compliance with tender conditions in all
respects. EARNEST MONEY DEPOSIT, ITS FORFEITURE AND PENAL ACTION
The Internal Bench Mark(IBM) for the above mentioned deliverables
is worked out Rs. 321.64 Lakhs inclusive of all Government Taxes
and duties and all other Government levies and recoverable /
reimbursable amounts such as VAT, Seigniorage charges, Technical
Personnel employed on the work, Compensation, Site Supervision,
Quality Control Charges, Insurance Policy, workers welfare cess, CM
relief fund and NAC till defect liability period and Bank
commission charges.
16.2
17. 17.1
17.2 The bidder shall furnish as part of his Bid, a bid security
for an amount of Rs. 3,21,700/- at 1% of IBM at the time of
submission. The bid security shall be payable in Indian Rupee
currency, in any of the following acceptable forms. b) c) A Demand
Draft / Bankers Cheque in favour of The Commissioner, GHMC payable
at Hyderabad. Irrevocable and Unconditional Bank Guarantee shall be
from any Nationalised Bank including reputed and acceptable
schedule bank and valid upto 6 months from the date of NIT. The
Bank Guarantee shall be in favour of Commissioner, Greater
Hyderabad Municipal Corporation, Hyderabad in the format prescribed
in Volume 5 of the Bidding Documents.
17.3
Any bid not accompanied by an acceptable bid security shall be
rejected by the Employer as non-responsive. In case of Joint
Venture (JV) consisting foreign and domestic partners, the domestic
partners shall not be allowed to deposit Bank Guarantee (BG)
towards Bid Security either on behalf of the foreign partner(s), or
any other local partner(s) of the JV. The foreign partner(s) shall
use his own funds to submit the required Bank Guarantee in
proportion to his participation in the JV and enclose a certificate
in this regard issued by the concerned bank from whom such Bank
Guarantee has been got issued by foreign partner(s) towards Bid
Security. Likewise all local partners are also required to use
their respective funds for providing Bank Guarantee towards bid
security. In the event of the tender being accepted subject to
provisions of the tender conditions the said amount of bid
security, if so requested by the bidder be appropriated towards the
amount of performance security deposit payable by him under the
conditions of contract. Forfeiture of Bid security: If after
submitting the tender, the bidder withdraws his offer or modifies
the same or if after acceptance of his tender fails or neglects to
furnish the Performance security, without prejudice to any rights
and powers of the Employer here under or in law, the employer shall
be entitled to forfeit the full amount
Contractor Ph. No:
- 31 -
Engineer-In Chief GHMC
of Bid Security deposited by the bidder. The employer shall also
have right to forfeit the full amount of Bid security if the
contractor fails to submit the performance guarantee (as per tender
conditions) within 21 days from the receipt of LOA issued pursuant
to tender conditions. In the event of tender being not accepted the
amount of Bid Security deposited by the bidder, shall unless it is
prior thereto to forfeit under provisions of tender conditions
above, be refunded to him on passing of receipt thereto without any
interest.
Any bid not accompanied by both the EMD, Cost of Tender schedule
and Sales Tax will be rejected by the employer as non responsive
0.15 % C.M. Relief Fund, 0.10 % NAC, and 1% Workers Welfare Cess
has to be paid by the Successful bidder to recovered from the bills
during the execution. 17.4 The bid securities of the unsuccessful
bidders will be returned as promptly as possible but not later than
28 days after the expiration of the period of bid validity or
finalization of tender, which ever is later(earlier). 17.5
Successful bidder has to provide Security deposit for an amount
1.5% of ECV at the time of signing of the Agreement. The bid
security may be forfeited a) b) If the bidder withdraws his bid
during the period of bid validity; if the bidder does not accept
the correction of his bid price, pursuant to tender conditions; or
In the case of a successful bidder, if he fails within the
specified time limit to I. Sign the Agreement, and/ or II. furnish
the required Security deposit, III. furnish the required
performance security, In the event of tender being not accepted the
amount of Bid Security deposited by the bidder, shall unless it is
prior thereto to forfeit under provisions, be refunded to him on
passing of receipt thereto without any interest. 18. Alternative
Proposals by Bidders
17.6
c)
18.1 Bidders shall submit offers, which comply with the
requirements of the bidding documents, including the basic
technical design as indicated in the Drawings and Specifications.
Bid based on alternatives designs will not be considered. The
attention of bidders is drawn to the provisions of tender
conditions regarding the rejection of bids, which are not
substantially responsive to the requirements of the bidding
documents.
Contractor Ph. No:
- 32 -
Engineer-In Chief GHMC
18.2
No Variations in tendering conditions The bidders are hereby
instructed to not alter any changes the bidding documents. If any
changes are made by bidder it shall be treated as tampering of
documents and the bid shall be summarily be rejected.
19.
Pre-Bid Meetings
No pre-bid meeting will be held. 20. 20.1 Format and Signing of
Bid The bidder shall prepare documents comprising the bid as
described in tender conditions of these Instructions To Bidders
(ITB) bound with the Volumes containing the Form of Bid and clearly
marked ORIGINAL. In the event of discrepancy between them the
ORIGINAL shall prevail. The Original and all copies of the bid
shall be typed or written in indelible ink (in the case of copies,
Photostats are also acceptable) and shall be signed by a person or
persons duly authorized to sign on behalf of the bidder, pursuant
to tender conditions, as the case may be. All pages of the bid
where entries or amendments have been made shall be initialed by
the person or persons signing the bid. The bid shall contain no
alteration, omissions or additions, except those to comply with
instructions issued by the Employer, or as necessary to correct
errors made by the bidder, in which case such corrections shall be
initialed by the person or persons signing the bid. All witnesses
and sureties shall be persons of status and probity and their full
names, occupations and addresses shall be printed below their
signatures. All signatures shall be dated.
20.2
20.3
20.4
Contractor Ph. No:
- 33 -
Engineer-In Chief GHMC
D. 21. 21.1 Sealing and Marking of Bids
Submission of Bids
The bidder shall submit its bid in two parts, the Technical Bid
and a Financial Bid. Each part of the bid shall be sealed in the
separate envelope and the two sealed envelopes shall be sealed in
an outer envelope. The bid envelopes shall be marked as follows
Outer Envelope:
Technical and Financial Bid for the work Survey, Investigation,
Design & Construction of Modern Slaughter House of capacity 400
sheep including Civil, Mechanical & Electrical Items and trial
run etc., complete at, Gowlipura along with Effluent Treatment
Plant (ETP) .NIT Number: 147/GHMC/ENC/TA-III/K1/2008,dt: 19/01/2009
Inner Envelope, Technical Bid
Technical Bid for the work Survey, Investigation, Design &
Construction of Modern Slaughter House of capacity 400 sheep
including Civil, Mechanical & Electrical Items and trial run
etc., complete at, Gowlipura along with Effluent Treatment Plant
(ETP) .NIT Number: 147/GHMC/ENC/TA-III/K1/2008,dt: 19/01/2009 The
Technical Bid shall comprise the following: a. Scanned copy of
EMD,Cost of Tender Schedule and Sales Tax. b. Scanned copy of
Registration c. Scanned copy of Proof of Experience d. Data Sheet-1
Bidders Appreciation of the Project e. Data Sheet-2- Bidders
Organizational setup for the Project f. Data Sheet-3 Project
Components along with Drawings g. Data Sheet-4- Management of
Design and Engineering Services h. Data Sheet-5 Construction
Methodology of different components proposed i. Data Sheet-6
Proposed Deployment of Key Personnel j. Data Sheet-7 - Proposed
Deployment of Construction Equipment k. Data Sheet-8- Proposed
Sub-Contractors l. Data Sheet-9- Proposed Source of Key Materials
m. Data Sheet-10- Proposed Construction Schedule of the Project n.
Data Sheet-11 Quality Control and Assurance System o. Any other
information/ certificates/ documents required as per tender
conditions.
Inner Envelope, Financial Bid
Financial Bid for the work Survey, Investigation, Design &
Construction of Modern Slaughter House of capacity 400 sheep
including Civil, Mechanical & Electrical Items and trial run
etc., complete at, Gowlipura along with Effluent Treatment Plant
(ETP)
Contractor Ph. No:
- 34 -
Engineer-In Chief GHMC
NIT Number: 147/GHMC/ENC/TA-III/K1/2008,dt: 19/01/2009 a) The
envelope marked Technical Bid' shall contain the following: i. ii.
iii. b) iii. Bid Security in a separate envelope marked Bid
Security Documents listed in clause. 13.1(a) to be furnished in
Volume 5 in a separate sealed envelope including any related
Addenda. Only one Copy of Technical Bid' shall be submitted
The envelope marked Financial Bid' shall contain the following:
Items listed at a above in tender conditions including any related
Addenda. iv. Only one Copy of Financial Bid' shall be submitted
c)
The technical, financial bids shall be submitted by the bidder
in hard bound form, all pages numbered serially and by giving an
index of submission. The hardbound implies binding between two
covers through stitching. The bids submitted in other forms like
spiral form, loose form etc., shall be rejected. 21.2 The inner and
outer envelope shall a) Be addressed to the Employer at the
following address : The Engineer in Chief , Greater Hyderabad
Municipal Corporation, Hyderabad b) Bear the following
identification:
Bid for Survey, Investigation, Design & Construction of
Modern Slaughter House of capacity 400 sheep including Civil,
Mechanical & Electrical Items and trial run etc., complete at,
Gowlipura along with Effluent Treatment Plant (ETP) NIT Number:
147/GHMC/ENC/TA-III/K1/2008,dt: 19/01/2009 To be opened only in
presence of the evaluation committee 21.3 In addition to the
identification required in Sub-Clause 21.2, the inner envelope
shall indicate the name and address of the bidder to enable the bid
to be returned unopened in case it is declared "late" pursuant to
Clause 23. If the outer envelope is not sealed and marked as above,
the Employer will assume no responsibility for the misplacement or
premature opening of the bid. Deadline for Submission of Bids Bids
must be received by the Employer at the address specified above as
specified in NIT.
21.4
22. 22.1
Contractor Ph. No:
- 35 -
Engineer-In Chief GHMC
22.2
The Employer may, at his discretion, extend the deadline for
submission of bids by issuing an amendment in accordance with
tender conditions, in which case all rights and obligations of the
Employer and the bidders previously subject to the original
deadline will thereafter be subject to the deadline as extended.
Late Bids Any bid received by the Employer after the deadline for
submission of bids prescribed in tender conditions will be returned
unopened to the bidder. Modification, Substitution and Withdrawal
The bidder may modify, substitute or withdraw his bid after bid
submission, provided that written notice of the modification
substitution or withdrawal is received by the Employer prior to the
deadline for submission of bids. Any MODIFICATION SUBSTITUTION in
respect of TECHNICAL BID and FINANCIAL BID shall be submitted in
separate sealed envelope duly marked so. Incase of modification to
financial bid, the envelope containing the same should clearly
exhibit such contents. The bidder's modification, substitution or
withdrawal notice shall be prepared, sealed, marked and delivered
in accordance with the provisions of tender conditions, with the
outer and inner envelopes additionally marked "MODIFICATIONS",
SUBSTITUTION or "WITHDRAWAL" as appropriate. No bid shall be
modified by the bidder after the deadline for submission of bids.
Withdrawal of a bid during the interval between the deadline for
submission of bids and the expiration of the period of bid validity
specified in the Form of Bid shall result in the forfeiture of the
bid security pursuant to tender conditions.
23. 23.1
24. 24.1
24.2
24.3 24.4
Contractor Ph. No:
- 36 -
Engineer-In Chief GHMC
E. Bid Opening and Evaluation 25. 25.1 Bid Opening The opening
of Bids shall take place in the presence of the interested bidders
by the Evaluation Committee; for each Bid, the sealed outer
envelope containing complete Bid (both Technical and Financial)
shall be opened. The Technical Bid shall be opened first to
retrieve the Bid Security placed inside the Technical Bid. The
envelope containing Bid Security shall be opened and the amount,
form and validity period of Bid Security shall be announced by the
Committee. The Bids accompanying proper Bid Security shall be
evaluated further and those Bids which are not found proper by the
Evaluation Committee shall be announced and kept aside for return
to the bidders without opening any other documents related to such
Bids. The other envelope forming part of the Technical Bid shall be
opened & evaluated subsequently for those whose Bid Security is
found to be in order. Such evaluation shall be carried out to
establish the Bid responsiveness. Accordingly, all those responsive
bidders shall be informed and invited to be present during opening
of Financial Bids. The date, time and venue shall be notified to
all responsive bidders. The list of responsive bidders shall be
displayed at least one day earlier to the notified date, time and
venue for opening of the Financial Bids. The sealed Financial Bids
including modifications made pursuant to tender conditions shall be
opened by the Committee in the Presence of bidders' representatives
who choose to attend, at the notified location. The bidders'
representatives who are present shall sign a register evidencing
their attendance. In the event of the specified date of bid opening
being declared a holiday for the Employer, the bids shall be opened
at the appointed time and location on the next working day. 25.2.1
Envelopes marked "WITHDRAWAL" shall be opened and read out first at
the time of opening of Technical Bids. Bids for which an acceptable
notice of withdrawal has been submitted pursuant to tender
conditions shall not be opened. Financial Bids would proceed as
follows:25.3 The bidders' names, the Bid Prices, the total amount
of each bid, any discounts, BID MODIFICATIONS will be announced by
the Employer during the opening. Any bid price, discount or
alternative bid price which is not read out and recorded at bid
opening will not be taken into account in bid evaluation. The
Employer shall prepare minutes of the bid opening, including the
information disclosed to those present in accordance with tender
conditions. Process to be Confidential Information relating to the
examination, clarification, evaluation and comparison of bids and
recommendations for the award of a contract shall not be disclosed
to bidders or any other persons not officially concerned with such
process until the award to the successful bidder has been
announced. Any effort by a bidder to influence the Employer's
processing of bids or award decisions may result in the rejection
of the bidder's bid.- 37 Engineer-In Chief GHMC
25.4
26. 26.1
Contractor Ph. No:
27. 27.1
Clarification of Bids To assist in the examination, evaluation
and comparison of bids, the Employer may, at his discretion, ask
any bidder for clarification of his bid, including breakdowns of
unit rates. The request for clarification and the response shall be
in writing or by cable, but no change in the price or substance of
the bid shall be sought, offered or permitted except as required to
confirm the correction of arithmetical errors discovered by the
Employer in the evaluation of the bids in accordance with tender
conditions. Subject to tender conditions, no bidder shall contact
the Employer on any matter relating to its bid from the time of bid
opening to the time contract is awarded. If the bidder wishes to
bring additional information to the notice of the Employer, it
should do so in writing. Tender liable for rejection The tender is
likely to be rejected if on opening it is found that a) The bidder
has not strictly followed the procedure laid down for submission of
tender. b) The bidder has proposed conditions which are
inconsistent with or contrary to the terms and conditions
specified. c) Additions, corrections or alteration are made by the
bidder on any page of the tender document. d) Any page or pasted
slips are missing. e) The bidder has not signed the tender. f) The
bidder has specified any additional condition.
27.2
g) The bidder has not attached the addendum to the main tender
form as stated in para 7. h) In case the technical proposal of
bidder who has quoted lowest price and who has satisfied other
criteria is not conforming to the stipulations made, the bidder
without revising the cost shall modify the same to conform to the
stipulations. If the bidder refuses to modify this then the tender
shall be treated as non responsive and rejected. i) The bidder has
quoted financial offer any where other than specified in Financial
Bid.
28. 28.1
Examination of Bids and Determination of Responsiveness Prior to
the detailed evaluation of bids, the Employer will determine
whether each bid (i) meets the prescribed eligibility criteria,
(ii) has been properly signed; (iii) is accompanied by the required
securities; (iv) is substantially responsive to the requirements of
the bidding documents; and (v) provides any clarification and/ or
substantiation that the Employer may require. A substantially
responsive bid is one which conforms to all the terms, conditions
and specifications of the bidding documents, without material
deviation or reservation. A material deviation or reservation is
one (i) which affects in any substantial way the scope, quality or
performance of the Works; (ii) which limits in any substantial
way,- 38 Engineer-In Chief GHMC
28.2
Contractor Ph. No:
inconsistent with the bidding documents, the Employer's rights
or the bidder's obligations under the Contract; or (iii) whose
rectification would affect unfairly the competitive position of
other bidders presenting substantially responsive bids. 28.3 If a
bid is not substantially responsive it will be rejected by the
Employer and may not subsequently be made responsive by correction
or withdrawal of the nonconforming deviation or reservation.
Correction of Errors Bids determined to be substantially
responsive, will be checked by the Employer, for any arithmetical
errors. Errors will be corrected by the Employer as follows: a) b)
Where there is a discrepancy between the amounts in figures and in
words for any rate in the unit rate column, the amount in words
will govern and Where there is a discrepancy between the unit rate
and the line item total resulting from multiplying the unit rate by
the quantity, the unit rate as quoted will govern, unless in the
opinion of the Employer there is an obviously gross misplacement of
the decimal point in the unit rate, in which case the line item
total as quoted will govern and the unit rate will be
corrected.
29. 29.1
29.2
The amount stated in the Form of Bid will be adjusted by the
Employer in accordance with the above procedure for the correction
of errors and, with the concurrence of the bidder, shall be
considered as binding upon the bidder. If the bidder does not
accept the corrected amount of bid, his bid will be rejected, and
the bid security may be forfeited in accordance with tender
conditions.
30. Evaluation and Comparison of Bids:The Engineer-In-Chief,
Greater Hyderabad Municipal Corporation(GHMC), Hyderabad will
evaluate whether each tenderer is satisfying the eligibility
criteria prescribed in the tender document and declares them as a
qualified tenderer. If the technical bid of a tenderer is not
satisfying any of the eligibility criteria it will be rejected by
the Engineer-In-Chief, GHMC, Hyderabad. However, the tender
accepting authority detects any error in the evaluation of tenders
by Engineer-In-Chief, GHMC, Hyderabad, the tender accepting
authority while returning the tenders may direct the
Engineer-In-Chief, GHMC, Hyderabad as the case may be, to
re-evaluate the tenders. If any alteration is made by the tenderer
in the tender documents, the conditions of the contract, the
drawings, specifications or statements / formats or quantities the
tender will be rejected. 30.1 The Employer will evaluate and
compare only the bids determined to be substantially responsive in
accordance with tender conditions. In evaluating the bids, the
Employer will determine for each bid the Evaluated Bid Price by
making any correction for errors pursuant to tender conditions and
adjusting the bid price accordingly. The estimated effect of the
price adjustment provisions of the Conditions of Contract, applied
over the period of execution of the Contract, shall not be taken
into account in bid evaluation. If the bid of the successful bidder
is seriously unbalanced in relation to the Engineer's estimate of
the cost of the Works to be performed under the Contract, the
Employer may require the bidder to produce detailed price analyses
for any or all items of the Bill of Quantities, to demonstrate