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Transcript
Good Morning
Community Library Name Role Expectations
Agenda
1 Public Library Service in Alberta
2 The Municipal Library Board
3 The Library Trustee
4 Funding
5 Effectiveness
#
Divider: Option 2 This may be used as a main section divider Public Library Service in Alberta
Why libraries?
Public library history and values
1
Public library service in Alberta
1
Library service in AB: Library systems
2
Library service in AB: PLSB
Government of Alberta …
Ministry of Municipal Affairs … Public Library Services Branch
803 Standard Life Building Edmonton, Alberta
3
PLSB: Mandate and Activities
Grants Consultation and assistance
Legislation Training
Statistics 3
PLSB: Legislation
3
PLSB: The Library Network
4
PLSB: Tech Plan and Initiatives
5
Vision:
SEAMLESS ACCESS to library services for all Albertans,
delivered efficiently
“ONE CARD”
E-CONTENT
UNION CATALOGUE
ILL
FOUNDATION – the Alberta Library Network
Supernet, resource sharing, delivery, other network tools and resources
Divider: Option 2 This may be used as a main section divider The Municipal Library Board
The Library Board
Municipal Council
Library & Library Services
forms the …
which manages the
Under the rules of The Province …
for the Community
9
Role of municipal council
Municipal Council …
1) Establishes library board
2) Funds library service
3) Appoints (and removes) board members
4) Receives library bylaws from board
5) Receives library budget, approves municipal appropriation
(not library budget)
6) Approves financial reviewer
7) Receives reports from library board
8) Signatory to /member of library system
10
Role of library board
The Municipal Library Board…
GOVERNING board: “full management and control” A corporation
Creates bylaws and policies Accountable to public
Responsible for library service
Determines priorities and services to be provided
Finds funding for library services Requests municipal appropriation
Applies for provincial grants
Maintains budget, finances Responsible for building and staff
10
Municipal Library Board Challenges
Board recruitment
Managing staff Fundraising and finances
Municipal council Community expectations
Why libraries? Why library boards?
Local autonomy Citizen engagement
Library values Neutrality Nuance
Intellectual freedom
Municipal Library Board Benefits
11
Highlights for boards from the Libraries Act
Bylaws: rules the library can enforce
Public
admission to building
Public use of library
property
Borrowing of resources
Fees Fines
12
Highlights for boards from the Libraries Regulation
13
Policies define how the library does things
Confidentiality
Board and staff orientation / education
Finance Personnel
Library resources
Resource sharing
Print-disabled services
Loaning of resources
Hours of service
Facility use
14
Plans of Service define what the library provides the community
Entertainment
Literacy
Culture
Public space
Information
16
Strategic Planning for Results:
A path to a Plan of Service
17
Your thoughts on library services?
18
“Service Responses”
“Visit a Comfortable Space”
“Satisfy Curiosity”
“Create Young Readers”
“Stimulate Imagination” “Learn to Read and Write”
Why libraries?
Libraries deliver services that benefit their
communities.
Other legislation: Employment Standards,
OH&S, FOIP
20
Divider: Option 2 This may be used as a main section divider
The Library Trustee
Role of the trustee
21
HATS, HATS, HATS
21
Common law responsibilities of trustees
Awareness
Care & Attention
Confidentiality Board interests
Voting
Conflict of interest
22
Ethical obligations of library trustees
Want to serve
Support the board
Believe in libraries
22
Good trustees sing off the same songsheet
22
Divider: Option 2 This may be used as a main section divider Funding and Finances
Funding
Provincial government
Municipal council
Library
$ Other funding sources
23
Local appropriation
Local appropriation
Funds request (and budget)
23
2011 local appropriation by population
$15.86$12.58
$22.99$29.12
$26.34$22.66
$43.61$37.20
$34.73
$0$5
$10$15$20$25$30$35$40$45$50
24
2010 “average” local appropriation within systems
$23.47
$18.56$20.63
$26
$16.33 $17.28
$23.27 $22.87
$0
$5
$10
$15
$20
$25
$30
24
Provincial operating grant for libraries
Operating grant
Grant application (+legal compliance)
25
Operating grant levels
= Min $2 per capita local appropriation
Under 600 population: $6540
provincial grant
= Min $2 per capita local appropriation
601-1200 population: $8350
provincial grant
= Min $2 per capita local appropriation
1201-3000 population: $16,350
provincial grant
= Per capita local appropriation
(min $2)
Over 3,000 population: Provincial grant
(max $5.45 per capita) X 1.575
25
2011 provincial funding Individual Library Grants:
Library System Grants:
Total Operating Grants:
$18.36 million
$7.34 million
$25.7 million
SuperNet:
APLEN:
TAL:
Interlibrary Loan:
Total Network Support:
$2.13million
$1.5 million
$0.25 million
$0.24 million
$4.12 million
$29 million+
(Plus provincial courier delivery) Plus misc. support of initiatives etc.)
Grand Total provincial funding:
26
Funding proportions
74%
12%
5%
9%
Local Appropriation Provincial Operating GrantOther Government Income Other Income
27
Other potential funding sources
Fees and Fines
Alberta Lotteries grants
Fundraising & Private donations
Other grants
28
Divider: Option 2 This may be used as a main section divider Effectiveness
Advocacy
Communicating Believing
Seeing
Planning
Imagining
Connecting
Lobbying
Listening Selling
Convincing
Educating
29
Governance
“Noses in, fingers out.”
30
Planning and evaluation
Measurement
Evaluation
Planning
Implementation & Operation
30
Not into planning? Here’s the alternative
Coasting
CRISIS
PANIC
REACTION
30
Board and manager – a key relationship
Governance -- Management -- Operations
Library Manager
Staff
Needs assessment Service delivery
Community relations Customer service
Budget development Budget administration
Large purchasing Small purchasing
Strategic / service planning Day-to-day operations
Evaluation and monitoring
Board
31
Board and Trustee self-evaluation
Next steps?
USB drive
Divider: Option 2 This may be used as a main section divider
Thank you for your time and participation, and for being a library trustee.
www.albertalibraries.ca
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