Good Maps to Steer By Excellence in Records Management Barbara Robinson Facilities Management
Good Maps to Steer By Excellence in Records Management Barbara Robinson Facilities Management.
Dec 19, 2015
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Good Maps to
Steer By
Excellencein Records
ManagementBarbara Robinson
Facilities Management
Topics Requirements analysis
Systems specification and acquisition
Data acquisition
Operations
Staffing
Training
Users, stakeholders
On going data updating
System development
Future & Hints
Organization Structure
QUT Facilities Management
Capital Works Operations
Standards & Records
Maintenance
Engineering Services
Site & Services
GIS.
Archive of Building Records. EDM. Self Service through Alchemy.
Space Management
System (Archibus). Self Service trough
the Web.
DocTrack.Profile
Drawings.Consultant & Contractors System
(CCDB)
Projects done through Operations or the
Capital Works Section.
Standards & Records Systems
Evacuation Plans
Cleaning Plans
Site Services Map Sets. Site Services Schematic
Archibus Plans
Building Management System
Space Records Management
Requirements analysis
System Specifications & acquisition
Data acquisition
Operations
Staffing
Training
Space Records Management
Reports
DAS UFA June 2002
FM Workshops2%
Centrally Controlled Common
Teaching Rooms 43%
Space Under Alteration
12%
Offices12% Store Rooms
8%
Common Rooms, Refectory, Conference
Rooms15%
Sporting Facilities4%
Business and Services
4%
DAS UFA 27% of Total QUT UFA
Faculty UFA / EFTSU (m2)June 2002
0.00
1.00
2.00
3.00
4.00
5.00
6.00
7.00
8.00
Law Business IT QUT-CA Education Health CI Science BEE
Archibus
Users & Stakeholders
Archibus
On going data and system validation
Archibus
Ongoing data updating
On going system development
Future & hints
Space Records ManagementBenchmarking
Comparison Between Australian Universities and QUT Average UFA/EFTSU
0
2
4
6
8
10
12
14
Natural andPhysicalSciences
InformationTechnology
Engineeringand Related
Technologies
Architectureand Building
Health Education Society andCulture
Creative Arts Managementand
Commerce
Average QUT for 2002 m2 UFA/EFTSU
Average Australian Universities for 1998m2 UFA/EFTSU
Note that the faculty groupings are not those of QUT but a common grouping for all Universities.Thus there is some varience in the way the space is allocated per institution.QUT has less space per student in Health as this is compared to institutions which have a medical faculty.The groupings of Society and Culture, and Education should be viewed together .
Site & Services Records - GIS
Site & Services Records
BA101 102
201
43
8 9
Site & Services Records
D BlockIsolationRefer 831MH/GP
Site & Services Records - GIS
Example of Object Data fields
Site & Services records
Requirements analysis
Systems specification and
acquisition
Data acquisition
Operations
Staffing
Training
Users, stakeholders
On going data updating
System development
Future & Hints
Building and Grounds Documentation Alchemy Screens
Search Window
Launch
Red Line
E-mail Function
Conclusion
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