“Good Enough” – The Strategy and Politics of Resource Constrained Information Management
Jan 13, 2015
“Good Enough” – The Strategy and Politics of
Resource Constrained Information Management
Our Conversation
Information’s Ecosystem
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Confluence of Diverse Attractors
• Converging government directives • Increasing visibility • Shrinking resources • Accelerating virtualization – Cloud • New lower cost solutions • New funding models
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Your Leverage
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Who You Get To Help
Integrate Initiatives
Le
ve
rag
e, R
ep
urp
ose
Acces
s
Pre
serv
e
Dis
po
sitio
n / S
tore
Asses
s V
alu
e
Us
e
Main
tain
Cre
atio
n, R
eceip
t, C
ap
ture
Security, Integrity, Access Controls and Metrics
Open Data Policy and Privacy
Master Data Management and Retention Management
Characterization and Enterprise Search
Analytics, FOIA and Discovery
Business Continuity
Proprietary Information and Export Control
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Governance
Capture Maintain Use Access Disposition
Security • What? • Who Decides? • Roles? • How?
• What? • Who Decides? • Roles? • How?
• What? • Who Decides • Roles? • How?
• What? • Who Decides? • Roles? • How?
• What? • Who Decides? • Roles? • How?
Privacy
Open Data Policy
Characterization
Search
Retention
FOIA
Discovery
Continuity of Operations
Get Control of Initiatives
Regulations, Directives, Policy and Standards
Capture Maintain Use Access Disposition
Security • What? • Who? • How? • When?
• What? • Who? • How? • When?
What? Who? How? When?
• What? • Who? • How? • When?
• What? • Who? • How? • When?
Privacy
Open Data Policy
Characterization – Meta Data
Search
Retention
FOIA
Discovery
Continuity of Operations
Get Control of Initiatives
Regulations, Directives, Policy and Standards Email
Capture Maintain Use Access Disposition
Security • What? • Who? • How? • When?
• What? • Who? • How? • When?
What? Who? How? When?
• What? • Who? • How? • When?
• What? • Who? • How? • When?
Privacy
Open Data Policy
Characterization – Meta Data
Search
Retention
FOIA
Discovery
Continuity of Operations
Get Control of Initiatives
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Who You Get To Help
Ideal Status Quo
Good Enough
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• Develop baseline – use maturity models
• Establish “Good Enough” target
• Identify gaps
• Develop strategy to fill gaps
• Resource the strategy
• Work the strategy – mind the knowing/doing gap
Getting to Strategy
Organizational Self-Awareness
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Tell The Truth To Ourselves
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A Familiar Baseline – Not Quite Good Enough, Yet
Make The Invisible, Visible
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RIM Program
Governance and Policy
Business Processes
Culture People
Policy
Infrastructure
As Is
To Be
Jump start your strategy
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• Clarify
• Unify
• Reduce
• Simplify
• Automate
• Execute
Find Uncommon Sources of Resources
• Piggyback on funded initiatives
• Build into new initiatives
• Under rocks
• Operating budgets
• Mid-year scoops
• Left-overs
• Fractional slicing – take a little slice from everyone
• Levy an information tax
• Modernizations
• Trade offs
• Vulture strategy – prey on weak, delayed or cancelled initiatives
• Ask really nice
Sources of Resources
Build your case then…
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Who You Get To Help
28
Cultivate Relationships
Four “P”s of Your Political Game Plan
Source: Secrets to Winning at Office Politics Marie G. McIntyre Ph.D.
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10
Political Power
Performance - ROI Mindset
Perception
Partnerships What I Have
What I Need
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Influence Strategy Ability:
I Can Do It Motivation:
It Will Be Worth It
Personal
Social/Peer
Structural
Source: Influencer, Vital Smarts
Get Political
• Create a political game plan
• Balance your influence toolbox
• Shift from strategy to behavior
• Take the long view
• Willingly negotiate
• Be practical-get to “Good Enough”
Good Enough Starter Kit
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• Sharpen political skills
• Engage key people
• Consolidate IM Whack-a-mole initiatives
• Architect big, implement in lots of little deals
• Dam the stream, then drain the swamp
• Find the money
• Leverage what you and others have
• Consider Cloud-based, good enough solutions