GOL - Graduation Project Session 29-Oct-13 in the US Embassy

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Graduation Project

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Biography• Nourhan Alaa-Eldin Adel Hassan• Faculty of Computers & Information Science – Cairo University• Major in Decision Support & Operations Research• Pre-Master in DSOR – didn’t start the master thesis yet • Works at P&G as BS Site MPD Packaging Leader• Previous Experiences:

– Online Marketer at Nile Radio Productions– Trainer at SCCi’14– Social Media Trainer at SCCi’13– Logistics Member at SCCi’12– Moderator at SCCi’11– Best Participant at SCCi’10

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Game

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Agenda• Introduction

• Project Management

• Team work and Communication skills

• How to pick a LEADER!

• Your Supervisor

• What is your WOW?

• Presentation skills10/29/2013

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IntroductionIf someone told you that he can teach you how to make the best GP, then know he is lying

Myths

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"Our deepest fear is not that we are inadequate. Our deepest fear is that we are powerful beyond measure. It

is our light, not our darkness that most frightens us. We ask ourselves, Who am I to be brilliant, gorgeous, talented, fabulous? Actually, who

are you not to be?" Marianne Williamson

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So, What is a Graduation Project from your point of view? And

what is its importance?

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Project Management• Projects are one of the principles

means by which we change the world.

• Project Management has become one of the most popular tools for organizations, both public and private, to improve internal operations, respond rapidly to external opportunities, achieve technological breakthroughs, streamline new product developments, and more robustly manage the challenges arising from their business environment.

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Project Management – Cont.

• What is a project?– A project is temporary in that it has a defined beginning

and end in time, and therefore defined scope and resources to create a UNIQUE product or service.

• What are the project characteristics?– Specific Objective– Defined start and end dates– Have funding limits (if applicable)– Consume human and non-human resources– Multifunctional

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Project Management – Cont.• Projects’ properties:

1. Ad hoc endeavors with a clear life cycle.

2. Building blocks in the design & execution of organizational strategies.

3. Responsible for the newest and most improved products, services, and organizational processes.

4. Provide a philosophy & strategy for the management of change.

5. Entails crossing functional & organizational boundaries.

6. The principle outcomes are customer satisfaction.

7. Apply planning, organizing, motivation, directing, and control.

8. Terminated upon the successful completion of performance objectives.10/29/2013

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Project Management – Cont.

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Project Management – Cont.

• What is Project Life Cycle?– Refers to the stages

in a project’s development.

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Project Management – Cont.

• How to determine Project Success?

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Project Management – Cont.

• Understanding Success Criteria:

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Project Planning

Select a TEAM

Develop

Project Objective and a plan

for executi

on

Risk Management activiti

es

Cost estimate and

budgeti

ng Schedulin

g

Managing resources

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Game

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So lets get it started

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Team Work and Communications skills

• How to choose your team!!!!!!!!!!!!!!!!!!!!

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Team Work and Communications skills – Cont.

Teamwork skills include the mix of interactive, interpersonal, problem solving and communication skills needed by a group of people working on a common task, in complementary roles, towards a common goal whose outcomes are greater than those possible by any one person working independently.

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Team Work and Communications skills – Cont.

• How to design teamwork tasks:

– Clearly defined learning outcomes which include teamwork skill outcomes such as negotiation, communication and interpersonal skills;

– Criteria against which outcomes will be assessed - either by an assessor or in conjunction with the students;

– A variety of roles and responsibilities; – Scope for creativity; – A group ‘product’ that can be assessed collectively; and – A requirement for high level cooperation.

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Team Work and Communications skills – Cont.

• Distinguish between tasks that require:

– Cooperation - each team member can produce a part of the whole independently; and

– Collaboration - the end result or product represents the work of the team as a whole.

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Team Work and Communications skills – Cont.

• NOTE:– You can’t choose your team members in real life.– Diversity in team membership is a positive.– Team members must have mutual goals and

shared commitment.– Everyone is accountable for achieving the task and

managing the process.–There needs to be a workable balance

between the task and the process.

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Team Work and Communications skills – Cont.

• What is Communication?– Process by which a source sends a message to a receiver by

means of a channel to produce a response.

• 3 Fundamental Techniques in Handling People

– Don’t criticize, condemn or complain.

– Give honest and sincere appreciation.

– Arouse in the other person an eager want.

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Team Work and Communications skills – Cont.

• 6 ways to make people like you

– Become genuinely interested in other people.

– Smile.

– Remember that a person’s name is to that person the sweetest and most important sound in any language.

– Be a good listener and Encourage others to talk about themselves.

– Talk in terms of the other person’s interests.

– Make the other person feel important and do it sincerely.10/29/2013

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Game

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How to pick a LEADER?• A leader should understand his or her own needs and characteristics.

• A leader should understand the needs and characteristics of each participant of the group.

• This understanding helps in planning the program and in getting things done.

• This understanding creates trust and builds confidence among group participants.

• Knowing and using the resources of the team.

• Good planner.10/29/2013

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How to pick a LEADER?• Has good Communication:– To improve your skills in getting information:

• Pay attention and listen carefully.• Make notes and sketches.• Ask questions and repeat your understanding of what was said.

– To improve your skills in giving information:• Be sure others are listening before you speak.• Speak slowly and clearly.• Draw diagrams, if needed. Ask those receiving information to take

notes.• Have the listeners repeat their understanding of what was said.

Encourage questions.

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To lead people, walk beside them … As for the best leaders, the people do not notice their

existence. The next best, the people honor and praise. The next, the people fear; and the next, the people hate … When the best leader’s work

is done the people say, ‘We did it ourselves!Lao-Tsu

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Your Supervisor!

• His major is compatible to your topic.• Supportive and willing to give you

enough time.• Willing to learn and walk the road

with you.• Give you constant feedback and

follow up on your actions.• Make sure the whole team is

participating.10/29/2013

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What is your WOW?

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Presentation Skills

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Presentation Skills

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