Goal setting &

Goal Setting &Goal Setting & Time Management Time Management

Goal SettingGoal Setting

►The process of setting goals helps The process of setting goals helps you choose where you want to go in you choose where you want to go in life. By knowing precisely what you life. By knowing precisely what you want to achieve, you know where want to achieve, you know where you have to focus your efforts.. you have to focus your efforts..

Life GoalsLife Goals►What do you want to achieve in your lifetime What do you want to achieve in your lifetime

(or by 5-10 years in the future)?(or by 5-10 years in the future)?

Life GoalsLife GoalsEducation:Education:

Is there any knowledge you want to acquire in particular? Is there any knowledge you want to acquire in particular? What information and skills will you need to achieve other What information and skills will you need to achieve other goals?goals?Career:Career:

What level do you want to reach in your career?What level do you want to reach in your career?Artistic:Artistic:

Do you want to achieve any artistic goals? If so, what?Do you want to achieve any artistic goals? If so, what?

Life GoalsLife GoalsAttitude:Attitude:

Is any part of your mindset holding you back? Is there any part Is any part of your mindset holding you back? Is there any part of the way that you behave that upsets you? If so, set a goal to of the way that you behave that upsets you? If so, set a goal to improve your behavior or find a solution to the problem.improve your behavior or find a solution to the problem.

Family:Family:Do you want to be a parent? If so, how are you going to be a Do you want to be a parent? If so, how are you going to be a good parent? How do you want to be seen by a partner or by good parent? How do you want to be seen by a partner or by members of your extended family?members of your extended family?

Financial:Financial:How much do you want to earn by what stage?How much do you want to earn by what stage?

Life GoalsLife GoalsPhysical:Physical:

Are there any athletic goals you want to achieve, or Are there any athletic goals you want to achieve, or do you want good health deep into old age? What do you want good health deep into old age? What steps are you going to take to achieve this?steps are you going to take to achieve this?

PPleasure:leasure:How do you want to enjoy yourself? - you should How do you want to enjoy yourself? - you should ensure that some of your life is for you!ensure that some of your life is for you!

Public Service:Public Service:Do you want to make the world a better place? If Do you want to make the world a better place? If so, how?so, how?

Goal chartGoal chart

Schedule Some Schedule Some Brainstorming Brainstorming

► Spend some time brainstorming these, and Spend some time brainstorming these, and then select one goal in each category that then select one goal in each category that best reflects what you want to do. Then best reflects what you want to do. Then consider trimming again so that you have a consider trimming again so that you have a small number of really significant goals on small number of really significant goals on which you can focus.which you can focus.

As you do this, make sure that the goals that As you do this, make sure that the goals that you have set are YOUR GOALS, not ones that you have set are YOUR GOALS, not ones that your parents, family, or friends might wantyour parents, family, or friends might want

Goal SettingGoal SettingGoals are set on a number of different levels: Goals are set on a number of different levels: 1.1. Create your "big picture" of what you want Create your "big picture" of what you want

to do with your life, and what large-scale to do with your life, and what large-scale goals you want to achievegoals you want to achieve

2.2. Break these down into the smaller and Break these down into the smaller and smaller targets that you must hit so that smaller targets that you must hit so that you reach your lifetime goalsyou reach your lifetime goals

3.3. Once you have your plan, you start working Once you have your plan, you start working to achieve it.to achieve it.

Break It DownBreak It Down► Starting to Achieve Your Lifetime GoalsStarting to Achieve Your Lifetime Goals►Once you have set your life goals, set plan Once you have set your life goals, set plan

of smaller goals that you should complete if of smaller goals that you should complete if you are to reach your lifetime plan. you are to reach your lifetime plan.

► Then set a 5 year plan, 1 year plan, 6 month Then set a 5 year plan, 1 year plan, 6 month plan, and 1 month plan of progressively plan, and 1 month plan of progressively smaller goals that you should reach to smaller goals that you should reach to achieve your lifetime goals. Each of these achieve your lifetime goals. Each of these should be based on the previous planshould be based on the previous plan

Goal Setting Tips Goal Setting Tips ►Make SMART goalsMake SMART goals

SS Specific Specific MM Measurable Measurable AA Attainable Attainable RR Relevant Relevant TT Time-bound Time-bound

► For example, instead of having “to sail around the For example, instead of having “to sail around the world” as a goal, it is more powerful to say “To have world” as a goal, it is more powerful to say “To have completed my trip around the world by December 31, completed my trip around the world by December 31, 2015.”2015.”

Goal SettingGoal Setting► State each goal as a positive statement:State each goal as a positive statement:

Express your goals positively – ‘Do “X” well' Express your goals positively – ‘Do “X” well' is a much better goal than 'Don't make this is a much better goal than 'Don't make this stupid mistake.'stupid mistake.'

► Be preciseBe precise:: Set a precise goal, putting in Set a precise goal, putting in datesdates, , timestimes and and amountsamounts so that you can so that you can measure achievement. If you do this, you measure achievement. If you do this, you will know exactly when you have achieved will know exactly when you have achieved the goal, and can take complete satisfaction the goal, and can take complete satisfaction from having achieved it.from having achieved it.

Goal SettingGoal Setting► Set prioritiesSet priorities:: When you have several goals, give When you have several goals, give

each a priority. This helps you to avoid feeling each a priority. This helps you to avoid feeling overwhelmed by too many goals, and helps to direct overwhelmed by too many goals, and helps to direct your attention to the most important ones.your attention to the most important ones.

► Write goals down:Write goals down: This crystallizes them and gives This crystallizes them and gives them more force.them more force.

► Keep operational goals small:Keep operational goals small: Keep the low-level Keep the low-level goals you are working towards small and goals you are working towards small and achievable. If a goal is too large, then it can seem achievable. If a goal is too large, then it can seem that you are not making progress towards it. that you are not making progress towards it. Keeping goals small and incremental gives more Keeping goals small and incremental gives more opportunities for reward. Derive today's goals from opportunities for reward. Derive today's goals from larger ones.larger ones.

Goal SettingGoal Setting► Set performance goals, not outcome goalsSet performance goals, not outcome goals: : ► You should take care to set goals over which You should take care to set goals over which

you have as much control as possible. There you have as much control as possible. There is nothing more dispiriting than failing to is nothing more dispiriting than failing to achieve a personal goal for reasons beyond achieve a personal goal for reasons beyond your control.your control.

► If you base your goals on personal If you base your goals on personal performance, then you can keep control over performance, then you can keep control over the achievement of your goals and draw the achievement of your goals and draw satisfaction from them. satisfaction from them.

Goal SettingGoal Setting►Set realistic goals:Set realistic goals: It is important to set It is important to set

goals that you can achieve. All sorts of goals that you can achieve. All sorts of people (faculty, employers, parents, people (faculty, employers, parents, media, society) can set unrealistic goals media, society) can set unrealistic goals for you. for you.

►You may set goals that are too high, You may set goals that are too high, because you may not appreciate either the because you may not appreciate either the obstacles in the way, or understand quite obstacles in the way, or understand quite how much skill you need to develop to how much skill you need to develop to achieve a particular level of performance. achieve a particular level of performance.

Achieving GoalsAchieving Goals

►When you have achieved a goal, take the time When you have achieved a goal, take the time to enjoy the satisfaction of having done so. to enjoy the satisfaction of having done so. Absorb the implications of the goal Absorb the implications of the goal achievement, and observe the progress you achievement, and observe the progress you have made towards other goals. If the goal was have made towards other goals. If the goal was a significant one, reward yourself appropriately. a significant one, reward yourself appropriately. All of this helps you build the All of this helps you build the self-confidenceself-confidence you deserve!you deserve!

With the experience of having achieved this With the experience of having achieved this goal, review the rest of your goal plans:goal, review the rest of your goal plans:

Process ReviewProcess Review► If you achieved the goal too easily, make your next goals harderIf you achieved the goal too easily, make your next goals harder

► If the goal took a frustrating length of time to achieve, make the If the goal took a frustrating length of time to achieve, make the next goals a little easiernext goals a little easier

► If you learned something that would lead you to change other If you learned something that would lead you to change other goals, do sogoals, do so

► If you noticed a deficit in your skills despite achieving the goal, If you noticed a deficit in your skills despite achieving the goal, decide whether to set goals to fix this.decide whether to set goals to fix this.

► Failure to meet goals does not matter  much, as long as you Failure to meet goals does not matter  much, as long as you learn from it. Feed lessons learned back into your goal setting learn from it. Feed lessons learned back into your goal setting program.program.

Goal ChartGoal Chart

Time ManagementTime Management

►Time = “The great equalizer”Time = “The great equalizer”►Everyone gets 168 per weekEveryone gets 168 per week

TimeTime►Do you spend it?Do you spend it?►Do you use it?Do you use it?►Do you invest it?Do you invest it?► Can you save it?Can you save it?► Can you manage it?Can you manage it?► Can you slow it Can you slow it

down?down?► Can you make more Can you make more

of it?of it?

Tick, tick, tickTick, tick, tickTime moves on. Time moves on. ►College students often report that their College students often report that their

inability to manage their time is the inability to manage their time is the biggest problem they face in college. biggest problem they face in college. Time management is a skill few people Time management is a skill few people master, but it is one that most people master, but it is one that most people need. need.

DemandsDemands►College students have many College students have many

competing demands on their time: competing demands on their time: friends, movies, studying lectures, friends, movies, studying lectures, home, relationships and on and on. home, relationships and on and on. How can you come to grips with all of How can you come to grips with all of it? Time management is MANAGING it? Time management is MANAGING YOURSELF when following some YOURSELF when following some basic time management principlesbasic time management principles. .

Time ReviewTime Review

BasicsBasics► Identify "Best Time" for StudyingIdentify "Best Time" for Studying: :

Everyone has high and low periods of Everyone has high and low periods of attention and concentration. Are you a attention and concentration. Are you a "morning person" or a "night person". "morning person" or a "night person". Use your power times to study; use Use your power times to study; use the down times for routines such as the down times for routines such as laundry and errands. laundry and errands.

BasicsBasics►Study Difficult Subjects FirstStudy Difficult Subjects First: When : When

you are fresh, you can process you are fresh, you can process information more quickly and save information more quickly and save time as a result. time as a result.

BasicsBasics►Use Distributed Learning and PracticeUse Distributed Learning and Practice: :

Study in shorter time blocks with short Study in shorter time blocks with short breaks between. This keeps you from breaks between. This keeps you from getting fatigued and "wasting time." This getting fatigued and "wasting time." This type of studying is efficient because while type of studying is efficient because while you are taking a break, the brain is still you are taking a break, the brain is still processing the informationprocessing the information

BasicsBasicsMake Sure the Surroundings are Make Sure the Surroundings are

Conducive to StudyingConducive to Studying: This will allow : This will allow you to reduce distractions which can you to reduce distractions which can "waste time." If there are times in the "waste time." If there are times in the residence halls or your apartment residence halls or your apartment when you know there will be noise and when you know there will be noise and commotion, use that time for mindless commotion, use that time for mindless tasks. tasks.

BasicsBasics►Make Room for Entertainment and Make Room for Entertainment and

RelaxationRelaxation: College is more than : College is more than studying. You need to have a social studying. You need to have a social life, yet, you need to have a balance in life, yet, you need to have a balance in your life.your life.

BasicsBasics►Make Sure you Have Time to Sleep and Make Sure you Have Time to Sleep and

Eat ProperlyEat Properly: Sleep is often an activity : Sleep is often an activity (or lack of activity) that students use as (or lack of activity) that students use as their time management "bank." When their time management "bank." When they need a few extra hours for studying they need a few extra hours for studying or socializing, they withdraw a few hours or socializing, they withdraw a few hours of sleep. of sleep. Doing this makes the time they Doing this makes the time they spend studying less effectivespend studying less effective because because they will need a couple hours of clock they will need a couple hours of clock time to get an hour of productive time. time to get an hour of productive time.

BasicsBasics►Try to Combine ActivitiesTry to Combine Activities: Use the : Use the

"Twofer" concept. If you are spending "Twofer" concept. If you are spending time at the Laundromat, bring your time at the Laundromat, bring your psychology notes to study. If you are psychology notes to study. If you are waiting in line for tickets to the waiting in line for tickets to the concert, bring your Spanish flashcards concert, bring your Spanish flashcards to memorize to memorize

7 Habits of Highly Effective 7 Habits of Highly Effective People People

► From: The Seven Habits Of Highly Effective People: Restoring From: The Seven Habits Of Highly Effective People: Restoring the Character Ethic, by Stephen R. Covey, Simon and the Character Ethic, by Stephen R. Covey, Simon and Schuster, 1989.Schuster, 1989.

► 1. BE PROACTIVE.1. BE PROACTIVE. Between stimulus and response in human Between stimulus and response in human beings lies the power to choose. Productivity, then, means beings lies the power to choose. Productivity, then, means that we are solely responsible for what happens in our lives. that we are solely responsible for what happens in our lives. No fair blaming anyone or anything else.No fair blaming anyone or anything else.2. BEGIN WITH THE END IN MIND2. BEGIN WITH THE END IN MIND. Imagine your funeral and . Imagine your funeral and listen to what you would like the eulogists to say about you. listen to what you would like the eulogists to say about you. This should reveal exactly what matters most to you in your This should reveal exactly what matters most to you in your life. Use this frame of reference to make all your day-to-day life. Use this frame of reference to make all your day-to-day decisions so that you are working toward your most decisions so that you are working toward your most meaningful life goals.meaningful life goals.

7 Habits of Highly Effective 7 Habits of Highly Effective PeoplePeople

► 3. 3. PUT FIRST THINGS FIRSTPUT FIRST THINGS FIRST. To manage our lives . To manage our lives effectively, we must keep our mission in mind, effectively, we must keep our mission in mind, understand what's important as well as urgent, and understand what's important as well as urgent, and maintain a balance between what we produce each maintain a balance between what we produce each day and our ability to produce in the future. Think of day and our ability to produce in the future. Think of the former as putting out fires and the latter as the former as putting out fires and the latter as personal development.personal development.

4. 4. THINK WIN/WIN.THINK WIN/WIN. Agreements or solutions among Agreements or solutions among people can be mutually beneficial if all parties people can be mutually beneficial if all parties cooperate and begin with a belief in the "third cooperate and begin with a belief in the "third alternative": a better way that hasn't been thought of alternative": a better way that hasn't been thought of yet.yet.

7 Habits of Highly Effective 7 Habits of Highly Effective PeoplePeople

►55. SEEK FIRST TO BE UNDERSTANDING, THEN . SEEK FIRST TO BE UNDERSTANDING, THEN TO BE UNDERSTOODTO BE UNDERSTOOD. Most people don't . Most people don't listen. Not really. They listen long enough to listen. Not really. They listen long enough to devise a solution to the speaker's problem or devise a solution to the speaker's problem or a rejoinder to what's being said. Then they a rejoinder to what's being said. Then they dive into the conversation. You'll be more dive into the conversation. You'll be more effective in your relationships with people if effective in your relationships with people if you sincerely try to understand them fully you sincerely try to understand them fully before you try to make them understand your before you try to make them understand your point of view.point of view.

7 Habits of Highly Effective 7 Habits of Highly Effective PeoplePeople

► 6. 6. SYNERGIZE.SYNERGIZE. Just what it sounds like. The whole is Just what it sounds like. The whole is greater than the sum of its parts. In practice, this greater than the sum of its parts. In practice, this means you must use "creative cooperation" in social means you must use "creative cooperation" in social interactions. Value differences because it is often the interactions. Value differences because it is often the clash between them that leads to creative solutions.clash between them that leads to creative solutions.7. 7. SHARPEN THE SAWSHARPEN THE SAW. This is the habit of self-. This is the habit of self-renewal, which has four elements. The first is renewal, which has four elements. The first is mental, which includes reading, visualizing, planning mental, which includes reading, visualizing, planning and writing. The second is spiritual, which means and writing. The second is spiritual, which means value clarification and commitment, study and value clarification and commitment, study and meditation. Third is social/emotional, which includes meditation. Third is social/emotional, which includes service, empathy, synergy and intrinsic security. service, empathy, synergy and intrinsic security. Finally, the physical element includes exercise, Finally, the physical element includes exercise, nutrition and stress management. nutrition and stress management.

Action PlansAction Plans►Wherever you want to achieve something Wherever you want to achieve something

significant, draw up an significant, draw up an Action PlanAction Plan. This . This helps you think about what you need to do helps you think about what you need to do to achieve that thing, so that you can get to achieve that thing, so that you can get help where you need it and monitor your help where you need it and monitor your progress.progress.

► Simply Simply list the taskslist the tasks that you need to carry that you need to carry out to achieve your goal, in the order that out to achieve your goal, in the order that you need to complete them. This is very you need to complete them. This is very simple, and very useful!simple, and very useful!

““To-do” listsTo-do” lists►To-Do Lists are simple and powerful, To-Do Lists are simple and powerful,

both as a method of organizing both as a method of organizing yourself and as a way of reducing yourself and as a way of reducing stress. Often problems may seem stress. Often problems may seem overwhelming or you may have a overwhelming or you may have a seemingly huge number of demands seemingly huge number of demands on your time. This may leave you on your time. This may leave you feeling out of control, and feeling out of control, and overburdened with work. overburdened with work.

““To-do” listsTo-do” lists  ► Start by writing down the tasks that face youStart by writing down the tasks that face you, and if they are large, , and if they are large,

break them down into their component elements. If these still seem break them down into their component elements. If these still seem large, break them down again. Do this until you have listed large, break them down again. Do this until you have listed everything that you have to do, and until tasks are will take no more everything that you have to do, and until tasks are will take no more than 1 - 2 hours to complete.than 1 - 2 hours to complete.

► Once you have done this, run through these jobs Once you have done this, run through these jobs allocating priorities allocating priorities from A (very important) to C (least important).from A (very important) to C (least important). If too many tasks If too many tasks have a high priority, run through the list again and demote the less have a high priority, run through the list again and demote the less important ones. Once you have done this, rewrite the list in priority important ones. Once you have done this, rewrite the list in priority order.order.

  ► You will then have a precise plan that you can use to eliminate the You will then have a precise plan that you can use to eliminate the

problems you face. You will be able to tackle these in order of problems you face. You will be able to tackle these in order of importance. This allows you to importance. This allows you to separate important jobs from the separate important jobs from the many time-consuming trivial onesmany time-consuming trivial ones..

““To-do” listsTo-do” lists

►Create a Master list of all tasksCreate a Master list of all tasks►Use the master list to plan your month, Use the master list to plan your month,

week and day.week and day.

SchedulingScheduling► Scheduling is then a five-step process:Scheduling is then a five-step process:

1.1. Identify the time you have available. Identify the time you have available. 2.2. Block in the essential tasks you must carry out to succeed in Block in the essential tasks you must carry out to succeed in

your job. your job. 3.3. Schedule in high priority urgent tasks and vital "house-Schedule in high priority urgent tasks and vital "house-

keeping" activities. keeping" activities. 44.. Block in appropriate contingency time to handle Block in appropriate contingency time to handle

unpredictable interruptions. unpredictable interruptions. 5.5. In the time that remains, schedule the activities that address In the time that remains, schedule the activities that address

your priorities and personal goals.your priorities and personal goals.

► If you have little or no discretionary time left by the time you If you have little or no discretionary time left by the time you reach step five, then revisit the assumptions you have made reach step five, then revisit the assumptions you have made in steps one to four.in steps one to four.

SchedulingScheduling► Scheduling is the process by which you look at the Scheduling is the process by which you look at the

time available to you, and plan how you will use it time available to you, and plan how you will use it to achieve the goals you have identified. By using to achieve the goals you have identified. By using a schedule properly, you can:a schedule properly, you can: Understand what you can realistically achieve with your Understand what you can realistically achieve with your

timetime Plan to make the best use of the time available Plan to make the best use of the time available Leave enough time for things you absolutely must do Leave enough time for things you absolutely must do Preserve contingency time to handle 'the unexpected'Preserve contingency time to handle 'the unexpected' Minimize stress by avoiding over-commitment to Minimize stress by avoiding over-commitment to

yourself and othersyourself and others

ProcrastinationProcrastination►Why do we Procrastinate?Why do we Procrastinate?

►You procrastinate when you put off You procrastinate when you put off things that you should be focusing on things that you should be focusing on right now, usually in favor of doing right now, usually in favor of doing something that is more enjoyable or something that is more enjoyable or that you’re more comfortable doing. that you’re more comfortable doing.

►   

Causes of procrastinationCauses of procrastination► Not understanding the difference between urgent Not understanding the difference between urgent

tasks and important tasks tasks and important tasks ► Feeling overwhelmed by the task, and not knowing Feeling overwhelmed by the task, and not knowing

where to begin. where to begin. ► Waiting for the “right” mood or the “right” time to Waiting for the “right” mood or the “right” time to

tackle the important task at hand tackle the important task at hand ► A fear of failure or successA fear of failure or success► Underdeveloped decision making skills Underdeveloped decision making skills ► Poor organizational skills Poor organizational skills ► Perfectionism ("I don't have the right skills or Perfectionism ("I don't have the right skills or

resources to do this perfectly now, so I won't do it at resources to do this perfectly now, so I won't do it at all.") all.")

How to overcome How to overcome procrastinationprocrastination

►Recognize that you're Procrastinating Recognize that you're Procrastinating ►Work out WHY You're Procrastinating Work out WHY You're Procrastinating

►two main reasons:two main reasons: You find the task unpleasant; or You find the task unpleasant; or You find the task overwhelming You find the task overwhelming

►Get over it! Get over it! ►Find ways of motivating yourself to get Find ways of motivating yourself to get

moving. moving.

If the project seems If the project seems overwhelming…overwhelming…

► Break the project into a set of smaller, more Break the project into a set of smaller, more manageable tasks. You may find it helpful to create manageable tasks. You may find it helpful to create an action plan.an action plan.

► Start with some quick, small tasks if you can, even Start with some quick, small tasks if you can, even if these aren't the logical first actions. You'll feel if these aren't the logical first actions. You'll feel that you're achieving things, and so perhaps the that you're achieving things, and so perhaps the whole project won't be so overwhelming after all.whole project won't be so overwhelming after all.

Motivation TipsMotivation Tips►Make up your own rewards. Make up your own rewards. ►Ask someone else to check up on you. Ask someone else to check up on you.

Peer pressure works! Peer pressure works! ► Identify the unpleasant consequences Identify the unpleasant consequences

of NOT doing the task. of NOT doing the task.

Motivation TipsMotivation Tips►Keep your eyes on the prize Keep your eyes on the prize ►Learn to sweat in peacetime (Navy Learn to sweat in peacetime (Navy

Seals)Seals) ““The more you sweat in peacetime the The more you sweat in peacetime the

less you bleed in war”less you bleed in war”►Make up your own rituals Make up your own rituals ►Start keeping track and build a Start keeping track and build a

“winning streak”“winning streak”