Giving Speeches & Oral Giving Speeches & Oral Presentations Presentations An integral part of your business career An integral part of your business career The steps for delivering a speech are: The steps for delivering a speech are: 1- -pre pare to spea k prepare to speak 2-devel op y our speec h develop your speech Deliver your speech Deliver your speech
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Four basic reasons:Four basic reasons: To inform (to inform accounting deptt of newTo inform (to inform accounting deptt of new
remote dataremote data--access policy)access policy) To persuade(to explain to the executiveTo persuade(to explain to the executive
committee,the omnigroups take over offer)committee,the omnigroups take over offer) To motivate(to persuade potential customersTo motivate(to persuade potential customers
that our bank offersthe best commercial bankingthat our bank offersthe best commercial banking
services for their needs)services for their needs) To entertain(to motivate the sales force toTo entertain(to motivate the sales force to
increase sales product sales by 10 percent)increase sales product sales by 10 percent)
Use an outline as your script but beUse an outline as your script but beprepared to deviate in response toprepared to deviate in response toaudience feedback.audience feedback.
The average speaker can deliver about The average speaker can deliver about one paragraph,or 125 to 150 words,in aone paragraph,or 125 to 150 words,in aminute.minute.
Be sure that your subject,purpose,andBe sure that your subject,purpose,and
organizing are compatible with the timeorganizing are compatible with the timeavailable.available.
limit the body to three or four main points.limit the body to three or four main points.
Connect the ideas.Help your audience followConnect the ideas.Help your audience followyour presentations by using clear transitionsyour presentations by using clear transitionsbetween sentences and paragraphs.between sentences and paragraphs.
Emphasize your transitions by repeating keyEmphasize your transitions by repeating keyideas,using gestures,changing your tone of ideas,using gestures,changing your tone of voice,or introducing a visual aid.voice,or introducing a visual aid.
The close should leave a strong and lasting impression.The close should leave a strong and lasting impression.
Summarize the main idea ,and restate the main points.Summarize the main idea ,and restate the main points.
Describe the next steps:Describe the next steps:
Be certain that everyone agrees on the outcome andBe certain that everyone agrees on the outcome andunderstands what should happen next.understands what should happen next.
End on a positive note:End on a positive note:
If your last words are enthusiastic and upbeat,it willIf your last words are enthusiastic and upbeat,it willleave lasting impression on your audience.leave lasting impression on your audience.
A little stage fright is normal. A little stage fright is normal.
The best technique to overcome your anxiety isThe best technique to overcome your anxiety is
to concentrate on your listeners and on theirto concentrate on your listeners and on theirneeds, rather than focusing on yourself.needs, rather than focusing on yourself.
Dont rush the opening.Dont rush the opening.
Use eye contact, posture,gestures,and voice toUse eye contact, posture,gestures,and voice toconvey an aura of mastery and to keep yourconvey an aura of mastery and to keep youraudiences attention.audiences attention.
Be ready with answers so that you can:Be ready with answers so that you can: Emphasize your most important pointsEmphasize your most important points Refer to material that didnt fit in the formalRefer to material that didnt fit in the formal
presentation.presentation. Overcome audience resistance.Overcome audience resistance. Keep your answers short and to the point.Keep your answers short and to the point. Maintain control by stating some ground rules in theMaintain control by stating some ground rules in the
beginning of the questionbeginning of the question--andand--answer session.answer session.
Respond unemotionally to tough questions.Respond unemotionally to tough questions. Finish up on timeFinish up on time--even if people are enthusiastic toeven if people are enthusiastic to