GIFTS, GRANTS, AND CONTRACTS 4-H STATE TEAM MEETING December 5, 2012
Jan 15, 2016
GIFTS, GRANTS, AND CONTRACTS4-H STATE TEAM MEETING
December 5, 2012
Topics• Gift/Grant Decision Tree• Examples
Before we start……
What questions would you like us to address today?
Is it a gift? Yes, if…• Donor is an individual, company, association,
or foundation • Qualifies as charitable contribution by IRS• Donor may define the purpose • Unexpended funds do not have to be returned • No quid pro quo • A report of expenditures may be requested• Research results are not required to be shared
Is it a grant? Yes, if…• Project has stated goals and objectives• The sponsor has expectations about how the
funds will be spent• Grant deliverables may include formal project
reports.• A detailed financial report is required.
Gifts vs. Grants Process• No F&A charged to gifts• Gifts can be solicited at the local level or with the
help of the development office• Some gifts are also unrestricted grants and need to
be processed through the grants and contracts office
• Modest F&A for unrestricted grants with some formal deliverable requirement– Amount of F&A varies based on sponsor
Gifts vs. Grants ProcessITEM CHARITABLE
CONTRIBUTION OR GIFTUNRESTRICTED
GRANT GRANT
Maximum Deliverable Gift Acknowledgement Confirmation of Use and Purpose Final Technical Report
Documentation Company Letter Stating Gift or Charitable Contribution
Company Letter Stating Financial Support
Negotiated Legal Terms and Conditions
Funding Restriction None $50,000 per company, per PI, per fiscal year None
F&A None 15% of Total Awarded Full (currently; 19.8% MTDC)
B. Penn State University– Funder accepts PSU EIN
Action:– Solicit locally if gift for a
county– Contact development if
gift for state program team
– Contact grants and contracts for all others
B. PS Philanthropic Fund– Use only if funder will
NOT accept PSU EIN– Funding is a gift
requiring no more than a stewardship report at the end of the year
ONLY Action:Contact Grants and Contracts
Decision TreeA. Funding Opportunity
Examples1. Local Foundation to fund a county program– Website states that they only pay 5% overhead– Requires a binding signature– A follow up letter is required to confirm the use
of funds
2. Company to support robotics clubs in multiple counties– Online application will not accept PSU EIN– Requires binding signature and tax status
Examples3. Corporate donation for a county program– Accepts PSU EIN for online application– Requires a proof of tax status– No detailed follow up is required
4. Corp Foundation to support multi-county/ statewide programs
– Accepts PSU EIN– Gift recognized at statewide events with no formal
report back.
Opportunity to continue discussion
Extension Volunteer/Staff Fundraising SessionDecember 20, 20128:00am – 9:30am - Discuss follow up topics from this meeting- Announcements sent via email https://meeting.psu.edu/ksfundraising/
Questions?Ag Sci Development Office814.863.1373
Grants and Contracts OfficePenny [email protected] 814.865.5419