NATIONAL GUARD BUREAU Education Branch, ARNG-HRM-E 111 South George Mason Drive Arlington, VA 22204-1382 1 October 2016 GI Bill Manager Standard Operating Procedures Summary. This SOP was developed by the NGB Education Support Center (ESC) GI Bill Support Team (GIBST) and prescribes guidance for newly assigned GI Bill Managers at State or Territory levels. Distribution. Current version of this SOP is available via GIMS Information Center > Policy Library > Education > GI Bill > GI Bill Managers Course > GI Bill Managers SOP: https://smms.army.pentagon.mil/Portal/DefaultG1.aspx
Welcome message from author
This document is posted to help you gain knowledge. Please leave a comment to let me know what you think about it! Share it to your friends and learn new things together.
Transcript
NATIONAL GUARD BUREAU
Education Branch, ARNG-HRM-E
111 South George Mason Drive
Arlington, VA 22204-1382 1 October 2016
GI Bill Manager Standard
Operating Procedures
Summary. This SOP was developed by the NGB Education Support Center (ESC) GI Bill
Support Team (GIBST) and prescribes guidance for newly assigned GI Bill Managers at State or
Territory levels.
Distribution. Current version of this SOP is available via GIMS Information Center > Policy
Library > Education > GI Bill > GI Bill Managers Course > GI Bill Managers SOP:
https://smms.army.pentagon.mil/Portal/DefaultG1.aspx
GI Bill Manager SOP
2
Table of Contents
Chapter 1 Administrative Guidance ..........................................................................................5
1-1 Purpose ..................................................................................................................................5
1-2 References ...............................................................................................................................5
1-3 Job Aids & Handouts ...............................................................................................................5
1-4 GI Bill Manager (Overview) ...................................................................................................5
1-5 Safeguarding Confidential Information ...................................................................................5
1-6 Database Access ......................................................................................................................5
1-7 Stakeholders.............................................................................................................................8
1-8 Resources ...............................................................................................................................12
Chapter 2 Operations ................................................................................................................13
2-1 Overview ...............................................................................................................................13
2-2 GI Bill / Kicker Eligibility – Management using GIMS Workbins ......................................16
2-3 GI Bill / Kicker Eligibility – Management using DPRO Automated Reports ......................18
2-4 GI Bill / Kicker Eligibility – Management using State Reports ............................................19
2-5 Processing Montgomery GI Bill - Active Duty Chapter 30 ..................................................19
Chapter 3 Training Education and Resources ........................................................................19
3-1 General ................................................................................................................................19
3-2 Law, DoDI, DoDM, Policies and Program Summaries .......................................................19
3-3 GI Bill Managers Course .......................................................................................................19
Appendixes....................................................................................................................................21
Appendix A: Post 9/11 GI Bill workbin ......................................................................................21
NGB 23 Request ....................................................................................................21
Pending Extension .................................................................................................23
TEB Management ..................................................................................................25
Appendix B: Selected Reserve - Notice of Basic Eligibility (NOBE) workbin ..........................26
Appendix C: Selected Reserve - Research Required Items workbin ...........................................29
Appendix D: Chapter 1606 Eligibility Codes ..............................................................................31
Appendix E: Selected Reserve - Chapter 1606 Recommendations workbin ...............................32
Pending Submission to PEC ..................................................................................33
Approved................................................................................................................35
Denied ....................................................................................................................35
Appendix F: REAP Action Required workbin (Place Holder for future process) ......................37
Appendix G: Issue an ARNG Kicker...........................................................................................38
Awaiting Addendum/Document Upload ...............................................................41
Upload Documents.................................................................................................43
GI Bill Manager SOP
3
Appendix H: ARNG Kicker Eligibility Codes .............................................................................45
Appendix I: Kicker (ACR Center) workbin................................................................................46
Draft/1st Review .....................................................................................................48
Returned Without Action .......................................................................................50
Approved ACR ......................................................................................................51
Denied ACR ...........................................................................................................51
Cancel ACR ...........................................................................................................51
Appendix J: Issue an ARNG Supplemental Kicker ....................................................................53
Appendix K: ETP Center workbin (GIMS Process under Development) ...................................56
Appendix L: Kicker (Contract Actions) - Awaiting Addendum Documents Upload .................58
Appendix M: Kicker (Contract Actions) - Manual Control Number (MCN) Requests ...............59
Drafts......................................................................................................................59
Returned to State w/Out Action .............................................................................61
Pending ETP ..........................................................................................................62
Denied ....................................................................................................................62
Cancelled................................................................................................................62
MCN Processing Guidance ....................................................................................63
Appendix N: Kicker (Contract Actions) - Waiting for Validation ..............................................65
Appendix O: Kicker (Contract Actions) - Validation Failed .......................................................67
Appendix P: Kicker (Contract Actions) – Verification and Verification Failed ........................71
Appendix Q: Kicker (Contract Actions) - Awaiting IADT .........................................................73
Appendix R: GI Bill / Kicker Eligibility - Management by using DPRO Reports......................74
Appendix S: GI Bill / Kicker Eligibility - Management using State Reports ..............................92
Appendix T: Defense Management Data Center (DMDC) .........................................................95
Appendix U: References ..............................................................................................................98
Appendix V: Processing GI Bill Programs and Kicker Flow Charts.........................................102
Appendix W: EIOMs and related documents ............................................................................123
GI Bill Manager SOP
4
Change Sheet notification in reference to SOP dated 1 October 2016.
GI Bill Manager SOP
5
Chapter 1 - Establish a GI Bill and Kicker Program 1-1. Purpose
This SOP outlines necessary management processes for a State/Territory GI Bill Manager based
on applicable laws, regulations, policies and NGB guidance. It provides GI Bill Managers with
the tools necessary for operation, administration, training and management of the GI Bill and
Kicker Programs for a State or Territory.
1-2. References All supporting references, related publications and prescribed and referenced forms are listed in
Appendix U.
1-3. Job Aids & Handouts
Current Job Aids and Handouts can be found within the Guard Incentive Management System
(GIMS) information center/Policy Library/Education/GI Bill/GI Bill Managers Course. It is
recommended that you check the information center periodically during your assignment as a GI
Bill Manager to ensure you have the most accurate and up-to-date resources available.
1-4. GI Bill Manager (Overview)
The State/Territory GI Bill Manager serves as the principle program manager for all matters
related to GI Bill entitlement and Kicker incentive programs. The GI Bill Manager determines,
validates and manages eligibility for the Chapter 1606 and ARNG Kicker programs by making
eligibility status code recommendations in the GIMS database. The GI Bill Manager will
research records, apply technical knowledge of laws and policies, update databases, conduct
briefings, and counsel Soldiers and Dependents.
1-5. Safeguarding Confidential Information
Daily operations require the GI Bill Manager to access Personal Identification Information (PII)
for Soldiers and Dependents of the Army National Guard while using a variety of databases.
Every authorized user must safeguard the confidentiality of such information at all times to
comply with the Privacy Act of 1974. Before leaving your PC unattended, be sure to log off each
application. You can also lock your workstation for added security. See your system
administrator for instructions.
1-6. Databases and Access
The primary databases a GI Bill Manager will use on a regular basis to manage eligibility for
Soldier benefits and entitlements are:
1. GIMS: https://smms.army.pentagon.mil/Portal/DefaultG1.aspx
a. The Guard Incentive Management System (GIMS) is the database of record used to
manage the GI Bill and Kicker Programs. The Information Center contains a directory of the
following: GIMS User Guide, NGB Policies (ARNG), Laws, DoD Directives, Regulations,
EIOMS, Points of Contact, GI Bill Manager Job Aids and Handouts, Incentives and Tuition
Assistance information, applicable forms and useful links.
b. GIMS access requirements are as follows:
GI Bill Manager SOP
6
(1) All users are required to complete Information Assurance (IA) awareness
orientation and thereafter, must complete annual IA awareness.
(2) Access requests for State Mgr: GI-P/A roles Must:
(i) Have graduated the GI Bill Managers Course, or be scheduled to attend the GI
Bill Managers Course within 6 months of access request.
(ii) Submit an appointment memo from the Education Services Officer (ESO) or
MILPO assigning the individual to the State GI Bill Manager position to the GIBST at
(3) Login and click on GIMS – Live (located on the left column) to complete an access
request form for GIMS.
(i) State Management Roles are approved by NGB and include: GI Bill-P/A; State
Administrator; Incentive Manager; SLRP Manager & FTA-P.
(ii) All other subordinate State roles are approved by the State Administrator and
include: Bn Mgr; Bde Mgr; State Enlisted Career Counselor; State Read Only; State Mgr EDU
Counselor; State Mgr General; State Officer Career Counselor; Unit Career Counselor & Unit
Commander.
Note: The State Administrator is typically the Incentive Manager (IM) or the ESO.
c. GIMS Helpdesk
(1) The GIMS Helpdesk should be used to resolve system errors.
(2) GIMS Helpdesk: (800) 339-0473; email: [email protected]
2. iPERMS: https://iperms.hrc.army.mil/rms/login.jsp
a. iPERMS is an online records repository which stores eligibility documents used to
determine GI Bill and Kicker eligibility.
b. Access to Soldier records is necessary to determine eligibility of GI Bill and Kicker
programs.
c. Contact your State iPERMS Manager for access requirements.
3. ATRRS: https://www.atrrs.army.mil/default.asp
a. Army training database, used to verify completion of MOS training.
b. Contact the state S-3, Operations Branch for “read only” access requirements.
4. DMDC Education Benefits (DEB): https://www.dmdc.osd.mil/deb/
GI Bill Manager SOP
7
a. DEB is the primary DoD database which stores and transmits all service component GI
Bill eligibility information to the VA. The VA uses this information to determine current
payment eligibility for GI Bill benefits.
b. To gain “read only” level access, you MUST:
(1) All users are required to complete Information Assurance (IA) awareness
orientation and thereafter, must complete annual IA awareness.
(2) Complete the requirements IAW ARNG-HRM-13-007, Appendix W.
(3) Submit all to: SFC Donald Sutton, ARNG-HRM, (703) 607-3991,
5. Directors Personnel Readiness Overview (DPRO):
https://arngg1.ngb.army.mil/Portal/RibbonMenu.aspx?ProviderName=DSROProvider
a. DPRO is a primary database for a GI Bill Manager which provides management reports
and grades State performance of their management of the GI Bill and Kicker programs.
b. To gain “read only” access, you MUST:
(1) All users are required to complete Information Assurance (IA) awareness
orientation and thereafter, must complete annual IA awareness.
(2) Login and click on G1 Data Portal (located on the right side of the page) to begin
access request form for DPRO.
(3) Complete all requirements of the online request. This information will be
reviewed personally by the Application Administrator to verify that you actually need access to
the application, so be sure to describe your need thoroughly so the request can be approved and
the appropriate permissions can be granted.
6. Transfer of Education Benefits (TEB) for Service Representative:
https://www.dmdc.osd.mil/milconnect
a. TEB Management used to verify TEB status.
b. To gain “read only” access, you MUST:
(1) All users are required to complete Information Assurance (IA) awareness
orientation and thereafter, must complete annual IA awareness.
(2) Complete the requirements IAW ARNG-HRM-13-007, Appendix W.
(3) Submit all to: SFC Donald Sutton, ARNG-HRM, (703) 607-3991,
GI Bill Manager SOP
8
7. SIDPERS
a. ARNG personnel administrative management.
b. Contact your State/Territory SIDPERS Office to request appropriate access level.
1-7. Stakeholders
The GI Bill Manager must establish and maintain relationships with various stakeholders.
1. State/Territory iPERMS Office
a. This is a critical relationship that must be established to ensure GI Bill and Kicker
eligibility documents are uploaded in a timely manner. (Normally 15 business days) Formal VA
inquiries, Congressional inquiries and routine inquiries on GI Bill and Kicker benefits can NOT
be correctly adjudicated if required eligibility documents are not on file.
b. The following documents must be placed in a Soldiers iPERMS record (if applicable):
(1) Enlistment Contracts: DD Form 4 Series; DD Form 1966 Series; Guard Annex
(2) Extensions: DA Form 4836; DA Form 5447-R (Officer Service Agreement)
(3) Kicker Contracts: NGB Form 5435; NGB 5435-1 (Annex K Supplemental)
(4) Officer / Warrant Officer Commissioning Programs: DA Form 597 or 597-1 or
597-3; NGB 594-1; Warrant Officer Candidate Appointment Orders
(5) Service Validation: DD Form 220; DD Form 214; DD Form 215; NGB Form 23
(6) Separation Documents: NGB Form 22; Separation orders; DD Form 214
(7) Orders: AGR; Mobilization; WOC Appointment; IRR; ING; Change in Unit/MOS
(8) CH 30 Enrollment: DD Form 2366
(9) CH 30 Plus-Up / CH 1607 Buy-Up: DD Form 2366-1
(10) Notice of Basic Eligibility (NOBE)
2. Recruiting and Retention - Recruiting and Retention has personnel in various duty positions
who are responsible for the issue ARNG Kickers. The technical process for the issue of each
type of kicker is located in Appendix G.
a. Military Entrance Processing Station (MEPS) Guidance Counselors issue Non-Prior
Service and Prior Service Kickers through GCRC/REQUEST.
b. Reserve Component Career Counselors (RCCC) issue Prior Service Kickers in GIMS.
GI Bill Manager SOP
9
c. Officer Strength Managers have oversight of Direct Commissioning, OCS, WOC,
ROTC and the Early Commissioning Program. OSM’s are responsible for tracking each
commissioning program and providing a monthly status report to Career Counselors and the GI
Bill Manager. Note: See DPRO Commissioning Program Reports Appendix R.
d. Enlisted/Officer Career Counselors are responsible for issuing ARNG Direct
Commissioned, OCS, WOCS, ROTC, Early Commissioning Program and Reenlistment Kickers.
Career Counselors also assist with reenlistments/extensions to meet the requirements for ARNG
Kickers and transfer of education benefits (TEB) program.
3. Army Reserve Officer Training Corps (ROTC) Staff
ROTC staff are responsible for the training and professional development of each Cadet through
commissioning and have access to vital information regarding each Cadet. Here is a summary of
the key ROTC staff positions:
a. Professor of Military Science (PMS): Program OIC
b. Human Resource Assistant (HRA): The HRA can provide status updates of all cadets.
(Contract Status, Commissioning date, scholarship type). Scholarship types are:
(1) Guaranteed Reserve Forces Duty (GRFD) under Title 10 Section 2107A.
(2) Dedicated Guard under Title 10 Section 2107.
c. Recruiting Operations Officer (ROO) assists Cadets with ROTC contracting (DD Form
597 Series contract) and can provide scholarship information.
d. ROTC Cadet: Though they are not on staff, the Cadet is responsible for getting their
Simultaneous Membership Program (SMP) Agreement (NGB Form 594-1) signed by their
commander. Note: The DD Form 597 Series ROTC contract and the NGB 594-1 must be
signed and uploaded in iPERMS prior to the issuance of an ROTC $350 Kicker or a
Supplemental increase to $350 (Annex K).
4. Unit Readiness NCO - The Unit Readiness NCO serves as a liaison between the GI Bill
Manager and the Soldier. Readiness NCO’s can assist by:
a. Locating and submitting missing documents in iPERMS.
b. Notifying/placing the Soldier in contact with the GI Bill Manager when necessary.
Note: Some Unit Readiness NCO’s have the GIMS Career Counselor role. Those who
have this role can assist R&R in the issue of Kickers.
5. State/Territory Mobilization Coordinator
a. Provides pre/post mobilization briefing dates/times.
GI Bill Manager SOP
10
b. Provides Rear Detachment POC’s, which are critical when Soldiers/Dependents
experience GI Bill/Kicker issues during a deployment.
6. State/Territory Family Readiness Coordinator
a. Provides family readiness training calendar.
b. Has access to contact information.
7. Warrior Transition Units (WTU) & Casualty Assistance Officer (CAO)
a. GI Bill Manager must ensure WTU’s and CAO’s have the most current information on
GI Bill and Kicker benefits.
b. Coordinate with WTU’s to provide education briefings at key events.
8. The GIBST - The GIBST is an extension of NGB and the Subject Matter Expert (SME) for all
matters concerning GI Bill benefits and entitlements. The GI Bill Manager should establish and
maintain an ongoing collaborative relationship with the GIBST. The GIBST:
a. Serves as the approval authority for all MGIB-SR Chapter 1606 and Kicker
recommendations updating eligibility codes in both GIMS and DMDC databases as required.
b. Serves as the enrollment agency for enrollment in the MGIB-AD Chapter 30, Chapter
30 Plus-Up and Chapter 1607 / Buy-Up programs. Information may be found in paragraph 2-5
and Appendix F.
c. Works directly with each Department of Veterans Affairs (DVA) Regional Processing
Office (RPO) and assists the GI Bill Manager in the correction of VA errors on a Soldier’s claim.
d. Serves as the enrollment agency to transfer Chapter 33 Education Benefits to their
dependents. The process to transfer Chapter 33 is outlined in Appendix A.
e. Processes Congressional, formal and informal VA and State GI Bill Manager inquiries.
To resolve GI Bill/Kicker issues, GI Bill Managers should:
(1) Identify the facts and record the problem.
(2) Ensure all required documentation is on file in iPERMS/GIMS.
(3) Ensure GI Bill/Kicker eligibility is recorded correctly in GIMS/DMDC.
(4) Submit a GIMS recommendation to correct eligibility codes/dates (if needed).
(5) Provide Soldier/Dependent feedback on their case.
Note: When necessary, contact the GIBST for assistance. (Goal is for the GI Bill Manager to be
the SME and primary contact for their Soldiers/Dependents).
GI Bill Manager SOP
11
(i) The GIBST will advise State/Territory Staff and initiate contact with the VA
RPO to correct eligibility (if necessary).
(ii) The GIBST will report back to State/Territory the final disposition of the case.
f. Provides counseling on education benefits when the State GI Bill Manager is
unavailable. The GIBST should be used for individual counseling only when the need arises,
such as Staff on leave, deployment or during staff transition. During these times, refer
Soldiers/Dependents to the GIBST at: 1 (866) 628-5999.
g. Provides formal training through the ATRRS 40 hour GI Bill Managers Course
conducted at the Professional Education Center (PEC), Camp Joseph T. Robinson, North Little
Rock, AR. Course information may be found in paragraph 3-3.
h. The GIBST is located at the PEC. The GIBST contact information is:
(1) E-Mail: [email protected]
(2) Phone: 1 (866) 628-5999
9. NGB Program Manager - The NGB Program Manager:
a. Serves as the National Guard Bureau’s proponent for coordination with the Department
of Defense, the Department of Veterans Affairs and the seven Reserve Components.
b. Serves as National Guard Bureau’s executive agent for policy development and program
implementation.
c. Serves as the proponent program manager for the Army National Guard GI Bill and
Kicker Program quality assurance program.
d. Establishes, develops, and provides training and education programs, instructional
support materials, and criteria for course standardization, and accreditation standards.
e. Communicates all formal program updates through EIOM’s.
f. Communicates periodic guidance as needed via E-Mail, GIMS and GKO.
g. Staffs Exceptions to Policy (ETP) for approval.
10. Department of Veterans Affairs (DVA)
a. Education Liaison Representatives (ELR) can be found at:
http://www.gibill.va.gov/school-certifying-officials/elr.html
b. The Department of Veterans Affairs is broken down into four Regional Processing
Offices (RPO’s), which are Atlanta, Buffalo, Muskogee and St Louis. Each RPO has
responsibility for regional areas listed on the VA Website (www.gibill.va.gov).
GI Bill Manager SOP
12
11. School VA Certifying Official
a. The VA Certifying Official at each educational institution is not a VA employee.
Typically, the Certifying Official works with the financial aid department in most education
institutions. Some schools have a full-time staff member that certifies veteran benefits, while
other schools simply have the financial aid office certify veteran benefits as an additional duty.
b. VA Certifying Officials are responsible for completing student verification of
enrollment using the VA Once database to include:
(1) Reporting credit hours and determining the “rate of pursuit” of the student is at ¼,
½, ¾ or full time student to begin the term.
(2) Reporting the cost of tuition and fees charged.
(3) Reporting all additional monies applied toward tuition and fees.
(4) Reporting any changes in the student’s enrollment. (courses added/dropped)
12. National Association of State Approving Agencies (NASAA) - The NASAA reviews,
evaluates and approves quality programs of education and training under State and Federal
criteria. Contact information for your NASSA representative may be found at:
http://www.nasaa-vetseducation.com/ NASAA can assist you by:
a. Evaluating and certifying new programs of training and education to the list of VA
approved programs of study.
b. Resolving issues between a Veteran and a VA approved school or program of study.
c. Providing advice on the specific requirements for each certified program of study. (such
as flight training)
1-8. Resources
The GI Bill Manager must be resourced properly to effectively manage the GI Bill and Kicker
programs. The following is a list of resources that a GI Bill Manager needs to be successful:
a. Computer: (Laptop with docking station and speakers recommended)
b. Dual Monitors. Due to research required in iPERMS, DMDC & ATRRS and the ability
to update eligibility codes in GIMS, 2 monitors are required to manage the GI Bill and Kicker
programs. (3 Monitors are preferred / recommended)
c. Office space and standard equipment to include, but not limited to: desk, chair, a locking
file cabinet, printer, scanner, copier, fax machine, telephone and bookshelf.
d. Office supplies to include, but not limited to: pens, pencils, highlighters, notepads, post
it notes, stapler, staples, staple remover, scissors, tape dispenser, tape, paper clips, binder clips,
inbox/outbox organizer, whiteboard w/markers and eraser, and calendar.
e. Additional recommended items: Portable Projector, Web Camera (for Defense Connect
Online Webinars), Laser Pointer, and Business Cards.
GI Bill Manager SOP
13
Chapter 2 Operations 2-1. Overview
This chapter provides operational guidance for GI Bill Managers. The three initiating cues for
GI Bill and Kicker related work are: 1. GIMS workbins Appendix’s A – Q; 2. DPRO reports
Appendix R; 3. State Reports Appendix S. GIMS workbin responsibility is as follows:
GI Bill Manager SOP
14
GI Bill Manager SOP
15
GI Bill Manager SOP
16
2-2. GI Bill / Kicker Eligibility – Management using GIMS Workbins
The working queues in GIMS assist personnel with State GI Bill Manager access and NGB
access in managing the GI Bill programs within GIMS. The GI Bill Manager is tasked by the
Army National Guard to manage Soldier eligibility for each GI Bill and Kicker program. GIMS
identifies potential eligibility errors and places those cases in various workbins for the State
Manager to process. A basic overview of each workbin is as follows:
1. Post-9/11 workbin (Process a TEB request), Appendix A
There are two processes for the Post-9/11 workbin.
a. NGB 23 Request: The Soldiers TEB request cannot be processed until the NGB 23 is
received. This is a time sensitive task that GI Bill Managers must work daily.
b. TEB Agreements (Pending Extension): Soldiers who have 6 years of service and have
qualifying Post-9/11 eligibility, but do not meet the retention requirements are placed in the
“Pending Extension” workbin. State GI Bill Managers are responsible for making contact with
the Unit Readiness NCO so the Unit can assist the Soldier to complete the transfer requirements.
Note: Soldiers have 70 days from the date of TEB request to complete their extension and be
approved. Soldiers who exceed 70 days will be terminated and will have to resubmit a new TEB
request. When a Soldier has to resubmit a new TEB request, the 4-Year extension requirement
will be based off of the new TEB request date.
2. Selected Reserve – Notice of Basic Eligibility (NOBE) workbin, Appendix B
The Chapter 1606 Montgomery GI Bill is an entitlement under Title 10 Law. The DoD requires
Service members be notified of their eligibility to this entitlement within 30 days of the
establishment of their eligibility and a copy of the NOBE be uploaded into the Soldier’s iPERMS
record. NOBEs are not eligibility documents but counseling documents.
3. Selected Reserve – Research Required Items workbin, Appendix C
Each of these Chapter 1606 workbins are designed to assist the State in correcting eligibility
codes when violations of policy may have occurred or when eligibility was gained.
4. Chapter 1606 Eligibility Codes – Eligibility Status codes for Chapter 1606, Appendix D
The GI Bill Manager must proactively manage the eligibility codes of Chapter 1606. The update
of eligibility is a manual process and Chapter 1606 eligibility code updates MUST be completed
by the GI Bill Manager. Failure to proactively manage Chapter 1606 codes will cause
overpayment and recoupment actions.
5. Selected Reserve – Recommendations workbin, Appendix E
Chapter 1606 recommendations will be used for each Soldier throughout their eligibility period
for this entitlement as many things can occur. GI Bill Managers must be a Subject Matter Expert
of the Chapter 1606 policy, fully understanding what establishes eligibility, suspends, reinstates
GI Bill Manager SOP
17
and terminates eligibility. A GI Bill Manager must also fully understand what triggers each
violation and what actions must occur to proactively manage a Soldier’s eligibility codes
throughout each Soldier’s military service.
6. REAP workbin, Appendix F (GIMS processes may be developed at a later date since the
entitlement has been sunsetted as of 25 November 2015.)
7. KICKER OVERVIEW: The MGIB-SR Kicker incentive is offered to Soldiers/Officers based
on rules outlined in SRIP guidance or Kicker policy in effect on date Kicker contract was issued.
Below is a listing of each Kicker type. A list of current and historical Kicker policies are listed in
the References section, Appendix U, and each is uploaded in the Information Center in GIMS.
a. Non-Prior Service Kicker (NPS)
b. Prior Service Kicker (PS)
c. Reenlistment/Extension Kicker (RE)
d. Officer Commissioning Program Kickers include Warrant Officer Candidate (WOC);
Reserve Officer Training Corps (ROTC) & Officer Candidate School (OCS).
e. Standard Officer Kicker (SOK): For Officers who did not receive a Kicker during their
commissioning program. Must be issued within 90 days of commissioning.
f. Direct Commission (DC)
g. Officer Without a Degree (OWD)
h. Supplemental (Bump-Up)
i. Manual Control Number (MCN) includes Historical Kickers & Kicker Transfers
8. Kicker - Issue an ARNG Kicker, Appendix G
State GI Bill Managers must fully understand the ARNG Kicker Issue process so they can
train/assist the individuals whose role requires them to issue ARNG Kickers. See paragraph 1-7
for specific information on each stakeholder and their authorized roles.
9. Kicker Eligibility Codes – Eligibility Status codes for Kicker, Appendix H
The GI Bill Manager must proactively manage the eligibility codes of Kicker. The update of
eligibility is a manual process and Kicker eligibility code updates MUST be completed by the GI
Bill Manager. Failure to proactively manage Kicker codes will cause overpayment and
recoupment actions.
10. Kicker (ACR Center) workbin, Appendix I
The ACR Center is used to update Kicker contract Details and Kicker Eligibility Codes/Dates for
each Kicker type. To determine eligibility codes for ARNG Kickers (Suspension,
Reinstatement, and Termination) use the ARNG SRIP guidance or Kicker policy in effect on the
date the Kicker contract was signed.
11. Issue an ARNG Supplemental Kicker, Appendix J
GI Bill Manager SOP
18
The GI Bill Manager will Issue the Supplemental Kicker (Annex K), which increases an original
valid Kicker form the current rate ($100 or $200) to the $350 rate.
12. Exception to Policy (ETP Center) workbin, Appendix K
Exceptions to Policy are processed according to ARNG-HRM-13-005. GIMS processes will be
developed at a later date.
13. Kicker (Contract Actions) - Awaiting Addendum/Documents Upload workbin, Appendix L
State GI Bill Managers must research, review, and apply applicable Kicker eligibility rules for
each Kicker type. If the Issuer fails to upload the documents, the GI Bill Manager must obtain
and upload documents in iPERMS and submit for validation.
14. Kicker (Contract Actions) - Manual Control Number (MCN) Requests workbin, Appendix
M. MCN can only be issued by the GI Bill Manager or the GIBST. There are two types of
MCN Kickers:
a. Historical Non-loaded Kickers: These are valid Kicker contracts that a Soldier has on
file in iPERMS; however, the kicker was never loaded in the ARNG Incentive Management
System. (GIMS or a previous system)
b. SR Kicker Transfers: Valid Kicker transfers from another Selected Reserve
Component are loaded into GIMS using the MCN process. Use the governing Kicker policy in
effect at the time the Soldier was an accession to determine whether the Kicker is authorized for
transfer.
15. Kicker (Contract Actions) – Waiting for Validation workbin, Appendix N. Kicker
Validation is a priority task for a GI Bill Manager. With various agencies issuing Kickers, the
State GI Bill Manager must validate that each Kicker meets the SRIP (or Kicker policy)
guidance in effect at date of contract issue.
16. Kicker (Contract Actions) – Validation Failed workbin, Appendix O. These cases require
research to determine what actions can be taken.
17. Kicker (Contract Actions) – Verification and Verification Failed workbins, Appendix P.
These cases require research to determine current eligibility, then submission of a Kicker ACR.
18. Kicker (Contract Actions) - Awaiting IADT workbin, Appendix Q. These cases require
research to determine current eligibility, then submission of a Kicker ACR.
2-3. GI Bill / Kicker Eligibility – Management using DPRO Reports, Appendix R.
Utilize the DPRO reports to proactively manage Soldier GI Bill and Kicker eligibility.
GI Bill Manager SOP
19
2-4. GI Bill / Kicker Eligibility – Management using State Reports, Appendix S.
Not all eligibility violations are tracked by GIMS or DPRO, therefore, manual State reports are
required to manage Chapter 1606 and Kicker eligibility. GI Bill Manager MUST request each
report from their State G-1. The actions associated with these reports MUST be conducted to
ensure GI Bill and Kicker eligibility codes are properly recorded in GIMS. Failure to proactively
manage Chapter 1606 and Kicker eligibility codes will cause overpayment and recoupment
actions.
2-5. Processing Montgomery GI Bill – Active Duty Chapter 30
The GIBST is the sole enrollment authority into the Chapter 30 program for the Army National
Guard. They are tasked with identifying, researching, processing, and enrolling all eligible
Soldiers into the Chapter 30 program. The GIBST (with the assistance of the State GI Bill
Manager) offers Chapter 30 MGIB-AD enrollment to all eligible ARNG Soldiers interested in
using Chapter 30 MGIB-AD benefits. The Chapter 30 processing steps are:
1. Receive AGR New Hire list from State HRO /OR/ request from Service Member inquiring
about Chapter 30 per Appendix S.
2. Forward list of new AGR Personnel to the GIBST [email protected]
3. Refer current Soldiers (AGR or mobilized Soldiers) who meet eligibility requirements, but
are not enrolled in the Chapter 30 or Plus-Up program to the GIBST [email protected]
Ref: EIOM 06-60.
4. GIBST will determine eligibility and offer Chapter 30 (and Plus-Up) to eligible Soldiers and
process enrollment elections, process DFAS payments (or allotments) and issue DD Form 2366
& DD Form 2366-1 as applicable.
Chapter 3 Training and Education Resources
3-1. General
Training and Education Resources, to include Laws, DoD Instructions and Memorandums,
Policies, Course Slides, Job Aids, Handouts and many other resources are kept updated and
maintained in the Information Center within the GIMS.
3-2. Law, DoDI, DoDM, Policy and Program Summaries
Each program has governing requirements. The GI Bill and Kicker Programs change over time.
There have been many resources written to assist you to determine eligibility and correctly code
eligibility and counsel Soldiers and their dependents. Self-education is required of every GI Bill
Manager. Your Soldiers/Leaders see the State GI Bill Manager as the GI Bill and Kicker Subject
Matter Expert (SME).
3-3. GI Bill Managers Course; 922-HRR-GIBMC; Length – 5 Days
The GI Bill Managers Course is an ATRRS approved course taught at the Professional Education
Center (PEC), located at Camp Robinson, Arkansas.
GI Bill Manager SOP
20
EDUCATON STAFF REQUIREMENT: Ensure the ATRRS Manager Traps seats for the next
Fiscal Year (FY) to meet their training requirements during the 2nd quarter of the current FY.
ATRRS COURSE NUMBER: 922-7C-F65/500-F64
TARGET AUDIENCE: Personnel selected for or assigned any duty position within the
Education Services Office for a State or Territory. Mandatory attendance is required for GI Bill
Managers assigned at State/Territory level within Six (6) months of assignment as a GI Bill
Manager.
SCOPE: The course provides National Guard Military Personnel and NG Civilian employees
with the knowledge and skills required to function as a State/Territory GI Bill Manager. The
course focuses on Management of GI Bill Programs, Determination of Soldiers Eligibility for GI
Bill and Kicker Benefits, Management of GI Bill & Kicker Eligibility using Databases and
Reports and an Overview of Department of Veterans and their application process. Personnel
attending the GI Bill Managers Course are required to display a mastery of the skills learned by
successful completion of a regulation based written examination and hands-on practical
examination.
PURPOSE: Train newly appointed ARNG State GI Bill Managers on their duties and
responsibilities so they can effectively manage their State GI Bill and Kicker programs.
PREREQUISITES: It is recommended that students arrive with State-level user access to GIMS,
DMDC, DPRO and iPERMS.
The course catalog, which includes course dates, is located on the PEC portal. You can access
the PEC Portal from the Human Resources & Readiness Training Center (HRRTC) page at:
http://www.pec.ng.mil/HRRTC
GI Bill Manager SOP
21
Appendix A: Post 9/11 GI Bill workbin
REQUEST TRANSFER:
The first step of transfer requires a Soldier to log in at https://www.dmdc.osd.mil/milconnect and
request transfer. Soldiers must ensure there is an NGB 23 (to verify years of creditable service)
and a DD 214 or orders (to verify qualifying Post-9/11 service) on file in iPERMS before
submitting their request.
PRE-ELIGIBILITY SCREENING:
The GIBST must verify the Soldier has 6 years of creditable service and is eligible for the Post
9/11 GI Bill. If no documentation is on file to verify 6 years of creditable service, the GIBST
will submit an NGB 23 request. State Managers will use the following process to complete the
NGB 23 request:
NGB 23 REQUEST: The GIBST creates the request by selecting the “Request NGB 23” button.
1. Awaiting NGB 23 Upload (State) workbin:
a. State GI Bill Manager or designated representative opens the Awaiting NGB 23 Upload
workbin (Panel 1) and selects the Soldier (Panel 2).
Note: Sometimes GIMS does not highlight the workbin in blue when there are actual cases
pending. Click on the workbin periodically to check if any requests are pending.
b. State obtains, uploads and labels the NGB 23 IAW Steps 1-3 depicted below (Panel 4).
Currently GIMS also requires a DD Form 4836 or DD Form 4, this requirement has been
requested to be removed. Upload a blank documents and label as either DD Form 4836 or DD
Form 4.
GI Bill Manager SOP
22
c. After uploading and labeling the NGB 23, GIMS requires the entry of remarks (“NGB
23 uploaded”) before sending to NGB IAW Steps 1-3 depicted below (Panel 4). The GIBST will
then continue to process the TEB request.
2. Return to State:
NGB can return NGB 23 Requests to the State for correction if necessary.
To review requests returned to State:
a. Open a case from the Returned to State workbin. The third and fourth panels open.
b. Review case information and the History of Actions in the fourth panel.
c. Type explanatory remarks into the Provide Remarks section of the Perform Action tab.
d. Select an available option.
(1) Send to NGB: The request is sent to NGB for further review.
(2) Cancel NGB 23 Request: The request is canceled and no further action is
required.
3. Complete: After NGB 23 has been submitted and reviewed, select Remove From Workbucket
to close case.
GI Bill Manager SOP
23
TEB AGREEMENTS:
PROCESS A TEB REQUEST:
Once pre-eligibility requirements are met, if a SM meets the 4 year service obligation, they will
be approved. For those who do not meet the 4 year retention requirement, the TEB case is
placed in the Pending Extension workbin and the SM is notified by automated email that an
extension is required to complete the TEB request. State GI Bill Managers must use the
following procedures to process the Pending Extension request:
1. Open Pending Extension workbin (Panel 1).
2. On Landing Page (Panel 2), select Soldier to open TEB Agreement.
Note: Any user role in GIMS can work a TEB pending case and complete extension, upload
supporting documents in GIMS and submit back to NGB.
3. Identify TEB extension requirement.
a. Determine length of extension required by viewing the detailed remarks in the Soldiers
Remarks Tab located in Panel 3. Remarks will include the TEB request date and the required
Obligation End Date (OED). (OED = Date new ETS must meet or exceed)
b. Determine if SM is pending Medical discharge. If so, place a check in the Med-Hold
box (Panel 4 below) and select Update, then notify GIBST for tracking and processing guidance.
4. Identify TEB Date and OED (Panel 4).
GI Bill Manager SOP
24
5. Assist Soldier/Unit in completing the extension by:
a. Notifying the Unit Readiness NCO and Retention NCO of the extension requirement.
b. Ensure ETS date is updated in SIDPERS and GIMS before proceeding with processing.
c. Obtain a copy of the extension documents and ensure they are placed in iPERMS.
d. Once all the above are complete, then proceed with processing this request.
Note: Soldiers have 70 days to complete the extension requirement and be approved. The
extension ETS must be on or after the Obligation End Date (OED). Soldiers who do NOT
complete their extension within the 70 day timeline will have their TEB request denied and the
Soldier will have to resubmit a new TEB request. The 4-Year extension requirement will be
based on the new TEB request date.
6. Upload extension documents in iPERMS and GIMS and submit to NGB for approval (Panel
4).
a. All required documents MUST be uploaded and document type selected IAW
Appendix G, paragraph 6.
b. Once all required document(s) have been uploaded a pop-up screen will appear
requesting remarks. Select OK. Type in “Provide Remarks” section to highlight the Review and
Submit button.
c. Select Review and Submit (which places the case in the “Pending Approval”
workbin).
7. The GIBST will: Verify Soldier meets all eligibility criteria; Provide Remarks in GIMS;
Select Approve, Deny, Delete or Return To State Without Action in GIMS (as applicable);
Enter a final disposition in milConnect. GIMS will send Soldier notification email to Soldier of
final disposition.
GI Bill Manager SOP
25
TEB MANAGEMENT:
Many Soldiers have separated from the ARNG prior to fulfilling their TEB OED resulting in
their TEB transfer being terminated with recoupment. It is critical the GI Bill Manager
coordinate with their G-1 to ensure ALL requests for separation or retirement are reviewed to
determine if the Soldier has an unfulfilled OED. Suggested Management Actions are:
1. G-1 provide GI Bill Manager a list of all Soldiers requesting separation or retirement. A
weekly pre-separation list is recommended for timely management of TEB in order to prevent
Soldier recoupment and hardship.
2. GI Bill Manager identify Soldiers with an unfulfilled TEB OED and reason for loss. Use the
Loss report in DPRO as one source.
3. Units should counsel Soldiers who request separation/retirement orders to prevent the
possibility of a Soldier being recouped if they separate/retire before completion of their OED.
4. GIBST will determine whether Soldier meets an authorized exception and provide remarks in
GIMS.
GI Bill Manager SOP
26
Appendix B: Selected Reserve - Notice of Basic Eligibility (NOBE) workbin
Automated business rules have determined Service Member has gained eligibility for Chapter
1606.
1. Open “Soldier is now eligible – Issue NOBE” workbin (Panel 1) & select Soldier (Panel 2).
2. GI Bill Managers may verify Chapter 1606 eligibility by:
a. Verify 6 year contract in the Selected Reserve on or after 1 July 1985.
(1) Determine if a Prior Service Soldier may have previously established eligibility in
any reserve component using DMDC.
(2) Verify initial 6 year contract using DD Form 4/2, block 17 OR; 6 year extension
using DA Form 4836 OR DA 5447-R.
b. Verify HS Diploma or Equivalent.
c. Verify IADT Completion.
(1) Use ATRRS data feed in GIMS as primary method to identify IADT Graduation
date.
(2) Use DD 214 as alternate method to identify IADT Graduation date.
3. For eligible Soldiers, Print NOBE and place on file in Soldiers iPERMS record by:
a. Soldier is now eligible - Issue NOBE workbin (Panel 1); Select single or multiple
records by placing a checkmark to the far left of each case (Panel 4) and press “Queue NOBEs
for printing” icon . Selected records are moved to NOBEs Queued To Be Printed workbin.
Note: You may have to update eligibility in GIMS prior to printing NOBE. See Appendix E
for making a Chapter 1606 recommendation.
GI Bill Manager SOP
27
b. Select NOBEs Queued To Be Printed workbin (Panel 1); Select individual or multiple
records by placing a checkmark to the far left of each case (Panel 4) and press “Print NOBEs”
icon . Individual and Batch Print files open in a Zipped File as a .pdf and you can print or
save them.
Note: Once the NOBE’s have been printed, this clears the workbin.
Additional Actions: State GI Bill Manager is responsible for NOBE distribution (Issue to
Soldier / Place in iPERMS).
Best Practices: 1. Instead of printing the NOBE, save an electronic file and place the NOBE on Unit shared
folders and provide training to the readiness NCO’s to access and issue the NOBE to the Soldier
and upload in iPERMS.
2. It is recommended that GI Bill Managers check and update Kicker at the same time as
Chapter 1606 for each case worked.
Note: NOBE can be re-printed at any time from the Soldier Summary (Panel 3).
GI Bill Manager SOP
28
An alternative of printing the NOBE is to convert it to a file that can be uploaded into the SM
iPERMS file. Print the NOBE using “Microsoft Office Document Image Viewer” and ensure
that the properties are set to the “TIFF (Super Fine (300 DPI)” setting. This will convert the file
into a TIFF that can saved to the computer and uploaded directly into IPERMS.
Note: You may need to contact your G6 Helpdesk to get “Microsoft Office Image Document
Viewer” loaded to your computer.
GI Bill Manager SOP
29
Appendix C: Selected Reserve - Research Required Items workbin
The GI Bill Manager must research, review, apply applicable Chapter 1606 eligibility rules, and
submit a Chapter 1606 recommendation to clear cases from workbins.
To identify Soldiers that are potentially eligible for benefits according to Chapter 1606 of the
Montgomery GI Bill, a DMDC process is run. The Soldiers are identified and passed to GIMS,
where a 1606 update process is run weekly to automatically mark Soldiers as eligible. Soldiers
whose information is incomplete or faulty are marked as potentially eligible but needing research
or approval by State or NGB level. State managers must complete this research.
There are 8 Chapter 1606 workbins of missing information that will require research by a State
Manager to determine whether or not the Soldier is eligible for benefits under Chapter 1606, 10
USC Montgomery GI Bill – Reserve. Each workbin requires the processing steps outlined in 1-4
below:
1. General workbin guidance is as follows:
a. Open workbin in Panel 1 and select Soldier record in Panel 2.
b. Determine current Chapter 1606 eligibility by:
(1) Identifying initial Chapter 1606 eligibility start date. Appendix B
(2) From date of initial eligibility forward, determine correct current eligibility code
and date for Chapter 1606 by:
i. Identifying if Soldier violated any rule that would suspend, reinstate or
terminate the entitlement.
ii. Determine the correct current eligibility code and date.
iii. Complete processing using steps 2-4 below.
2. Additional workbin guidance: In addition to determining basic eligibility as described above,
you must conduct the actions stated below based on each individual workbin:
a. Verify 6 Year Officer Service Agreement: **Not operational.
Scheduled to be removed / No action required.
b. Soldier Receiving ROTC Scholarship (Verify GRFD vs Dedicated Guard).
Request monthly report from Officer Strength Manager identifying Cadets on
scholarship (by type). Alternate method: Contact ROTC program Cadet is (or was) attending
and determine scholarship type and dates (Dedicated Guard Scholarship). This queue identifies
GI Bill Manager SOP
30
Soldiers who are potentially receiving a ROTC Scholarship. This is extremely important since
policy requires that their eligibility be suspended (CG) indefinitely if they are currently receiving
a Dedicated ROTC Scholarship under Section 2107 of 10 U.S.C. Policy allows Soldiers
receiving the Guaranteed Reserve Forces Duty (GFRD) Scholarship to use their Chapter 1606
benefits at the same time so they would not be suspended for this.
c. Verify Initial 6 Year Obligation in any RC: **Not currently operational.
(1) Verify if the Soldier had a 6 year obligation in a previous RC.
(2) Check DMDC to see if there is a BA Code and Date in any previous RC.
d. Update Civilian Education Level in SIDPERS (Verify Civilian Education Level).
(1) Verify documents are on file in iPERMS. You will need to reach out to the
Soldier’s Unit of Assignment in order to obtain documentation not currently in their IPERMS
record.
(2) Verify Civilian Education Level is correct in SIDPERS. Soldier’s Civilian
Education Level in SIDPERS is not reflecting that they have at least a High School Diploma or
GED. Supporting documentation must be uploaded into their IPERMS record BEFORE updating
their Civilian Education Level in SIDPERS. Once SIDPERS has been updated, this information
must feed from SIDPERS into GIMS.
e. Verify IADT Completion (in any military component).
(1) Verify IADT graduation date if ARNG.
(2) This queue identifies Soldiers whose IADT information is not being fed from
ATRRS. For prior Active Duty Components, if the Active Service is prior to establishing
Chapter 1606 eligibility, use the Active Component separation date as the IADT graduation date.
f. Possible Unsatisfactory Participant: **Not currently operational.
(1) Obtain your State Unsatisfactory Participant report from your G-1.
(2) Identify if the Soldier had accrued nine or more AWOL’s in any one year period.
Note 1: A maximum of four periods may be charged for any one drill weekend.
Note 2: Missing one day of AT = UNSAT (nine AWOL’s).
g. Potential BA Check for Previous RC Contract.
(1) Check DMDC to see if there is a BA Code and Date in any previous RC.
(2) Determine correct eligibility code.
h. Potential 6 Year Date.
(1) Check iPERMS records to identify if Soldier may have had a previous six year
contract.
(2) Check DMDC to see if there is a BA Code and Date in any previous RC.
3. Determine current eligibility:
a. Compare current eligibility codes/dates in GIMS against the correct codes/dates you
have determined.
b. Update Chapter 1606 eligibility status code and date in GIMS using the process in
Appendix E. Note: A GIMS recommendation is required to clear the workbin, even if current
codes/dates are correct.
c. If necessary, submit an ACR to update Kicker eligibility.
4. Always provide appropriate remarks in GIMS.
GI Bill Manager SOP
31
Appendix D: Chapter 1606 Eligibility Codes
Status
Codes Reason Code Used Status
AA Service member has no 6-year contract Ineligible
AB Service member has not completed IADT Ineligible
AC Service member has no high school diploma Ineligible
AD Service member erroneously reported as eligible Ineligible
BA Service member serving in an initial period of eligibility Eligible
BB Service member serving subsequent period of eligibility Reinstated
BE Disability Separation Retained
BF Separated or Transferred (unit inactivation/reduction) Currently not used Not used
CA Obsolete value as of July 1, 1994 - Currently not used Not used
CB Authorized non-availability, not missionary (12 month limit) –
Used if SM enters ING, IRR or enters civilian life Suspended
CC Authorized non-availability, missionary (36 month limit) –
Used if SM enters ING, IRR or enters civilian life Suspended
CD Service member awaiting determination of unsatisfactory participation Suspended
CF Service member entered AGR program - Does not apply as
a suspension for the 1 time suspension rule Suspended
CG ROTC Scholarship (Other than GRFD) - Does not apply as
a suspension for the 1 time suspension rule Suspended
DA Failed to re-affiliate within required time Terminated
DB Service member discharged without authorized period of non-availability Terminated
DC Service member deceased Terminated
DD Service member determined unsatisfactory participant - Used when SM
is discharged or Appeals process has been completed Terminated
DE Failed to participate satisfactorily – 6-year Terminated
ZZ Undetermined - State GI Bill Manager needs to determine correct
Status code from above
GI Bill Manager SOP
32
Appendix E: Selected Reserve - Chapter 1606 Recommendations workbin
State GI Bill Managers must research, review, apply applicable Chapter 1606 eligibility rules,
and submit a Chapter 1606 recommendations to the GIBST at PEC to change a Soldier’s GI Bill
data (these recommendations can affect GI Bill eligibility). Managers can then track the status of
the recommendations.
1. General guidance for the Recommendations workbin is as follows:
a. Determine current Chapter 1606 eligibility by:
(1) Identifying initial Chapter 1606 eligibility date. Appendix B
(2) Determine current eligibility by identifying any violations that occurred after the
date eligibility was established. (BA Date) To identify violations, here are some procedures to
assist you:
i. Identify duty status changes (including breaks in service or AGR) by using the
Reserve Component Data in DMDC, which is pushed from DFAS Pay Tapes, to identify breaks
in service and AGR periods of service.
ii. Identify Unsatisfactory Participants: Unsatisfactory Participants are identified
through State G-1 reports. (NOVAL or AFCOS) This report is subscribed through DPRO
Leadership Reports; Strength Readiness, NOVAL Pay. Ensure you are receiving this report
monthly and are coding Soldiers as follows:
(i) Suspension: CD Code is used when the report identifies a Soldier has 9 or
more AWOLS in any 12 month period. Soldiers will remain a CD Code until the Commander
makes a determination. (Should occur within 20 days of the absence)
iii. Identify Soldiers on Dedicated Guard Scholarships (Title 10, Section 2107):
The DA Form 597 series contracts do not differentiate the type of scholarship (GRFD or
Dedicated Guard.) Because of this, the State GI Bill Manager MUST receive a report from the
State Officer Strength Manager that identifies each ROTC Cadet and whether they are
scholarship or non-scholarship AND “if” they are scholarship, the type of scholarship?
(i) When a Soldier is identified as being on a Dedicated Guard Scholarship
under Title 10, Section 2107, the Soldier MUST be suspended using a “CG” code.
GI Bill Manager SOP
33
(ii) When a Soldier completes the Dedicated Guard Scholarship (whether they
commission or not prior to 15 January 2015), the Soldier’s suspension code is removed and the
eligibility code and date that was in place before the suspension is used to reinstate the
entitlement.
(iii) If a Soldier is currently on a Dedicated Guard Scholarship (whether they
commission or not on/after 15 January 2015), the Soldier’s suspension code is permanent and
will never be reinstated.
iv. Expiration or Termination of Entitlement. Once entitlement to educational
assistance for the MGIB-SR expires or is terminated, any future MGIB-SR entitlement is also
forfeited. Entitlement to MGIB-SR educational assistance will expire when: (i) A final determination is made of the Service member’s failure to participate
satisfactorily in required training for the Selected Reserve; or
(ii) The Service member receives financial assistance in the form of a Senior
Reserve Officers Training Corps Scholarship in accordance with section 2107 of Title 10, United
States Code.
Note: Per ARNG-HRM-15-004, if SM was “CG” 20150114 or before, the GIBST and ESED
reverts to previous code and date. If SM was “CG” 20150115 or after, GIBST and ESED
remains “CG” with applicable date.
2. Make a Chapter 1606 Recommendation by:
a. Determine current Chapter 1606 eligibility by:
(1) Enter Soldier Info in Search (Panel 1).
(2) Select Soldier in Landing Page (Panel 2).
(3) Select Make Recommendation.
GI Bill Manager SOP
34
(4) Edit recommendation by:
i. Updating Chapter 1606 Recommended Values IAW ARNG policy and Job
Aid 2 and 2a.
ii. Select appropriate Reason for Change (Drop-down Menu).
iii. Add Case Remarks as needed.
iv. Submit Recommendation
Note: Initial 6 Year Contract Date should never change. The date entered here is a Soldier’s
first 6 year contract in ANY Select Reserve component that established eligibility for Chapter
1606. IADT Graduation Date should be the first MOS producing school a SM attends, regardless
for the military branch or timeframe.
(5) Verify Recommended Values / Edit Request if necessary.
(6) The recommendation will remain in the Pending Submission to PEC workbin
until Submit to PEC button is selected. This queue is used for recommendations in the “draft”
stage of the recommendation process. This comes in handy when you have started on a
recommendation but cannot submit it for review (i.e. waiting on a document to be uploaded in
iPERMS).
(7) Provide Remarks to support request and Submit to PEC for processing.
Note: Enter any case specific remarks as applicable: For Unsatisfactory Participants enter the
date of the 9th AWOL.
GI Bill Manager SOP
35
(8) The case is moved to Submitted to PEC. The GIBST will work the case and make
the final disposition. The case will be moved to either the Approved or Denied workbin for the
State to either agree or disagree with the final disposition.
(9) Clear Approved / Denied Workbin by:
i. Opening Approved OR Denied workbin (Panel 1) and Selecting Soldier record
in Panel 2.
ii. Validating final disposition of each case. This queue is designed to allow the
State GI Bill Manager the ability to review over the final disposition of a case and inform them
that someone’s eligibility in their State has been manually changed. State GI Bill Managers
should clear out cases once a week.
3.Reviewing Approved Recommendations: Recommendations in the Approved
workbin can be removed by selecting Remove From Workbucket (Panel 4) to complete the
Chapter 1606 recommendation process. No further actions are available.
GI Bill Manager SOP
36
iv. Reviewing Denied Recommendations: Recommendations that were Deny
(with resubmit) can be resubmitted from the Denied workbin. Recommendations that were
Deny (without resubmit) can only be removed from the Denied work by selecting Remove
From Workbucket (Panel 4) to complete the Chapter 1606 recommendation process. No further
actions are available.
Note: In the DRPO Indexes, Education Management Index, all the Chapter 1606 discrepancies
can be corrected with a Chapter 1606 recommendation. You can determine which reports you
want to subscribe to on a weekly or monthly basis.
GI Bill Manager SOP
37
Appendix F: REAP Action Required Workbin (Place Holder for future process)
Note: This entitlement has been sunsetted by law on 25 November 2015. See below.
Note: GIMS does not have a current process to record Buy-Up.
The REAP Buy Up program allows a Soldier the opportunity to contribute up to $600 in order to
increase their monthly REAP payments as much as $150 per month for full-time training.
Soldiers must submit a Lump-Sum payment via Cashier’s Check or Money Order. The election
and enrollment process for the REAP Buy-Up Program is the same as those outlined for the
Chapter 30 Lump Sum payment option. The DD form 2366-1 is amended by adding the REAP
BUY UP at the top of the form to designate the different program. All other procedures are the
same as Chapter 30.
Enrollment requests for CH1607 (REAP) Buy-Up should be sent to [email protected]
The National Defense Authorization Act (NDAA) of 2016 ended the Reserve Educational
Assistance Program (REAP) on Nov. 25, 2015, for new school enrollments. Due to
Congressional mandate, the Department of Veterans Affairs (VA) can only grant REAP
eligibility to those enrolled in school on November 24, 2015, or during their school’s last term,
quarter, or semester ending prior to that date.
The Post-9/11 GI Bill in many ways has replaced REAP because it provides eligibility for
Reserve and National Guard members called to active duty.
GI Bill Manager SOP
38
Appendix G: Issue An ARNG Kicker
In the Issue Kicker phase, all Kicker contracts are under system control. No paperwork exists
outside of GIMS and the contract has total visibility from beginning to end. GIMS issues a
control number and addendum/agreement, which remain under management control. System
checks are in place to assure that all criteria have been met.
You are responsible for obtaining a Kicker for a Soldier. First you must request a control
number, and then the system will automatically generate a pre-populated Addendum/agreement
based on the approval decision.
Note: Issue of an ARNG Kicker is not GI Bill Manager’s task (Except for issuing of MCNs).
An Issuer cannot manage any subsequent Kicker actions in GIMS, therefore GI Bill Managers
Must Not assume a subordinate role to issue a Kicker. However, the GI Bill Manager must be an
SME on this task and provide training and guidance to the various stakeholders outlined in
paragraph 1-7.
Note: Each Kicker type is issued in GIMS by specific roles. The roles are outlined in the Kicker
Issuing Authority matrix in Appendix W.
1. Select the type of Kicker you wish to issue. There are two specific locations within GIMS
where a request to issue a new ARNG Kicker can be made. The rules within the Kicker Issue
process are specific to each Kicker type. Enter SSN and select Issue Contract on the Landing
Page (Panel 2).
OR Issue Contract within the Soldier Summary and select the Kicker type from drop-down menu
(Panel 3). Note: The available contracts in the contract type drop-down varies depending on the
Soldier and your user role.
A list of input fields and general eligibility rules populates the fourth panel.
Note: The input fields and rules vary based on the contract selected.
2. Navigate Kicker Issue Rules (Example is for an ROTC Kicker)
Check the appropriate boxes and then click Evaluate Rules. GIMS automatically verifies the
Soldier has met all General and Kicker Program Specific Eligibility Rules before proceeding
GI Bill Manager SOP
39
with requesting a Kicker control number and addendum/agreement. GIMS displays the Soldier's
eligibility to receive the kicker by populating one of the following symbols under the contract
length columns.
If the Soldier is not eligible due to an outside system that has not been updated, correct the
information in the supporting system and re-submit.
- If all eligibility rules have been met and funds are available, click Select to
proceed with issuing the contract. Click OK to continue.
Note: To issue Officer Commissioning Program Kickers, Soldiers Duty MOS MUST be 09R
for ROTC, 09S for OCS; 09W for WOC. Rules must be passed for Kicker to be issued (Green
Check marks and Green Select Button)
Note: The incomplete electronic contract is automatically moved to awaiting addendum upload
once the Print Addendum/Agreement button is clicked.
GI Bill Manager SOP
40
3. Enter Service Representative/Witnessing Official Information and Print Addendum by
following the steps below.
Note: Warning message appears notifying issuer that they must upload addendum for
Validation.
a. From the Contract Details panel, enter the Last Name, First Name, and Rank of the
Service Representative and the Witnessing Official/Officer. The Print Addendum/Agreement
button becomes active.
Note: The MI and Suffix fields are not required.
Note: This process does not pertain to NPS contracts issued at MEPS.
b. Click Print Addendum/Agreement or Print Non CAC Addendum/Agreement.
Note: Non CAC Addendums must be printed and signed manually. CAC Addendums can be
signed digitally with a Common Access Card (CAC). A warning message appears.
Note: RCCC must click the check box and use the same vacancy number when issuing multiple
incentives.
c. Click OK.
GIMS auto-populates the Kicker addendum/agreement and it is downloaded to your
browser. Once opened, the PDF displays the addendum with the Soldier's information.
GI Bill Manager SOP
41
Note: Addendums vary in appearance based on contract type.
4. Upload Addendum & Supporting Documents: In Awaiting Addendum/Documents Upload
workbin, select the Soldiers case (Panel 2). This will take you to (Panel 4) to Upload
Documents.
5. Upload ALL supporting documents into SM’s iPERMS file.
Note: ALL required documents MUST be uploaded.
a. Documents required by contract type are:
(1) NPS: DD 4; DD 1966; Kicker Addendum (NGB 5435-1) & Annex A/Guard
Annex
(2) PS: DD 4; DD 1966; NGB 5435-1; all DD214(s); Any enlistment/Kicker
contracts from any Reserve Component (only upload into IPERMS)
GI Bill Manager SOP
42
(3) Reenlistment (RE): DA Form 4836; NGB 5435-1
(4) Officer Commissioning Program Kickers
i. WOC: DA 4836; Kicker Addendum (NGB 5435-1); Orders assigning Soldier
as Warrant Officer Candidate (iPERMS only)
ii. ROTC: DA 4836; DA 597 series; NGB 594-1; Kicker Addendum (NGB
5435-1)
iii. OCS: DA 4836; NGB 5435-1
(5) Standard Officer Kicker (SOK): DA 5447-R; Kicker Addendum (NGB 5435-1);
Oath of Office (iPERMS only)
Note: SOK is for all Officers who did not receive a Kicker during their commissioning program.
The Kicker must be issued within 90 days of commissioning. Officers without a degree who
contract for their kicker within 90 days of commissioning also use the SOK and receive the $350
rate.
(6) Direct Commission (DC): DA 5447-R; Kicker Addendum (NGB 5435-1); Oath
of Office (iPERMS only)
(7) Officer Without a Degree (OWD): DA 5447-R; Kicker Addendum (NGB 5435-
1); Oath of Office (iPERMS only)
Note: An OWD who contracts for a Kicker 91 days or more after commissioning, but before
obtaining their Bachelor’s Degree, receives a $200 Kicker.
(8) Supplemental (Bump-Up): Kicker Addendum (NGB 5435-1-R / Annex K); plus
any corresponding documents required from a commissioning program. (If applicable)
(9) Manual Control Number (MCN) includes Historical Kickers & Kicker Transfers:
Note: Upload applicable Kicker documents based on the original type of Kicker Contract.
b. The Documents Repository and Required / Optional Documents fields appear
automatically in the Perform Action tab (or Documents tab for ETPs) on the fourth panel at set
times during the initiation of a contract or ETP.
Note: The icon means that the document is optional and will not prevent the contract from
continuing. GIMS has made the document requirements in the Required/Optional Documents
section as optional. This means that all required documentation for each Kicker type must be
uploaded in the SM’s iPERMS file or the Kicker will be invalidated.
GI Bill Manager SOP
43
c. Add remarks to the Provide Remarks text field in the Current Status and Available
Actions section. Click Upload Addendum.
d. A confirmation window appears. Click OK.
e. The Kicker contract is moved to the Waiting for Validation workbin, Appendix N.
6. Uploading documents in GIMS.
a. Within GIMS there are different sectional requirements when it comes to uploading
required documentation. You can upload additional documents from the Documents tab in the
third or fourth panel at any time, however the Required/Optional Documents section may not
apply.
(1) Click Upload.
Tip: Clicking Upload Multiple allows you to select multiple documents. An Add File to...
window appears that allows you to select the file you wish to upload.
GI Bill Manager SOP
44
(2) Click Browse and select the file you wish to upload from its stored location on
your computer.
Tip: Hold Ctrl to select multiple files.
(3) Click Open
(4) Enter a Description in the provided field.
Note: Although not required, it is highly recommended that you enter a file name in the
Description field for the document(s) you are uploading. This allows State GI Bill Manager to
easily identify the documentation in case the File name is not explicit enough to determine what
is actually uploaded.
(5) Click Save.
Tip: Click Clear to clear all fields, including the uploaded file.
The file you have uploaded now appears in the Documents Repository section with a Document
Type drop-down menu. The options in this drop-down menu correspond directly with the
required/-optional documents list that appears on the right side of the window.
Note: For items uploaded from the Documents tab or elsewhere, there are no further actions.
b. Select the appropriate document type from the drop-down list in the Document Type
column. The uploaded file is designated as the selected document type. In the Required
Documents section of the window, an icon appears in the Attached column beside the
corresponding Document Type.
Note: If you have uploaded more than one file, select the appropriate document type for each
file.
c. When required documents are uploaded and properly labeled a green checkmark
will appear in the Attached column.
Note: Once you have uploaded all required documents, a Documents window appears.
Click OK.
GI Bill Manager SOP
45
Appendix H: ARNG Kicker Eligibility Codes
Status
Codes Reason Code Used Status
AA NOT USED FOR KICKER Ineligible
AB Has not completed IADT Ineligible
AC No high school diploma Ineligible
AD Invalid Contract Ineligible
BA Initial period of eligibility Eligible
BB Subsequent period of eligibility Reinstated
BC Currently eligible, but is Reclassifying Kicker MOS due to
involuntary by ARNG (has 24 months to re-class) Retained
BD Currently eligible, Reclassified Kicker MOS Currently not
used Not used
BE Disability Separation Retained
BF Separated or Transferred (unit inactivation/reduction)
Currently not used Not used
CB
Authorized non-availability, not missionary (12 month
limit) - Used if Soldier enters ING, IRR, Active
Component or ETS
Suspended
CC Authorized non-availability, missionary (36 month limit) -
Used if Soldier enters ING or IRR Suspended
CD Awaiting determination of unsatisfactory participation Suspended
CE
Started as a Military Technician or Voluntary Transferred
to a Non-MOSQ position, to include Interstate Transfers,
during their initial 6yr obligation.
Suspended
CF Entered AGR program - Does not apply as a suspension
for the 1 time suspension rule Suspended
CG Dedicated Guard ROTC Scholarship - Does not apply as a
suspension for the 1 time suspension rule Suspended
DA Failed to re-affiliate within required time Terminated
DB Discharged without authorized period of non-availability Terminated
DC Deceased Terminated
DD Determined unsatisfactory participant - Used when Soldier
is discharged or Appeals process has been completed Terminated
DE Failed to participate satisfactorily – 6-year Terminated
GI Bill Manager SOP
46
Appendix I: Kicker (ACR Center) workbin
State GI Bill Managers must research, review, apply applicable Kicker eligibility rules, and
submit an ACR recommendations to the GIBST at PEC to change a Soldier’s GI Bill data (these
recommendations can affect GI Bill eligibility). Managers can then track the status of the
recommendations.
Note: Eligibility coding is not processed in GIMS until the contract has passed through the
“Contract Actions” queues in GIMS. In other words the Soldier will be denied their kicker by the
VA even if eligible since no eligibility coding will be sent to the VA until the kicker has passed
through the proper validation, verification & quality assurance.
The ACR Center is used to update Kicker contract Details and Kicker Eligibility Codes/Dates for
each Kicker type. To determine current eligibility codes for ARNG Kickers, use the ARNG
Kicker policy or SRIP guidance in effect at date Kicker contract was signed. The first step in
submitting an ACR is to determine current Kicker eligibility:
1. Verifying Soldier is eligible (or establishing eligibility) for Chapter 1606 or Chapter 30 by:
a. Verifying Chapter 1606/30 eligibility information is correct in GIMS & DMDC.
b. Making a Chapter 1606 GIMS recommendation (if necessary).
2. Verifying ARNG Kicker eligibility by using the following steps:
a. Enter Soldier Info in Search (Panel 1).
b. Select Soldier in Landing Page (Panel 2).
c. Select Incentive Contracts Tab (Panel 3).
d. Review recorded Kicker eligibility data in GIMS (Panel 4).
GI Bill Manager SOP
47
e. Determine current Kicker eligibility in accordance with the following:
(1) Use Kicker Policy/SRIP Guidance in effect on date the Kicker contract was
signed.
(2) For an invalid/erroneous Kicker, determine correct code and date and proceed
with submission of an ACR.
(3) For a valid Kicker with an established date of eligibility, identify if any violations
have occurred and determine current eligibility by:
i. Use DMDC to identify any breaks in service: (IRR, ING, ETS or transfer to
another component).
ii. Use State AWOL reports to identify a potential or determined Unsatisfactory
Participant.
iii. Verify with Soldier information on GIMS Panel 3) to determine Soldiers
entering into or returning from AGR or Federal Technician positions.
Note 1: Monthly DPRO reports will assist in identifying moves into a non-Kicker MOS. Orders
in iPERMS must be used to verify the reason for the move.
GI Bill Manager SOP
48
Note 2: Use both DPRO reports and internal State ROTC reports to determine if Soldier
currently has (or is no longer on) a Dedicated Guard ROTC Scholarship. (Current or previous
ROTC Cadets only).
3. Submit an ACR Request by:
a. Select Admin Correction Request button (Panel 3).
b. Select Kicker radio button, select Kicker contract from drop-down menu and press OK
(Panel 3).
c. The Kicker Eligibility Status code determines the Contract Workflow State. The
Contract Workflow State determines which “Contract Actions” workbin the ACR is located.
GI Bill Manager SOP
49
d. Enter correct Data in Kicker ACR Form (Panel 4). Items highlighted in RED are
required to forward to DMDC.
GI Bill Manager SOP
50
Note: Any updates made in this column are highlighted for review purposes.
e. Once remarks are entered, select an appropriate reason from the Admin Correction
Reason dropdown menu.
f. Once you have selected a reason, available actions include clicking:
(1) Save and Submit Later: The ACR request is saved but not submitted.
(2) Reset Form: The form is reset to its initial state (before you made changes).
(3) Cancel ACR: This cancels the ACR request and deletes the recommendation.
(4) Submit ACR: The ACR is submitted to PEC/NGB Review workbin.
g. Once the ACR is submitted, the GIBST will work the case and then it will populate
back in the Return Without Action, Approved ACR, Denied ACR, or Cancel ACR workbins for
the State to review the final disposition of the case.
2. Return Without Action workbin: Once you click the appropriate Soldier from the second
panel, the third and fourth panels open. Review remarks indicating why the ACR was returned in
the Actions History tab on the fourth panel.
a. To further action the ACR:
(1) Optionally, make any necessary adjustments or upload supporting documentation
on the Documents tab based on remarks.
(2) From the Perform Action tab, enter remarks in the Provide Remarks field.
(3) Update the Admin Corrections Reason drop-down list if necessary.
b. Select an available option.
GI Bill Manager SOP
51
(1) Save and Submit Later: Any changes made to the ACR are saved, but the ACR
is not submitted.
(2) Reset Form: The form is reset to its initial state.
(3) Cancel ACR: This cancels the ACR request and deletes the recommendation.
(4) Return to PEC/NGB: The ACR is sent to NGB for another review.
3. Clear an Approved, Denied or Cancel ACR Case.
a. Select Approved ACR, Denied ACR or Cancel ACR workbin (Panel 1).
b. Select case (Panel 2).
c. Review final disposition of case, provide remarks and select Remove From
Workbucket button. No further actions are available.
Note: An ACR request may require approval by ETP, IAW Appendix K, before the ACR can be
approved. Thorough research must be conducted to ensure the Kicker is valid and that the
Soldier has not violated any rules in the governing policy. If there are any violations of policy
GI Bill Manager SOP
52
identified, then the State must submit an Exception to Policy and the ETP must be approved
before the ACR can be approved.
Note: In the DRPO Indexes, Education Management Index, all the Kicker discrepancies can be
corrected with a Kicker ACR. You can determine which reports you want to subscribe to on a
weekly or monthly basis. Remember to always recommend a Chapter 1606 recommendation first
if the Chapter 1606 information is incorrect.
Note: Kicker MilTech management: A list of new MilTech hires is sent from the State HRO
(Monthly or when hired). The State GI Bill Manager should match information in DMDC and
the MilTech tab in GIMS for the start date. Permanent and Indefinite status (SM can have their
Kicker Eligibility Status Code changed to a CE on their start date). Temp status (temporary hires
confirmed with State HRO for time of less than 180 days) will remain their current Chapter 1606
Eligibility status until they reach 180 days. State GI Bill Manager will place remarks in GIMS.
GI Bill Manager SOP
53
Appendix J: Issue an ARNG Supplemental Kicker
1. For increasing an existing valid $100 OR $200 Kicker to the $350 rate, identify the reason
for increase (OCS, ROTC, WOC or Commissioned Officer) and use the appropriate procedures
below:
a. OCS: Upon completion of Phase I of OCS, take the following steps:
(1) Verify the original $100 or $200 Kicker contract issued is valid and the SM is still
entitled to Kicker payments.
(2) Print an Annex K from the GIMS Information Center/Policy
Library/Education/GI Bill/GI Bill Managers Course/Supplemental Kicker Addendum/GIMS FY
14 Supplemental Kicker ADDENDUM. Fill out the Annex K form using the same control
number from the original $100 or $200 Kicker contract and ensure the Annex K is completely
filled out including all signatures and dates.
(3) Ensure the Annex K and the Original Kicker contract are uploaded and on file in
iPERMS.
(4) Submit an ACR Kicker recommendation according to Appendix I and include the
following remarks: “Request the ARNG Kicker be increased from the ($100 or $200) rate to the
$350 rate due to (WOC; ROTC; OCS; Commissioning). Effective Date is date of signature on
the Annex K”.
Note: Annex K cannot be signed until SM has completed Phase I of OCS verified through
ATRRS and coded as 09S in GIMS .
(5) GIBST will process the request and update both the GIMS and DMDC databases.
(6) SM should provide a copy of the Annex K to the Department of Veterans Affairs
and request increased payment.
b. ROTC: Upon completion of contracting for ROTC on a DA Form 597 series contract
and after completion of an SMP agreement on NGB Form 594-1, take the following steps:
(1) Verify the original $100 or $200 Kicker contract issued is valid and the SM is still
entitled to Kicker payments.
(2) Print an Annex K from the GIMS Information Center/Policy
Library/Education/GI Bill/GI Bill Managers Course/Supplemental Kicker Addendum/GIMS FY
14 Supplemental Kicker ADDENDUM. Fill out the Annex K form using the same control
number from the original $100 or $200 Kicker contract and ensure the Annex K is completely
filled out including all signatures and dates.
GI Bill Manager SOP
54
(3) Ensure the Annex K, the DD Form 597 series contract, the NGB Form 594-1 and
the Original Kicker contract are uploaded and on file in iPERMS.
(4) Submit an ACR Kicker recommendation according to Appendix I and include the
following remarks: “Request the ARNG Kicker be increased from the ($100 or $200) rate to the
$350 rate due to ROTC. Effective Date is date of signature on the Annex K”.
Note: Annex K cannot be signed until SM has completed both the DD Form 597 series contract
and the NGB Form 594-1 SMP Agreement and coded as 09R in GIMS.
(5) GIBST will process the request and update both the GIMS and DMDC databases.
(6) SM should provide a copy of the Annex K to the Department of Veterans Affairs
and request increased payment.
c. WOC: Once a SM is placed on orders as a Warrant Officer Candidate, take the
following steps:
(1) Verify the original $100 or $200 Kicker contract issued is valid and the SM is still
entitled to Kicker payments.
(2) Print an Annex K from the GIMS Information Center/Policy
Library/Education/GI Bill/GI Bill Managers Course/Supplemental Kicker Addendum/GIMS FY
14 Supplemental Kicker ADDENDUM. Fill out the Annex K form using the same control
number from the original $100 or $200 Kicker contract and ensure the Annex K is completely
filled out including all signatures and dates.
(3) Ensure the Annex K, a copy of orders identifying SM as a Warrant Officer
Candidate and the Original Kicker contract are uploaded and on file in iPERMS.
(4) Submit an ACR Kicker recommendation according to Appendix I and include the
following remarks: “Request the ARNG Kicker be increased from the ($100 or $200) rate to the
$350 rate due to WOC. Effective Date is date of signature on the Annex K”.
Note: Annex K cannot be signed until SM has been placed on orders as a Warrant Officer
Candidate and coded as 09W in GIMS.
(5) GIBST will process the request and update both the GIMS and DMDC databases.
(6) SM should provide a copy of the Annex K to the Department of Veterans Affairs
and request increased payment.
GI Bill Manager SOP
55
d. Commissioned Officer Kicker Increase: For Officers who commission and their
existing $100 or $200 Kicker has never been increased to the $350 rate, the Officer can still
increase to the 350 rate within 90 days of commissioning only by taking the following steps:
(1) Verify the original $100 or $200 Kicker contract issued is valid and the SM is still
entitled to Kicker payments.
(2) Print an Annex K from the GIMS Information Center. Fill out the Annex K form
using the same control number from the original $100 or $200 Kicker contract and ensure the
Annex K is completely filled out including all signatures and dates.
(3) Ensure the Annex K and the Original Kicker contract are uploaded and on file in
iPERMS.
(4) Submit an ACR Kicker recommendation according to Appendix I and include the
following remarks: “Request the ARNG Kicker be increased from the ($100 or $200) rate to the
$350 due to commissioning. Effective Date is date of signature on the Annex K”.
Note: Annex K MUST be signed on or before the 90th day after commissioning.
(5) GIBST will process the request and update both the GIMS and DMDC databases.
Note: SM should provide a copy of the Annex K to the Department of Veterans Affairs and
request increased payment.
GI Bill Manager SOP
56
Appendix K: ETP Center (GIMS Process under Development)
GIMS processing steps will be added at a later date. The current process to submit an ETP must
be in accordance with Memorandum ARNG-HRM-13-005 and is as follows:
1. Soldier submits a letter/memo initiating the ETP by email to [email protected] in
accordance with Memorandum ARNG-HRM-13-005.
2. Soldier’s Commander (or Commanders Representative) submits memorandum of
endorsement by email to [email protected] in accordance with Memorandum ARNG-
HRM-13-005.
3. State ESO submits memorandum of endorsement by email to [email protected] in
accordance with Memorandum ARNG-HRM-13-005.
4. Supporting documentation is submitted in accordance with Memorandum ARNG-HRM-13-
005.
5. ARNG-HRM will review all documents and information.
6. ARNG-HRM Chief will provide an approval or denial determination and will provide the
ESO with instructions on follow-on procedures.
Note: Memorandum ARNG-HRM-13-005 is on file in the GIMS Information Center/Policy
Library/Education/GI Bill/GI Bill Managers Course/Handouts/Kicker/HO 1-Kicker ETP EIOM
Message and in Appendix W.
Note: Though the above instructions are the direct guidance from the EIOM, it is recommended
that all documentation be consolidated and submitted as a complete package (email).
Additionally, the future GIMS ETP Process is awaiting completion by the developers. Once
completed, the step by step processes will be added to this SOP.
GI Bill Manager SOP
57
7. Kicker contract authorization timelines:
a. Kicker contracts created between 1999 and 2012 required only 2 signatures to be valid
(contracting Soldier and either a Witnessing Official or Service Representative).
b. Kicker contracts created between 1 January 2013 and 14 January 2015 required 3
signatures to be valid (contracting Soldier, Administering Official, and Service Representative).
Note: Kicker contracts missing one or more of the 3 required signatures executed PRIOR TO 15
January 2015, must still be submitted to NGB for an ETP IAW EIOM 13-005, dated 5 April
2013, Appendix W.
c. Kicker contracts created between 15 January 2015 and 13 August 2015 IAW SRIP FY
14 required 3 signatures to be valid (contracting Soldier, Administering Official, and Service
Representative). If the Kicker contracts is missing one or more of the 3 required signatures then
the State ESOs are authorized to grant an Exception to Policy (ETP) for Kicker contracts issued
on or after 15 January 2015. This change is due to the update of DoDI 1322.17, dated 15
January 2015, which no longer includes a template contract requiring 3 signatures. For these
State ESO ETPs, request a Soldier Memo, Commander’s Memorandum showing support for
approval, and ESO Concurrence/Approval are still needed, but do not need to be routed to NGB.
The three documents must be uploaded into GIMS Documents tab for auditing purposes.
Note: ESOs who grant these ETP approvals must upload the approved ETP in GIMS Documents
tab and annotate remarks in GIMS Remarks tab. Failure to upload the approved ETP documents
may result in the Kicker contract being invalidated.
d. On 14 August 2015, the signature blocks on Kicker contracts issued in GIMS were
reduced from 3 signatures to 2 signatures to be valid (contracting Soldier and either a Witnessing
Official or Service Representative).
Note: These requirements are IAW with Incentive Business Rule 29.
GI Bill Manager SOP
58
Appendix L: Kicker (Contract Actions) - Awaiting Addendum/Documents Upload
State GI Bill Managers must research, review, and apply applicable Kicker eligibility rules for
each Kicker type. Managers can then track the status of the recommendations in GIMS workbins.
During the Kicker issue process, documents are supposed to be uploaded into iPERMS. For
Non-Prior Service and Prior Service Kickers issued at MEPS, obtaining and uploading the
Kicker addendum and supporting documents into SM’s iPERMS file is a GI Bill Manager
function.
Two State reports are identified in Appendix S as required reports. It is the GI Bill Managers
responsibility to coordinate to receive the Non-Prior and Prior Service MEPS accession packets
and upload the Kicker contract and other required documents.
Here is a list of the Kicker types and who should be uploading the documents:
1. Non-Prior Service……………………………………….……………………GI Bill Manager
2. Prior Service………………………GI Bill Manager for MEPS Accessions; RCCC for others
3. Reenlistment/Extension……………………………………………....GIMS Issuing Authority
4. Officer Commissioning Program (WOC); (ROTC) & (OCS)…….…GIMS Issuing Authority
5. Standard Officer Kicker (SOK)……………………………….……..GIMS Issuing Authority
6. Direct Commission (DC)……………………………………….……GIMS Issuing Authority
7. Officer Without a Degree (OWD)……………………………….…..GIMS Issuing Authority
8. Supplemental (Bump-Up)……………………………………….…………...GI Bill Manager
9. Manual Control Number (includes Historical Kickers & Kicker Transfers)...GI Bill Manager
Uploading documents is covered in “Issue an ARNG Kicker” Appendix G; Paragraph 6.
GI Bill Manager SOP
59
Appendix M: Kicker (Contract Actions) – Manual Control Number (MCN) Requests
The user role will determine if an MCN can be issued. Each Kicker type is regulated by specific
user roles. Ensure you are in the proper role prior to requesting an MCN.
MCN Requests - Draft
To request an MCN Kicker, use the following process:
1. Search for Soldier (Panel 1) and Select Soldier (Panel 2).
2. Select Issue Contract (Panel 3).
Note: When you click Issue Contract, most MCN requests will receive a warning that states that
there are no incentives available. Simply click OK and continue.
3. Select the Radio Button Manual CN Request, Select Contract Type and identify whether
this is a USAR transfer using the dropdown menus (Panel 4).
4. Select the appropriate Kicker type.
5. Select whether this was a USAR transfer contract? (Yes or No)
GI Bill Manager SOP
60
6. Accurately fill in the contract information using the data from the Kicker contract and select
Create Contract and Upload Documents (Panel 4).
If contract requirements are met you will see a pop-up screen. Click OK to continue.
Note: Return to the “Assume Command” Screen and click on the “Reset My Role” button.
Upload all required documents and properly label each one from the drop-down menu.
Note: Uploading documents is covered in “Issue an ARNG Kicker” Appendix G; Paragraph 6.
7. Once all documents have been uploaded and select OK.
8. Once all required documents have been uploaded, several buttons become active:
a. Save MCN and Submit Later: The MCN request is saved but not submitted.
b. Submit MCN Request to PEC: The MCN request is submitted for review.
c. Cancel MCN Request: The MCN request is cancelled and moved to the MCN
Requests – Cancelled workbin.
GI Bill Manager SOP
61
If you select Submit MCN Request to PEC. Click OK.
This will place the request in the MCN Requests PEC Review workbin.
MCN Requests – Returned to State w/Out Action
PEC personnel can return an MCN request to the State without action if it's not ready to be
approved.
1. Navigate to the proper control number in the MCN Requests - Returned to State w/Out Action
workbin in the Contract Actions folder. The third and fourth panels open.
2. Review remarks from the History tab in the fourth panel.
3. In the Current Status and Available Actions section of the Perform Action tab in the fourth
panel, enter explanatory remarks in the Provide Remarks field.
4. Click an available button.
a. Submit MCN Request to PEC: The MCN request is submitted to PEC for review.
b. Cancel MCN Request: The MCN request is canceled.
GI Bill Manager SOP
62
MCN Requests – Pending ETP (Currently not operational)
Occasionally an MCN will require an ETP to be approved.
1. Navigate to the proper control number in the MCN Requests - Pending ETP workbin in the
Contract Actions folder. The third and fourth panels open.
2. Request an ETP using the Request ETP button in the third panel (Still under construction).
Note: After you request an ETP, it must be processed, which may take quite some time.
3. After the ETP is processed, return to the case.
4. In the fourth panel, in the Current Status and Available Actions section, enter explanatory
remarks in the Provide Remarks field.
MCN Requests – Denied
The MCN is denied. Once the MCN is denied you must select Invalidate Contract to remove
from workbin.
MCN Requests – Cancelled
The MCN request is canceled.
1. Select Re-initiate Cancelled MCN to send MCN back to MCN Request – PEC Review
workbin.
2. Select Invalidate Contract to remove from workbin.
GI Bill Manager SOP
63
Manual Control Number (MCN) Processing Guidance:
If a valid Kicker Contract physically exists in iPERMS; however, it was never loaded in the
GIMS, use the below NGB MCN guidance to determine if loading a Manual Control Number
(MCN) Kicker is required:
1. Guidance to Load an In-Strength Kicker: as of 18 April 2014: For Soldiers that are In-
Strength (Not discharged), use the below information in determining whether to load or not load
a Kicker that was not previously loaded by the State.
a. If: 1. Soldier is In-Strength (Not discharged) and RCC is TPU, MIL, AGR or ING, and
2. If Kicker is Invalid and should be Coded "AD", and
3. **Do not load into GIMS via MCN (or ACR), and
4. Make notes in GIMS Remarks. EX: Issued Kicker incentive was INVALID due
to .............and was not/will not be loaded into GIMS.
b. If:
1. Soldier is In-Strength (Not discharged) and RCC is TPU, MIL, AGR or ING, and
2. If Valid Kicker would be Coded "BA", "BB", "BC", "BD" if Soldier was in a
TPU status, and
3. Load Kicker into GIMS via MCN and update Kicker eligibility as appropriate for
the Soldiers RCC. (Ex: If Soldier is TPU, code with appropriate “B” code. If Soldier is MIL,
AGR or ING, code with appropriate “C” code, and
4. Make notes in GIMS Remarks. Ex: Valid Kicker was not loaded into GIMS at
time of issue. Kicker was loaded thru MCN and appropriately coded for Soldiers RCC status.
c. If:
1. Soldier is In-Strength (Not discharged) and RCC is TPU, MIL, AGR or ING, and
2. If Valid Kicker would be Coded " CB", "CC", "CD", "CE", "CF", "CG" based on
Soldiers RCC status, and
3. Load Kicker into GIMS via MCN and update Kicker eligibility as appropriate for
Soldiers RCC. (Ex: If Soldier is AGR, code with “CF” code. If Soldier is ING, code with “CB”
code.), and
4. Make notes in GIMS Remarks. Ex: Valid Kicker was not loaded into GIMS at
time of issue. Kicker was loaded thru MCN and appropriately coded for Soldiers RCC status.
d. If:
1. Soldier is In-Strength (Not discharged) and RCC is TPU, MIL, AGR or ING, and
2. If Valid Kicker would be Coded "DA", "DB", "DC", “DD”, "DE" if Soldier was
in a TPU status, and
3. Do not load into GIMS via MCN (or ACR), and
4. Make notes in GIMS Remarks. EX: Valid Kicker was not loaded into GIMS at
time of issue. Due to Soldier no longer being eligible for the Kicker incentive, the Kicker was
not loaded into GIMS.
Note: For “Conversion” Kickers never loaded, follow above rules per situation.
For “USAR Kickers” never loaded, follow above rules per situation.
GI Bill Manager SOP
64
2. Guidance to Load an Out of Strength Kicker: as of 18 April 2014: For Soldiers that are not
In-Strength (Discharged), use the below information in determining whether to load or not load a
Kicker that was not previously loaded by the State.
a. If:
(1) Soldier is not In-Strength (Discharged), and
(2) If Invalid Kicker would be Coded "AD", and
(3) **Do not load into GIMS via MCN (or ACR), and
(4) Make notes in GIMS Remarks. EX: Issued Kicker incentive was INVALID due
to .............and was not/will not be loaded into GIMS.
b. If:
(1) Soldier is not In-Strength (Discharged), and
(2) If Valid Kicker would be Coded "BE", "BF", "BG", and
(3) If Kicker is still within delimiting period, and
(4) Load Kicker into GIMS via MCN and appropriately code and date in GIMS, and
(5) Make notes in GIMS Remarks. Ex: Valid Kicker was not loaded into GIMS at
time of issue. Kicker was loaded thru MCN and appropriately coded in GIMS and DMDC.
Note: If Kicker is out of delimiting period –Do not MCN or ACR load and make notes in GIMS
Remarks.
c. If:
(1) Soldier is not In-Strength (Discharged), and
(2) If Valid Kicker would be Coded "CB", and
(3) **Do not load/MCN into GIMS at this time. Make notes for State in GIMS
Remarks. EX: If Soldier re-affiliates within 12 months from discharge, submit a MCN request to
load Kicker with eligibility code “BB”, and
(4) If Soldier re-affiliates-MCN only. Do not ACR back to original KCN#.
d. If:
(1) Soldier is not In-Strength (Discharged), and
(2) If Valid Kicker would be Coded any "D”, and
(3) Do not load into GIMS via MCN or ACR, and
(4) Make notes in GIMS Remarks. EX: Valid Kicker was not loaded into GIMS at
time of issue. Due to Soldier no longer being eligible for the Kicker incentive, the Kicker was
not loaded into GIMS.
Note: For “Conversion” Kickers never loaded, follow above rules per situation.
For “USAR Kickers” never loaded, follow above rules per situation.
Note: Transferring a Kicker from USAR:
a. SM who previously contracted for MGIB-SR Kicker in any RC and who has not
completed initial 6-year obligation is not eligible to contract for MGIB-SR Kicker with the
ARNG.
b. If SM is contracting to complete his or her original 6-year obligation and also
remaining in USAR-contracted MOS, the Kicker may be transferred to the ARNG.
c. If SM has completed original 6-year obligation with any RC then the Kicker can be
transferred to the ARNG.
GI Bill Manager SOP
65
Appendix N: Kicker (Contract Actions) – Waiting for Validation
State GI Bill Managers are responsible for the Validation of Kickers. State GI Bill Managers
must confirm the contract is valid by completing the validation checklist. This is where the
supporting documents are extremely critical. A general rule of thumb when it comes to managing
GI Bill programs is if it’s not in IPERMS then it didn’t happen.
Kicker validation procedures are:
1. Click the Waiting for Validation workbin and select the appropriate Kicker contract to
validate in (Panel 2).
Note: ALL PERSONNEL can view where each Kicker is within the workflow state.
2. Navigate Kicker Validation Rules. (See specific guidance beginning on next page)
a. GI Bill Manager MUST validate all rules have been met and that eligibility documents
have been completed correctly and are uploaded in iPERMS.
b. Validation rules are specific to each Kicker type. Review the checklist items and select
the checkbox if the condition has been met.
Note: User must select all checkboxes to complete validation.
GI Bill Manager SOP
66
3. Once you have finished validating, select the acknowledgement checkbox at the bottom of
the checklist.
Warning: By selecting the checkbox, you acknowledge that you will be held liable for any
invalid answers selected.
The Validate button becomes active.
Note: Once the acknowledgement checkbox has been selected, the Reset Fields buttons become
inactive. Un-select the acknowledgement checkbox to make this button active again.
4. Select the appropriate option to proceed.
a. Validate: By selecting Validate you certify that all items in the checklist are valid,
therefore the contract is valid. A Success dialogue box will appear, select OK.
The contract moves out of the Waiting for Validation workbin and is sent to the Verification
workbin for all NPS Kickers. Non-NPS Kickers are sent to Waiting for Non-NPS QA workbin,
worked by the GIBST.
b. Invalidate: By selecting Invalidate you certify that the Soldier is not eligible to receive
the incentive. The contract is marked Invalid.
The contract moves out of the Waiting for Validation workbin and is sent to the Validation
Failed workbin.
GI Bill Manager SOP
67
Appendix O: Kicker (Contract Actions) – Validation Failed
Contracts that fail to pass the validation phase are invalidated and populate the Validation Failed
workbin.
1. Open a contract in the Validation Failed workbin. The third and fourth panels open.
2. Review the Contract Details and History tabs in the fourth panel.
Validation Failed has two options.
a. Select Rescind/Mark Invalid when the contract is an invalid contract and provide
remarks as to why the contract was invalid. No further action is available.
b. Select Return if the contract is valid, which places the case back in the Waiting for
Validation workbin. If the Kicker was a GIMS issued contract, then navigate the rules as
normal. If the Kicker is a historical contract, then select the rules necessary to make the kicker
pass validation and record the following remarks: “This is a valid Kicker based on the policy
that governs the kicker”. Once the Kicker is validated, then submit an ACR to ensure correct
contract data is recorded in GIMS.
c. Sometimes GIMS will not show the options listed above. If those options are not
available, submit an ACR recommendation IAW Appendix I, paragraph 3.
GI Bill Manager SOP
68
KICKER ISSUE & VALIDATION GUIDANCE:
The below information outlines how to validate some of the specific rules you will encounter on
each checklist. The rules below are broken down by category and may not be applicable to the
Kicker type you are issuing / validating:
1. I have verified that the Service Member has received an Honorable Discharge from all prior
service periods.
a. Research DMDC: Ensure you check the separation data in each Component (Panel).
b. Verify Discharge documentation on file in iPERMS.
2. Verify Soldier is currently assigned in a Troop Program Unit (TPU) status.
a. Research DMDC: Reserve Component Data in DMDC shows when a Soldiers duty
status has changed.
b. Research GIMS Soldier Summary (Panel 3).
3. Verify SM has a 6 year contract that runs concurrently with the ARNG Kicker Contract.
a. Validate in iPERMS: By verifying 6 year contract (DD 4, DA 4836 or DA 5447-R)
against Kicker contract.
b. Validate contract data is updated in GIMS.
GI Bill Manager SOP
69
4. Verify Armed Forces Qualification Test (AFQT) Policy at time of Kicker issue dictates
AFQT score required.
a. Validate in DMDC:
b. Validate in iPERMS: (DD Form 1966, Page 1)
5. I have verified that the Soldier has not previously received a MGIB-SR Kicker in their
military career.
a. Verified in DMDC: (No “BA” code was ever previously awarded.)
b. Verified there is no Kicker contract on file in iPERMS.
GI Bill Manager SOP
70
6. Verify Soldier is eligible (or is establishing eligibility) for MGIB–SR (Chapter 1606) or
MGIB–AD (Chapter 30). Note: Does not apply to Non-Prior Service as they will establish 1606
and Kicker simultaneously.
a. Verified Chapter 1606 in DMDC: Check each Component (Panel)
b. Verified Chapter 30 in DMDC: (If applicable) check each Component (Panel).
GI Bill Manager SOP
71
Appendix P: Kicker (Contract Actions) – Verification and Verification Failed
Verification workbin
GIMS automatically performs verification of Soldier contract data. The system verifies with
SIDPERS data what was approved and validated match. This process happens after SIDPERS is
updated with data from uploaded supporting documents.
Sometimes cases remain in the Verification workbin due to GIMS not completing the
verification process. These are usually Legacy Kickers from IMARC processing.
Note: Cases over 300 days are considered either Legacy Kickers or Kickers caught in the
Verification process with errors. These can only be cleared by submitting an ACR request.
Note: Cases under 300 days should not be worked since GIMS is performing internal processing
and this may cause issues if interrupted.
1. Open a contract in the Verification workbin. The third and fourth panels open.
2. Review the Contract Details and History tabs in the fourth panel.
3. Most of the cases in the Verification workbin are Legacy cases and may require documents to
be uploaded in iPERMS.
4. The State GI Bill Manager will have to submit an ACR recommendation IAW Appendix I
paragraph 3, to remove the cases from this workbin.
GI Bill Manager SOP
72
Verification Failed workbin
If GIMS verification fails, the record is populated in the Verification Failed workbin in the
Management Center. The contract reaches a stopping point and appropriate action needs to be
taken before the contract can move out of the workbin.
You must perform research to determine the reason for verification failure. If the reason for
failure is because the Soldier does not meet eligibility requirements, the contract needs to be
invalidated.
1. Open a contract in the Verification Failed workbin. The third and fourth panels open.
2. Review the Contract Details and History tabs in the fourth panel.
3. Most of the cases in the Verification Failed workbin are Legacy cases and may require
documents to be uploaded in iPERMS.
4. The State GI Bill Manager will have to submit an ACR recommendation IAW Appendix I
paragraph 3, to remove the cases from this workbin.
GI Bill Manager SOP
73
Appendix Q: Kicker (Contract Actions) – Awaiting IADT
If a contract is in the Awaiting IADT workbin the State GI Bill Managers must research, review,
apply applicable Kicker eligibility rules, and submit an ACR recommendations to the GIBST at
PEC to change a Soldier’s GI Bill data (these recommendations can affect GI Bill eligibility).
Managers can then track the status of the recommendations.
1. Open a contract in the Awaiting IADT workbin. The third and fourth panels open.
2. Review the Contract Details and History tabs in the fourth panel.
3. Review the Soldier Info (Partial) tab in Panel 3 for Duty MOS and Primary MOS.
Note: If ATRRS shows IADT graduation then Duty MOS and Primary MOS should be
displayed.
4. Click on Admin Correction Request and process IAW Appendix I, paragraph 3.
GI Bill Manager SOP
74
Appendix R: GI Bill / Kicker Eligibility – Management by using The Directors Personnel
Readiness Overview (DPRO) Reports
There are three sections within this appendix regarding DPRO reports.
Section I: Covers critical reports the State MUST manually set up to receive as recommended to
proactively manage their Soldiers GI Bill and Kicker eligibility codes.
Section II: Covers the Education Management Index and how to clear these cases and increase
the overall State score.
Section III: Covers additional DPRO Leadership reports.
Section I. Critical DPRO Manual Reports
The following DPRO reports MUST be set up by the GI Bill Manager to ensure timely
management of Chapter 1606 and Kicker.
1. Medical Discharges (Monthly): Automated business rules in GIMS suspend Chapter 1606
for every Soldier who is a loss from the ARNG. This automated process is true for every Soldier
except those who are a medical loss with a CF, MG, TD, or XM loss code. To correct the
eligibility codes for all Soldiers who were medically discharged, you MUST:
a. Pull the report by selecting Leadership Reports; Losses; Losses by Reason - 12 Months.
b. It is recommended you subscribe to report monthly.
c. Open / Save the report in excel.
GI Bill Manager SOP
75
d. Identify Soldiers who previously earned Chapter 1606 eligibility with a loss code of
CF, MG, TD, or XM. Verify the discharge order is in iPERMS and make a Chapter 1606
recommendation and Kicker ACR recommendation to change the eligibility code to BE (as
applicable).
e. Establish a management practice to reduce duplicated work by:
(1) Placing remarks in GIMS to document actions taken.
(2) Keep previous month report on hand to scrub against current month report.
2. Officer/ Warrant Officer Commissioning Program Report:
a. Build report in DPRO by selecting Create Your Product and Basic Report.
b. Build report by selecting OCS/WOCS from dropdown menu, then scroll to bottom and
select Officer Candidates – OCS; Officer Candidates – ROTC; and Officer Candidates – WOCS
and select Add Measurements.
c. Select Column Dimensions you want and Generate Report.
GI Bill Manager SOP
76
d. Subscribe to the Report; Name the Report; Select Monthly for Frequency and Save.
e. Open/Save the report and conduct the following actions:
Determine if each candidate/cadet has been issued a $350 Kicker and assist with the
issue (or increase with a supplemental Kicker) using the processes in Appendix G and Appendix
J as applicable.
f. Establish a management practice to reduce duplicated work by:
(1) Placing remarks in GIMS to document actions taken.
(2) Keep previous month report on hand to scrub against current month report.
Section II. Education Management Index (EMI)
The EMI ranks each State based on their performance in the management of GI Bill and Kicker
Tasks. To access the report select Indexes and Education Management Index. To view the
graded areas of this report, select a State.
The individual State screen shot displays the discrepancies within each state. The arrangement
of discrepancies may be in a different order depending on the types of discrepancies. To select a
certain report, click on the RED numbers in the Issues column for the discrepancies you want to
view.
GI Bill Manager SOP
77
Chapter 1606 Eligibility Discrepancies
Issues Description and How to Correct Discrepancies.
1606 Eligibility
Discrepancies -
TPU
The total number of M-Day drilling Soldiers with an incorrect Montgomery GI Bill (MGIB) Chapter
1606 eligibility status code (code values of: CB, CC, CD, CE, CF, CG for Soldiers with a Reserve
Component Category Code (RCC) of 'TPU'), multiplied by 1,000, and then divided by the TPU
assigned strength. Make a recommendation using the procedures in Appendix E.
1606 Eligibility
Start Date
Discrepancies
The total number of Soldiers who have a reported Montgomery GI Bill Chapter 1606 Eligibility
Status Code, but no reported eligibility start date, multiplied by 1,000, and then divided by the
assigned strength. Make a recommendation using the procedures in Appendix E.
1606 Eligibility
Status Date
Discrepancies
The total number of Soldiers who have a reported Montgomery GI Bill Chapter 1606 Eligibility
Status Code, but no reported eligibility status effective date, multiplied by 1,000, and then divided
by the assigned strength. Make a recommendation using the procedures in Appendix E.
1606 Eligibility
Discrepancies -
AGR
The total number of AGR Soldiers with an incorrect Montgomery GI Bill (MGIB) Chapter 1606
eligibility status code (code values of: BA, BB, BC, BD, BE, BF, or BG for Soldiers with a Reserve
Component Category Code (RCC) of 'AGR'), multiplied by 1,000, and then divided by the AGR
assigned strength. Make a recommendation using the procedures in Appendix E.
1606 Eligibility
Discrepancies -
ING
The total number of ING Soldiers with an incorrect Montgomery GI Bill (MGIB) Chapter 1606
eligibility status code (code values of: BA, BB, BC, BD, BE, BF, or BG for Soldiers with a Reserve
Component Category Code (RCC) of 'ING'), multiplied by 1,000, and then divided by the Inactive
National Guard strength. Make a recommendation using the procedures in Appendix E.
1606 Eligibility
Discrepancies -
Losses
The total number of Soldiers that were a loss that have an incorrect Montgomery GI Bill (MGIB)
Chapter 1606 eligibility status code (code values of: BA, BB, BC, BD, BE, BF, or BG for Soldiers
that are a loss to the Army National Guard), multiplied by 1,000, and then divided by the assigned
strength. Make a recommendation using the procedures in Appendix E.
Chapter 1606 Eligibility Discrepancies Explanation and Corrections
1. AGR
What is in the report? Total number of AGR Soldiers with an incorrect Eligibility Status
Code for Soldiers with a Reserve Component Category code (RCC) of AGR.
How to Resolve: You will need to determine the correct date the SM became AGR by
verifying initial AGR order in iPERMS. The Chapter 1606 information should have an Eligibility
Status Code of CF and the Eligibility Status Effective Date is the date the initial AGR order took
effect; if not you must submit a Chapter 1606 recommendation for correction. Complete IAW
Appendix E in the GIBM SOP.
Impact / Result: This will clear the cases from the workbin after PEC Approves or Denies
the Chapter 1606 recommendation. State will clear the Approved or Denied workbins IAW
Appendix E in the GIBM SOP.
2. ING
What is in the report? The total number of ING Soldiers with an incorrect Chapter 1606
Eligibility Status Code for Soldiers with a Reserve Component Category code (RCC) of 'ING'.
How to Resolve: You will need to determine the correct date the SM transferred to the ING
by verifying the transfer order in iPERMS. The Chapter 1606 information should have an
Eligibility Status Code of CB or CC and the Eligibility Status Effective Date is the date the
GI Bill Manager SOP
78
transfer order took effect; if not you must submit a Chapter 1606 recommendation for correction.
Complete IAW Appendix E in the GIBM SOP.
Impact / Result: This will clear the cases from the workbin after PEC Approves or Denies
the Chapter 1606 recommendation. State will clear the Approved or Denied workbins IAW
Appendix E in the GIBM SOP.
3. Loss
What is in the report? The total number of Soldiers that were a loss that have an incorrect
Chapter 1606 Eligibility Status Code.
How to Resolve: You will need to determine the correct date the SM became a loss by
verifying the state’s discharge order in iPERMS.
If the Chapter 1606 Eligibility Status Code is a “B” code you must submit a Chapter
1606 recommendation for correction. The correct Eligibility Status Code is determined by the
suspension/termination rules and the Eligibility Status Effective Date is the date the state’s
discharge order took effect.
If the SM has been a loss past the 12/36 month limit then the Eligibility Status Code
should be either a DA, DB, DC, DD or DE; and the Eligibility Status Effective Date is the date
the state’s discharge order took effect; if not you must submit a Chapter 1606 recommendation
for correction. Complete IAW Appendix E in the GIBM SOP.
Impact / Result: This will clear the cases from the workbin after PEC Approves or Denies
the Chapter 1606 recommendation. State will clear the Approved or Denied workbins IAW
Appendix E in the GIBM SOP.
Alibis: A SM could have a valid Eligibility Status Code of BE. Cases with BE code will
remain in this discrepancy until the metrics are corrected.
4. Start Date
What is in the report? The total number of Soldiers who have a reported Chapter 1606
Eligibility Status Code, but no reported Eligibility Start Date in GIMS.
How to Resolve: You will need to determine if SM gained eligibility for Chapter 1606.
This report shows SM with a Chapter 1606 Eligibility Status Code of AA, AB, or AC; which
meaning ‘Not eligible’ at this time and no Eligibility Start Date populated in GIMS.
Impact / Result: Cases with “A” codes will remain in this discrepancy until this metric is
corrected.
Alibis: Currently there is no correction for “A” code discrepancies. All “A” codes will
never have an Eligibility Start Date. Currently this metric shows all SM with an AB or AC
eligibility status code. Once eligibility requirements are met, automated business rules should
remove these cases from this discrepancy report.
GI Bill Manager SOP
79
5. Status Date
What is in the report? The total number of Soldiers who have a reported Chapter 1606
Eligibility Status Code, but no reported Eligibility Status Date in GIMS.
How to Resolve: You will need to determine if SM gained eligibility for Chapter 1606.
This report shows SM with a populated Chapter 1606 Eligibility Status Code but no Chapter
1606 Eligibility Status Date. This report includes all eligibility/ineligibility codes.
Chapter 1606 Eligibility Status Code of AA, AB, AC or AD code meaning ‘Not
eligible’.
If the Eligibility Status Code is AA, there will be no Initial 6 Year Contract
Date/Obligated Service Begin Date and the Eligibility Status Effective Date is the date SM joined
the ARNG; if not must submit a Chapter 1606 recommendation for correction.
If the Eligibility Status Code is AB or AC, the Initial 6 Year Contract
Date/Obligated Service Begin Date is date SM signed the contract (but not completed IADT),
and the Eligibility Status Effective Date is the date of this initial 6 year contract; if not you must
submit a Chapter 1606 recommendation for correction.
If the Eligibility Status Code is a “B, C, or D” code, the Eligibility Status Effective
Date is date the new code took effect; if not you must submit a Chapter 1606 recommendation
for correction. Complete IAW Appendix E in the GIBM SOP.
Impact / Result: This will clear the cases from the workbin after PEC Approves or Denies
the Chapter 1606 recommendation. State will clear the Approved or Denied workbins IAW
Appendix E in the GIBM SOP.
6. TPU
What is in the report? The total number of M-Day drilling Soldiers with an incorrect
Chapter 1606 Eligibility Status Code for Soldiers with a Reserve Component Category code
(RCC) of TPU.
How to Resolve: The Chapter 1606 information should have an Eligibility Status Code of
BA or BB and the Eligibility Status Effective Date is the date SM gained initial Chapter 1606
eligibility or reinstatement; if not you must submit a Chapter 1606 recommendation for
correction. Complete IAW Appendix E in the GIBM SOP.
Impact / Result: This will clear the cases from the workbin after PEC Approves or Denies
the Chapter 1606 recommendation. State will clear the Approved or Denied workbins IAW
Appendix E in the GIBM SOP.
Alibis: SM in TPU status with a CG or CD Eligibility Status Code cannot be resolved
within this discrepancy report.
GI Bill Manager SOP
80
Kicker Eligibility Discrepancies
Issues Description and How to Correct Discrepancies.
Kicker Issue Date
Discrepancies
The total number of Montgomery GI Bill Kicker contracts with an invalid or missing contract issue
date reported in IMARC or GIMs, multiplied by 1,000, and then divided by the State's number of
reported active MGIB Kicker contracts. Make a recommendation using the procedures in
Appendix I.
Kicker Contract
MOS
Discrepancies
The total number of Montgomery GI Bill Kicker contracts that have an invalid Contract Military
Occupational Specialty (MOS) Code reported by IMARC or GIMS, multiplied by 1,000, and then
divided by the State's number of reported active MGIB Kicker contracts. Make a recommendation
using the procedures in Appendix I.
Kicker Contract
MOS/DMOS
Mismatch
The total number of Soldiers with a Montgomery GI Bill (MGIB) Kicker Contract MOS that does
not match the Soldier's current Duty MOS, multiplied by 1,000, and then divided by the assigned
strength. Make a recommendation using the procedures in Appendix I.
Kicker Eligibility
Discrepancies -
TPU
The total number of M-Day drilling Soldiers with an incorrect Montgomery GI Bill (MGIB) Kicker
eligibility status code (code values of: CB, CC, CD, CE, CF, CG for Soldiers with a Reserve
Component Category Code (RCC) of 'TPU'), multiplied by 1,000, and then divided by the TPU
Assigned Strength. Make a recommendation using the procedures in Appendix I.
Kicker Eligibility
Status Date
Discrepancies
The total number of kicker contracts with an invalid or missing Eligibility Status Date reported in
IMARC or GIMS, multiplied by 1,000 and then divided by the State's number of reported active
MGIB Kicker contracts. Make a recommendation using the procedures in Appendix I.
Kicker Eligibility
Discrepancies -
09R
The total number of ROTC/SMP Cadets (MOS 09R) with an incorrect Montgomery GI Bill (MGIB)
Kicker DMDC rate code, multiplied by 1,000, and then divided by the Enlisted Assigned Strength.
Ensure SM has completed the Supplemental Kicker addendum to raise to $350 and is
uploaded in iPERMS. Make a recommendation using the procedures in Appendix I. Input
comment stating “Kicker DMDC rate code needs to be updated.”
Kicker Eligibility
Discrepancies -
09S
The total number of Officer Candidates (MOS 09S) with an incorrect Montgomery GI Bill
(MGIB) Kicker DMDC rate code, multiplied by 1,000, and then divided by the Enlisted
Assigned Strength. Ensure SM has completed the Supplemental Kicker addendum to raise
to $350 and is uploaded in iPERMS. Make a recommendation using the procedures in
Appendix I. Input comment stating “Kicker DMDC rate code needs to be updated.”
Kicker Eligibility
Discrepancies -
09W
The total number of Warrant Officer Candidates (MOS 09W) with an incorrect Montgomery
GI Bill (MGIB) Kicker DMDC rate code, multiplied by 1,000, and then divided by the Enlisted
Assigned Strength. Ensure SM has completed the Supplemental Kicker addendum to raise
to $350 and is uploaded in iPERMS. Make a recommendation using the procedures in
Appendix I. Input comment stating “Kicker DMDC rate code needs to be updated.”
Kicker Multiple
Active Contracts
The total number of Soldiers with greater than 1 Montgomery GI Bill Kicker incentive contract
reported in GIMS as being in an active or suspended status, multiplied by 1,000, and then
divided by the State's number of active MGIB Kicker contracts. Make a recommendation
using the procedures in Appendix I.
Kicker Eligibility
Discrepancies -
AGR
The total number of AGR Soldiers with an incorrect Montgomery GI Bill (MGIB) Kicker
eligibility status code (code values of: BA, BB, BC, BD, BE, BF, or BG for Soldiers with a
Reserve Component Category Code (RCC) of 'AGR'), multiplied by 1,000, and then divided by
the AGR Assigned Strength. Make a recommendation using the procedures in Appendix I.
Kicker Eligibility
Discrepancies -
MilTech
The total number of MilTech Soldiers with an incorrect Montgomery GI Bill (MGIB) Kicker
eligibility status code (code values of: BA, BB, BC, BD, BE, BF, or BG for Soldiers with a
Reserve Component Category Code (RCC) of 'MIL'), multiplied by 1,000, and then divided by
the MilTech Assigned Strength. Make a recommendation using the procedures in Appendix
I.
GI Bill Manager SOP
81
Issues Description and How to Correct Discrepancies.
Kicker
Suspended
Contract
Eligibility
Discrepancies
The total number of Montgomery GI Bill Kicker contracts that are reported as being in a
suspended status in IMARC or GIMS but have a reported eligibility status code for an active or
terminated contract (code values: AC, AD, BA, BB, BC, BD, BE, BF, BG, DA, DB, DC, DD,
DE), multiplied by 1,000, and then divided by the State's number of reported active MGIB
Kicker contracts. Make a recommendation using the procedures in Appendix I.
Kicker Eligibility
Discrepancies -
ING
The total number of ING Soldiers with an incorrect Montgomery GI Bill (MGIB) Kicker
eligibility status code (code values of: BA, BB, BC, BD, BE, BF or BG for Soldiers with a
Reserve Component Category Code (RCC) of 'ING'), multiplied by 1,000, and then divided by
the Inactive National Guard strength. Make a recommendation using the procedures in
Appendix I.
Kicker Eligibility
Discrepancies -
Loss
The total number of Soldiers that were a loss that have an incorrect Montgomery GI Bill
(MGIB) Kicker eligibility status code (code values of: BA, BB, BC, BD, BE, BF, or BG for
Soldiers that are a loss to the Army National Guard), multiplied by 1,000, and then divided by
the assigned strength. Make a recommendation using the procedures in Appendix I.
Kicker Eligibility
Discrepancies –
Officer Training
Loss
The total number of Enlisted Soldiers who were previously officer candidates with an incorrect
Montgomery GI Bill (MGIB) Kicker DMDC rate code, multiplied by 1,000, and then divided
by the Enlisted Assigned Strength. This section also includes College First Kickers which
are not Officer Producing Kickers. Make a recommendation using the procedures in
Appendix I. Input comment stating “Kicker DMDC rate code needs to be updated.”
Kicker
Terminated
Contract
Eligibility
Discrepancies
The total number of Montgomery GI Bill Kicker contracts that are reported as being in a
Terminated status in IMARC or GIMS but have a reported eligibility status code for an active
or suspended contract. (Code values: AC, AD, BA, BB, BC, BD, BE, BF, BG, CB, CC, CD,
CE, CF, CG), multiplied by 1,000, and then divided by the State's number of reported active
MGIB Kicker contracts. Make a recommendation using the procedures in Appendix I.
Kicker Eligibility Discrepancies Explanation and Corrections
1. 09R (ROTC)
What is in the report? The total number of ROTC/SMP Cadets (MOS 09R) with an
incorrect Kicker DMDC rate code. Officer Producing Programs should have a $350 Rate Code. How to Resolve: Sometimes GIMS does not know what the correct Rate Code is and
labels the Rate Code as UNK in the Incentive Contracts tab. Submit an ACR to change the Rate
Code to $100-$350 Commissioning Kicker in GIMS drop-down menu. If the SM has a previous
Kicker contract the SM must complete a Supplemental Kicker Addendum and submit an ACR to
change the Rate Code to $100-$350 Commissioning Kicker in GIMS drop-down menu.
Complete ACR IAW Appendix I in the GIBM SOP.
Impact / Result: This will clear the case from the workbin after PEC Approves or Denies
the ACR recommendation. State will clear the Approved ACR or Denied ACR workbins IAW
Appendix I in the GIBM SOP.
2. 09S (OCS)
What is in the report? The total number of Officer Candidates (MOS 09S) with an
incorrect Kicker DMDC rate code. Officer Producing Programs should have a $350 Rate Code.
GI Bill Manager SOP
82
How to Resolve: Sometimes GIMS does not know what the correct Rate Code is and
labels the Rate Code as UNK in the Incentive Contracts tab. Submit an ACR to change the Rate
Code to $100-$350 Commissioning Kicker in GIMS drop-down menu. If the SM has a previous
Kicker contract the SM must complete a Supplemental Kicker Addendum and submit an ACR to
change the Rate Code to $100-$350 Commissioning Kicker in GIMS drop-down menu.
Complete ACR IAW Appendix I in the GIBM SOP.
Impact / Result: This will clear the case from the workbin after PEC Approves or Denies
the ACR recommendation. State will clear the Approved ACR or Denied ACR workbins IAW
Appendix I in the GIBM SOP.
3. 09W (WOC)
What is in the report? The total number of Warrant Officer Candidates (MOS 09W) with
an incorrect Kicker DMDC rate code. Officer Producing Programs should have a $350 Rate
Code.
How to Resolve: Sometimes GIMS does not know what the correct Rate Code is and
labels the Rate Code as UNK in the Incentive Contracts tab. Submit an ACR to change the Rate
Code to $100-$350 Commissioning Kicker in GIMS drop-down menu. If the SM has a previous
Kicker contract the SM must complete a Supplemental Kicker Addendum and submit an ACR to
change the Rate Code to $100-$350 Commissioning Kicker in GIMS drop-down menu.
Complete ACR IAW Appendix I in the GIBM SOP.
Impact / Result: This will clear the case from the workbin after PEC Approves or Denies
the ACR recommendation. State will clear the Approved ACR or Denied ACR workbins IAW
Appendix I in the GIBM SOP.
4. AGR
What is in the report? Total number of AGR Soldiers with an incorrect Kicker Eligibility
Status code for Soldiers with a Reserve Component Category code (RCC) of AGR.
How to Resolve: You will need to determine the correct date SM became AGR by
verifying initial AGR order in iPERMS. The Kicker information should have an Kicker
Eligibility Status of CF, Contract Workflow State of Eligibility Established, and ESE Date of the
AGR order; if not you must submit an ACR for correction. Complete ACR IAW Appendix I in
the GIBM SOP.
Impact / Result: This will clear the case from the workbin after PEC Approves or Denies
the ACR recommendation. State will clear the Approved ACR or Denied ACR workbins IAW
Appendix I in the GIBM SOP.
GI Bill Manager SOP
83
5. Contract MOS
What is in the report? The total number of Kicker contracts that have an invalid MOS
code reported by GIMS.
How to Resolve: You will need to determine the correct MOS listed on the Kicker contract
loaded in iPERMS. The valid Kicker contract should have a Contract Workflow State of
Eligibility Established, if not you must submit an ACR for correction. Complete an ACR IAW
Appendix I in the GIBM SOP.
Impact / Result: This will clear the case from the workbin after PEC Approves or Denies
the ACR recommendation. State will clear the Approved ACR or Denied ACR workbins IAW
Appendix I in the GIBM SOP.
Alibis: DPRO does not account for MOS Conversions, SM’s enlisting for Critical UIC as
the basis code, SM’s no longer being obligated towards serving in contracted MOS, Current
ARNG Kicker Contracts, SM’s now in a Commissioning Program (MOS is now 09R, 09S or
09W), for SM’s who haven’t been awarded an MOS yet (09B), have completed their 6 year
obligation and changed MOS, or cross leveled for deployment.
6. MOS/DMOS Mismatch
What is in the report? IMARC Legacy and Conversion Kickers that were issued with a
specific Contract MOS which does not correspond to the PMOS and DMOS within GIMS.
How to Resolve: You will need to determine the correct MOS listed on the Kicker contract
loaded in iPERMS. State must determine if the discrepancy is due to a MOS conversion, IST,
Voluntary Transfer or Involuntary Transfer. The Kicker information should have a Contract
Workflow State of Eligibility Established, if not you must submit an ACR for correction. If the
discrepancy is valid you must submit an ACR to correct the issue IAW Appendix I in the GIBM
SOP.
Impact / Result: This will clear the case from the workbin after PEC Approves or Denies
the ACR recommendation. State will clear the Approved ACR or Denied ACR workbins IAW
Appendix I in the GIBM SOP.
Alibis: DPRO does not account for MOS Conversions, SM’s enlisting for Critical UIC as
the basis code, SM’s no longer being obligated towards serving in contracted MOS, Current
ARNG Kicker Contracts, SM’s now in a Commissioning Program (MOS is now 09R, 09S or
09W), for SM’s who haven’t been awarded an MOS yet (09B), have completed their 6 year
obligation and changed MOS, or cross leveled for deployment.
7. ING
What is in the report? Kickers that were not suspended when SM transferred to ING.
Kicker Eligibility Status code does not correspond to the Reserve Component Category (RCC)
within GIMS.
GI Bill Manager SOP
84
How to Resolve: You will need to determine the correct date the SM transferred to the ING
by verifying the transfer order in iPERMS. The Kicker information should have an Kicker
Eligibility Status code of CB or CC, Contract Workflow State to Eligibility Established, and the
Eligibility Status Effective Date is the date the transfer order took effect; if not you must submit a
Chapter 1606 recommendation for correction. Complete IAW Appendix I in the GIBM SOP.
Impact / Result: This will clear the case from the workbin after PEC Approves or Denies
the ACR recommendation. State will clear the Approved ACR or Denied ACR workbins IAW
Appendix I in the GIBM SOP.
8. Issue Date
What is in the report? The total number of Kicker contracts with an invalid or missing
contract issue/start/signature date reported in GIMS.
How to Resolve: You will need to determine if a valid Kicker contract is loaded in
iPERMS.
For NPS contracts the Kicker information should have the same date as the Chapter
1606 Initial 6 Year Contract Date/Obligated Service Begin Date.
For all other contracts the Kicker information will be the date the contract was
issued (see Alibi below).
The Contract Workflow State should be Eligibility Established and the Eligibility Status Effective
Date is the date the contract took effect; if not you must submit an ACR for correction. Complete
ACR IAW Appendix I in the GIBM SOP.
Impact / Result: This will clear the case from the workbin after PEC Approves or Denies
the ACR recommendation. State will clear the Approved ACR or Denied ACR workbins IAW
Appendix I in the GIBM SOP.
Alibis: Currently the ACR requires three dates (Contract Start Date, Contract Issue Date,
and Contract Signature Date). All three dates will be the same date, otherwise a potential
discrepancy will be created.
9. Loss
What is in the report? The total number of Soldiers that were a loss that have an incorrect
Kicker Eligibility Status code.
How to Resolve: You will need to determine the correct date the SM became a loss by
verifying the state’s discharge order in iPERMS.
If the Kicker Eligibility Status Code is a “B” code you must submit an ACR
recommendation for correction. The correct Kicker Eligibility Status Code is determined by the
suspension/termination rules, Contract Workflow State is Eligibility Established (suspended) and
GI Bill Manager SOP
85
Terminated (terminated), and the Eligibility Status Effective Date is the date the state’s discharge
order took effect.
If the SM has been a loss past the 12/36 month limit then the Eligibility Status Code
should be either a DA, DB, DC, DD or DE; Contract Workflow State is Terminated, and the
Eligibility Status Effective Date is the date the state’s discharge order took effect; if not you must
submit an ACR recommendation for correction. Complete IAW Appendix I in the GIBM SOP.
Impact / Result: This will clear the cases from the workbin after PEC Approves or Denies
the ACR recommendation. State will clear the Approved or Denied workbins IAW Appendix I in
the GIBM SOP.
Alibis: A SM could have a valid Eligibility Status Code of BE. Cases with BE code will
remain in this discrepancy until the metrics are corrected. EMI chapter 1606 loss discrepancy
data shows up in this discrepancy list.
10. MilTech
What is in the report? The total number of MilTech Soldiers with an incorrect Kicker
Eligibility Status code for Soldiers with a Reserve Component Category code (RCC) of ‘MIL’.
How to Resolve: You will need to determine the correct date SM became a MilTech by
verifying date in DMDC and GIMS. The Kicker information should have an Kicker Eligibility
Status of CE, Contract Workflow State to Eligibility Established, and ESE Date of the MilTech
start date; if not you must submit an ACR for correction. Complete ACR IAW Appendix I in the
GIBM SOP.
Impact / Result: This will clear the case from the workbin after PEC Approves or Denies
the ACR recommendation. State will clear the Approved ACR or Denied ACR workbins IAW
Appendix I in the GIBM SOP.
Alibis: DPRO does not distinguish between Temporary, Indefinite or Permanent status.
11. Multiple Active Contracts
What is in the report? IMARC Legacy and Conversion Kickers that were issued multiple
times, with multiple Kicker control numbers, and currently in a IMARC Migrated Suspended or
Conversion Workflow State in GIMS.
How to Resolve: You will need to determine the one valid Kicker contract if there is one in
iPERMS. The valid Kicker contract should have a Contract Workflow State of Eligibility
Established, if not you must submit an ACR for correction. For all other invalid Kickers, open an
ACR and change the Kicker Eligibility Status to AD and the Contract Workflow State to Contract
Complete. Complete ACR IAW Appendix I in the GIBM SOP.
Impact / Result: This will clear the case from the workbin after PEC Approves or Denies
the ACR recommendation. State will clear the Approved ACR or Denied ACR workbins IAW
GI Bill Manager SOP
86
Appendix I in the GIBM SOP.
12. Officer Training Loss
What is in the report? Enlisted Soldiers who were previously Officer Candidates with an
incorrect Kicker DMDC rate code.
How to Resolve: Verify SM was removed from an Officer Producing Program. Will need
to determine if a valid Kicker contract is uploaded in iPERMS. If SM was removed, without a
previous valid Kicker, open an ACR and change the Kicker Eligibility Status to AD, Contract
Workflow State to Contract Complete, and the Eligibility Status Effective Date is the date of the
contract; if not you must submit an ACR recommendation for correction. Complete IAW
Appendix I in the GIBM SOP. If SM received a previous $100 or $200 Kicker, open an ACR
and change the Rate Code to the previous contract amount. Complete ACR IAW Appendix I in
the GIBM SOP.
Impact / Result: This will clear the case from the workbin after PEC Approves or Denies
the ACR recommendation. State will clear the Approved ACR or Denied ACR workbins IAW
Appendix I in the GIBM SOP.
Alibis: Currently College First $350 Kickers are included in this report. DPRO thinks
these individuals were in an Officer Producing Program. These are not discrepancies.
13. Status Date
What is in the report? The total number of Kicker contracts with an invalid or missing
Eligibility Status Effective Date reported in GIMS.
How to Resolve: You will need to determine if SM gained eligibility for a Kicker. This
report shows SM with a populated Kicker Eligibility Status code but no Kicker Eligibility Status
Effective Date. This report includes all eligibility/ineligibility codes.
Kicker Eligibility Status code of AA, AB, AC, or AD code meaning ‘Not eligible’.
If the Kicker Eligibility Status code is AA, the Contract Start Date is left blank,
Contract Workflow State is Contract Complete and the Eligibility Status Effective Date is the
date SM entered the ARNG; if not you must submit an ACR recommendation for correction.
If the Kicker Eligibility Status code is AB or AC, the Contract Start Date is the
date SM signed the Kicker Addendum (should be the same as Chapter 1606 Initial 6 Year
Contract Date/Obligated Service Begin Date), Contract Workflow State is Awaiting IADT and
the Eligibility Status Effective Date is the date of this Kicker Addendum; if not you must submit
an ACR recommendation for correction.
If the Kicker Eligibility Status code is AD, the Contract Start Date is the date SM
signed the Kicker Addendum (should be the same as Chapter 1606 Initial 6 Year Contract
Date/Obligated Service Begin Date), Contract Workflow State is Contract Complete and the
Eligibility Status Effective Date is the date of this Kicker Addendum; if not you must submit an
ACR recommendation for correction.
GI Bill Manager SOP
87
The correct Kicker Eligibility Status code is determined by the
eligibility/suspension/termination rules. If the Kicker Eligibility Status code is a “B, C, or D”
code, the Contract Workflow State is Eligibility Established (eligible, suspended) or Terminated
(terminated), and the Eligibility Status Effective Date is date the new code took effect; if not you
must submit an ACR recommendation for correction. Complete IAW Appendix I in the GIBM
SOP.
Impact / Result: This will clear the cases from the workbin after PEC Approves or Denies
the ACR recommendation. State will clear the Approved ACR or Denied ACR workbins IAW
Appendix I in the GIBM SOP.
Alibis: Currently the ACR requires three dates (Contract Start Date, Contract Issue Date,
and Contract Signature Date). All three dates will be the same date, otherwise a potential
discrepancy will be created. IMARC Conversion status can show Eligibility Status Codes
without Eligibility Status Effective Dates.
14. Suspended Contract
What is in the report? The total number of Kicker contracts that are reported as being in a
suspended status in GIMS but have a reported eligibility status code for an active or terminated
contract.
How to Resolve: You will need to research and determine the correct Kicker Eligibility
Status Code, Contract Workflow State and Kicker Eligibility Status Effective Date for the Kicker
contract. You can use the matrix on page 47 to determine the correct Contract Workflow State.
Once you have determined the correct information you must submit an ACR recommendation
for correction. Complete IAW Appendix I in the GIBM SOP.
Impact / Result: This will clear the case from the workbin after PEC Approves or Denies
the ACR recommendation. State will clear the Approved ACR or Denied ACR workbins IAW
Appendix I in the GIBM SOP.
Alibis: Many cases in this discrepancy report are legacy cases from IMARC which used a
suspension status while GIMS does not. By updating the Contract Workflow State should remove
cases from this report.
15. Terminated Contract
What is in the report? The total number of Kicker contracts that are reported as being in a
terminated status in GIMS but have a reported eligibility status code for an active or terminated
contract.
How to Resolve: You will need to research and determine the correct Kicker Eligibility
Status Code, Contract Workflow State and Kicker Eligibility Status Effective Date for the Kicker
contract. You can use the matrix on page 47 to determine the correct Contract Workflow State.
GI Bill Manager SOP
88
If the SM is still serving you must determine the correct Kicker information and
submit an ACR recommendation IAW Appendix I in the GIBM SOP.
If the SM has been discharged, IAW termination rules, the Kicker information should
have an Kicker Eligibility Status code of DA, DB, DC, DD, or DE; Contract Workflow State is
Terminated; and the Eligibility Status Effective Date is the date the state’s discharge order took
effect; if not you must submit an ACR recommendation for correction. Complete IAW Appendix
I in the GIBM SOP.
Impact / Result: This will clear the case from the workbin after PEC Approves or Denies
the ACR recommendation. State will clear the Approved ACR or Denied ACR workbins IAW
Appendix I in the GIBM SOP.
Alibis: Many cases in this discrepancy report are legacy cases from IMARC which used a
termination status for any code while GIMS is specific to “D” codes. By updating the Contract
Workflow State should remove cases from this report.
16. TPU
What is in the report? The total number of M-Day drilling Soldiers with an incorrect
Kicker Eligibility Status code for Soldiers with a Reserve Component Category code (RCC) of
TPU.
How to Resolve: Review Chapter 1606 prior to recommending an ACR. The Kicker ACR
should have the same Eligibility Status Code as Chapter 1606. If the Kicker Eligibility Status
code is different than Chapter 1606 Eligibility Status code and the Contract Workflow State does
not correspond to the Eligibility Status Code, submit an ACR for correction. Use the matrix on
page 47 for the correct Contract Workflow State. Complete ACR IAW Appendix I in the GIBM
SOP.
Impact / Result: This will clear the case from the workbin after PEC Approves or Denies
the ACR recommendation. State will clear the Approved ACR or Denied ACR workbins IAW
Appendix I in the GIBM SOP.
Alibis: There are certain codes which DPRO will determine as a discrepancy, i.e. CG code
for Dedicated Guard, CD code for awaiting Unsatisfactory Participation, CE code is for SM in a
voluntary move out of contract MOS for 12 months or less and also for MilTech positions. Note:
MilTech personnel cannot be in a TPU status.
GI Bill Manager SOP
89
Other Discrepancies
Issues Description and How to Correct Discrepancies.
Commissioned
Officers W/O
Degrees
The total number of Commissioned Officers in the assigned strength without a college degree,
multiplied by 1,000, and then divided by the total number of Commissioned Officers in the
assigned strength. Tracking tool for State ESO to track selected officers.
MGIB Chapter
33 TEB Pending
Greater than 45
Days
The total number of Montgomery GI Bill (MGIB) Chapter 33 Transfer of Education Benefits
Agreements that are in a pending status reported in GIMS for greater than 45 days, multiplied
by 1,000 and then divided by the State's number of reported MGIB Chapter 33 Eligible
Soldiers. Make a recommendation using the procedures in Appendix A.
Kicker / 1606
Eligibility Code
Mismatch
The total number of Soldiers with a Montgomery GI Bill (MGIB) Kicker eligibility status code
that does not match their reported MGIB Chapter 1606 Eligibility Status Code multiplied by
1,000, and then divided by the assigned strength. Make a recommendation using the
procedures in Appendix I.
1. Commissioned Officer W/O Degrees
What is in the report? The total number of Commissioned Officers in the assigned
strength without a college degree.
How to Resolve: You must verify when the SM has completed their Bachelor Degree and
ensure the diploma is uploaded in iPERMS and the Civilian Education code is updated in
SIDPERS. An OWD who contracts for a Kicker 91 days or more after commissioning, but
before obtaining their Bachelor’s Degree, only receives a $200 Kicker. If there are any
discrepancies, open an ACR and submit an ACR IAW Appendix I in the GIBM SOP.
Impact / Result: This will clear the IMARC Legacy from the workbin after PEC Approves
or Denies the ACR recommendation. State will clear the Approved ACR or Denied ACR
workbins IAW Appendix I in the GIBM SOP.
2. MGIB Chapter 33 TEB Pending Greater than 45 days
What is in the report? The total number of Chapter 33 Transfer of Education Benefits
Agreements that are in a pending status as reported by GIMS for more than 45 days since the
date of the request.
How to Resolve: You will need to determine when a SM requested to transfer their
education benefits in milConnect and see when the contract was created in GIMS. The TEB is
usually awaiting an updated ETS to cover the four year requirement to transfer or determination
of medical disposition. Complete recommendation IAW Appendix A in the GIBM SOP.
Impact / Result: This will clear the Legacy cases from the workbin after PEC Approves or
Denies the TEB request IAW Appendix A in the GIBM SOP.
GI Bill Manager SOP
90
3. Kicker / 1606 Eligibility Code Mismatch
What is in the report? The Soldiers with a Kicker Eligibility Status code that does not
match their reported Chapter 1606 Eligibility Status Code.
How to Resolve: The Kicker ACR should have the same Eligibility Code as Chapter 1606.
If the Kicker Eligibility Status code is different than Chapter 1606 Eligibility Status Code and the
Contract Workflow State does not correspond to the Kicker Eligibility Status Code, submit an
ACR for correction. Use the matrix on page 47 for the correct Contract Workflow State.
Complete ACR IAW Appendix E and Appendix I in the GIBM SOP.
Impact / Result: This will clear the case from the workbin after PEC Approves or Denies
the ACR recommendation. State will clear the Approved ACR or Denied ACR workbins IAW
Appendix E and Appendix I in the GIBM SOP.
Alibis: DPRO doesn’t have a business rule when someone is in a MilTech position.
GI Bill Manager SOP
91
Section III. Leadership Reports
The DPRO Leadership reports are another proactive way to identify eligibility discrepancies.
Issues Description and How to Correct Discrepancies.
MGIB Chapter
1606
Eligibility
Exceptions
The MGIB Chapter 1606 Eligibility Exceptions report contains information related to the data
quality and eligibility status code discrepancies for Montgomery GI Bill (MGIB) Chapter 1606
education incentives for Soldiers. Make a recommendation using the procedures in Appendix E.
MGIB Chapter
33 TEB
Soldiers at
Risk
The MGIB Chapter 33 TEB Soldiers at Risk report identifies Soldiers that have current MGIB
Chapter 33 Transfer of Education Benefits (TEB) Agreements who are at risk of losing eligibility
for this benefit due to separation from service prior to the expiration of their TEB obligation End
Date. This report identifies Soldiers who departed TPU status prior to completion of their
OED. Contact GIBST to research.
Kicker
Eligibility
Exceptions
The MGIB Kicker Eligibility Report contains information related to the data quality and eligibility
status code discrepancies for Montgomery GI Bill (MGIB) Chapter 1606 education incentives for
Soldiers. Make a recommendation using the procedures in Appendix I.
MGIB Officer
Kicker
Eligibility
Exceptions
The MGIB Officer Kicker Eligibility Report contains information related to the data quality and
eligibility status code discrepancies for Montgomery GI Bill (MGIB) Chapter 1606 education
incentives for Soldiers. Make a recommendation following procedures in Appendix I.
Potential Post
9/11 Eligible
Soldiers
The Potential Post 9/11 Eligible Soldiers report contains information on Soldiers potentially eligible
for Post 9/11 GI Bill Benefits, and on those who have transferred their eligibility for benefits to a
dependent (i.e., TEB). This list is for internal State use.
Potential Post
9/11 Eligible
Soldiers (with
dependents)
The Potential Post 9/11 Eligible Soldiers (with dependents) report contains information on Soldiers
potentially eligible for Post 9/11 GI Bill Benefits, and on those who have transferred their eligibility
for benefits to a dependent (i.e., TEB). This report is filtered to only include Soldiers with
Dependents listed in TAPDB-G. This list is for internal State use.
GI Bill Manager SOP
92
Appendix S: GI Bill / Kicker Eligibility – Management Using State Reports
There are critical manual reports the State GI Bill Manager MUST receive from the G-1 to
proactively manage their program. The critical reports needed to manage Soldier records are:
1. Pre-Separation: (Weekly) GI Bill Managers must identify all Soldiers who are requesting
separation or retirement to determine if the Soldier is separating before completion of a TEB
OED. The identification must occur during the request for orders (RFO) process for timely
management of TEB in order to prevent Soldier recoupment and hardship.
2. A GI Bill Manager can locate different reports that will aid in determining and managing GI
Bill eligibility. Reports can be acquired from DPRO, State G-1 Application (Apps), State G-1
Enlisted Personnel Management (EPM) and Officer Personnel Management (OPM), State
Human Resource Office (HRO) and State Officer Strength Manager (OSM). The following
matrix will assist in determining where specific reports can be located.
DPRO G-1 Apps G-1 EPM/OPM HRO OSM
IADT
Graduation
IADT
Graduation Mobilization AGR Gains
Dedicated Guard
Scholarships
ING Duration Prior Service
Gains Losses AGR Losses
NOVAL Pay NOVAL Pay SIDPERS MilTech Gains
Losses SIDPERS MilTech Losses
MilTech Temp Status
3. Prior Service Gains: (Monthly) This report is sent from State G-1. GI Bill Managers must
identify all PS gains who contracted for a Kicker and request and upload the Kicker contract
documents to push the Kicker contract on to validation. Note: Accessions packets must be
routed through the education staff so the Kicker contracts can be entered in iPERMS and
submitted for validation.
4. AGR Gains: (Monthly) This report is sent from State HRO. Provide a list of all newly hired
AGR personnel to the GIBST at [email protected]. GIBST will determine eligibility and
process all enrollments for Chapter 30.
5. Unsatisfactory Participation (NOVAL Pay Report): (Monthly) This report is subscribed
through DPRO Leadership Reports; Strength Readiness, NOVAL Pay. This report can be
individually matched with the UnSat section in SM’s Unsat tab in GIMS. The GI Bill Manager
must receive this report to identify Soldiers who are an Unsatisfactory Participant (9 AWOLS
within any 12 month period) IAW governing Chapter 1606 & Kicker policy. Unsatisfactory
Participants can also be identified through State G-1 reports.
GI Bill Manager SOP
93
Actions Required:
a. Identify Soldiers who are Unsatisfactory Participants.
(1) Unsatisfactory Participation = 9 AWOLS within a 12 month period. Note: A
Soldier may only accrue 4 AWOL periods in a drill weekend.
(2) Unsatisfactory Participation = 1 day of absence at Annual Training (AT).
b. Record that the Soldier is a “Potential Unsatisfactory Participant” and list the date of
the 1st and 9th AWOL within the Remarks tab in GIMS.
c. Make a Chapter 1606 recommendation (& Kicker ACR if applicable) requesting to
suspend the Soldier’s Chapter 1606 and Kicker entitlement/incentive using the code “CD” with
the effective date being the date of the 9th AWOL.
d. Command Decision:
(1) Contact Unit / Determine status of the Soldier. Note: The Unit must use
procedures required in AR 135-91 Chapter 4 and the Unit Commander must make a final
determination for each reported AWOL period within 20 days of the absence.
(2) If the Commander determines the Soldier had excused absences and is therefore a
Satisfactory Participant who now has less than 9 AWOLS within a 12 month period, the State GI
Bill Manager MUST record that the Soldier was “Determined a Satisfactory Participant by the
Unit Commander” and list the dates of excused AWOLS within the Remarks tab in GIMS.
(3) If the Commander determines the Soldier is an Unsatisfactory Participant who has
accrued 9 or more AWOLS within a 12 month period, the State GI Bill Manager must:
GI Bill Manager SOP
94
i. Wait a minimum of 90 days before requesting to terminate benefits to allow the
Soldier adequate time to appeal the Commander’s decision.
ii. After 90 days, if no appeal was filed or if the Soldiers appeal was denied, the GI
Bill Manager must make a recommendation to change the Chapter 1606/Kicker eligibility code
(as applicable) from “CD” (suspension) to “DD” (termination) and the date of termination shall
be the date of:
a) The 9th AWOL if before 11 June 2012 for Chapter 1606 and Kicker.
b) The 1st AWOL if on/after 11 June 2012 for Kicker Only.
NOTE: If the Soldier is discharged, the GI Bill Manager can request to change the code from
“CD” (suspension) to “DD” (termination) without waiting the 90 days.
6. Inactive National Guard: (Monthly) GI Bill Managers must identify all Soldiers who have
separation or retired to determine correct eligibility status. This report is subscribed through
DPRO Leadership Reports; Soldier Management; Inactive National Guard Duration.
7. Mobilization Begin/End: (Monthly) Pre/Post Mobilization Briefings on benefits to units.
This report can assist a GI Bill Manager in preparing a timeline for unit briefings. Actions
Required.
a. Identify Pre-Mobilization and Post-Mobilization dates and schedule briefings.
b. Soldiers may be eligible to extend in order to establish Chapter 1606 &/or Kicker
eligibility.
c. Soldiers may be eligible to pay into the Chapter 30 Plus-Up.
Note: Soldiers on an extended mobilization may be eligible to enroll in CH 30.
d. Soldiers must be briefed on both the Post-9/11 GI Bill and TEB.
e. How to apply for VA education benefits. E-Benefits website
https://eauth.va.gov/ebenefits
GI Bill Manager SOP
95
Appendix T: Defense Management Data Center (DMDC)
The Defense Management Data Center Education Benefits (DEB) provides additional
information needed to determine eligibility and council Soldiers on their entitlement to GI Bill
and Kicker programs. Upon accessing a Soldiers record, whatever is clicked on the left half of
the screen populates information on the right half of the screen.
Figure 1 – Person Lookup
The below screen captures depict all the information in DEB from bottom to top:
Figure 2 – VA Payment Data
Note: Payment Data is available for Chapters 1606/Kicker, 1607, 30 and 33.
Figure 3 – Education Data
Note: The area outlined in Green above (clicking the key to edit education data) is only
accessible to the GIBST. This screenshot is for information purposes only.
GI Bill Manager SOP
96
Figure 4 – Contingency Data
Figure 5 – Chapter 1606 & SR Kicker Eligibility Information
Note: DMDC should tell an eligibility story for Chapter 1606 (Bnf B) and Kicker (Bnf K)
Figure 6 – Reserve Component Data (Duty Status)
Note: Reserve Component Data identifies the chronological duty status of the Soldier. Use of
this data to determine eligibility for Chapter 1606 and Kicker is critical for a GI Bill Manager.
Figure 6a – Reserve Component Data (Duty Status = ROTC SMP Cadet)
GI Bill Manager SOP
97
Figure 6b – Reserve Component Data (Example shows SMP Cadet with $200 Kicker)
Figure 7 – Separation Data: (Separation Date & Character of Service)
Figure 8 – Panels: (Organizations which a Service Member was affiliated)
GI Bill Manager SOP
98
Appendix U: References
Electronic copies of all References can be found within the information Center in GIMS.
Chapter 1606:
Title 10, United States Code (USC), Chapter 1606, Section 16131 (10 USC 16131), 31
December 2003
Department of Defense (DOD) Instruction 1322.17, Subject: Selected Reserve Montgomery
GI Bill (MGIB-SR), 15 January 2015
Army Regulation (AR) 135.7, ARNG and United States Army Reserve (USAR) Incentives
programs, 15 May 1996
Army National Guard (ARNG) Montgomery GI Bill – Selected Reserve (MGIB-SR) Chapter
1606 Program (NGB-ARM Policy Number 15-004), 23 March 2015
Chapter 1607:
Title 10, United States Code (USC), Chapter 1607, Section 16161-16166, Educational
Assistance Program
Title 10, United States Code (USC), Chapter 103, Section 2107, Financial Assistance
Program for Specially Selected Members
Title 10, United States Code (USC), Chapter 103, Section 2107a, Financial Assistance
Program for Specially Selected Members: Army Reserve and Army National Guard
Ronald W. Reagan national Defense Authorization for Fiscal Year 2005 (NDAA-05), Title
V, Section 527 of Subtitle C-Reserve Component Personnel Matters. (Codified as title 10 USC
Chapter 1607)
National Defense Authorization Act for Fiscal Year 2008 (NDAA 08), Title V, Section 528
and Section 530, of Subtitle C-Reserve Component Personnel Matters (codified as Title 10 USC
Chapter 1607)
Army Regulation (AR) 600-8-104, Military Personnel Information Management/Records, 22
June 2004
Memorandum, DAPE-MPA-CB, 23 February 2007, Subject: Interim Procedures for
Implementing the Program of Educational Assistance Authorized under the Provisions of
Chapter 1607, Title 10, and United States Code
Memorandum, Office of the Undersecretary of Defense – Reserve Affairs, 17 March 2009,
Subject: Directive-Type Memorandum (DTM) 08-040 – Revised Program of Educational
Assistance Authorized by Chapter 1607 of Title 10, United States Code
Army National Guard (ARNG) Reserve Educational Assistance Program (REAP)-(Chapter
1607 of Title 10 United States Code) Guidance, 22 December 2009
National Defense Authorization Act (NDAA) or 2016, 25 November 2015
Chapter 33:
Title 38, United States Code (USC), Chapter 33, Section 3301-3324, Post 9/11 Educational
Assistance
Title 10, United States Code (USC), Chapter 33, Section 2007, Public Law 110-252, 30 June
2008
Public Law 111-21, 24 June 2009
GI Bill Manager SOP
99
Public Law 112-26, 3 August 2011
Note: Incorporating Changes in Law in effect on 16 February 2016
Title 38, United States Code (USC), Chapter 33, Section 3311, (Public Law 111-32) (death
of a Soldier, Fry Scholarship) Assistant Secretary of the Army, Manpower and Reserve Affairs,
Post9/11 GI Bill Policy memorandum dated 10 July 2009
Department of Defense Directive-Type memorandum (DTM) 09-003: Post 9/11 GI Bill
dated 22 June 2009
Note: Incorporating Change 1, 10 September 2010
Assistant Secretary of the Army, Manpower and Reserve Affairs, Post 9/11 GI Bill Policy
memorandum dated 10 July 2009
Public Law 111-377, Post-9/11 Veterans Educational Assistance Improvements Act Of 2010
Army National Guard (ARNG) Post 9/11 GI Bill Guidance, 28 January 2010
Milper Message Number 11-266, Post 9/11 GI Bill Eligibility Exclusions & Additional Duty
Service Obligations, 1 September 2011
Milper Message Number 13-102, Post 9/11 GI Bill Transfer Of Education Benefits (TEB)
Four-Year Service Obligation For Approved TEB Requests Submitted On/After 1 Aug 13, 15
April 2013
Department of Defense Instruction (DoDI) 1341.13: Post 9/11 GI Bill dated 31 May 2013
Milper Message Number 14-308, Temporary Early Retirement Authority (TERA), 17
October 2014
Kicker:
Title 10, United States Code (USC), Chapter 103, Section 2107
Title 10, United States Code (USC), Chapter 1606, Section 16131
Title 38, United States Code (USC), Chapter 30, Section 3021
Army Regulation (AR) 135-7, Incentive Programs, 15 April 1996
Army National Guard (ARNG) Montgomery GI Bill (MGIB) Kicker Program, 16 October
1998
Department of Defense (DOD) Instruction 1322.17, Montgomery G.I. Bill-Selected Reserve
(MGIB-SR), 29 November 1999
Army National Guard (ARNG) Montgomery GI Bill (MGIB) Kicker Program Policy
Number 2000-3, 16 December 1999
Army National Guard (ARNG) Montgomery GI Bill (MGIB) Kicker Program Policy
Guidance for 01 April 2000 (Policy Number 00-1)
Army National Guard (ARNG) Montgomery GI Bill (MGIB) Kicker Program Policy
Guidance Charge effective 21 June 2000 (00-5)
Army National Guard (ARNG) Montgomery GI Bill (MGIB) Kicker Program Policy
Guidance for 01 October 2000 (Policy Number 01-1)
FY 02 Army National Guard (ARNG) Montgomery GI Bill (MGIB) Kicker Program Policy
(Policy Number 02-01), 28 September 2001
FY 03 Army National Guard (ARNG) Montgomery GI Bill (MGIB) Kicker Program Policy
(Policy Number 03-01), 25 September 2002
GI Bill Manager SOP
100
FY 04 Army National Guard (ARNG) Montgomery GI Bill (MGIB) Kicker Program (Policy
Number 04-01), 01 October 2003
FY 05 ARNG, Montgomery G.I. Bill (MGIB) Kicker (Policy Number 05-01), 01 October
2004
FY 05 ARNG, Montgomery G.I. Bill (MGIB) Kicker (Policy # 05-01a) Change 1, 05
October 2004
Army National Guard (ARNG) GI Bill Kicker Program Policy, also known as Montgomery
GI Bill Selected Reserve (MGIB-SR) Kicker, 21 October 2005
Memorandum, Assistant Secretary of Defense, 7 March 2006, Subject: Interim Procedures
for Implementing the Program of Educational Assistance Authorized under the Provisions of
Chapter 1607 Title 10, United States Code
Army Regulation (AR) 15-185, Army Board of Corrections of Military Records, 31 March
06
Memorandum, NGB-ARH, 25 April 2006, Subject: Army National Guard “College First”
Enlistment Option (NGB-ARH Policy Memo #06-028)
Change 1 to Army National Guard (ARNG) GI Bill Kicker Program Policy, 28 April 2006
Army National Guard (ARNG) FY-07 Enlistment Criteria, 01 October 2006
FY 07 National Guard College First (NGCF) Enlistment Option, 06 October 2006
Strength Maintenance Operations Message 07-149, College First Enlistment Option, 17 July
2007
Army National Guard (ARNG) Education & Incentives Operation Message (EIOM) 07-39
$350 ARNG Kicker for the College First (CF) Enlistment Option/$200 ARNG Kicker, 19 July
2007
Army National Guard (ARNG) GI Bill Kicker Program (NGB-ARM Policy # 07-12), 20
August 2007
Memorandum, NGB-ARM, 10 August 2007, Subject: Army National Guard (ARNG)
Selected Reserve Incentive Program (SRIP) Guidance for Fiscal Year (FY) 2007, 10 August
2007-31 March 2008 (Policy Number 07-06)
NGB-ARM 08-041, ARNG Montgomery GI Bill (MGIB) Kicker Program policy
amendment for “College First” Kicker, 06 June 2008
ARNG-GSE-10-039, Implementation Guidance for Army National Guard (ARNG)
Montgomery GI Bill (MGIB) Kicker Program Policy Fiscal Year 2010, 27 August 2010
Army National Guard (ARNG) Decentralized State Incentive Pilot Program (DSIPPP)
Selected Reserve Incentive Program Guidance for Fiscal Year (FY) 2011, 29 March 2011 – 30
September 2011 (Policy Number 11-02) dated 29 March 2011
Memorandum: Army National Guard (ARNG) Decentralized State Incentive Pilot Program
(DSIPPP) Selected Reserve Incentive Program Guidance for Fiscal Year (FY) 2011, 29 March
2011 – 30 September 2011 (Policy Number 11-02) dated 06 July 2011
Army National Guard (ARNG) Selected Reserve Incentives Program (SRIP) Policy for FY
12, 5 June 2012 – 30 September 2012 (Policy Number 12-01, Update 1), 17 April 2012
GI Bill Manager SOP
101
ARNG-HRM-12-027, ARNG Selective Reserve Incentives Program (SRIP) Fiscal Year (FY)
2012 – Update 2, 26 September 2012
ARNG-HRM-12-027, ARNG Selective Reserve Incentives Program (SRIP) Fiscal Year (FY)
2012 – Update 2, 28 September 2012
Army National Guard (ARNG) Selected Reserve Incentives Program (SRIP) Policy for FY
13, 1 January 2013 – 30 September 2013 (Policy Number 13-01) , 29 November 2012
Note: SRIP Policy # 13-01 was extended through 1 June 2014.
Army National Guard (ARNG) Selected Reserve Incentives Program (SRIP) Policy for FY
14, 2 June 2014 (Policy Number 14-01)
Memorandum, ARNG-HRM-15-001, 3 October 2014, subject: Extension of the ARNG
Selected Reserve Incentive Programs (SRIP) FY14 Policy
Department of Defense (DOD) Instruction 1322.17, Montgomery G.I. Bill-Selected Reserve
(MGIB-SR), 15 January 2015
Army National Guard (ARNG) Selected Reserve Incentives Program (SRIP) Policy for FY
16, 13 November 2015 (Policy Number 16-01)
All previous Kicker Policies located within the Information Center in GIMS
Chapter 30:
Title 10, United States Code (USC), Chapter 10, Section 12301d, 12302 & 12304
Title 38, United States Code (USC), March 2004, Chapter 30, Section 3001-3036,
Montgomery GI Bill – Active Duty Educational Program (MGID-AD), 15 May 2002
Department of Defense (DOD) Directive 1322.16, Montgomery GI Bill (MGIB) Program, 18
June 2002
Army Regulation (AR) 135-7, Incentives Program, 15 April 1996
Montgomery G.I. Bill-Active Duty (MGIB-AD) Program – Chapter 30 (NGB-ARM Policy #
07-11), 31 May 2007
GI Bill Manager SOP
102
Appendix V: Processing Flow Charts
GI Bill Manager SOP
103
GI Bill Manager SOP
104
GI Bill Manager SOP
105
GI Bill Manager SOP
106
GI Bill Manager SOP
107
GI Bill Manager SOP
108
GI Bill Manager SOP
109
GI Bill Manager SOP
110
GI Bill Manager SOP
111
GI Bill Manager SOP
112
GI Bill Manager SOP
113
GI Bill Manager SOP
114
GI Bill Manager SOP
115
GI Bill Manager SOP
116
GI Bill Manager SOP
117
GI Bill Manager SOP
118
GI Bill Manager SOP
119
GI Bill Manager SOP
120
GI Bill Manager SOP
121
GI Bill Manager SOP
122
GI Bill Manager SOP
123
Appendix W: EIOMs and Related Documents
GI Bill Manager SOP
124
GI Bill Manager SOP
125
GI Bill Manager SOP
126
Note: DD Form 2875 can be downloaded at
https://smms.army.pentagon.mil/SMMS/VSDDownload.aspx?FileID=15640
Note: TEB User Guide can be downloaded at
https://smms.army.pentagon.mil/SMMS/VSDDownload.aspx?FileID=15641
Note: TEB SR User Guide can be downloaded at
https://smms.army.pentagon.mil/SMMS/VSDDownload.aspx?FileID=15642
Note: DEB User Guide can be downloaded at
https://smms.army.pentagon.mil/SMMS/VSDDownload.aspx?FileID=15643
GI Bill Manager SOP
127
GI Bill Manager SOP
128
Related Documents
![Crimes (Forensic Procedures) Amendment Bill 2006 · Crimes (Forensic Procedures) Amendment Bill 2006 ... (Forensic Procedures) Amendment Bill 2006 ... Act 2000 Schedule 1 [22] Section](https://static.cupdf.com/doc/110x72/5b84bfb97f8b9aec488cde46/crimes-forensic-procedures-amendment-bill-2006-crimes-forensic-procedures.jpg)
