Autumn 2014 AARHUS UNIVERSITY GETTING STARTED IN DENMARK Orientation and registration International Academic Staff Services (IAS) AU, International Centre Ms Anne P. Langer, International Coordinator, [email protected]Mr Michael Winther, Head of IAS, [email protected]
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GETTING STARTED IN DENMARK - Aarhus Universitet · AARHUS UNIVERSITY 42 Danish Courses Lærdansk Aarhus offers FREE Danish courses for all international staff members and their spouses
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Autumn 2014
AARHUS
UNIVERSITY
GETTING STARTED IN DENMARK Orientation and registration
International Academic Staff Services (IAS) AU, International Centre
› 08:45-09:00: Sign-Up at the International Centre › 09:00-09:15: Transportation to the International Citizen Service › 09:15-09:45: Hand in of documents to public authorities
› 09:45-10:20: ”Welcome and Orientation”
What you need to know as newly arrived international AU-employee
› 10:20-10:30: Information on Danish Courses by Lærdansk
› 10:30-11:00: ”Welcome to Denmark” by Work in Denmark
What you need to know as newly arrived citizen in Denmark
› 11:00-? Registration at public authorities
Notice! Transport back to AU is not included in the programme
Notice! Are you on the Special Tax Scheme for Researchers -> No tax card at ICS
› Meet the senior management team at AU › Receive a guided tour around the University Park › University's overall strategies and values › Rules and guidelines for employees at AU › Opportunity of creating your network of colleagues Further information and sign-up: www.medarbejdere.au.dk/newemployee
›Re-entry permit is necessary if you leave Denmark before you receive the residence card
›Extension: Remember to apply for an extension, before your permit expires
›New position at AU? It might require a new permit Please contact your HR-partner or us See: www.ias.au.dk/permits
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International Academic Staff Services (IAS)
AU, International Centre
Autumn 2014
AARHUS
UNIVERSITY
Public health care insurance
Resident in Denmark for more than 3 months: › Non-EU/EEA citizen: Covered (upon registration at public authorities) › EU/EEA citizen: Covered (upon registration at public authorities)
Travelling in Europe (EU/EEA) › EU/EEA citizen: Covered if you have a EHIC. Contact Citizen service (or ICS) in your Danish municipality to order an EHIC › Non-EU/EEA citizen: No coverage Take out private insurance
Resident in Denmark for less than 3 months: ›Ask the IAS, [email protected]
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International Academic Staff Services (IAS)
AU, International Centre
Autumn 2014
AARHUS
UNIVERSITY
Coverage by AU insurances while working at AU? AU Employee: AU covers you in case you sustain an injury on the job Guest at AU: Not necessarily covered in case of injury at AU. You should take out a private third-part/liability insurance (full time) and private full time accident insurance Insurance covering travel on official business ›You are covered against acute illness while working abroad for AU NOTICE: You are not covered by AU-insurances in periods where you have registered to be on vacation!
›Ask for the AU Travel Insurance Card – send an e-mail to [email protected]
See www.ias.au.dk/insurance
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International Academic Staff Services (IAS)
AU, International Centre
Autumn 2014
AARHUS
UNIVERSITY
Working hours
› 37 hours a week = full time position
› Usually you are not entitled to overtime pay
› Normally half an hour paid lunch break is included in the 37 weekly working hours
› 5 + 1 weeks of paid holiday
› Sickness: Normally full pay during sickness
› Sickness of children: Paid leave for the first two days of sickness of a child
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International Academic Staff Services (IAS)
AU, International Centre
Autumn 2014
AARHUS
UNIVERSITY
Paid Holidays 2014
These days are paid holidays regardless of how long you have been employed:
›January 1 New Year’s Day
›17 -18 April Maundy Thursday and Good Friday
›20-21 April Easter Sunday and Easter Monday
›May 1* Labour Day
›16 May ”Store Bededag” (Danish Rogation Day)
›29 May Ascension Day
›June 5 Constitution Day
›8-9 June Whitsunday and Whit Monday (Pentecost or Pinse)
›December 24-25 Christmas Eve and Christmas Day
›December 26 Boxing Day
›31 December New Year’s Eve
* Employees can take 1 May off by agreement with their immediate superior if, in their superior’s opinion, the work situation permits 21
International Academic Staff Services (IAS)
AU, International Centre
Autumn 2014
AARHUS
UNIVERSITY
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Newcomers guide to AU
International Academic Staff Services (IAS)
AU, International Centre
Autumn 2014
AARHUS
UNIVERSITY
Taxation See: www.ias.au.dk/taxation
If you have questions regarding your taxation, please contact:
›Special researcher tax scheme: Your HR-partner www.medarbejdere.au.dk/en/administration/hr/aboutauhr/contact
Facebook: PhD House Activity Group at Aarhus University
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International Academic Staff Services (IAS)
AU, International Centre
Autumn 2014
AARHUS
UNIVERSITY
The Exercise Centre on campus!
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› Minimum period of employment of 3 months
› Membership subscription fee DKK 75.00 /month
› Spouses and partners may also become members
www.motion.au.dk/en
! Weight and fitness training, training classes
! Very low fee
! Socialize with your colleagues!
International Academic Staff Services (IAS)
AU, International Centre
Autumn 2014
AARHUS
UNIVERSITY
Agenda for this morning
› 08:45-09:00: Sign-Up at the International Centre › 09:00-09:15: Transportation to the International Citizen Service › 09:15-09:45: Hand in of documents to public authorities › 09:45-10:20: ”Welcome and Orientation”
What you need to know as newly arrived international AU-employee
› 10:20-10:30: Information on Danish Courses by Lærdansk
› 10:30-11:00: ”Welcome to Denmark” by Work in Denmark
What you need to know as newly arrived citizen in Denmark
› 11:00-? Registration at public authorities
Notice! Transport back to AU is not included in the programme
Notice! Are you on the Special Tax Scheme for Researchers -> No tax card at ICS 37
International Academic Staff Services (IAS)
AU, International Centre
Autumn 2014
AARHUS
UNIVERSITY
38
How to get back to AU
We will not take you back to AU, but we have provided you with
a map. ICS can call a taxi for you (at your own expenses).
Walking distance from ICS to International Centre
is approx. 1.5 km
International Academic Staff Services (IAS)
AU, International Centre
Autumn 2014
AARHUS
UNIVERSITY
Our follow-up
Within a few days we will send you two emails:
›Todays presentations and link to survey to fill out about todays event
Danish Courses Lærdansk Aarhus offers FREE Danish courses for all international staff members and their spouses at beginners and advanced levels. Courses on campus Aarhus: › Crash Course: 2 weeks, Monday to Friday from 8:30-
12:30 20-31 October, 2014.
› Full semester courses 2 x 2 lectures pr. week › Tuesday & Thursday: 18.00 – 19.30
› Monday & Wednesday: 16.15 – 17.45 (only 5
places)
› Netdansk (online classes): interactive platform, forum
shared with teachers and students
Note:
You need to apply
for a referral
International Academic Staff Services (IAS)
AU, International Centre
Autumn 2014
AARHUS
UNIVERSITY
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Danish Courses
5 packages of 50 lessons (certificate after each package): face to face & online lessons Themes Getting off to a good start in Denmark Getting off to a good start in Danish You’re making progress It’s going well On the way to… Important! 1.5 year to complete laerdansk.dk/en/aarhus/free-danish-classes/general-education/