Getting and Making Money With Grants and Grant Writing Linda Mason, Ed.D. Oklahoma State Regents for Higher Education 2006.

Getting and Making Getting and Making Money Money

With Grants and Grant With Grants and Grant WritingWriting

Linda Mason, Ed.D.Linda Mason, Ed.D.

Oklahoma State Regents for Oklahoma State Regents for Higher EducationHigher Education

20062006

Getting Money!Getting Money!

FoundationsFoundations to support literature to support literature Federal agenciesFederal agencies to support research and to support research and

development for colleges and universitiesdevelopment for colleges and universities State agenciesState agencies to support programs to support programs PhilanthropistsPhilanthropists

FoundationsFoundations

http://www.okhighered.org/grant-opps/http://www.okhighered.org/grant-opps/ Grant ResourcesGrant Resources http://www.grantmakersofoklahoma.org/mhttp://www.grantmakersofoklahoma.org/m

ain/index.cfmain/index.cfm Foundation DirectoryFoundation Directory – The Foundation – The Foundation

CenterCenter Nathan Cummings Foundation - Nathan Cummings Foundation - http://http://

www.nathancummings.orgwww.nathancummings.org/ / …….and more.and more

Federal AgenciesFederal Agencies

Such as….Such as…. National Endowment for the HumanitiesNational Endowment for the Humanities

http://www.neh.gov/http://www.neh.gov/ National Endowment for the ArtsNational Endowment for the Arts

http://www.nea.gov/grants/http://www.nea.gov/grants/ US Department of Education US Department of Education

http://www.ed.gov/index.jhtmlhttp://www.ed.gov/index.jhtml

State AgenciesState Agencies

Such as….Such as…. Oklahoma Humanities CouncilOklahoma Humanities Council

http://www.okhumanitiescouncil.org/http://www.okhumanitiescouncil.org/ Oklahoma Arts CouncilOklahoma Arts Council

http://www.ok.gov/~arts/http://www.ok.gov/~arts/ Oklahoma State Department of EducationOklahoma State Department of Education

http://www.sde.state.ok.us/home/defaultie.htmlhttp://www.sde.state.ok.us/home/defaultie.html Oklahoma State Regents for Higher EducationOklahoma State Regents for Higher Education

http://www.okhighered.orghttp://www.okhighered.org

PhilanthropistsPhilanthropists

Sports FiguresSports FiguresBusiness LeadersBusiness Leaders

Rich FolksRich FolksGiving Giving

PeoplePeople

10 Tips for Writing 10 Tips for Writing Good Grant ProposalsGood Grant Proposals

1.1. Read all instructions…FOLLOW THEM!Read all instructions…FOLLOW THEM!2.2. Create and use templates for proposalsCreate and use templates for proposals3.3. Know the subject matterKnow the subject matter4.4. Be honest!Be honest!5.5. Stick to the pointStick to the point6.6. Predict outcomes accuratelyPredict outcomes accurately7.7. Admit mistakesAdmit mistakes8.8. Do not miss deadlinesDo not miss deadlines9.9. Work hard on budgetsWork hard on budgets10.10. Neatness countsNeatness counts

Tips for Writing Tips for Writing Good Grant ProposalsGood Grant Proposals

1.1. Read all instructions…FOLLOW THEM!Read all instructions…FOLLOW THEM!

Formatting rules – font, margin, Formatting rules – font, margin, attachmentsattachments

Structure – Introduction, Goals, Need, Structure – Introduction, Goals, Need, Management, Budget, Budget Narrative, Management, Budget, Budget Narrative, Evaluation PlanEvaluation Plan

Answer questionsAnswer questions Point system – rating systemPoint system – rating system


2.2. Create and use templates for proposalsCreate and use templates for proposals

Many proposals have a similar format, so Many proposals have a similar format, so start with “fill-in-the-blank” structure.start with “fill-in-the-blank” structure.

Adding, deleting, editing are much quicker Adding, deleting, editing are much quicker than creating.than creating.

Use the RFP for your guide.Use the RFP for your guide.


3.3. Know the subject matterKnow the subject matter

You cannot really know it, so ask questions.You cannot really know it, so ask questions.

Spend time with the principal figures in the Spend time with the principal figures in the project. Take notes. project. Take notes.

Library and online researchLibrary and online research

Research the funderResearch the funder


4.4. Be honest!Be honest!

Do not exaggerate or create.Do not exaggerate or create.

Use research-based dataUse research-based data

Model best practicesModel best practices


5.5. Stick to the pointStick to the point

Follow guidelinesFollow guidelines Clear goalsClear goals Plain LanguagePlain Language

http://www.plainlanguage.gov/http://www.plainlanguage.gov/““Never use a long word when a diminutive one will do.”Never use a long word when a diminutive one will do.”““Eschew ampersands & abbreviations, etc.” Eschew ampersands & abbreviations, etc.” ““Parenthetical remarks (however relevant) are Parenthetical remarks (however relevant) are unnecessary.”unnecessary.”

TimelinesTimelines

Work charts Work charts

A linguistics professor was lecturing to his A linguistics professor was lecturing to his English class one day. "In English," he said, "A English class one day. "In English," he said, "A double negative forms a positive. In some double negative forms a positive. In some languages, though, such as Russian, a double languages, though, such as Russian, a double negative is still a negative. However, there is no negative is still a negative. However, there is no language wherein a double positive can form a language wherein a double positive can form a negative."negative."

A voice from the back of the room piped up, A voice from the back of the room piped up, "Yeah, right." "Yeah, right."

ObjectiveObjective: Teachers and students : Teachers and students will become more computer literate.will become more computer literate.

ACTIVITIESACTIVITIES BENCHBENCH

MARKSMARKS

TIMELINETIMELINE RESPONSIBLE RESPONSIBLE PARTYPARTY

Buying new Buying new computers for computers for each classroomeach classroom

Teacher Teacher computer ratio – computer ratio – 4:14:1

Student Student computer ratio – computer ratio – 6:16:1

November November 20052005

Head of Audio Head of Audio Visual ServicesVisual Services

Computer Computer classes for classes for teachersteachers

50% teachers 50% teachers technology technology trainingtraining

February February 20062006

Vice PrincipalVice Principal

Teachers will Teachers will redesign redesign curriculum to curriculum to include include technologytechnology

All trained All trained teachers will teachers will have 25% have 25% lessons lessons incorporating incorporating technologytechnology

April 2006April 2006 Classroom Classroom TeachersTeachers


6.6. Predict outcomes accuratelyPredict outcomes accurately

Do not inflate promises to woo the funding Do not inflate promises to woo the funding agency.agency.

If you do not know the field and the If you do not know the field and the possibilities, find a consultant, read possibilities, find a consultant, read granted proposals like the one you are granted proposals like the one you are writing.writing.

Read sample grant proposals.Read sample grant proposals.


7.7. Admit mistakesAdmit mistakes

Use previous problems as ways to explain Use previous problems as ways to explain need and create better projects.need and create better projects.

Do not dwell on bad history, but use it as a Do not dwell on bad history, but use it as a building block.building block.


8.8. Do not miss deadlinesDo not miss deadlines

Do not wait until the last minute. Plan to be Do not wait until the last minute. Plan to be ready at least two weeks in advanceready at least two weeks in advance

Deadlines are critical and final.Deadlines are critical and final.

Electronic submission is time consuming Electronic submission is time consuming and has periods of undependability.and has periods of undependability.

Partnerships are time consuming.Partnerships are time consuming.

Time is valuable to everyone.Time is valuable to everyone.


9.9. Work hard on budgetsWork hard on budgets

You are begging for money. Ask for enough.You are begging for money. Ask for enough.Ask for Ask for justjust enough. enough.

Start with the budget.Start with the budget.Budget narrative must contain details and Budget narrative must contain details and

explanations.explanations.Use the budget narrative to tell part of the story.Use the budget narrative to tell part of the story.Work with budget officer(s).Work with budget officer(s).


10.10. Neatness countsNeatness countsSpellingSpellingPage numberingPage numberingOrderOrderNothing extraNothing extraConsistencyConsistencyEasy to readEasy to readEasy to findEasy to find

Q: How many professional writer types does it Q: How many professional writer types does it take to change a light bulb?take to change a light bulb?

A: 100. Ten to do it, and 90 to write document A: 100. Ten to do it, and 90 to write document number GC7500439-001, Multitasking number GC7500439-001, Multitasking Incandescent Source System Facility, of which Incandescent Source System Facility, of which 10% of the pages state only "This page 10% of the pages state only "This page intentionally left blank", and 20% of the intentionally left blank", and 20% of the definitions are of the form "A ------ consists of definitions are of the form "A ------ consists of sequences of non-blank characters separated sequences of non-blank characters separated by blanks".by blanks".

Tips for Getting HiredTips for Getting Hired

Success breeds successSuccess breeds success NetworkNetwork ChemistryChemistry Serve on Grant PanelsServe on Grant Panels Consider full time work.Consider full time work. Take 2 or 3 grant writing classes.Take 2 or 3 grant writing classes. Read at least 2 or 3 basic grantwriting Read at least 2 or 3 basic grantwriting

books.books.

Tips for Getting HiredTips for Getting Hired

Research funding sources and Research funding sources and foundations.foundations.

Join professional associations. NCURA, Join professional associations. NCURA, AAGP, SRA, OWFIAAGP, SRA, OWFI

Teach grant-writing.Teach grant-writing. Read journals and newsletters. Read journals and newsletters. The The

Chronicle of Philanthropy, Grassroots Chronicle of Philanthropy, Grassroots Funding Journal, Charity ChannelFunding Journal, Charity Channel

Explore the web.Explore the web.

Tips for SuccessTips for Success

ChemistryChemistry Know the goalsKnow the goals Address the topicAddress the topic Give the timeGive the time Read proposals from granted projectsRead proposals from granted projects Read about the project, field, goalRead about the project, field, goal Interview key playersInterview key players

BibliographyBibliographyInteresting articles:Interesting articles: ““A Glossary of Terms in the Grant World (A…509(a)) - GriesmannA Glossary of Terms in the Grant World (A…509(a)) - Griesmann ““The Buck Starts Here”The Buck Starts Here” - Markin - Markin ““Consulting vs. Full-Time Employment, Pros and Cons”Consulting vs. Full-Time Employment, Pros and Cons” – Abate – Abate ““Hiring and Working With Grantwriters and Consultants: Know What Hiring and Working With Grantwriters and Consultants: Know What

You Need and Let Them Do It!”You Need and Let Them Do It!” – Hauser – Hauser ““Honing Your Professional Skills”Honing Your Professional Skills” – Wells – Wells ““Is the Time Right for Adding Self-Funded Grant Positions?” - Is the Time Right for Adding Self-Funded Grant Positions?” -

ShawverShawver ““Know the Process, Improve Your Odds”Know the Process, Improve Your Odds” – Cobb and Abate – Cobb and Abate ““Lessons in Evaluation: How Serving on Grant Panels Could Make Lessons in Evaluation: How Serving on Grant Panels Could Make

You a Better Writer” You a Better Writer” – Phelps– Phelps ““Lets Ask for One Million Dollars or Why Successful Grantsmanship Lets Ask for One Million Dollars or Why Successful Grantsmanship

Isn’t Like Buckshot” Isn’t Like Buckshot” – Felts– Felts ““Tips for New Grant Writers”Tips for New Grant Writers” - Uva - Uva ““Message to a New Would-Be Grantseeker” - BoessMessage to a New Would-Be Grantseeker” - Boess ““Why I’m a Grant Writer”Why I’m a Grant Writer” – Payne – Payne

BibliographyBibliographyGood books:Good books:

GETTING GRANTS: A COMPLETE MANUAL OF GETTING GRANTS: A COMPLETE MANUAL OF PROPOSAL DEVELOPMENT AND ADMINISTRATION PROPOSAL DEVELOPMENT AND ADMINISTRATION - - BlackBlack

GRANT WRITING FOR DUMMIESGRANT WRITING FOR DUMMIES – Browning – Browning GRANT WRITING IN HIGHER EDUCATION: A STEP-GRANT WRITING IN HIGHER EDUCATION: A STEP-

BY-STEP GUIDE – BY-STEP GUIDE – HensonHenson THE ONLY GRANT-WRITING BOOK YOU’LL EVER THE ONLY GRANT-WRITING BOOK YOU’LL EVER

NEED – NEED – Karsh and FoxKarsh and Fox WRITING FOR A GOOD CAUSEWRITING FOR A GOOD CAUSE: : THE COMPLETE THE COMPLETE

GUIDE TO CRAFTING PROPOSALS AND OTHER GUIDE TO CRAFTING PROPOSALS AND OTHER PERSUASIVE PIECES FOR NONPROFITS – PERSUASIVE PIECES FOR NONPROFITS – Barbato Barbato and Furlichand Furlich

BibliographyBibliographyWeb helps:Web helps:

Oklahoma State Regents for Higher Education Oklahoma State Regents for Higher Education Grant Opportunities - Grant Opportunities - http://www.okhighered.org/grant-opps/http://www.okhighered.org/grant-opps/

The Art of Grantsmanship - The Art of Grantsmanship - http://www.hfsp.org/how/ArtofGrants.htmhttp://www.hfsp.org/how/ArtofGrants.htm

The EPA Grant Writing Tutorial - The EPA Grant Writing Tutorial - http://www.epa.gov/seahome/grants/src/http://www.epa.gov/seahome/grants/src/

msieopen.htmmsieopen.htmThe Foundation Center - http://fdncenter.org/The Foundation Center - http://fdncenter.org/Writing Winning Proposals, the US Department of Writing Winning Proposals, the US Department of

Energy - http://www.leeric.lsu.edu/sample.pdfEnergy - http://www.leeric.lsu.edu/sample.pdf

BibliographyBibliography

Training tapes:Training tapes:

http://www.onenet.net/ops/streaming/brown_bag/http://www.onenet.net/ops/streaming/brown_bag/brown_bag_index.htmlbrown_bag_index.html

May 1 – Successful Partnerships With Community May 1 – Successful Partnerships With Community OrganizationsOrganizations

April 24 – Successful Partnerships with School April 24 – Successful Partnerships with School SystemsSystems

April 17 – Successful Partnerships with Industry: April 17 – Successful Partnerships with Industry: OCASTOCAST

April 10 – Community College GrantsmanshipApril 10 – Community College Grantsmanship

Linda Mason, Linda Mason, Ed.D.Ed.D.Coordinator for Grant Writing Coordinator for Grant Writing Oklahoma State Regents for Oklahoma State Regents for Higher EducationHigher Education

655 Research Parkway, Suite 200655 Research Parkway, Suite 200

Oklahoma City, OK 73104Oklahoma City, OK 73104

[email protected]@osrhe.edu

www.okhighered.edu/grant-opps/www.okhighered.edu/grant-opps/

IP:164.58.250.178IP:164.58.250.178

405-225-9486405-225-9486

Getting and Making Money With Grants and Grant Writing Linda Mason, Ed.D. Oklahoma State Regents for Higher Education 2006.

Documents

arts http

humanities http

foundations http

grant resources http

good grant proposals

funder slide

higher education http

oklahoma arts council