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Georgia Alternate Assessment Mid-Year Administration Workshop 2013-2014 Deborah Houston Assessment Specialist
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Georgia Alternate Assessment Mid-Year Administration Workshop 2013-2014 Deborah Houston Assessment Specialist.

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Page 1: Georgia Alternate Assessment Mid-Year Administration Workshop 2013-2014 Deborah Houston Assessment Specialist.

Georgia Alternate AssessmentMid-Year Administration Workshop

2013-2014

Deborah HoustonAssessment Specialist

Page 2: Georgia Alternate Assessment Mid-Year Administration Workshop 2013-2014 Deborah Houston Assessment Specialist.

Mid-Year Administration Workshop GAA Assessment Window: September 3, 2013- March 28, 2014

The PowerPoint is located in the GAA Presentations Portlet at this location: http://www.doe.k12.ga.us/Curriculum-Instruction-and-Assessment/Assessment/Pages/GAA-Presentations.aspx

While you are waiting, please attend the following tasks:•Use the Audio Setup Wizard in the Tools Menu to configure and test your audio settings before the presentation begins.•To eliminate interference from background noise in your area, leave the Talk Button on mute.•Due to the number of participants, we request that questions are submitted via the Chat Box.•Login with your name and the name of your district beside it (e. g., Deborah Houston – Colquitt County). If you have already logged on, place your name and district name in the Chat Box.

Page 3: Georgia Alternate Assessment Mid-Year Administration Workshop 2013-2014 Deborah Houston Assessment Specialist.

Topics Covered in this Presentation

• Updates for 2013-2014 Administration• Key Dates• System Test Coordinator Responsibilities• School Test Coordinator Responsibilities• Beyond Logistics - Supporting the Assessment Process

• Support Role• Completing the SDIF• Portfolio Organization• Portfolio Review• Transfer Students• Test Security

• Contact Information

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Page 4: Georgia Alternate Assessment Mid-Year Administration Workshop 2013-2014 Deborah Houston Assessment Specialist.

Updates for the2013-2014 Administration

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Page 5: Georgia Alternate Assessment Mid-Year Administration Workshop 2013-2014 Deborah Houston Assessment Specialist.

Updates for the 2013-2014 Administration

Three different Student Demographic Information Forms are being used in the 2013-2014 administration of the GAA•SDIF for grades K and 3-8

– Form is purple•SDIF for High School (regular administration)

– Form is orange•SDIF for High School Retest

– Form is blue

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Page 6: Georgia Alternate Assessment Mid-Year Administration Workshop 2013-2014 Deborah Houston Assessment Specialist.

SDIF for Kindergarten,

Grades and 3-8

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Page 7: Georgia Alternate Assessment Mid-Year Administration Workshop 2013-2014 Deborah Houston Assessment Specialist.

SDIF for Kindergarten, Grades 3-8

• Be certain the SDIF form marked “Kindergarten, Grades 3-8”, is used for all students in those grades taking the GAA.

7

Must use the Grades K, 3-8 form

Page 8: Georgia Alternate Assessment Mid-Year Administration Workshop 2013-2014 Deborah Houston Assessment Specialist.

SDIF for High School

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Page 9: Georgia Alternate Assessment Mid-Year Administration Workshop 2013-2014 Deborah Houston Assessment Specialist.

SDIF for High School

• Be certain that the SDIF form marked High School is used for all high school students taking the GAA for the 1st time.

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Must use the High School form

Page 10: Georgia Alternate Assessment Mid-Year Administration Workshop 2013-2014 Deborah Houston Assessment Specialist.

SDIF for High School Retest

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Page 11: Georgia Alternate Assessment Mid-Year Administration Workshop 2013-2014 Deborah Houston Assessment Specialist.

SDIF for High School Retest

• Be certain that the SDIF form marked High School Retest is used for all high school retest students.

11

Must use the High School Retest form

Page 12: Georgia Alternate Assessment Mid-Year Administration Workshop 2013-2014 Deborah Houston Assessment Specialist.

Updates for the 2013-2014 Administration

Two different Electronic Entry Sheets are being used in the 2013-2014 administration of the GAA:•The Entry Sheet for “Kindergarten, Grades 3-8, and High School”

•The Entry Sheet for “High School Retest” (GPS-Only)

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Page 13: Georgia Alternate Assessment Mid-Year Administration Workshop 2013-2014 Deborah Houston Assessment Specialist.

Electronic Entry Sheet for grades K, 3-8, and High School

13

• If submitting a blue binder for students in K, Grades 3-8, and High School (1st time tester), the “K, Grades 3-8, & HS Entry Sheet” must be used.

• This entry sheet should also be used for retesters who were assessed for the first time in High School during the 2012-2013 administration year.

Must use

the K, 3

-8,

& HS Entry

Sheet

Page 14: Georgia Alternate Assessment Mid-Year Administration Workshop 2013-2014 Deborah Houston Assessment Specialist.

Electronic Entry Sheet for High School Retest GPS ONLY

14

• If submitting a black binder for a retest student who assessed for the first time prior to the 2012-2013 administration year, the Entry Sheet for “High School Retest – GPS ONLY” must be used.

Must use th

e

HS Retest Entry

Sheet

Page 15: Georgia Alternate Assessment Mid-Year Administration Workshop 2013-2014 Deborah Houston Assessment Specialist.

Reminders for the High School Assessment

• The High School Mathematics Blueprint• Retest Opportunities for the High School GAA

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Page 16: Georgia Alternate Assessment Mid-Year Administration Workshop 2013-2014 Deborah Houston Assessment Specialist.

Reminders for the High School Mathematics Blueprint

• The mathematics courses assessed for the GAA must be selected based upon the high school math course offerings designated by the local system. – Integrated courses for Math I and Math II– Discrete courses for GPS Algebra and GPS Geometry

• It is a requirement that both mathematics entries on which a student is assessed come from the same course.– If taking the integrated courses, the student must be

assessed on Math I and Math II.– If taking the discrete courses, the student must be

assessed on GPS Algebra and GPS Geometry.

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Page 17: Georgia Alternate Assessment Mid-Year Administration Workshop 2013-2014 Deborah Houston Assessment Specialist.

Reminders for the High School Mathematics Blueprint

• DO NOT assess students on any combination of integrated and discrete courses!– For example: A student who is assessed on

Mathematics I for the first mathematics entry and on GPS Geometry for the second mathematics entry will receive a nonscorable code for the second mathematics entry.

• This will result in a nonscorable entry.

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Page 18: Georgia Alternate Assessment Mid-Year Administration Workshop 2013-2014 Deborah Houston Assessment Specialist.

High School Mathematics BlueprintIn

tegr

ated

Mat

h

Mat

h I a

nd M

ath

II

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Page 19: Georgia Alternate Assessment Mid-Year Administration Workshop 2013-2014 Deborah Houston Assessment Specialist.

High School Mathematics BlueprintD

iscr

ete

Mat

h

GP

S A

lgeb

ra &

GP

S G

eom

etry

19

Page 20: Georgia Alternate Assessment Mid-Year Administration Workshop 2013-2014 Deborah Houston Assessment Specialist.

Retest Opportunities for the High School GAA

• Students pursuing a general or regular education diploma, who are assessed on the GAA and do not achieve a proficient score in one or more content areas, shall be offered retest opportunities.

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Page 21: Georgia Alternate Assessment Mid-Year Administration Workshop 2013-2014 Deborah Houston Assessment Specialist.

Retest Opportunities for the High School GAA

• Retesting is required only in the content area(s) for which the student achieved a proficiency level of Emerging Progress (not proficient). – For each content area requiring a retest, both

entries for the content area must be submitted.– If the student was not proficient due to receiving a

“1” in Generalization, he/she must be retested in all 4 content areas.

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Page 22: Georgia Alternate Assessment Mid-Year Administration Workshop 2013-2014 Deborah Houston Assessment Specialist.

Retest Opportunities for the High School GAA

• Retest Option 1: Completed– Administration opened on 9/3/13; High School portfolios

were returned to Questar by 11/8/13. Systems received reports the week of 1/13/14.

• Retest Option 2: Open– Administration opened on 9/3/13; High School portfolios are

returned to Questar by 3/28/14. Systems will receive reports the week of 6/4/14.

• Retest Option 3: Open– Administration opened on 1/6/14; High School portfolios are

returned to Questar by 3/28/14. Systems will receive reports the week of 6/4/14.

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Page 23: Georgia Alternate Assessment Mid-Year Administration Workshop 2013-2014 Deborah Houston Assessment Specialist.

Retest Materials

• The BLACK PORTFOLIO BINDERS must be used when administering the High School Retest.

• Be certain to use the SDIF designated High School Retest.– Pre-ID Labels ARE NOT used for the High School Retest. – Hand-coding of all information requested on the High

School SDIF is required if the student is a retester.

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Page 24: Georgia Alternate Assessment Mid-Year Administration Workshop 2013-2014 Deborah Houston Assessment Specialist.

Remaining Key Dates for the2013-2014 Administration

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Page 25: Georgia Alternate Assessment Mid-Year Administration Workshop 2013-2014 Deborah Houston Assessment Specialist.

Key Dates: Materials Receipt

Shipment 1 – August 27-29, 2013•Examiner’s Manuals•School and System Test Coordinator’s Manuals•Informational Brochures•Blue student binders – used for grades K, 3-8, & High School•Black student binders – used for High School Retest•SDIF – Blue High School Retest version•Fall Retest Return kits – used for high school retest only•Vinyl media pouches

Media pouches are intended only for portfolios that contain videos, DVDs, flash drives, or other such media

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Page 26: Georgia Alternate Assessment Mid-Year Administration Workshop 2013-2014 Deborah Houston Assessment Specialist.

Key Dates: Materials Receipt

Shipment 2 – December 13-17, 2013•Additional Blue student binders – used for grades K, 3-8, & High School•This “Reconciliation” shipment is to cover the difference between the materials shipped to systems in August 2013 (based on Spring 2013 assessed counts) and counts systems provided during the 2013-14 Enrollment Window

Shipment 3 – January 13-17, 2014•Printed Reports for the Fall 2013 Retest, Option #1

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Page 27: Georgia Alternate Assessment Mid-Year Administration Workshop 2013-2014 Deborah Houston Assessment Specialist.

Key Dates: Materials ReceiptShipment 4 – February 3-4, 2014Main Administration•SDIFs

– purple Kindergarten, Grades 3-8 – orange High School

•Return Kits – for all grades Note: If your system has any remaining return materials from

the Fall Retest, discard and use only the return materials provided in the Return Kits included in Shipment 4.

•Pre-ID Labels and Rosters – for grades K, 3-8 & High School Note: Pre-ID Labels ARE NOT provided for High School Retest.

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Page 28: Georgia Alternate Assessment Mid-Year Administration Workshop 2013-2014 Deborah Houston Assessment Specialist.

Key Dates: Materials Receipt

Shipment 5 – June 4-11, 2014•Printed Spring reports for the 2013-14 Administration including Retest students assessed in Retest Window Options #2 and #3 Note: The original scheduled delivery dates for Shipment 5 were June 2-11. System data files will be available prior to the delivery of printed reports.

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Page 29: Georgia Alternate Assessment Mid-Year Administration Workshop 2013-2014 Deborah Houston Assessment Specialist.

Key Dates: Student Enrollment

• GAA enrollment count collection window:October 28 – December 2, 2013

• Materials may be ordered for new students by contacting Questar’s Customer Service

–Call Questar’s GAA Customer Service at (866) 997-0698–E-mail Questar’s GAA Customer Service at [email protected]

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Page 30: Georgia Alternate Assessment Mid-Year Administration Workshop 2013-2014 Deborah Houston Assessment Specialist.

Key Dates: Materials Return

The administration window closes on March 28, 2014•The window for returning materials is March 15 through March 28, 2014.•Materials from all of the schools must be collected before scheduling a return shipment.

Early return is encouraged and appreciated!•ALL materials MUST be shipped to Questar no later than March 28, 2014.•Please make sure materials are returned on time; portfolios returned late will NOT be scored.

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Page 31: Georgia Alternate Assessment Mid-Year Administration Workshop 2013-2014 Deborah Houston Assessment Specialist.

System Test Coordinator ResponsibilitiesLogistics

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Page 32: Georgia Alternate Assessment Mid-Year Administration Workshop 2013-2014 Deborah Houston Assessment Specialist.

System Test Coordinator Responsibilities

Materials and Distribution•Receive GAA materials and verify that the correct material amounts have been shipped to you.•If additional materials are needed, order using the “Additional Materials Order Form” on page 22 of the School and System Test Coordinator’s Manual.

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Page 33: Georgia Alternate Assessment Mid-Year Administration Workshop 2013-2014 Deborah Houston Assessment Specialist.

System Test Coordinator Responsibilities

Distribute GAA materials to the School Test Coordinators.•Media pouches should be distributed only to teachers who specifically request them for audiotapes, videotapes, or computer discs – there is a limited supply.•The retained boxes that the binders arrived in (August), shall be used for returning materials to Questar in March.

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Page 34: Georgia Alternate Assessment Mid-Year Administration Workshop 2013-2014 Deborah Houston Assessment Specialist.

System Test Coordinator Responsibilities

Return Instructions• Set an appropriate return date for your system and inform

teachers.• Receive and inventory the binders from your schools.• Pack the binders in the cartons in which they were received.

– Portfolios must be organized by grade for each school.– Portfolios from multiple schools may be packed together in

one carton (organized by school & grade).

• Destroy manuals and other partially used or unused materials.

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Page 35: Georgia Alternate Assessment Mid-Year Administration Workshop 2013-2014 Deborah Houston Assessment Specialist.

System Test Coordinator Responsibilities

Complete the Transmittal Form found in the Return Kit•If a school in the system participated in the GAA but is not listed on the Transmittal Form, write the school name and state-assigned system and school code on a blank line.•Follow the instructions on the form providing all of the information requested.•Place the Transmittal Form on top of the binders in Box 1 of your shipment.•Please complete the Feedback Form (located on page 21 of the coordinator’s manual) and place it in Box 1 along with the Transmittal Form.

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Page 36: Georgia Alternate Assessment Mid-Year Administration Workshop 2013-2014 Deborah Houston Assessment Specialist.

Transmittal Form

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The Transmittal Form is used to indicate the number of binders being returned for each school in the system as well as the total number of binders being returned for the system.

The form is used at Questar to verify all binders have been received that were sent by the system.

Page 37: Georgia Alternate Assessment Mid-Year Administration Workshop 2013-2014 Deborah Houston Assessment Specialist.

System Test Coordinator Responsibilities

• Seal the boxes securely and place one Questar “GAA Materials" return shipping label on each box.

• In the lower left corner of each label, write the number of the box and the total number of boxes (i.e., Box 1 of 1; Box 2 of 4; etc.) to be shipped to Questar.

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“GAA Materials”Return Shipping Label

(PINK labels)

UPS Shipping Label

Box 1 0f 3

Page 38: Georgia Alternate Assessment Mid-Year Administration Workshop 2013-2014 Deborah Houston Assessment Specialist.

System Test Coordinator Responsibilities

• Using the directions given in the Return Kit, call UPS the day before materials are to be returned to schedule the pick-up.– Keep the UPS “Return Service Customer Receipt” for

your records.– Remember: materials MUST leave the system no later than March 28, 2014.

• If you have any questions about the return process, please call Questar Customer Service at1-866-997-0698.

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Page 39: Georgia Alternate Assessment Mid-Year Administration Workshop 2013-2014 Deborah Houston Assessment Specialist.

School Test Coordinator Responsibilities

Logistics

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Page 40: Georgia Alternate Assessment Mid-Year Administration Workshop 2013-2014 Deborah Houston Assessment Specialist.

School Test Coordinator ResponsibilitiesMaterials and Distribution• Receive testing materials from your System Test

Coordinator.– Verify quantities so that there is one binder for every

student participating in the GAA.– Review GAA pre-id labels; discard labels for students

who are not participating in the GAA. • Assemble GAA materials and distribute to the test

administrators.– Vinyl media pouches can be requested from the System

Test Coordinator as needed (for audio/video tapes or DVDs only).

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Page 41: Georgia Alternate Assessment Mid-Year Administration Workshop 2013-2014 Deborah Houston Assessment Specialist.

School Test Coordinator Responsibilities

• Verify that a Validation Form for each student was completed and signed by the test administrator and the building administrator.– Should either signature be missing, please secure the

needed signature before submitting the binder. No exceptions!

• Please complete the Feedback Form (located on page 21 of the coordinators’ manual) and place it in Box 1 of your shipment.

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Page 42: Georgia Alternate Assessment Mid-Year Administration Workshop 2013-2014 Deborah Houston Assessment Specialist.

School Test Coordinator Responsibilities

Return Instructions• Collect portfolios from every teacher in the school who

assessed students on the GAA.• Make sure that the portfolio contents are organized correctly

and that the forms are legible.• Verify that the appropriate Student Demographic Information

Form (SDIF) was completed accurately and placed in the vinyl overlay on the front of the binder.– If a pre-ID label was used, make certain that it was placed in

the appropriate space on the SDIF.

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Page 43: Georgia Alternate Assessment Mid-Year Administration Workshop 2013-2014 Deborah Houston Assessment Specialist.

School Test Coordinator Responsibilities

• Pack the binders in the shipping cartons in which they arrived.– Binders must be organized by grade, but more than one grade

can be placed in a shipping carton.• Extraneous GAA materials that are not being submitted (such as

partially completed forms or other GAA-related documentation) should be returned to the System Test Coordinator on or before the date the shipment leaves the school system. Electronic and Printed Entry Sheets Observation Forms Interview Forms Data Forms Annotation Sheets

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Page 44: Georgia Alternate Assessment Mid-Year Administration Workshop 2013-2014 Deborah Houston Assessment Specialist.

School Test Coordinator Responsibilities

• The School Test Coordinator Checklist for Returning Portfolios can be found on pages 18 and 19 of the School and System Test Coordinator’s Manual.

• As a reminder, there are checklists in each manual designed to ensure the portfolio is compiled correctly.– GAA Examiner’s Manual (pages 53-58)– System and School Test Coordinator’s Manual (page 18-19)

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Page 45: Georgia Alternate Assessment Mid-Year Administration Workshop 2013-2014 Deborah Houston Assessment Specialist.

Beyond LogisticsSupporting the Assessment Process

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Page 46: Georgia Alternate Assessment Mid-Year Administration Workshop 2013-2014 Deborah Houston Assessment Specialist.

The Support RoleBefore the assessment window closes:• Review portfolios to ensure that all requirements have

been met:– Has the SDIF been completed correctly and placed under the vinyl

overlay on the front of the portfolio binder?– Have all forms been filled out completely, legibly, and accurately?– Have the contents of the portfolio been organized correctly?– Have the required standards been assessed?– Have the correct number of entries been included for each grade

and content area?– Does each entry have both Primary and Secondary Evidence for both

Collection Period 1 and Collection Period 2?

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Page 47: Georgia Alternate Assessment Mid-Year Administration Workshop 2013-2014 Deborah Houston Assessment Specialist.

The Support RoleBefore the assessment window closes:• Review portfolios to ensure that all requirements

have been met:

– Use the checklists in the GAA Examiner’s Manual to ensure evidence is annotated appropriately (pages 53-55)

– Review the nonscorable codes to avoid potential problems.

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Page 48: Georgia Alternate Assessment Mid-Year Administration Workshop 2013-2014 Deborah Houston Assessment Specialist.

The Support Role• The following slides will provide a quick overview of

the information that should be reviewed and verified before the portfolio is submitted.

– Student Demographic Information Form (SDIF)– Portfolio and evidence organization– Reminders for Portfolio Reviewers

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Page 49: Georgia Alternate Assessment Mid-Year Administration Workshop 2013-2014 Deborah Houston Assessment Specialist.

Student Demographic Information Forms

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• A Student Demographic Information Form must be completed and submitted for each student participating in the GAA.

• The SDIF will be used to identify the student for reporting purposes.

double check that each student’s SDIF has the correct codes for your school system and their school.

• This form is a machine-scanned document (scannable). Do Not Photocopy–Photocopies will not scan.

Page 50: Georgia Alternate Assessment Mid-Year Administration Workshop 2013-2014 Deborah Houston Assessment Specialist.

Student Pre-ID LabelStudent Pre-ID labels have been provided for use on the Student Demographic Information Form. (These labels contain the information requested in boxes B-D, F-G, and I on the SDIF.)

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• If using the student pre-ID label, affix it within the dotted lines on the SDIF so that it covers a portion of the student name grid. Direction of label is not a factor. Complete boxes A, E, H, K, and J (if applicable).

• If a pre-ID label is not used, manually complete all required information in Boxes A–I (Grade K,3-8 SDIF) / Boxes A–I (High school SDIF).

• For High School Retest, Boxes A–I must all be completed.

Page 51: Georgia Alternate Assessment Mid-Year Administration Workshop 2013-2014 Deborah Houston Assessment Specialist.

Instructions for Completing the SDIF

51

Step-by-step instructions are provided on pages 3 and 4 of each type of SDIF.

Remember to detach the instruction sheet before placing the completed form in the vinyl overlay on the front of the student’s binder.

Page 52: Georgia Alternate Assessment Mid-Year Administration Workshop 2013-2014 Deborah Houston Assessment Specialist.

SDIF – Kindergarten, Grades 3-8: Page 1

52

Pre-ID Label affixed within dotted line.

If a pre-ID label has been provided for the student testing, place the label in the appropriate space on the SDIF.It is important that the pre-ID label be placed properly within the dotted lines provided on the SDIF.

Complete Boxes A, J (if applicable), K, L, M, N, and O (if applicable), even if a pre-ID label is provided.If no pre-ID label is provided, manually complete all boxes of the form.Insert the completed form in the clear vinyl overlay on the front of the student’s binder.Remember, this form will be scanned. DO NOT 3-hole punch the form, and DO NOT place it inside the binder.

Page 53: Georgia Alternate Assessment Mid-Year Administration Workshop 2013-2014 Deborah Houston Assessment Specialist.

SDIF – Kindergarten, Grades 3-8: Page 2

53

• Follow the directions carefully to fill in the Strand information in Box L.

Please note: Strands indicated on the SDIF should match what is listed on the entry sheet.

• Fill in the letters of the teacher’s first initial and last name in Box M.

**NOTE**

Boxes N and O are to be completed only as directed by the GaDOE.

Page 54: Georgia Alternate Assessment Mid-Year Administration Workshop 2013-2014 Deborah Houston Assessment Specialist.

SDIF – High School: Page 2

54

• Follow the directions carefully to fill in the Strand information in Box L.

Please note: Strands indicated on the SDIF should match what is listed on the entry sheet.

• Fill in the letters of the teacher’s first initial and last name in Box M.

**NOTE**

Boxes N and O are to be completed only as directed by the GaDOE.

Page 55: Georgia Alternate Assessment Mid-Year Administration Workshop 2013-2014 Deborah Houston Assessment Specialist.

SDIF – High School Retest, Page 2

55

• Complete Box L to indicate the content area (s) being retested. Follow the directions carefully to fill in the Strand information in Box L.

Please note: Strands indicated on the SDIF should match what is listed on the entry sheet.

• Fill in the letters of the teacher’s first initial and last name in Box M.

**NOTE**

Boxes N and O are to be completed only as directed by the GaDOE.

Page 56: Georgia Alternate Assessment Mid-Year Administration Workshop 2013-2014 Deborah Houston Assessment Specialist.

Portfolio Organization

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Ensure that the portfolio is complete and organized correctly.

Page 57: Georgia Alternate Assessment Mid-Year Administration Workshop 2013-2014 Deborah Houston Assessment Specialist.

Divider 1 – Student Information

57

This form is a required document that must be completed and signed by both the Building Administrator and the person responsible for submitting the portfolio. Refusal to sign the Validation Form is NOT an option.

Page 58: Georgia Alternate Assessment Mid-Year Administration Workshop 2013-2014 Deborah Houston Assessment Specialist.

Divider 1 – Student Information

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This form should be signed by the parent or guardian so that the portfolio may be used for training Georgia educators.If not signed, portfolio will still be scored.

Page 59: Georgia Alternate Assessment Mid-Year Administration Workshop 2013-2014 Deborah Houston Assessment Specialist.

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Divider 2 – English Language ArtsGrades K, 3-8, and High School

Secondary Evidence

Primary Evidence

Secondary Evidence

Primary Evidence

Entry Sheet 1English Language Arts

Secondary Evidence

Primary Evidence

Secondary Evidence

Primary Evidence

Entry Sheet 2English Language Arts

Collection Period 1

Collection Period 2

Collection Period 1

Collection Period 2

Page 60: Georgia Alternate Assessment Mid-Year Administration Workshop 2013-2014 Deborah Houston Assessment Specialist.

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Divider 3 – MathematicsGrades K, 3-8, and High School

Secondary Evidence

Primary Evidence

Secondary Evidence

Primary Evidence

Entry Sheet 1English/Language Arts

Secondary Evidence

Primary Evidence

Secondary Evidence

Primary Evidence

Entry Sheet 2English/Language Arts

Collection Period 1

Collection Period 2

Collection Period 1

Collection Period 2

Entry Sheet 1

Mathematics

Entry Sheet 2

Mathematics

Secondary Evidence

Primary Evidence

Secondary Evidence

Primary Evidence

Entry Sheet 1Mathematics

Secondary Evidence

Primary Evidence

Secondary Evidence

Primary Evidence

Entry Sheet 2Mathematics

Page 61: Georgia Alternate Assessment Mid-Year Administration Workshop 2013-2014 Deborah Houston Assessment Specialist.

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Divider 4 – ScienceGrades 3-8

Secondary Evidence

Primary Evidence

Secondary Evidence

Primary Evidence

Entry SheetScience

Collection Period 1Collection Period 2

Page 62: Georgia Alternate Assessment Mid-Year Administration Workshop 2013-2014 Deborah Houston Assessment Specialist.

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Divider 5 – Social StudiesGrades 3-8

Secondary Evidence

Primary Evidence

Secondary Evidence

Primary Evidence

Entry SheetSocial Studies

Collection Period 1

Collection Period 2

Page 63: Georgia Alternate Assessment Mid-Year Administration Workshop 2013-2014 Deborah Houston Assessment Specialist.

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NOTE: High SchoolScience – 2 entries are required

Secondary Evidence

Primary Evidence

Secondary Evidence

Primary Evidence

Entry Sheet 1Science

Secondary Evidence

Primary Evidence

Secondary Evidence

Primary Evidence

Entry Sheet 2Science

Collection Period 1

Collection Period 2

Collection Period 1

Collection Period 2

Page 64: Georgia Alternate Assessment Mid-Year Administration Workshop 2013-2014 Deborah Houston Assessment Specialist.

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NOTE: High School Social Studies – 2 entries are required

Secondary Evidence

Primary Evidence

Secondary Evidence

Primary Evidence

Entry Sheet 1Social Studies

Secondary Evidence

Primary Evidence

Secondary Evidence

Primary Evidence

Entry Sheet 2Social Studies

Collection Period 1

Collection Period 2

Collection Period 1

Collection Period 2

Page 65: Georgia Alternate Assessment Mid-Year Administration Workshop 2013-2014 Deborah Houston Assessment Specialist.

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Entry(e.g., Reading

LiteraryStandard)

Collection Period 1Initial/Baseline

Collection Period 2Progress

Primary Evidence

Secondary Evidence

Primary Evidence

Secondary Evidence

Note: There must be 14 days between Primary Evidence in CP1 and Primary Evidence in CP2. There must be two distinct collection periods; CP1 must be completed before CP2 begins.

14 calendar days

The Anatomy of a GAA Entry

Page 66: Georgia Alternate Assessment Mid-Year Administration Workshop 2013-2014 Deborah Houston Assessment Specialist.

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The Importance of Portfolio Review

Page 67: Georgia Alternate Assessment Mid-Year Administration Workshop 2013-2014 Deborah Houston Assessment Specialist.

The Importance of Portfolio Review

Use the Checklist for Teachers and Portfolio Reviewersto ensure that all evidence and documentationrequirements have been met (page 57 of the GAA Manual).

• Each of the 4 tasks submitted for the entry must be reviewed for alignment.– Tasks must be academic– All 4 tasks must demonstrate connection to the standard

and indicator– Instruction precedes assessment; task must provide

evidence of student’s assessed performance after instruction.

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Page 68: Georgia Alternate Assessment Mid-Year Administration Workshop 2013-2014 Deborah Houston Assessment Specialist.

The Importance of Portfolio ReviewWhen reviewing evidence documentation, the teacher and portfolio reviewer must ask him or herself the following questions:

– What, specifically, was the student asked to do as it aligns to the standard and element?

– What were the actual questions/actions asked of the student?

– What were the student’s answers? How did he/she respond?

– Were the answers/responses correct? Has evaluation of student performance by the teacher been clearly documented?

– What was the type and frequency of prompting required for the student to successfully complete the task?

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Page 69: Georgia Alternate Assessment Mid-Year Administration Workshop 2013-2014 Deborah Houston Assessment Specialist.

The Importance of Portfolio Review• Task descriptions, though brief, must be clear and

written with sufficient information to tie the task to the intent of the standard and element/indicator.

• Observation and Interview Forms must be written to describe the specific responses and level of performance for each individual student.

• If documenting a group activity, be specific about what was asked of the individual student, how and in what manner he/she responded, and whether his/her response was correct.

• Annotations that are too generic or non-specific could result in the entry being nonscorable.

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Page 70: Georgia Alternate Assessment Mid-Year Administration Workshop 2013-2014 Deborah Houston Assessment Specialist.

70

Transfer Students&

Test Security

Page 71: Georgia Alternate Assessment Mid-Year Administration Workshop 2013-2014 Deborah Houston Assessment Specialist.

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Transfer Students – Within State

For in-state students who change schools or who werenot previously enrolled in a Georgia public school during the assessment window:• The sending system is responsible for transferring the student’s

portfolio (including a signed validation form and all evidence previously collected) to the receiving system (Suggestion: transfer via a trackable delivery method).

• IDEA requires that educational documents follow the student in a timely manner.

• If you experience difficulty getting a portfolio, the System Test Coordinator or Special Education Director should contact the GaDOE Assessment Division or the Special Education Services and Supports Division for assistance.

Page 72: Georgia Alternate Assessment Mid-Year Administration Workshop 2013-2014 Deborah Houston Assessment Specialist.

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Transfer Students – Out of State

Students enrolling in a Georgia school from anotherstate, private school, or home study after January 1, 2014:

• Must have at least the first Collection Period completed

• Box J – This box is to be completed ONLY for students enrolling in a Georgia school from another state after

January 1, 2014. If an incomplete portfolio is being submitted, the appropriate “Not Complete” bubble should be filled in the circle for each content area(s) assessed.

Page 73: Georgia Alternate Assessment Mid-Year Administration Workshop 2013-2014 Deborah Houston Assessment Specialist.

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Test Security• The GAA is an ongoing assessment that takes place in the

classroom.– Teachers need ready access to materials.– Student work and GAA documentation should be secured (in

the classroom) when not in use.• Completed portfolios must NOT be photocopied or retained,

electronically– The portfolio is a secure test document like any other.

• System Test Coordinators should collect and destroy other GAA-related materials that are not included in the portfolio. printed materials soft copy, electronically downloaded materials

• It is not necessary to collect or destroy unused student work.

Page 74: Georgia Alternate Assessment Mid-Year Administration Workshop 2013-2014 Deborah Houston Assessment Specialist.

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Test Security• While the GAA materials themselves are not considered

secure materials, student work and entries are secure once they have been chosen as assessment evidence and placed in the GAA portfolio binder.

• Maintaining security of all student materials is crucial to obtaining valid and reliable assessment results.

• Given the unique features of the GAA (such as the test window), test security must be considered and attended to throughout the school year and not just during the portfolio submission phase.

• Content entries are considered secure once they are included in the assessment binder.

Page 75: Georgia Alternate Assessment Mid-Year Administration Workshop 2013-2014 Deborah Houston Assessment Specialist.

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Test Security• The assessment binder should not be removed from the

school building, except when sign-out procedures are in effect for the purpose of peer reviews.

• Once compiled into the portfolio, student work and materials being used for the purposes of the GAA must be kept in locked storage in the classroom– except during use.

• Access to those materials must be restricted to authorized individuals only.

• It is the direct responsibility of all individuals who administer the assessment to follow security procedures and protect the integrity of the assessment process.

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Test Security

• Any action which compromises assessment security or leads to the invalidation of an individual student’s or a group of students’ test scores will be viewed by the Georgia Department of Education (GaDOE) as inappropriate use or handling of tests and will be treated as such.

• Any concern regarding test security must be reported to the GaDOE immediately.

• Assessment Division staff members are available to help system personnel develop and implement appropriate assessment security procedures.

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Irregularities and InvalidationsSituations that could result in an Irregularity or Invalidation:Failure to adhere to administration proceduresFabricating, altering, or modifying evidenceMisrepresenting the student’s involvement in the tasks or

his/her subsequent achievement/progressSubmitting photocopied evidence

Important Note:These cases must be reported on the GaDOE portal immediately. Depending on the circumstances, Systems should be prepared torespond to GaDOE inquiries within 24 hours.

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Page 78: Georgia Alternate Assessment Mid-Year Administration Workshop 2013-2014 Deborah Houston Assessment Specialist.

Contact Information• Deborah Houston, GaDOE Assessment Division

[email protected]– (404) 657-0251

• Kayse Harshaw, Division for Special Education Services and Supports

• Questions about curriculum access for students with significant cognitive disabilities

[email protected][email protected]– (404) 463-5281

• Questar GAA Customer Service Hotline– [email protected]– Toll free (866) 997-0698

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Page 79: Georgia Alternate Assessment Mid-Year Administration Workshop 2013-2014 Deborah Houston Assessment Specialist.

GAA ResourcesThe following materials are available from the GAA web page:

http://www.gadoe.org/Curriculum-Instruction-and-Assessment/Assessment/Pages/GAA-Resources.aspx• Examiner’s Manual• School and System Test Coordinator’s Manual• Score Interpretation Guide• Forms• Blueprint

Division for Special Education Services and Supports• Access to Mandated State Content Standards for Students with Significant

Cognitive Disabilities can found at http://gadoe.org/ci_exceptional.aspx

• The CCGPS/GPS Resource Board -A repository of activities that are aligned at an access level to the CCGPS (Math and English Language Arts), and the GPS (Science, Social Studies, and High School Math).

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Page 80: Georgia Alternate Assessment Mid-Year Administration Workshop 2013-2014 Deborah Houston Assessment Specialist.

2013 Fall Training Webinars

Fall Training Presentations:•Lessons Learned – August 13, 27•High School Retest – August 13 •The Basics of GAA – August 14•Preparing for Assessment – August 22•Alignment – August 22, 27

Located on GAA Presentations webpagehttp://www.gadoe.org/Curriculum-Instruction-and-Assessment/Assessment/Pages/GAA-Presentations.aspx

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Page 81: Georgia Alternate Assessment Mid-Year Administration Workshop 2013-2014 Deborah Houston Assessment Specialist.

Access to CCGPS/GPS ResourcesElectronic Resource Board for Access to the CCGPS/GPS for

Students with Significant Cognitive Disabilities•The Access to the CCGPS/GPS Resource Board contains: Free downloadable activities and materials for use with students with significant cognitive disabilities across grade levels and curricular areas

• Resources (internet, literature, etc.) to provide access to the general education curriculum

• Adapted stories for all grade levels and directions on acquiring adapted literature • Instructions for acquiring adapted books

• Instructional strategies and best practice guidelines • Data Sheets • Georgia Alternate Assessment (GAA) suggestions/tips • Georgia Project for Assistive Technology (GPAT) information • Activities and materials for High School Access Courses

•To register and receive your password for the Access to the CCGPS/GPS Resource Board for Students with Significant Cognitive Disabilities:

• send an e-mail with first/last name and preferred e-mail address to one of the following persons:

• Kayse Harshaw ([email protected]) • Debbie Reagin ([email protected])

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