Geo-reference Your Documents with Laserfiche and ESRI

Geo-reference Your Documents with

Laserfiche and ESRI

Cody Bettis, PresidentDocuNav Solutions

David Stephens, Director of Technology ServicesCity of Plano

Presenters

www.docunav.com 800.353.2320

Enable quick searches to find information faster Enforce consistent records procedures Protect documents and records Improve access to public records Automate business processes

Laserfiche enterprise content management(ECM) solutions:


Engineering, planning and zoning, public

safety and law enforcement use

Laserfiche for:

Archiving, retrieving,and distributing maps, plans, inspections, etc.

Fast access to records, which is vital to everyday operations

Assisting with effective crisis response


ESRI and Archiving Used by most municipalities to

map assets, identify districts / neighborhoods, record infrastructures, track changes, etc.

Offers imaging modules, but are not ideal for archiving or linking images since maps are ever-changing

ECM solutions, like Laserfiche,can attach or link images, leveraging records retention as well as managing the continuous updates/changes to the map


Integrating Laserfiche with yourESRI ArcGIS System

Eliminates paper Simplifies information

retrieval Maximizes the investment

in both systems Simplifies business

processes Enables Web-based map

users to locate critical documents stored in Laserfiche directly fromthe ESRI map


City of Plano, Texas Case Study

Migrated from custom legacy application using image enablement to MapWorks

Easy transition since many departments already used Laserfiche

MapWorks Laserfiche-ESRI integration:– Enhanced system performance, proving

more interoperable– Streamlined business processes– More cost effective than previous solution


MapWorks Laserfiche-ESRI integration enabled:

– Easy search access for users– Laserfiche as the ECM standard for records

management and document managementcity wide

– Consistent document control, security, and accessibility

– Higher level of service to citizens for information sharing

Implementation approach

City of Plano, Texas Case Study


DocuNav is an enterprise-class Web services tool that seamlessly

ties ESRI and Laserfiche together


The City of Plano’s ESRI and Laserfiche Integration:

Georeferences documents with one click, eliminating re-indexing when maps change or update

Applies geocodes so the interface is not addressor ESRI driven

Allows for interfaces through Google maps, i.e. health department can post restaurant scoresfor public viewing


Google map will be placed here.

The City of Plano’s ESRI and Laserficheintegration enables users to:

Quickly locate documents in Laserfiche directly from the ESRI map, without searching

Display a list of applicable Laserfiche documents, without searching, by zooming or select map layers/locations


Attach Laserfiche documents within the ESRI map by simply right-clicking

Automatically populate Laserfiche template fields once Laserfiche documents are attached to the ESRI Map

View Laserfiche documents related to addresses, parcels, objects, etc. in a side-by-side view/window pane within the ESRI screen



Categorize search results by Laserfiche template data (for instance, engineers can view documents by project or subdivision)

Filter results by easily collapsing categories(ex. collapse all categories and show as-builts only)



Use existing ESRImaps and layers along with any Laserfiche documents and templates

Perform specifictype searches with drop-down feature

Allow for many-to-one relationships, so one document in Laserfiche can be attached to several ESRI objects

