REQUEST FOR QUOTATIONS (THIS IS NOT AN ORDER) THIS RFQ [ ] IS [x] IS NOT A SMALL BUSINESS- SMALL PURCHASE SET-ASIDE (52.219-4) PAGE 1 OF | | PAGES 20 1. REQUEST NO. SKV-11-Q-0647 2. DATE ISSUED 05/19/2011 3. REQUISITION/PURCHASE REQUEST NO. 4. CERT. FOR NAT. DEF. UNDER BDSA REG. 2 AND/OR DMS REG. 1 RATING 5A. ISSUED BY General Services Office, US Embassy Pristina, Kosovo Nazim Hikmet 30, Pristina, Kosovo 6. DELIVER BY (Date) 5B. FOR INFORMATION CALL: (Name and telephone no.) (No collect calls 7. DELIVERY FOB DESTINATION X OTHER (See Schedule) NAME Todd Katschke, Contracting Officer TELEPHONE NUMBER AREA CODE 381 NUMBER 38/59593000 8. TO: 9. DESTINATION a. NAME b. COMPANY a. NAME OF CONSIGNEE US EMBASSSY PRISTINA c. STREET ADDRESS b. STREET ADDRESS NAZIM HIKMET d. CITY PRISTINA, KOSOVO e. STATE f. ZIP CODE c. CITY PRISTINA, KOSOVO d. STATE e. ZIP CODE 10. PLEASE FURNISH QUOTATIONS TO THE ISSUING OFFICE IN BLOCK 5A ON OR BEFORE CLOSE OF BUSINESS (Date) 05/31/2011 before 17:00h IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5A. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter 11. SCHEDULE (Include applicable Federal, State and local taxes) ITEM NO. (a) SUPPLIES/SERVICES (b) QUANTITY (c) UNIT (d) UNIT PRICE (e) AMOUNT (f) 1 Perimeter fencing and lighting project for NEC 1 PROJ 12 DISCOUNT FOR PROMPT PAYMENT a. 10 CALENDAR DAYS % b. 20 CALENDAR DAYS % c. 30 CALENDAR DAYS % d. CALENDAR DAYS NUMBER % NOTE: Additional provisions and representations [ ] are [ ] are not attached. 13 NAME AND ADDRESS OF QUOTER 14 SIGNATURE OF PERSON AUTHORIZED TO SIGN QUOTATION 15 DATE OF QUOTATION a. NAME OF QUOTER b. STREET ADDRESS 16. SIGNER c. COUNTY a. NAME (Type or print) b. TELEPHONE d. CITY e. STATE f. ZIP CODE c. TITLE (Type or print) AREA CODE NUMBER AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 18 (Rev. 6-95) Previous edition not usable Prescribed by GSA-FAR (48 CFR) 53.215-1(a)
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REQUEST FOR QUOTATIONS
(THIS IS NOT AN ORDER)
THIS RFQ [ ] IS [x] IS NOT A SMALL BUSINESS-
SMALL PURCHASE SET-ASIDE (52.219-4)
PAGE
1
OF
|
|
PAGES
20
1. REQUEST NO.
SKV-11-Q-0647
2. DATE ISSUED
05/19/2011
3. REQUISITION/PURCHASE REQUEST NO.
4. CERT. FOR NAT. DEF.
UNDER BDSA REG. 2
AND/OR DMS REG. 1
RATING
5A. ISSUED BY General Services Office, US Embassy Pristina, Kosovo
Nazim Hikmet 30, Pristina, Kosovo
6. DELIVER BY (Date)
5B. FOR INFORMATION CALL: (Name and telephone no.) (No collect calls 7. DELIVERY
FOB DESTINATION X OTHER (See Schedule) NAME
Todd Katschke, Contracting Officer
TELEPHONE NUMBER
AREA CODE
381
NUMBER
38/59593000
8. TO: 9. DESTINATION
a. NAME
b. COMPANY
a. NAME OF CONSIGNEE
US EMBASSSY PRISTINA
c. STREET ADDRESS
b. STREET ADDRESS
NAZIM HIKMET
d. CITY
PRISTINA, KOSOVO
e. STATE f. ZIP CODE c. CITY
PRISTINA, KOSOVO
d. STATE
e. ZIP CODE
10. PLEASE FURNISH QUOTATIONS TO THE
ISSUING OFFICE IN BLOCK 5A ON OR
BEFORE CLOSE OF BUSINESS (Date)
05/31/2011 before 17:00h
IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so
indicate on this form and return it to the address in Block 5A. This request does not commit the Government to pay any costs
incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin
unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be
completed by the quoter
11. SCHEDULE (Include applicable Federal, State and local taxes)
ITEM NO.
(a)
SUPPLIES/SERVICES
(b)
QUANTITY
(c)
UNIT
(d)
UNIT PRICE
(e)
AMOUNT
(f)
1
Perimeter fencing and lighting project for NEC
1
PROJ
12 DISCOUNT FOR PROMPT PAYMENT a. 10 CALENDAR DAYS
%
b. 20 CALENDAR DAYS
%
c. 30 CALENDAR DAYS
%
d. CALENDAR DAYS
NUMBER %
NOTE: Additional provisions and representations [ ] are [ ] are not attached.
13 NAME AND ADDRESS OF QUOTER 14 SIGNATURE OF PERSON AUTHORIZED TO
SIGN QUOTATION
15 DATE OF QUOTATION
a. NAME OF QUOTER
b. STREET ADDRESS
16. SIGNER
c. COUNTY a. NAME (Type or print)
b. TELEPHONE
d. CITY e. STATE f. ZIP CODE c. TITLE (Type or print) AREA CODE
NUMBER
AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 18 (Rev. 6-95) Previous edition not usable Prescribed by GSA-FAR (48 CFR) 53.215-1(a)
United States Department of State
U.S. Embassy Pristina RFQ# SKV-11-Q-0647 Perimeter fencing and lighting project for NEC
2
REQUEST FOR QUOTATIONS – CONSTRUCTION, BUILDING ALTERATION
A. PRICE
The contractor shall complete all work, including furnishing all labor, material, equipment and
services required under this purchase order for the following firm fixed price and within the time specified.
This price shall include all labor, materials, overhead and profit.
__________________________ Total Price
B. SCOPE OF WORK I-II
I
INITIAL SITE CLEANUP AND TEMPORARY SITE SECURITY IMPROVEMENTS - PRISTINA, KOSOVO
General Requirements
1. Contractor to provide all materials, labor and equipment for initial site clean-up and construction
and maintenance services for temporary site security improvements for the United States Embassy
on the New Embassy Compound (NEC) in Pristina, Kosovo. Scope of work includes all items
listed below.
2. Contractor shall demolish and remove from the site all existing fencing and fence posts at or
within NEC property line. Contractor is responsible for hauling and off-site disposal of
demolished materials at a disposal site which is acceptable to the local authorities and
municipality.
3. Contractor shall remove, haul off, and dispose of all miscellaneous debris, trash, and un-used
concrete slabs and footings located within the NEC property line. Contractor is responsible for
hauling and off-site disposal of debris and concrete waste at a disposal site which is acceptable to
the local authorities and municipality. Any disposal fees to be paid for by Contractor.
4. Contractor shall furnish and install Temporary Site Fencing on the NEC property line, as shown
on the attached site plan. Temporary site fencing shall conform to the following specification:
a) Posts: All posts shall be set in concrete and able to pass a pull test when a force of 22.5 kilograms
(50 pounds) is applied perpendicular to the fence at the top of the post. The post will not deflect
more than 5 centimeters (2 inches) from the location where the force is applied.
b) Corner Posts, End Posts, and Pull Posts: All posts in this category shall be equivalent to a
minimum of 7.3 centimeters (2-7/8-inch) O.D. galvanized schedule 40 pipe. All posts are to be
plumb within plus/minus 5 degrees in two planes. Pull posts shall be used at all abrupt changes in
grade and at intervals no greater than 152 meters (500 feet). On runs over 152 meters (500 feet),
space the pull posts evenly between corner/end posts.
c) Line Posts: All posts within this category shall be equivalent to a minimum of 6.03 centimeters (2-
3/8-inch) O.D. galvanized schedule 40 pipe. Posts are to be spaced equidistant in the fence line
with a maximum of 3 meters (10 feet) on center. All posts are to be plumb within plus/minus 5
degrees in two planes.
United States Department of State
U.S. Embassy Pristina RFQ# SKV-11-Q-0647 Perimeter fencing and lighting project for NEC
3
d) Fence Fabric: The fabric shall be not less than 2.75-meter high fabric, 50-mm mesh, 3.75-mm
wire, 350-g per m2 zinc coating, ASTM A 392 Class I or equivalent, locally obtained fabric. The
top selvage shall be twisted and barbed, and the bottom selvage shall be knuckled. Stretcher bars
shall be threaded through the fabric using one bar for each gate and end post and two for each
corner and pull post. The fabric shall be pulled tight so that the maximum deflection of the fabric
is 5.0cm (2 inches) when a 22.5 kilograms (50 pounds) pull is exerted perpendicular to the center
of the panel. Maintain tension by securing stretcher bars to posts with metal bands spaced no
farther than 38.1 centimeters (15 inches) on center. Fasten the fabric to the steel framework with
9-gauge steel wire ties spaced no farther than 30.5 centimeters (12 inches) on center for all posts,
rails, braces, and tension wires. Fabric will not be free to move along the framework. The fence
shall be grounded every 100 meters (110 yards) by a 1.8 NEW EMBASSY COMPOUND meter
(6 feet) ground rod connected to the fence fabric with grounding clamps and number 10 gauge
wire.
e) Outriggers: Provide outrigger assemblies with three (3) strands of barbed wire on the top of each
fence, angled to the outside of the fenced area.
f) Access Gates: Provide a 4.35 meter (12 feet) opening with a pair of gates centered in the opening
for a vehicular access gate. Provide a 1 meter opening with a single gate for a pedestrian access
gate. The access gates shall be fabricated to the same specification as the fence, and locked with
Contractor furnished Department of State (DOS) approved locks.
5. Contractor shall provide a 2-meter wide x 2-meter deep x 3 meter tall temporary, weatherproof
guard booth. Booth interior shall include an overhead light fixture with switch, and two power
receptacles, including all required wiring, conduit, and circuit termination to allow connection to
local power supply. Contractor to pour a 4-inch thick concrete slab beneath booth. Booth shall be
mechanically fastened to the new concrete slab. Booth shall be located as indicated on the
attached site plan.
6. Limits of work: All demolition work shall be performed at or within the property line of the NEC
Pristina, as shown on the attached site plan. New fencing shall be installed around the entire site
perimeter, as shown on the attached site plan.
7. All required construction permits for this work shall be paid for by the Contractor.
8. Schedule: All debris removal and site improvements included in this scope of work shall be
complete no later than 30 days after the notice to proceed for this Scope of Work has been issued.
Attachments: Site Drawing
United States Department of State
U.S. Embassy Pristina RFQ# SKV-11-Q-0647 Perimeter fencing and lighting project for NEC
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United States Department of State
U.S. Embassy Pristina RFQ# SKV-11-Q-0647 Perimeter fencing and lighting project for NEC
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II
COMPOUND SECURITY LIGHTING AND POWER
PRISTINA, KOSOVO
General Requirements
1. Contractor to provide all materials, labor and equipment for installation of
perimeter security lighting and power to the on-site guard shack for the United States Embassy on
the New Embassy Compound (NEC) in Pristina, Kosovo. Contractor shall provide a complete and
operational system as described in this scope of work. Scope of work includes all items listed
below.
2. Contractor shall coordinate with the United States Embassy and the local
electric utility to provide electrical service to the site. Any cabling, transformers, materials, or
equipment not provided by the local utility shall be furnished and installed by this contractor.
3. Contractor shall maintain any and all licenses and certifications required for
this work by the local authority having jurisdiction. Copies of these documents shall be provided
to the United States Embassy.
4. Contractor shall furnish and install all cabling, transformers, panels, switches,
lighting, and light poles required to provide the perimeter security lighting system described
below:
a. Provide wood-pole-mounted light fixtures at the site perimeter. Separation
distance between fixtures shall not be greater than 25 meters.
b. Provide one light fixture per pole. Light poles to be wood, not less than 200
mm in diameter, and 10974 mm long. Each pole to be set to a depth of not less than 1830
mm. Light fixtures to be mounted not less than 7000 mm above ground level.
c. Light fixtures to be an approved equivalent to Lithonia Lighting model
F400ML-SCWA and shall be compatible with local electrical system.
d. Poles to be set inside the site fence line, not more than 2000 mm from the
fence. Fixtures to be aimed away from the center of the site. All fixtures in the system
shall be illuminated upon completion of the project.
5. Contractor shall provide electrical service to site guard booth. Power shall be
sufficient to run booth lighting, receptacle, and HVAC unit. All excavation, transformers, conduit,
power poles, electrical panels, disconnects, and other equipment are included by this Contractor.
6. Costs and fees associated with obtaining the required permits for this work are
included by this Contractor.
7. All electrical work performed under this Contract shall comply with the 2008
National Electric Code. All electrical equipment and materials furnished under this contract shall
be U.L. listed.
END OF SOW
United States Department of State
U.S. Embassy Pristina RFQ# SKV-11-Q-0647 Perimeter fencing and lighting project for NEC
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C. PACKAGING AND MARKING
Mark materials delivered to the site as follows:
D. INSPECTION AND ACCEPTANCE
The COR, or his/her authorized representatives, will inspect from time to time the services being performed and the
supplies furnished to determine whether work is being performed in a satisfactory manner, and that all supplies are of
acceptable quality and standards.
The Contractor shall be responsible for any countermeasures or corrective action, within the scope of this contract,
which may be required by the Contracting Officer as a result of such inspection.
Substantial Completion: Definitions
(a) "Substantial Completion" means the stage in the progress of the work as determined and certified by the Contracting
Officer in writing to the Contractor, on which the work (or a portion designated by the Government) is sufficiently
complete and satisfactory. Substantial completion means that the property may be occupied or used for the purpose for
which it is intended, and only minor items such as touch-up, adjustments, and minor replacements or installations
remain to be completed or corrected which:
(1) do not interfere with the intended occupancy or utilization of the work, and
(2) can be completed or corrected within the time period required for final completion.
(b) The "date of substantial completion" means the date determined by the Contracting Officer or authorized
Government representative as of which substantial completion of the work has been achieved.
Use and Possession upon Substantial Completion
The Government shall have the right to take possession of and use the work upon substantial completion.
Upon notice by the Contractor that the work is substantially complete (a Request for Substantial Completion) and an
inspection by the Contracting Officer or an authorized Government representative (including any required tests), the
Contracting Officer shall furnish the Contractor a Certificate of Substantial Completion. The certificate will be
accompanied by a Schedule of Defects listing items of work remaining to be performed, completed or corrected before
final completion and acceptance. Failure of the Contracting Officer to list any item of work shall not relieve the
Contractor of responsibility for complying with the terms of the contract. The Government's possession or use upon
substantial completion shall not be deemed an acceptance of any work under the contract.
Final Completion and Acceptance: Definitions
(a) "Final completion and acceptance" means the stage in the progress of the work as determined by the
Contracting Officer and confirmed in writing to the Contractor, at which all work required under the contract has been
completed in a satisfactory manner, subject to the discovery of defects after final completion, and except for items
specifically excluded in the notice of final acceptance.
(b) The "date of final completion and acceptance" means the date determined by the Contracting Officer
when final completion of the work has been achieved, as indicated by written notice to the Contractor.
Final Inspection and Tests
The Contractor shall give the Contracting Officer at least five (5) days advance written notice of the date
when the work will be fully completed and ready for final inspection and tests. Final inspection and tests will be
started not later than the date specified in the notice unless the Contracting Officer determines that the work is not
ready for final inspection and so informs the Contractor.
Final Acceptance
For US Embassy Pristina
Nazim Hikmet 7
Pristina, Kosovo
United States Department of State
U.S. Embassy Pristina RFQ# SKV-11-Q-0647 Perimeter fencing and lighting project for NEC
7
If the Contracting Officer is satisfied that the work under the contract is complete (with the exception of
continuing obligations), the Contracting Officer shall issue to the Contractor a notice of final acceptance and make final
payment upon:
-satisfactory completion of all required tests,
-a final inspection that all items by the Contracting Officer listed in the Schedule of Defects have been completed or
corrected and that the work is finally complete (subject to the discovery of defects after final completion), and
-submittal by the Contractor of all documents and other items required upon completion of the work, including a final
request for payment (Request for Final Acceptance).
E - DELIVERIES OR PERFORMANCE
52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK
(APR 1984)
The Contractor shall be required to:
(a) (a) commence work under this contract within 30 working days after the date the Contractor
receives the notice to proceed,
(b) (b) prosecute the work diligently, and,
The time stated for completion shall include final cleanup of the premises and completion of punch list items.
52.211-12 LIQUIDATED DAMAGES - CONSTRUCTION (SEP 2000)
(a) If the Contractor fails to complete the work within the time specified in the contract, or any
extension, the Contractor shall pay liquidated damages to the Government in the amount of $30.00 for each calendar
day of delay until the work is completed or accepted.
(b) If the Government terminates the Contractor’s right to proceed, liquidated damages will continue to
accrue until the work is completed. These liquidated damages are in addition to excess costs of repurchase under the
Default clause.
CONTRACTOR'S SUBMISSION OF CONSTRUCTION SCHEDULES
(a) The time for submission of the schedules referenced in FAR 52.236-15, "Schedules for
Construction Contracts", paragraph (a), is hereby modified to reflect the due date for submission as 2 calendar days
after receipt of an executed contract".
(b) These schedules shall include the time by which shop drawings, product data, samples and other
submittals required by the contract will be submitted for approval.
(c) The Contractor shall revise such schedules (1) to account for the actual progress of the work, (2) to
reflect approved adjustments in the performance schedule, and (3) as required by the Contracting Officer to achieve
coordination with work by the Government and any separate contractors used by the Government. The Contractor shall
submit a schedule which sequences work so as to minimize disruption at the job site.
(d) All deliverables shall be in the English language and any system of dimensions (English or metric)
shown shall be consistent with that used in the contract. No extension of time shall be allowed due to delay by the
Government in approving such deliverables if the Contractor has failed to act promptly and responsively in submitting
its deliverables. The contractor shall identify each deliverable as required by the contract.
(e) Acceptance of Schedule: When the Government has accepted any time schedule, it shall be
binding upon the Contractor. The completion date is fixed and may be extended only by a written contract
modification signed by the Contracting Officer. Acceptance or approval of any schedule or revision thereof by the
Government shall not:
(1) (1) extend the completion date or obligate the Government to do so,
(2) (2) constitute acceptance or approval of any delay, or
(3) (3) excuse the Contractor from or relieve the Contractor of its obligation to maintain the progress of the work and
achieve final completion by the established completion date.
Notice Of Delay
If the Contractor receives a notice of any change in the work, or if any other conditions arise which are likely to cause
or are actually causing delays which the Contractor believes may result in late completion of the project, the Contractor
shall notify the Contracting Officer. The Contractor’s notice shall state the effect, if any, of such change or other
conditions upon the approved schedule, and shall state in what respects, if any, the relevant schedule or the completion
date should be revised. The Contractor shall give such notice promptly, not more than ten (10) days after the first event
giving rise to the delay or prospective delay. Only the Contracting Officer may make revisions to the approved time
schedule.
Notice to Proceed
(a) After receiving and accepting any bonds or evidence of insurance, the Contracting Officer will
provide the Contractor a Notice to Proceed. The Contractor must then prosecute the work, commencing and
completing performance not later than the time period established in the contract.
United States Department of State
U.S. Embassy Pristina RFQ# SKV-11-Q-0647 Perimeter fencing and lighting project for NEC
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(b) It is possible that the Contracting Officer may elect to issue the Notice to Proceed before receipt
and acceptance of any bonds or evidence of insurance. Issuance of a Notice to Proceed by the Government before
receipt of the required bonds or insurance certificates or policies shall not be a waiver of the requirement to furnish
these documents.
Working Hours
All work shall be performed during working hours 8:00-17:00, Monday-Friday. Other hours, if requested by the
Contractor, may be approved by the Contracting Officer's Representative (COR). The Contractor shall give 24 hours in
advance to COR who will consider any deviation from the hours identified above. Changes in work hours, initiated by
the Contractor, will not be a cause for a price increase.
Deliverables
The following items shall be delivered under this contract:
Description Quantity Delivery Date Deliver to:
1. Securities/Insurance 1 2 day after award Contracting Officer
2. Construction Schedule 1 2 day after award COR
3. Request for Final Acceptance 1 2 days before inspection COR
United States Department of State
U.S. Embassy Pristina RFQ# SKV-11-Q-0647 Perimeter fencing and lighting project for NEC