-
NN---
- --- ------------------------� MINOR SUBDIVISION
Sl G RE ESENTATIVE t?rl .a1t:., /;;?).. NALiJf. tcBREWER N
ARCHIVIST
I
___,,____ ___ _
LEAVE BLANK REQUEST FOR RECORDS DISPOSITl.ON AUTHORITY
JOB NO.
(See Instructions on reverse) NCl-142-85-12 TO: DATE RECEIVED
GENERAL SERVICES ADMINISTRATION
NATIONAL ARCHIVES AND RECORDS SERVICE, WASHINGTON, DC 20408
7/25/85
1. FROM (Agency or establishment) NOTIFICATION TO AGENCY
TE ESSEE VALLEY AUTHORITY Jn accordance with the provisions of
44 U.S.C. 3303a2. MAJOR SUBDIVISION the disposal request. including
amendments, is approved
except for items that may be marked "disposition not approved''
or ''withdrawn'' in column 10. If no records 3. are proposed for
disposal, the signature of the Archivist is not required.
4. NAME OF PERSON WITH WHOM TO CONFER 5. TELEPHONE EXT. DATE
6. CERTIFICATE OF AGENCY REPRESENTATIVE
I hereby certify that I am authorized to act for this agency in
matters pertaining to the disposal of the agency's records; that
the records proposed for disposal in this Request of page(s) are
not now needed for the business of this agency or will not be
needed after the retention periods specified; and that written
concurrence from the General Accounting Office, if required under
the provisions of Title 8 of the GAO Manual for Guidance of Federal
Agencies, is attached.
A. GAO concurrence: 0 is attached; or [!] is unnecessary. B.
DATE D. TITLE
3-20-86
C. OF AGENCY
ASSISTA T TVA 7.
ITEM NO.
8. DESCRIPTION OF ITEM (With Inclusiue Dates or Retention
Periods)
Records of Power Program Function (See Attached)
9. GAS OR SUPERSEDED
JOB CITATION
10. ACTION TAKEN
(NARSUSEONLY) _
STANDA'RD FORM 115 (REV. 8-83) Prescribed by GSA
FPMR (41 CFR) 101 11.4 115-108
http:DISPOSITl.ON
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• •
Manager's
1
I. PRE-ARKS (Pre Automated Records Management System)
• Pre-ARKS refers to records created prior to January 1, 1979,
in the Office of Power. The majority of the records are in hard
copy but some are microfilmed . The following Pre-ARKS record
series exist:
A. Power Files
The central files of the Department of Electricity (later to be
called Office of Power) were established in 1934 and designated as
the official file of the Authority. In 1938 the central files
became known as the Power Manager's Files. During 1956 a review of
this system was done. Growth trends and organizational requirements
resulting from the reorganization in Power offices and the
relocation of offices determined that some segments of the central
files should be relocated as new file stations . Effective June 1,
1961, a decentralization of files took place. Official files were
established in certain organizations where they could be of maiimum
service.
o Official files were established in the Division of Power
Systems Operations (See Item C), and the Division of Power
Production (See Item D). Reference copies had been retained by
these organizations and at the point of decentralization no
material was relocated . Other file materials remained in Manager's
Files as a general and informational file for the entire Office of
Power .
• o The Power Manager's Files served as the official file for
the Division of Power Marketing (See Item F), Division of Power
Planning and Engineering (See Item 8), and Power Manager's Office,
including all staffs. Then on January 1, 1972, the Division of
Transmission Planning and Engineering (formerly the Division of
Power Planning and Engineering) files which were located in
Manager's Files were decentralized and became an official file.
o Power Research Staff Files (See Item E) were located in
Manager's Files until April 1, 1976, when an official Branch file
was established. This organization became the Division of Energy
Demonstration and Technology in 1979.
o Energy Conservation and Rates (See Item G) was organized in
the fall of 1978. Its records were kept in Manager's Files .
The Manager's Files was closed as of Kay 1985. These records
date from 1934 through 1978. Approximately 1,068 cubic feet of
records were stored, of which 850 cubic feet are in the Chattanooga
Records Center and 218 cubic feet are stored in the Muscle Shoals
Records Center . All records are coded using the alpha-numeric
system. (See attachment 1)
Disposition: (1) Offer to NARA at the end of CY 2000.
• (2) File Manual - Offer to NARA at end of CY 2000 .
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Planning Engineering
System Operations
B.
• 2 Division of Transmission and Files
• This division performed planning and engineering for the
transmission and conununication systems reguired to deliver power
to the customers . In 1972 Transmission Planning and Engineering
(TP&E) began their own official file and in 1981 was renamed
Transmission System Engineering and Construction. After being
reorganized in 1984, it became Transmission System Engineering
Project (TSEP) .
A total of 147 cubic feet of hard copy records are maintained by
TSEP dated from 1934 through 1978 of which 18 cubic feet are stored
in the Chattanooga Records Center . All records are coded using the
alpha-numeric system. (See attachment 2).
Disposition: Destroy when no longer needed for administrative
use .
C. Division of Power Files
Division of Power System Operations (PSO) operated the
transmission and conununication system network to deliver power
from sources of supply to delivery points serving power contractors
. It determined system loading; performed dispatching; and provided
relaying, protection, test, and maintenance services . It performed
its field work through a district operating and maintenance
organization.
• PSO maintains 199 cubic feet of hard copy records of which 4
cubic feet are stored in the Muscle Shoals Record Center. These
records date from 1960 through 1978. All records are coded using
the alpha-numeric system. (See attachment 3).
Disposition: Destroy when no longer needed for administrative
use.
D. Division of Power Production Files
This division operated and maintained all TVA hydro-electric,
fossil- and nuclear-fuel, and steam-electric generating plants and
appurtenant facilities .
In 1979 Power Production split forming the Division of Nuclear
Power and the Division of Fossil and Hydro . The correspondence
files (See attachment 4) were separated with each division taking
the records pertinent to their designated function. Kost of this
correspondence was microfilmed with the remaining records being
sent to the Chattanooga Records Center for storage .
•
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Diwl•lop Power Production
Energ1
•• ot File•
.3
• (Continued)D. 1. .Nuclear Power·•aintaine 93 microfilm
cartridges of recorcls.
Slsteen cubic feet of bard copy records are stored ln the
Chattanooga Records Center. Tbeae records date from 1950 tbrougb
1978. All record• are coded using the alpha-numeric BJStem.
Disposition: a. Klcrofilm 1. Silver balide original. Permanent
offer to
JIAIA at end ot CY 2000. Transfer to FIC iJDrDedlately upon
approval ot uchedule.
2. Silver halide original - ftaintain in Agency. Transfer to
NARA at end or CY 2000.
b. Paper records - otter to NAIA at end ot CY 2000. c. File
Kanual - Offer ot NARA at end of CY 2000.
2. Fossil and Hydro •alntalns 112 mlcrofila cartridges of
records Two hundred and si% ty-slz cubic feet of bard copy records
are atored in tbe Chattanooga Records Center. These records date
from 1933 through 1978. All ecords are coded using tbe
alpha-numeric systea.
nlspoaltlon: a. ftlcrofilm
• 1. Silver halide original. Paraanent offer
to NARA at end ot CY 2000. Transfer to FRC innediatelJ upon
approval or schedule.
2. Silver halide original - laintaln in AgencJTransfer to NAiA
at end of CY 2000.
b. Paper reco rds - Otter to RAIA at end of CY 2000. c. File
Kanual - Offer to .NARA at end of CY 2000.
This certifies that the records described on this form will be
microfilmed in aecord.&nce with the standards set forth in 36
CPI Part 1230
Coordinates research activities for the Office of Pover. Keeps i
nforaed of and evaluates new developments and lmprovBlllents ln
methods and !actlitles rele•ant to the broad field ot electric
power supply. Initiates research projects and formulates and
recomaends policies to encourage and facilitate power research
actl•ities. It assists in the management of •ajor ezperimental
de•elopnental or demonstration projects •
B. Kesearcb Files
•
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• Energy
•
Energy
4 '
E. Research Files (Continued)
The Power Manager's Files served this organization as an
official
• file until 1976 when an official file (See attachment 5) was
established for the staff. This staff became known as the Division
of Energy Demonstration and Technology in 1979. In 1984 it was
decided to close the files as the division had been using ARKS as
an official file since 1979. All correspondence files were
inventoried, boxed, and 266 cubic feet were transferred to the
Chattanooga Records Center. All records are coded using the
alpha-numeric system.
Disposition: 1. Offer to NARA at end of CY 2000. 2. File Manual
- Offer to NARA at end of CY 2000.
F. Division of Power Utilization Files
•
Power Marketing became Power Utilization in 1975 (See Item A).
The Division of Power Utilization markets TVA power in accordance
with power program objectives. It initiates and carries out
programs to encourage the efficient use of electricity at the
lowest feasible cost and encourages use of power as a tool in the
regional development. It develops and maintains systems and
procedures for analysis of the power market and for forecasting the
future power requirements and expected revenue from power sales in
TVA service area. It initiates, negotiates, and administers all
contracts relating to the sale, resale, and interchange of IVA
power with power customers including distributors of TVA power,
directly served industries, Federal agencies, and other IVA
division using TVA power, and also with neighboring utilities; and
arranges for and coordinates the participation of other Power
divisions and offices of TVA and of outside agencies in matters
affecting the marketing of power.
The Power Manager's Files served this organization as an
official file.
G. Conservation and Rates Files
The Division of Conservation and Energy Management designs,
develops, tests, demonstrates, evaluates, and provides training and
education on a wide variety of conservation and energy management
programs and activities for implementation through TVA, national,
and State organizations to promote the efficient, effective use of
electric energy and fuel resources by ultimate consumers . In the
development and evaluation of major programs, working closely with
other division and organizations to achieve improved power supply
and system integrity through the efficient use of electric and
economy loading.
The Power Manager's Files served this organization as an
official file .
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ubmitted Mana ement
e
a d
t
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I 5
II. ARKS (Automated Records Management System)
• official record system for the copies were microfilmed under
the Documents by the Office of Power (POWER) to the Automated
Records System (ARMS) are evaluated. microfilmed. and indexed into
t central site computer. The permanent record may be stored on
16nun r 1 microfilm or 105nun microfiche and/or hard copy The
microfilming be done randomly or as a unit (batch) depending on
organizational re irements. The computerized index provides
multiple access points o the location of the record on
microfilm.
IVA's Office of Power has responsibility of providing an ample
supply of reliable energy he lowest possible cost to over 2. 8
million consumers in parts of ven states. POWER records reflect the
development of plans. policies. programs which are necessary to
meet the current demands for power well as for the forecasting and
plans for meeting future power needs · the 7-state Valley
Region.
ARHS's records relate to the following programs for which POWER
is responsible:
o ADMINISTRATION. personnel. information servi s. legal
policies. health and safety. contracts. computer program
development. training policies. and activities .
• o CONSERVATION & ENERGY MANAGEMENT. home insulation. he
pump financing. low-income initiatives. Conunercial & Industr·
1 program. thermal storage. cycling programs. solar energy.
buildings. solar water heaters. wood heaters. biomass. etc.
o ENERGY DEMONSTRATIONS & TECHNOLOGY. identification of
research. development and demonstration programs/projects in
environmental science and technology. fossil power generation.
nuclear power generation. electric power transmission systems.
efficient
•
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"'""--0-;��!!:��Y¥---Oeer-a-t-i-Gll8 Support-, system-----
System Engineering,
RELATIONS,
uti
activiti
qua
/
• •
• Elefflopment of
to provide centralized materials management, engineering
laboratory services, engineering and project review, storeroom
operations and repair, and maintenance services in support of the
TVA power system.
- Transmission planning, design, and construction of all new
transmission lines, conununication facilities, substations, and
related facilities of the TVA power system. Provisions for initial
clearing of rights-of-way for new transmission lines and
conununication facilities . Alterations and maintenance services to
structures
d utilities throughout the power system.
o ENERGY USE AND DIST BUTOR formulation of policies and programs
for the cont ctural distribution of TVA power and implementation of
conservati and utility rate policies. Application of rates and
development of ower supply arrangements while ensuring efficient
use of electric ergy in power supply. Administration of all
contracts relating to the sale, resale, purchase, and interchange
of TVA power with powe customers, including distributors of IVA
power, directly served indu ries, Federal agencies, and other IVA
divisions and neighboring ities using TVA power.
o FINANCIAL MANAGEMENT, financial plan ·ng and budgeting for
power programs, cost and accounting s, bonds, funds, rates, and•
taxes.
o FUELS AND FUEL HANDLING - Fossil Fuels, coa
receivingprocedures, limest e supply and demand, oil purchase
program adequacy of fossil fuel resources, techno ogical studies of
factors affecting costs f fuel production and transportation, prov1
ons necessary for compliance with air standards.
- Nuclear Fuels, nuclear fuel e design and supply activities,
nuclear u it refueling, fuel cycle services, s h as conversion,
enrichment, fabrication, transportation, and spent fuel storag
.
- Uranium Concentrates, processing and pro curing uranium,
uranium reserve acquisition, environmental evaluation reports and
impact statements for mineral rights,
contractor activities .
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l t gene.
r,ating objective
1l.n(f
s
syst
eption
r·
tern
I
•
•
i
of all TVA hydro-electric. fossil-fuel and . .am electri .
plants and appurtenant
facil ties. !he is safe. efficient. . environmerttilly· sound
operations of the
. plants.
- Nuclear Power. operation and maintenance of TVA nuclear
generating plants and appurtenant facilities. Ensuring that nuclear
production activities comply with Nuclear Regulatory Commission
operating license and established standards and requirements.
Development of
rograms in the areas of quality assurance and pliance. health
physics. emergency prepared
nes and protection. industrial safety. and train· g.
- Power S em O erations. operation and maintenance of the tra
mission and communication system network to deli r power from
sources of supply to delivery point serving power contractors.
Determination of loading dispatching performance. provisio of
relaying protection and field test. and mai enance services.
Office of Coal Gasification records began to accumulated in
October 1979 in the Office of Power with the of the Fuel Cells Unit
in the Division of Energy Demonstration and echnology. Records
previous to October 1979 relating to the Coal Gasi 'cation were
handled by the Division of Energy Demonstration and Technolo (See
Item E in Pre ARKS). Beginning January 1. 1979 all material was
ilmed under the ARKS system. Prior to January 1. 1979 all copies
were ed in the division file of the Division of Energy
Demonstration and echnology.
Because of retrieval convenience and oversize document format.
certain voluminous records of long-term value and attachments to
record are indexed in the computer but are not microfilmed as part
of the sy and will be retained in hard copy.
Certain records. mostly quality assurance documents. created
prior to January 1. 1979 documenting functions or programs of POWER
are micro
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an
ann
d
1.
8 • o POWER OPERATIONS (Continued)
• - Destroy in Agency when acceptable microfilm is
obtained. B. (Documents are arranged by chronologically on
film;
film is arranged by roll number approximate annual accumulation
100 rolls/yr.) Copy Permanent. Transfer
a. ver original) quarterly to Federal Records Center, East
Point, Georgia.
b. 1 dupl1 Offer to NARA at end of CY (silver licate) when 25
years old.
2. All other copie - Destroy in Agency when no longer needed for
reference
C. Computer Output Kicrofich Index (Cumulative) 1. TVA copy -
Destroy in A ncy when superseded. 2. NARA copy - Transfer late copy
annually (when 25 years
old) to NARA w h related film. NARA will retain as f indin aid
until superseded, then destroy.
D. Computerized Index (Cumulative) 1. TVA copy - Destroy in
Agency when s erseded.
• 2. Record copy - Permanent. Transfer ally (when 25 years
old) from disc to magnet1 tape and send to NARA along with
related fi
E. All manuals, procedural indexes, guides, documenta on any
necessary information retrieval routines--Transf NARA the current
version with related film. NARA to when superseded.
(This certifies that the records described on this form will
microfilmed in accordance with the standards set forth in 41
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• nr:·. Short Term Records
9
• Beginning January 1, 1984 certain records previously
microfilmed in ARMS have been determined to have a short-term value
to the agency as they do not document official functions or
programs of Power. These records should be downgraded from
permanent value to temporary and will not be microfilmed with a
computerized index. (See Temporary List).
Disposition: Destroy when no longer needed for reference, not to
exceed two years .
•
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10
• TEMPORARY LIST OFFICE OF POWER
Documents Identified for Temporary Retention (Not to Exceed Two
Years)
(Does Not Include Any Policy or Procedural Documentation)
1. Administration
a. Construction and Maintenance Damage Claim, Investigation and
Release (form TVA 2079 or equivalent) and related
correspondence.
b. Documents concerning visits and tours of TVA facilities
(Includes Office of Power Current Visitors' Schedule,
correspondence regarding Visitors' Slide Presentation).
c. Documents concerning requests for and approval of hospitality
funds.
d. Documents concerning requests for and approval of
expenditures of recognition award and/or safety award funds.
• e. Informational copies of speeches by non-POWER personnel,
drafts
of all speeches (if final copy received) and Power Information
Office speech reports.
f. Routine requests for and transmittals of adyertising and
promotional materials, informational copies of brochures,
pamphlets, reports, various types of printed publications available
for widespread distribution, and correspondence regarding
subscriptions to various publications.
g. Documents concerning vacancies, recruitment, terminations
(excludes correspondence regarding outplacement assistance).
h. Documents concerning change of official duty station,
employee work schedules (overtime requests), Power Information
Staff duty roster.
1. Documents concerning gratuities, charities, United Fund
campaign, Blood Assurance, u. s. Savings Bond drives, and similar
campaigns.
Layoff Record-Trades and Labor Temporary Construction Hourly
Employees (form TVA 3824L or equivalent).
j.
k. Documents concerning merit pay plan monitoring, within grade
increases and lists of employees eligible for either.
1. Documents concerning appointment of job stewards, crew
stewards, and other union representatives •
•
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•
1. Administration (continued)
m. Retention Register forms.
n. Directory of distributors of TVA power and other documents
concerning distributors' governing boards and personnel, and
directories from outside organizations.
o. Correspondence concerning commendations and awards for
outstanding job performance and participation in various
programs.
p. Announcements and schedules of various training courses,
seminars, workshops and conferences, and correspondence concerning
par
forin.sticipation (includes Employee Training and Development
TVA 7719, 7719A or equivalent).
q. Requests for and approval of audio visual materials, office
furniture and equipment.
r. Common courtesy letters (routine correspondence expressing
appreciation, gratitude, etc. )
• s. Questions and responses to Citizen Action Line, Knoxville
4000,
and Feedback (Information Office programs) •
t. Documents concerning dedications, open house ceremonies, and
various promotional programs for the general public.
u. News clippings, news releases, excerpts from magazines, etc.
and letters to the news media.
v. Approval of publications by Power Information Of fice.
w. Articles for and distribution of TVA employee publications,
Power Dispatch, Inside TVA, System Wide, etc.
x. Surveys and questionnaires from outside utilities and
companies submitted to TVA for completion (completed copies should
be retained).
y. TVA Log-Items of interest to television news organizations
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a.
• 2. Contract Administration a. Spot coal contracts (includes
contract, invitation to bid, all
correspondence and reports concerning spot coal).
b. Drafts of power contracts should be retained two. full years
after execution of contract (excludes contracts with Federal
customers and private utilities; original draft of these is
permanent).
3. Financial Management
Cash Account Summary (form TVA 151A or equivalent).
b. Documents concerning changes in line location account
numbers, changes to listing of operating location numbers and/or
names of substations.
c. Documents concerning charges for engraving work.
d. Requests for and transmittals of information regarding
ownership of TVA power bonds.
• e. Documents concerning agent officer funds and accounts • f.
Documents concerning fiscal year closing of accounts.
g. Authorization for reimbursement of professional fees (form
TVA 8280 or equivalent).
h. Monthly summary of energy transactions with interchange
customers. (Power Accounting retains 25 years.)
•
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f.
1
4. Manuals, Standards, Specifications and Reports
a. Informational copies of annual reports from outside
companies• and organizations and various other reports which have
no record value to the TVA power program (submitting organizations
should be contacted regarding their need to retain any of these
reports).
b. Requests for and transmittals of various TVA reports which
are available for outside distribution.
c. TVA Paid Advertising Report.
d. Data for and distribution of TVA Handbook.
e. Inventory Report-Power Storeroom (form TVA 7240).
Report of Peak Loads-Median Conditions and Margin of capability
over Peak Loads.
g. Inspection and Construction Status Report.
h. Daily Status Report-Boiler and Equipment Group.
i. Status Report-Major Electrical Work •
• 5. Lands, Buildings, Structures and Security a. Correspondence
concerning requests and arrangements for office
space.
b. Correspondence concerning landscaping plans for TVA
facilities.
c. Correspondence concerning fire drills in. various buildings
•
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(only) • 6. Power Planning, Construction Transmittals
construction
and Operation
a. of schedule data on current and planned TVA projects.
b. Requests for and transmittals of drawings, charts and
maps.
1. Transportation and Travel
a. Documents concerning travel arrangements, passports, visas,
and motel/hotel reservations.
8. Committees, Organizations and Meetings
• a. Agenda, schedules and routine correspondence concerning
meetings and conferences (excludes minutes and summaries). b. TVA
Board agenda and list of action items (does not include list
of items formally approved by Board).
c. Routine correspondence concerning appointments to various
committees and professional groups •
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1 5
IV.RECORDS SCHEDULE OF THE OFFICE OF ENGINEERING DES IGN Ai.'ID
CONSTRUCTION , THE NUCLEAR SAFETY REVIEW STAFF , AND THE
OFFICE OF QUALITY ASSURANCE
TABLE OF RECORD SERIES
Item
Number Record Series
Chi e f Engineer /Office Manager ' s Records
2 OEDC , NSRS , and OQA Engineerin g , Con struction , and
Administrative Records , 1933 to date
3 Engineering Report F i le ( Engineering Proj ects Historie s
)
4 De sign and Construction Drawings
5 Photographs Documenting Construction of Proj ects
6 Nuc lear P lant Preoperational Test Fu l l-Length Rod Contro
l
•
Timing Trac ings
7 Grievance Case Records
8 Geo logic Drawings
1
9 Measuring and Test Equipment Calibration Record
1 0 Construction ( Temporary ) Equipment Records
1 1 Highway and Rai l road Drawings
12 Con struction Records Not Covered By Other Items
13 Origina l s ( Paper Copy ) o f EN DES Calculations and CEB
Reports
1 4 Supp l ier Qual ity As surance Program Manua l s
1 5 Quality Assurance Aud its Support Documentation
1 6 Budget Support Documentation
1 7 Support Documentation for Cost Estimates and Special Cost
Stud ies
•
i Rl 2030 . 1 0
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SCHEDI D"IGN 1 6
RECORDS OF THE OFF ICE OF ENGINEERING AND CONSTRUCTION ,
THE NUCLEAR SAFETY REVIEW STAFF , AND THE
OFFICE OF QUALITY ASSURANCE
• TABLE OF RECORD SERIES
Item
Numb er Record Series
1 8 Supp l ier Rad iographs
1 9 Si te - Originated Radiographs
20 Vacancy Posi tion Announcement Records
2 1 Equipment Operat ing Manual s for Measuring Devices Used by
Geo logy and Geotechnic a l Engineer ing Group of CEB
2 2 Training , Orienta t ion, and Pub l ic Re lation Ma teria l
s
2 3 Inspec tion and Te s t ing Co s t and Manhours Documentat
ion
24 Nonrecord and Temporary Ma teria l
2 5 EN DES General Ac tivi ties Pho tographs
• 26 Three-Dimens i onal De s i gn Mode l s 27 Apprentice
Training Records
28 ADP Records and Re lated Documentat ion
• i i Rl 2030 . 1 0
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LIST OF APPENDICES
OFFICE OF ENGINEERING DES IGN AND CONSTRUCTION ; RESPONS
IBILITIES
1 7
• APPENDIX A - ORGANIZATION AND APPENDIX B - MANAGEMENT AND
ENGINEERING DATA SYSTEMS BRANCH
APPENDIX C - SUPPLEMENTAL DESCRIPTION OF RECORD SERIES FOR ITEMS
1 THROUGH 4
APPENDIX D - PROCEDURES
APPENDIX E - NUCLEAR SAFETY REVIEW STAFF ; OFFICE OF THE GENERAL
MANAGER
APPENDIX F - PREVIOUSLY APPROVED SCHEDULES SUPERSEDED BY THIS
SCHEDULE
APPENDIX G - OEDC ADP SYSTEMS
APPENDIX H - OFFICE OF QUALITY ASSURANCE ; OFFICE OF THE GENERAL
MANAGER
•
• i i i Rl 2030 . 1 0
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STAFF , QUALITY
• 1 8
• THE NUCLEAR SAFETY REVIEW AND THE OFFICE OF ASSURANCE AND
SUCCES SOR UNITS RE CORDS SCHEDULE FOR THE OFFICE OF ENGINEERING
DES IGN AND CONSTRUCTION
PREFACE
1 . The major ity of rec ord s cre a ted am re c e ived b y the
Offi c e o f Eng ineer ing Des ign and Construc t ion documen t the
des ign and c onstr uc t ion o f eng ineering rks and permanen t
str uc ture s au thor iz ed to b e b u i l t in the overa ll TVA
program. This inc ludes admi n is tra t ive c or re spond ence and
re p or ts required to ac c omp lish th ese ob j ec t iv e s .
2 . The re c ord s of t h e Nuc lear Safety Rev iew Sta f f ,
Offi ce o f t h e Genera l Manager , are describ ed in app end ix E
o f this s ch edu le .
3 . The fo llowing abbreviat ions will b e used throughou t th
is sch edu le :
CONST - D iv is ion o f Construc t ion
EN DES - D ivis ion of Eng ineer ing De s ign
NARA - Na t iona l Arch ives and Rec or d s Adminis tra t
ion
MEDS - Managemen t and Eng ineer ing Data Sys t em Branch
NSRA - Nuc lear Safety Rev iew Staff , Offi ce o f the Genera l
Manager • oc - Offi ce o f Constr uc t ion
OE - Off i ce of Eng ineer ing
OEDC - Office o f Eng ineering De s ign and Construc t ion
OQA - Offi ce o f Qua lity Assura nc e , Office o f the Genera l
Manager
4 . Rec or d ser ies no t current ly a p ar t of the sch edu le
w il l b e added as they are iden t i fi ed and new items will be
approved by the Rec or d s Administra t ion Sec t ion .
5 . After approva l of this sch edu le , MEDS w il l no t allow
or ganiz a t ions ou t s ide OEDC to inpu t the ir rec or d s into
the Computer Ind exed Syst em w ithou t pr ior coor d ina t ion w
ith NARA.
6 . Micro fi lming w i l l be done in ac cordanc e w ith the Fed
era l Pr operty Manag emen t Regulat ions , 41 CFR 10 1 -1 1 . 5
.
7 . De t a iled descrip t ions of items 1 through 4 are inc
luded in app end ix C .
• 8 . Qua l i t y As sura nc e ( QA) documen tat ion has b een
addre s s ed from the
c on ten t and func t ion o f the rec or d s ra ther than inc
luding an it em in the sch edu le for QA rec ord s .
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1 9 • PREFACE ( Cont inued )
• 9 . Pre v ious ly approved sch edu le s ( TVA Rec ord s Contr
o l Au thor izat ions ) for
OEDC wh ich c over rec ord s d e s c r ib ed in this sch edu le
will be sup e rsed ed b y th is sch edu l e . ( See append ix F . )
Rec ord s Contr o l Author iz a t ions app roved for ag ency -wide
d is po s i t ion will no t be sup e rsed ed by th is s ch edu l e
.
10 . In th is sch edu l e , "proj ec t " is u sed to des igna te
a p ower p lant , f lood c ontr o l fac ility, highway , ra i lroa
d , bridg e , or any other fac i l i ty wh ich has b een des igned
and /or construe ted b 'y TVA and wh i ch is und er TVA's c ontr o
l . For nuc lear p lant s , "li fe o f projec t " means unt i l the
p lant is d ec ommis s ioned ( i . e . d is mant led ) . For any
other type of projec t , "li fe o f p rojec t " means unt i l the
projec t c eases to exis t , is d is mant led , or TVA no longer ma
inta ins c ontr ol o f the fac i li ty , r oa d , ra ilroad , br
idg e , etc .
1 1 . Persona l fi les are no t "re c ord s " within the definit
ion o f 44 USC 3 30 1 ( Fed era l Rec ord s D is posal Ac t of 1
943 ) . There fore , papers , re ference mate rials , etc . which
are the p ersona l property of emp loyee s are no t inc luded in th
is s ch edu le .
• 1 2 . As d e fined in 4 1 CFR 10 1 -1 1 .405-2 , a "permanen
t" rec ord is any re c ord
that has b een dete rmined by NARA to have su ffi c ien t value
to warra nt it s pre se rvat ion by the Nat iona l Arch ives and
Rec ord s Administra t ion. Th is p re servat ion w i l l c ont
inue a fte r the Tennessee Va l l ey Au thor ity ceases to exis t
as an agency .
13 . A "tempora ry" rec ord is any re c ord that has been dete
rmined no t to warra nt "permanen t " pre servat ion by NARA. Most
" l i fe of projec t" rec or d s ( se e 7 ab ove ) are "temporary "
rec ord s b y th is d efinit ion ( 4 1 CFR 10 1 -1 1 .406 -2 )
.
14 . In th is sch edu le "c omp let ion o f c onstrue t ion" re
fers to th e comp l e t ion o f p r imary construc t ion ac t ivit
ies for a g iven projec t . For c ap i t a l projec t s such a s
nuc lear p lant s , dam and l ock construc t ion , and add it ions
and improvemen t s to ex is t ing fac i li t ie s , this u ld c or
re spond to the c losure of ac count s . For non-c ap ita l projec
t s , c omp let ion o f c onstruc t ion wou ld normally c or re
spond to withd rawa l o f the work for ce s .
15 . The re ten t ion p er iod s st ated in th is sch edu le
will no t app ly to re c or d s nec e s s ary to re so lve li t
igat ion that is ou t stand ing a t the t ime d estruc t ion o f
the rec ord s uld norma l ly be re quired . Rec ord s re quired to
re so lve unsett l ed l i t igat ion will b e re tained unt i l c
lo s e o f l i t igation.
1 6 . The rec ord s of the Offi ce o f Qua l i ty Assura nc e ,
Offi ce o f the Genera l Manager, are des c r ibed in App end ix H
o f this sch edu le .
• 1 7 . Rec ord s on deferred nuc lear p lant s may need a
larger re tent ion p e r iod
du e to th eir na ture . Fu ture items in the sch edu le w i l l
re f lec t d ee is ions mad e on those impac ted .
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Paper
• I . DES CRIPTION
• 20 ITEM 1 - CHIEF ENGINEE R/OFFICE MANAGER' S RECORDS ( 1 933
- 1 984 )
Chie f Engineer/Office Manager ' s Rec ords inc lude the admini
s trat ive dec is ion-making and policy-making rec ord s created
within OEDC , program rec ord s crea ted and rece ived at the o
ffice leve l , and genera l housekeep ing and administrative rec
ord s .
( These rec ord s are descr ibed more ful ly in append ix A and
append ix c, i tem 1 . )
I I . RETENTION PERIOD
A. records
1 . Rec ord s dated 1 933 through 1 9 80 excep t 1 936-1 943 rec
ord s on micro f i lm ( see B . l ) - Permanen t . O f fer to NARA
when schedule approved . Rec ord s are fi led a lphabe tica l ly by
sub j ec t or pro j ec t . Vo lume is approxima te ly 1 00 cub ic
fee t to ta l . No fur ther accumu lation expec ted .
2 . Rec ord s dated 1 981 through June 1 9 84 Permanent . O f
fer to NARA a fter schedule approved . Annua l accumu lation is
approxima te ly 1 00 cub ic fee t . •
-
B . Micr o f i lm
1 . Ch ie f Engineer ' s fi le dated 1 936 through 1 943 ( 1 1 1
r o l l s o f micro fi lm for wh ich no paper rec ord s now exist)
- Permanent . Of fer to NAR!\ . when schedule approved .
2 . Ch ie f Eng ineer/Office Manager ' s fi le dated 1 9 33 to 1
980 .
a . Secur ity copy - In Na tiona l Und erground Storag e , B
oyer s , Penns lyvania - Permanent . Of fer t o NARA when no longer
needed for re ferenc e . Sec ond secur ity copy stored in the
Technic a l In forma t ion Center. De s troy when no longer needed
for re ferenc e .
b . A l l o ther copies - De s troy a s nonrec ord when no
longer needed for re ferenc e •
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Find ing
2 1
• ( Cont inued ) C. Aid s
ITEM 1 - CHIE F E NGINEER/OFFICE MANAGER' S RE CORDS ( 1 9 3 3 -
1 984)
1 . Fo lder lab e l ind ex for Office Manager ' s fi le 1 9 33
through 1 980 - Of fer to NARA w ith paper rec ord s .
2 . Computef Ji.enera ted ind ex for Office Mana ger ' s fi le 1
98 1 to 1 9 4 - Offer to NARA annual ly w i th paper ,..rec ords
•
•
•
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2 2
• INTRODUCTION S inc e Sep temb e r 1 , 1 976 , the rec or d s
in this series h ave b een
nte red into the var ious fi les of the Computer Ind exed Syst
em o MEDS . O ld er re c or d s in the ser ie s have p r imar i ly
been mic ofi lmed as par t of th e MEDS Manually Ind exed Syst em.
See app e C, item 2 , and append ix B for more infor ma t ion.
t ion period for item 2 follows the descrip t ion of rec ords
the serie s .
I I . I N ITEM 2
A. Adminis tr a t i records o f lon -term va lue and
•
dup li c ate cop i of TVA-w ide and non-OEDC o ffice and d iv is
ion admin is a t ive rec ord s . Examp le s : policy s t a temen t
s , or ganiz at ion ch anges ; managemen t p lanning and progra
documen t s inc luding technical pape rs , sp eech es , and ar t ic
le prep ared b y OEDC p ersonne l ; ac c ount ing recor d s inc l
ing audi t s , cost ana lyses and re por t s , genera l overt ime
pproval re que s t s , e tc . ; budg e t rec ord s ; c os t est ima
te s ; c o trac t s with c ount ie s , s t a t e s , a nd munic
ipali t ie s ; personne re c or d s no t re la t ing to ind iv idu
als such as recor d s on npower , overtime, re t iremen t , tra
ining , emp loyee c duc t , Equal Emp loyment Oppor tunity , etc .
; rec ord s re la t in to rou t ine secur ity ma tters such as th
eft s , bui ld ing sec r ity , vis itor ' s badg e s , etc . ; s a
fety and health re c or such as th e TVA Occupat iona l Hea l th
and Sa fe ty Prag m, TVA s a fe ty program and re p or t s , sa
fety rep or t s a nd r re spond ence to arxi from OSHA, rec or d s
of b omb thre a t s ; i c sa fety programs such as wa ter s a fety,
fire p r o tec t i , bui ld ing au dit s , insp ec t ions ,
emergency plans , s a fe ty truc t ions , eyewear arxi foo twe ar ,
safety mee t ings , e t c . ; g en ra l adminis tr a t ive re c
ords inc luding Board ac t ions a agend a s for Board Mee t ing s ,
request s for o ffice spac e , spac a l tera t ions , offi ce
equipmen t , sup p li e s , and furn i tur • request s for appr
oval to attend inte rna l TVA mee t ings a mee t ings ou t s id e
TVA ; for ma l tr a ining and pr ofe s s iona l ac t ivit ies ;
monthly progre s s items repor t s ; Qual i ty As sura nc e au dit
s , arxi r ight-o f-way tr a ns fe r documen t s for
•
2-1 Rl 20 30 . 10
-
procedures Qua l i ty Program Reguirement s De s ign , Pro
curement ,
( PRM); Qua l i ty Plants; Qua l i ty
Manager ' s
spe
ocedu re s ,
fU
Offi
deve lopment data ,
2 3
ITEM 2 - DE SCRIPTION ( Cont inued )
• in item 1 o f this s chedu le . ) B . OEDC inc luding A s s
urance
Manua l for and Cons truc t ion Interd ivis iona l As surance
Procedure Manua l for Nuc lear Power As surance Procedures Manua l
for the Office ;
iv is ion-lev e l proc edure s , such as eng inee ring p ocedu
re s , adminis tra t ive instruc t ions , construc t ion
i fi c ations , des ign guides and st andards , des ign crit ia
documen t s , QA program procedu re s , OQA procedu re s , nuc lea
services c onst ruc t ion pr ocedu re s , qual i ty c ontr ol
instruc " ons , QA tra ining program p lan, construc t ion eng
ineeri proc edure s , and re c e iv ing , storage , preven t ive ma
intena nc e aai inspec tion instruc t ions ( RSPMI ' s ) ; aai
labora tory a cons truc t ion s ite proc edure s , such as c
onstrue t ion p inspec t ion and te st ing instruc t ions , qu lity
c ontr o l proc edu re s , and st aniard opera ting procedu
( OEDC procedu re s fu l ly desc rib ed in append ix D . )
• C . Architec tural-En ineer in c ontrac t s a nd ac company
ing
agre emen t s , s t a tus repor t and invo ic e s , inc luding c
op ie s of c or re spond enc e re ted to c onsul tant s ' mee t
ings , .persona l se rvices eng inee ring func t ions .
D . Site ex lorat ions and enera t in c inc luding planning and
site evaluat ions ( adva ages d is advantages of each site und er c
ons for fu ture sites ; g enera l information on ure si te s ; site
invest igat ions of so ils and found a t ion r ks ; c ore dri l l
ho l e s , da ta and log s ; g eolog ic logs ; pre l i " na ry p
lans for des ign, construc t ion, and cost c omp aris o s be tween
· a ltarna t iv e g enera t ing plant s i te s ; a m summa ·e s pre
pared for u s e in rec ommend a t ions to the e of Pol.'er on p re
c is e loc ation of fac i l i t i e s .
E . Res earch and inc luding background a ta , studies a m
evaluations . Examp les inc lude studies of sno w me l t ing on
roadway bridges ; t e s t s on dis c onne c t ing swi tches und er
lab ora tory ice cond it ions ; s tudie s of f la sh tempera ture
--prob ab i li ty of f lame in contr o l c ab le s a nd smal l 6
00-V powe r c ab le s ; a nd prog rams to
taller s t acks •
• 2-2 Rl 20 30 . 1 0
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(Record cepies ef fiml sttulies e!!S reperts ere pt:Jblished
comp i led by
Engineer ing des ign records ,
c alcul
pro j e c t long-term
2 4
G.
I .
ITEM 2 - DE SCRIPTION ( Cont inued )
• aBI ma intained in th e engine ering repor ts fi l e . Th ey
are more fu l ly described in item 3 o f th is sch edu le , former
NARA NC- 14 2-75-4 ) .
Documentat ion commit tees and task forces on techn ic al and
program are as , inc luding c or respond enc e ,
inu tes , agenda , and fina l re por ts on subj ec ts such as f
e pro tec t ion and preven t ion, s ite invest igat ions , c oa
l
standard iz a t ion o f procuremen t spec i fi c at ions ,
assuranc e , env ironmen tal educ ation, e tc .
des i n and cons truc t ion records re c e ived in connec t ion
with planning and
spec i fi c proj ec ts , inc luding projec t s and suppor t ing
papers; documen ts re l ated to
licenses or p rm i ts for fac i l i t ies; pre opera t iona l t
ests; post -mod i fi c at n tests; nonc ri t ical sys t ems test s;
fi e ld ch ang e re quests; d evi a t ion re quests; nonc onformanc
e re por ts; engine er g ch ange notices; d es ign phi losophy
improvement request ; d es ign ch ange re quests; c ost and est
imat ing studies; udies aBi analyses o f projec ts; studies and
repor ts pe ta in ing to th e dam sa fety program; and re loc at
ion of exis t g struc ture such as h ighways , ra ilroads , and br
idges •
• H. ·nc luding arch itec tura l des ign re c ords; e lec tr ic
al de ign re c ords; mech anical des ign re c ords; c ivil des ign
a ana lys is re c ords; d es ign c omputa t ions; d es ign
calculation and ana lyses; d es ign spec i fi c at ions; s truc
tual s t ee l a br idge des ign rec ords; and cod es, s t a ndards
, and o ther doc men ts re ferenced or used as a bas is in th e des
ign and co truc t ion of pro j ec ts.
( See item 1 3 for evaluat ion of or ig ina l p c op i es o f E
N DES c alcu l a t ions and e C iv i l Eng ine er g Suppor t Bra
nch 's CEE repor ts , and non-nuc lear t ions . )
Cons truc t ion records o f va lue no t o therw is e inc luded
in th is item, such as c e r t i fi t ion and tra ining re c ords
for pl nt emp loyees; dredg ing rep r ts; s t ar tup rec ords; we
ld da ta shee ts ani repor ts; exc t ion rec ords; p i le dr iving
rec ords; repor ts of NRC inspec ·on v is its; for c e re por ts;
environmen tal moni tor ing s t a t io rec ords; pro j ec t
integrity rec ords; re ac tor v ess e l ins t a l lat ion documen
tat ion; dri l l ing re c ords; grou t ing documen ta t ion; s
tress re lieving ch ar ts on st eam gen e ra t ing equipmen t ,
turbogenera tors , and pr inc ipal piping; c alibra t ion re c ords
for measur ing ani test equipmen t;
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equi
2 5 • ITEM 2 - DE SCRIPTION ( Cont inued )
• repairs and ma intena nc e ; rec ord s re la t ing to p
ermanent material used during c onstruc t ion inc luding equipmen t
trans fer re c ord s , inst a l lat ion re c ords , test re su l t
s and re p or t s ; ver i fi c at ion re c ords ; ch eckli s t s or
logs documen t ing th at ma te rial is ac cep tab l e ; inspec t
ion and examina t ion re c ord s ; produc t ion est ima te s ; fina
l c lass i fi c at ion of ac count s ; wareh ous e annual inven
tory re por t s ; da i ly , week ly , monthly and annual progre s
s
epor t s .
J. Con rete records inc luding concre te re por t s a s docu
ntary evidence o f c oncre te integrity ; a na ly s is o f c oncre
e form distr ibut ion and func t ion ; a na lysis of c oncre t
aggre gate s ; c oncre te mix compre s s ive test strength ; e p or
t s of c oncre te opera t ions ; c oncre te re search re ord s ; c
onc re te spec i fi c at ions ; c oncre te cy l ind er da t shee t
s ; s h i ft c oncre te re por t s dQcumen t ing amount of c one e
te p oured on each shi ft; monthly c oncre te est ima te s ; and
ana ly s is o f c oncra te aggregate.
•
K. and or contr o l records inc luding manu fac tur ' s da ta
shee t s and equipmen t test ing da ta ; TVA insp c t ion repor t s
of manu fac turing p lant inspec t ions ; p lan surveys c ons id
ered to be QA audit s of ma nu fac turing p ant s ; re su l t s of
test s on equipmen t ; s pec i fic ations ; est re por t s and re
la ted corre spond enc e ; documen tatio veri fying th at vend or s
h ave met c ontrac tua l QA re quiremen ; t e st re por t s on we
ld ing and o ther we ld ing documen tat ion s equenc e contr o l ch
ar t s ; c oncre te and so ils labora tory te s shee t s a nd
tabulat ions ; c oncre te test spec im c oncre te te st s pec imen
da ta ; s o i l in est igations ; rock test ing informat ion ; c e
rti fi c ations o struc ture s , fea ture s , systems , and ment ;
and qua li ty con trol re c ord s on condu it , c ab le s , c ab l
insulat ion , and c ab le tr ays .
L . Procurement documents or contract records on ( a) permanen t
materia l , or ( b ) cons truc t ion te orary equipment u s ed in
meeting QA re quiremen t s for nu p lants ( e . g . c alibra t ion
and te st ing equ ipmen t ) , inc luding re quis it ion s , price
sch edu le s , contrac t s , rec e ip t s , inspec t ion repor t s
, re p ly memorandums , addend a , rec e iving repor ts , ind
efinite quant ity te rm c ontrac t s , shipp ing ticke t s ,
interprojec t trans fer ord er memoranda , vendor letters and spec
i fi c at ion s , re quest s for d elivery , rec onmend a t ions
for award o f c ontrac t , and
• 2-4 Rl 20 30 . 1 0
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Manager,
Qua l ity (()QA) ,
i
managemen
A. Paper Copies
th e of
MED
appendix B for wee information-. -------------'-
2 6
ITEM 2 - DE SCRIPTION (Cont inued )
• records re lat ing to des ign, construct ion ,
operat ion , and support of nucl ear plant s including invest
igations of nuc l ear incident s or accident s ; p er iod ic review
s a nd inspect ions ; ard nonconformance reports mad e by th e Nuc
lear Regulatory Commis s ion (NRC ) .
(The NSRS is more fu l ly describ ed in append ix E. )
As surance Off ice of the Genera l na er records ident ifying
qua lity prob l ems a nd it iat ing, recommend ing, or provid ing
so lut ions ;
ve ·fy ing implementation of so lut ions , d etermining th e ad
eq acy of fac i lit ies ard equipment to carry out approved proce
res .and instruct ions ; is suing special instruct ions ard exe t
ing respons ib i lit ies ; notifying respons ib l e
of unsat isfactory wrk or unapproved pract ices ard stoppi unsat
isfactory wrk or contr o l l ing further process ing, elivery, inst
a l lation, or operat ion of nonconforming · tems or services .
(OQA is more fu l describ ed in append ix F . )
I I I . RE TENTION PE RIOD FOR RE RD S DESCRIBED IN ITEM 2
• 1 . Record s input into Computer Ind exed Syst em or
the microfi lmed portion the Manua l ly Ind exed Syst em of MEDS
- Destroy wh en ac eptab l e mi crofi lm copy is obta ined .
Note : In rare cas es , the or ina l record s will b e returned
to th e submitt ·ng organiz at ion to b e used as a working fi l In
th es e cas es , the or ig ina l record s wi l l e destroyed as
nonrecord wh en no longer ne See app end ix B for mre informat
i
2 . Dup licate pap er cop ies of fi lmed recor d s - Destroy as
non record wh en no longer need ed for re fe nee, normal ly not to
exceed 6 months .
3 . I l legib l e document s - Maintain in fo lders b y numb er
or rol l numb er. Destroy wh en related fi lm d estroy ed . S ee
append ix B for more informat ion .
4 . Vendor manuals sub j ect to re vis ion - Reta in for refi
lmi ng unt i l no longer sub j ect to ch ange. S ee
• 2-5 Rl 20 30 . 10
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• •
f i lm ·ng.
Exception
Find ing
B .
2 7
ITEM 2 - RETENTION (Cont inued )
• the OE DC record s manager - Destroy wh en no longer required
for ref erence, not to exceed end of life of proj ect .
6 . Non-nuc lear inspection and test ing record s d enot ing
contract requirement s of the manufacturer, such as s p ecifi cat
ions and inspect ion test requirement s -Destroy after 10 year s
.
1 . cord copy stored in Nat iona l Und erground Storage, Bo ers
, Pennsy lvania - Destroy 7 5 years from date of
ted record s in th e Manual ly Ind exed e destroyed at end of
life of proj ect .
2 . Al l other copie nonre cord wh en no longer need ed for
• C . Aids 1 . Computer-output-mi crofi ind exes for th e
OEDC
Genera l F i le of th e Compu r Ind exed Sy st em.
(a) Copy in Nat iona l Und ergr nd Storage - Destroy when rel
ated microf i lm d es
(b ) Al l oth er cop ies - Destroy as wh en no longer need ed
for reference.
2 . Ind ex es to Manual ly Ind exed Syst em
(a) Paper ind ex - Destroy wh en no longer for updat ing th e mi
crofich e ind ex .
(b) Microfich e ind exes
(1 ) Record copy in MEDS Serv ice Center when sup ersed ed or re
lated records which ever is later.
( 2 ) Al l oth er copies - Destroy as nonrecord wh en anger ne
or ref erence •
• 2-6 Rl 20 30 . 10
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3. Index tu eumpatet Indexed System Patge, correct, or
mnn"t:-A.l:::_f'! l
2 8
ITEM 2 - RETENTION (Continued )
• upda te as neces s ary or when supersed e:i ; purge when re la
ted recor d s d es tr oyed .
No te: See also b ase mass storage inc lude:i in item B . 3 . a
. Suppor t programs
(NCl -14 2-7 7-8 )
•
• 2-7 Rl 20 30 . 1 0
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P aper
copies
Find ing
2 9
•
DESCRIPTION
The eng ineering report fi le mainta ined by the P l anning ,
eport s , and Informa tion Staff inc ludes technic a l reports
c er ing the planning , de s ign, and cons truc t ion o f TVA p
lants and roj ec t s ; reports of spec ial technical pro j ec ts ;
and
ing reports from non-TVA sourc e s , some of wh ich A. 1 904 to
date .
in append ix C, item 3 . )
I I .
A. records anent. Offer to NARA when micro fi lm veri fied . (
NC-142-7 5 -4 )
B . Micro f i lm
1 . Secur ity copy - S tored i Nat iona l Und erground S torage
- Permanent . Offe to NARA when no longer needed for re ferenc e .
Secon secur ity copy s tored in the Technical Informa tion Cente no
longer needed for re fe renc e . ( NC
• 2 . All othe cop ies - De stroy when no for re ferenc e . C .
aid - TVA 1 27 1 , Report F i le Card .
1 . Paper copy - Permanent. Offer to NARA when micro fi lm veri
fied .
2 . Mic ro f i lm cop ies - De s troy when re la ted fi lm
( See NC-142-75-4)
•
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Originals
3 0
4 -1
•
• ITEM 4 DE SIGN AND CONSTRUCTION DRAWINGS -I. DESCRIPTION
The des ign and construc t ion draw ing s inc lude ske tche s
and manu fac ture rs drawings as described in append ix C, i tem 4
.
I I . RETENT ION PERIOD
A. ( linen, my lar, ve llum, e tc . )
1 . Draw ing s su itab le for micro f i lming .
2 . Approved vendor draw ing sl suitab le for mic ro f i lming
.
3 . As-cons truc ted draw ing s suitab le for micro f i lming
.
Note : Orig ina l marked reproduc ib le s for nuc lear p lant s
are mainta ined by Of f ice of Power at the plant site and are no t
evaluated or schedu led by OEDC . As-cons truc ted orig ina ls for
o ther proj ec t s are ma inta ined in the Technical Informat ion
Cente r.
Afte r acceptab le micro f i lm i s ob tained, des troy when
• no longer needed for re ferenc e , norma l ly no t to exceed l
i fe of proj ec t . 4 . Draw ing s no t su itab le for micro f i
lming due t o spec ial
f o rma t, i l leg ib i lity, co lor-c od ing , etc .
No te : Draw ing s unsuitab le for micro f i lming that are
quality assurance rec ord s must be stored in approved fac i l i t
ie s for the l i fe o f the p ro j ec t .
a . Draw ing s se lec ted by TVA and NARA for trans fer to arch
ive s - Permanent. Offer to NARA when no longer needed for re
ferenc e , norma l ly at end of li fe of projec t . F ina l se lec
t ion to be made at time o f trans fer.
b . Other draw ing s - De s troy in agency when no longer
required for re ferenc e or for i s s uanc e of rev is ed d rawing
s , norma l ly not to exceed l i fe o f pro j ec t .
I Approved vendor draw ing s are those marked "A" ( Approved ) ,
"AU" ( Accep ted for Use) , or "IO" ( Information Only) •
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3 1
• -ITEM 4 DE SIGN AND CONSTRUCTION DRAWINGS ( Cont inued )
5 . Nonac c ount and genera l pro j ec t drawing s issued be
fore aperture card sys tem wa s estab l i shed . These draw ing s
we re no t back fitted into the aperture card sys tem because they
conc ern minor pro j ec t s without cap i t a l account s . The se
draw ing s are located in the Technic a l Informa tion Cente r
.
De s troy when no longer needed for re fe renc e , no t to
exceed l i fe of pro j ec t .
B . Micro f i lm
1 . Drawing s , as ou t l ined by Append ix C, I tem 4 .
a . Rec ord copy mounted on ape rture card s and fi led in
Technic a l Informat i on Cente r.
( 1 ) Draw ing s se lec ted by TVA and NARA for trans fer to
arch ive s - Permanent. Offer to NARA when no longer needed for re
fe renc e , norma l ly a t end of li fe of p ro j ec t . F ina l s
e lec t ion to be made at time of trans fe r .
• ( 2 ) Other draw ing s - De s troy i n agency when no
long er needed for re fe renc e , norma l ly at end of l i fe of
pro j ec t .
b . Secur ity copy stored i n Nat i ona l Unde rground S torage
- De stroy when no longer needed for re ferenc e , norma l ly at
end l i fe of proj ec t . Sec ond secur i ty copy stored the
Technic al In format i on Cente r. De stroy when no longer needed
for re fe renc e .
c . All other copies - De stroy as nonrecord when no l onger
needed for re fe renc e .
2 . S i te orig ina ted draw ing s inc lud ing nonacc ount and
gene ra l proj ec t drawing s ( draw ing s of minor pro j ec t s w
i thout cap i ta l account s) mic ro fi lmed on 1 6 -mm or 3 5 -mm
fi lm be fore aperture card sy stem was e s tab l i shed .
De s troy when no longer requi red for re fe renc e , not to
exceed l i fe of pro j ec t .
c . P r ints (made from micro f i lm o r orig ina ls)
De st roy as nonrecord when no longer needed for re fe renc e
•
•
of in
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D . Drawing Lis t s , Logs , and Finding Aids
3 2
4-3
ITEM 4 - DES IGN AND CONSTRUCTION DRAWINGS ( Con tinued )
• *Permanent . Tran s fer to NARA wi th re lated drawings .
No te : For compu terized aid s , see also item 28 •
•
•
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I'IIl:M 5 - PROTOGR..\P-RS QOCUMENTING THE CONSTRUCTION OP
PROJEC'f'S w .ti....d w
pr i: wi
3 3
• (; 17 616
•
A c ompreh ens ive pho to graphic re c or d s pr ogram is ma
inta ined c onstruc t ion proj ec t . The coverage rec or d s deta
i l o f c onstruc t ion unt i l t h e projec t is
Norma ly pho to graphers in EN DES take b lack and wh ite pho to
g phs eve·ry 2 months us ing large forma t ( 8 " x 10 " )
Th e fi lm is d eveloped b y th e Pho to graphic it of the Eng
ine er ing Services Bra nch of
ior to Oc tob er 1 98 1 , pho to graphic gr oup s in Ch attano
oga nd Musc le Shoa ls re a l s o used . ) Th e or ig ina l neg a
·ves are stored and mainta ined in th e Technical Infor t ion
Center ( TIC) . De scrip t ive
ly th e name of the equipmen t or s tr uc ture and the e l a t
ive or ien tation of c amera viewpo int--is inc lu ed on the
negative and a number is ass igned b y th e pho to rapher. In re c
ent year s th e numb er c ons is t s of the pro j ec d es igna t
ion numb er as a pre fix , the letter "P" ind ic at i "pr ogre s s
, " arrl a series of chrono logic al numb ers beg · nning with "l"
arrl cont inuing unt i l the projec t is c omp l ted . The numb
ering sch eme s o f c onstruc t ion progre s s pho to g aphs of ear
l ier pr o j ec t s may vary from th is forma t .
Th e TIC re c e ives th e or ig ina l ne a t ive and se t s o f
c ontac t pr int s . Each month th e TIC a s s e l e s seven se t s
of the late st pr int s a rrl routes th e "p ic t e b ooks "
through th e var ious or ganiz at ions in EN DES and e Office o f
th e Genera l Manager. Anyone need ing a 1 t c an no te th e pho to
graph numb er and p l ac e an ord er h the TIC. When the pho to
graphs are re turned and 2 5 0 0 ar they are re c or d ed on 1 6
-mm micro fi lm and e contac t pr int s are destr oyed . The 1 6
--mm fi lm c ar tr 0 dges are loc ated in the VSMF are a o f the
MEDS Service en ter . S e t s of print s are a l s o rou ted to th
e Planning , Rep r t s, a rrl Informa tion Sta f f to b e used in
pr oduc ing th e t hnic al re por t for th e pr o j ec t , and to
th e pr o j ec t s ite var ious re por t s inc lu ding th e fina l
c onstruc t ion r A c omputer pr intout of c onstr uc t ion pr ogre
s s pho to g is avai lab le in th e TIC enab l ing th e user to
find a pho to graph b y sub j ec t . This pr into u t is arra nged
b y pro j ec t and b y pho to graph number with in a projec t . A
br ief descr ip t ion o f the pho to graph and the da te taken
• 5 -1 Rl 20 30 . 1 0
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acceptab I
techn
3 4
• Re tent ion Period 1 . Negat ive s - Arranged chrono logica l
ly . Can be
retrieved by Pro j ec t .
a . Rec ords of pro j ec t s of h i s toric sign i f i cance -Pe
rmanen t . Trans fer to NARA 100 years from proj ect becoming opera
t iona l or end of pro j ec t or when no longer needed for Adminis
trat ive us e ; whichever is soone r . Fina l select ion is to be
made by TVA/NARA at the t ime of trans fer .
b . her proj ects - De s troy when no longer needed for erence ,
norma l ly no t to exceed l i fe of proj e c t .
2 . P r ints
a. Print s ·stributed to TIC - De s troy when mi cro f i lm ob
tained .
b . Other cop ie - De stroy when no longer needed for re ferenc
e , no to exceed 1 year after is suanc e o f fina l al repor t . (
One comp l e t e s e t may be trans ferred om the site to the P l
anning ,
• Repor t s , and Info tion S taff at the c l o s e of c ons
truc t i on . Thi s is for the convenience of the S ta f f in
producing t e fina l technical report and doe s no t a l ter the ma
· mum re ten t i on period . )
3 . Micro fi lm
a . F i lm dated 1 9 3 3 to 1 980 - Offer one s e t to NA.."IU\
upon approva l
b . F i lm dated 1 9 8 1 and cont inuing Offer one set to NARA
when film is 5
c . Al l other cop i e s - De stroy i n agenc when no l onger
needed for adminis trat ive purp s e .
4 . Finding Ai ds
a. Find ing aids re lat i ng to photographi c nega · ve s and
microfi lm reta ined under l . a , 3 . a , and 3 . b . Permanent .
Offer one copy to NARA a t the sam as items which they de s c r ibe
.
b . Al l other copies - De s troy when re la ted rec ords
•
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••
Des cr iption
b ering
c at e s I
proj e
3 5
• Co lor transparenc ies are mad e b y OE pho to graphers usua l
ly
t the same time as the large forma t , blac k and white struc t
ion progre ss pho to graphs . The tr ansparenc ies /
neg ive s are developed and mounted on ape rture b oard s . Th e
sys t em o f ten para l lels the b lack an:l wh ite sys tem : the
projec t d es igna t ion numb e r is th e p re fix ; "TC S " ind ·
color tr ansparency ; a ch rono logic al numb er fol lows . there
is an id en t i fying t i t l e , it is h arrl lettered .
The re c ord the s l id es is sen t to th e Technical Informa t
ion Cen te r TIC) ; addit iona l c op ie s are normal ly s en t to
the technica re por t wr iter at th e projec t s it e .
B . Re tent ion Period
1 . Transparency in d copy mid -1 9 60s - da te)
•
a. Rec ord s d ocumen t ing t s selec ted und er crite ria in
Item S - I-B-1 -a . Permanent . Tra ns fe r to NARA 10 0 y ears
from proje bec oming operat iona l or end o f pro j ec t or wh no
longer need e:i for Adminis tra t ive use ; wh ich eve Fina l s e
lec t ion is to be mad e b y t ime of t h e trans fe r.
b . Oth er proj ec t s. De stroy wh en no longe r re ferenc e ,
norma l ly no t to exceed li fe
2 . Other c opies no t re tained in TIC. De stroy at op t i in
agency . ( Norma l ly no t to · exceed 1 year aft e r
. '· ..., JI • • •• ; • , • (·
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De scr ipt ion
chnical
5-I-B-1 -a
3 6
• A. The se photographs of cons truc tion in progress ar e
taken
t the discretion of site per s onne l , usua l ly by the CONST t
repor ts wri ter . They are mounted as s l ides and
used for spec ial presentations and various repor t s . s ides
are no t number ed .
The reco copy o f the s e s l ides is maintained in the Technica
l format i on Center ( TIC ) . The s i te ' s copy i s
the TIC a t the complet ion o f c ons truc tion. tha t it has a
comp lete set and then
destroys the dup cate s .
B . Re tent ion Period
1 . Transparency in
•
a. Rec ords documentin rojects selec ted under criter ia in
Permanent . Trans fer to NARA 100 year s from pr ' ec t becoming
oper a t i onal or end o f pro j ec t or whe no longer needed for
Adminis trative use ; whiche r is sooner . Final s e lection is to
be made by /NARA at the t ime o f the trans fer •
b . Other proj ec ts . De s troy needed for re ference , norma l
ly not of proj ec t .
2 . Other copies not retained in TIC . Trans fer to Technica l
Informa tion Center at comp l e tion of
. cons truc tion . Des troy when no longer needed for
•
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-L FULL-i!!IPfGTH
3 7 ITEM 6 - NUCLEA•LANT PREOPERATIONA TEST ROD CONTROL T
IMING
TRACINGS
• I . DESCRIPTION The s e o s c i l lograph trac ings are
photocopies of the preop tests run by the Divis ion of Nuc l ear
Power , Office of Powe r . A dup licate copy is sent to the Nuc
lear Engineering Branch , EN DES , where it is re tained for re
ference us e only . The trac ings are ro lled into tubular ro l l s
(18" x ·14411 ) and are identified alpha-numer ically by rod and
test numb er .
I I . RETENTION PERIOD
Trans fer to Knoxv i l l e Records Center when 1 cubic foot has
accumulated .
Des troy 10 years after creation of rec ord •
•
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Sa lary Po l i cy
Apprent ices
3 8
ITEM 7 - GRIEVANCE CASE RE CORDS
• I . DE SCRIPT ION
Emp l oyee grievanc e s l th at h ave b een se tt led at th e b
ra nch or d iv is ion lev e l or equivalen t .
Managemen t Services Staff has EN DE S rec ord copy .
Pe rs onne l and Labor Re l a t ions Staff ho lds CONST rec ord
copy .
Pe rsonne l and EEO Sec t ion maintains re c ord copy for OEDC
Manager ' s Offi c e .
T i t le 2 9 , Cod e of Fed era l Regula t ions , re quire s re
c or d s c onc ern ing appren t ic e s to b e mainta ined for 5
years .
I I . RE TE NTION PERIOD
A. and Trades and Labor
1 . Rec ord copy - De stroy 3 years a fte r g r ievanc e is sett
led .
2 . Al l o ther c op ie s - Destroy wh en no longer need ed for
adminis tra t ive purpos e s , no t to exceed 3 years •• B .
1 . Rec ord copy - De stroy 5 years a fter gr ievance is s e t t
led .
2 . Al 1 o ther c op ie s - Destroy wh en no longe r need ed for
administra t ive purpos e s , no t to exceed 5 years .
lDoe s no t inc lude EEO c omp laint s •
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3 9 e ITEM 8 - GEOLOGIC DRAWINGS
I . DESCRIPTION• Geo logic drawings are produced by the Geo l
ogy and Geo technical Eng ineer ing Group , Civ i l Engineer ing
Support Branch , EN DES , and by the Single ton Materials Labora
tory , Cons truc tion Services Branch , Construc tion . The se
drawing s are pro c e s s ed in the same way as the de s ign and
construc t ion drawings eva luated in item 4 of this schedul e .
They are micro fi lmed on 35-mm fi lm wh ich is mounted on aperture
card s ; the rec ord copy o f the aper ture card s is in the
Technical Informat ion Center . The geo logic drawing s may also be
inc luded in the geo logic dril l hole reports which are fi lmed as
part of the OEDC Genera l File de scrib ed in item 2 .
The aperture card s in the Technic a l Informa t ion Center are
filed by pro j ec t in manua l fi l ing equipment ; the cards are
filed in a separa te sub s ec tion behind the des ign and c ons
truc tion drawings for the pro j ec t . The number ing system for
geo logic drawings inc lude s a code de signa tion "GE" for the geo
logic group . An examp le of the numbering sys tem is : 67 GE
822Kl020 .
67 - Pro j ec t De signa tion Code
GE - Di s c ip line /Group Code
• 822 - Sub j ec t Descript ion K - Size
1020 - Sequentia l Number
Approximate ly 8 , 000 geo logic drawings were s tored in the
Technical Informat ion Center as of July , 198 2 . Neg ligib le
annual accumulat ion wa s ant ic ipated .
There are five ba sic ca tegor ie s of geologic drawings as
described be low :
1 . Geo logic logs of drill holes - rec ord s of a l l c ore or
geophysica lly logged manmade dr i l l holes at a spec i fic s i te
location . Geo logic logs are the graphic de script ion o f what is
seen visua l ly and /or gathered elec tronic a l ly at the ho le
site . E lec tronic interpre tat ion of the ho le can inc lude ca
liper ( ho le diame ter ) , sonic ( velocity of ma teria l ) ,
gamma ( natura l rad ia tion of the materia l ) , and gamma ray (
induc ed rad ia tion of the mater ia l ) , sondes . Th is da ta is
used to provide a geo logic evaluat ion o f s i te suitab il i ty
for construc t ion . Graphic l ogs are also c rea ted from written
logs based on visual interpretat ion •
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Or igina ls
Aperture
Reproduc t ion Negat ives
4 0
ITEM 8 - GE OLOGIC DRAWINGS ( Cont inued )
• 2 . Contour drawings - c omputer genera ted drawing of key fea
ture s for a spec i fi c site . The drawings are b ased on e levat
ion and are used in the ec onomic evaluat ion of c onstruc t ion s
ite found a t ion.
3 . Ge ologic maps - id en t i fy rock types a s s o c i ated
with th e struc tura l feature s a t a given s ite . Bui lt from a
top ographic map base ; these maps genera l ly inc lude th e s it e
and a 5 to 2 5 -mi le surr ound ing rad ius .
4 . Geologic sec t ions - c ross -sec t ion comp i la t ions of
the geologic logs for a g iven s i te . Sec t ions are used for
inte rpre tat ion of struc tura l and geologic fea ture s a nd the
ir re lat ionsh ip to a sp ec i fi e construe t ion s ite .
5 . Layou t drawings - c omp i la t ion o f ge olog ic logs .
Provide a genera l p lan v iew of the to ta l log are a .
I I . RE TE NTION PERIOD
A. -aperture card )
Cards
De stroy when ac cep tab l e mi c ro fi lm copy ( for and re
produc tion negative are ob tained .
• B .
1 . Rec ord copy stored in Technic al Informa t ion Center, and
security c opy in Na t iona l Und erground Stora ge -De stroy when
TVA no longer ma intains c ontr o l o f s i te .
2 . Other c op ies - De stroy wh en no longer need ed for re
ferenc e .
- De stroy when no long er need ed for re produc tion p urpos e
s •
C .
•
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EQUIPMENT
4 1
ITEM 9 -
• MEASURING AND TE ST CALIBRATION RECORD
I . DE SCRIPTION
The measuring and te st equipmen t used at c onstruc t ion s
ites must be rec al ib ra ted regularly . The instrumen t s used to
c alibra te th is test equipmen t must thems e lves b e re c alibra
ted at least once a year . The re c alibra t ion of th e calibra t
ion equipmen t is re c orded in logs which are re tained for 2 year
s . Th ese rec ord s are princ ipally genera ted b y th e Sing
leton Ma teria l s Eng ineering Labora tory .
I I . RE TE NT ION PERIOD
Ma inta in in or ig ina t ing office in 2 hour fire -ra ted fi
ling equipment for 1 year . Trans fe r annually to inac t ive fire
-ra ted storage for 1 year .
De stroy wh en 2 years old •
•
•
9 -1 Rl 20 30 . 1 1
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EQUIPMENT
4 2
• ITEM 10 - CONSTRUCTION _ ( TEMPORARY) RECORDS I . DE
SCRIPTION
Tii is se ries inc ludes re c ords on cons truc t ion equipmen t
oth er than calibra t ion and te st ing instrumen t s . It inc
ludes valuat ion da t a , id en t i fi c at ion numb e r li s t s ,
and trans fe r informat ion .
Rec or d s re la t ing to Bellefonte Nuc lear Plant and earlier
nuc lear p lant s a nd mos t nonnuc l ear proj ec t s are in manual
fi l e s . Compute riz ed fi les are maintained for Har t sv i l l
e Nuc lear Plant and later nuc lear plant s a nd se l ec ted nonnuc
lear proj ec t s. An his tor ical floppy dis c may be d eveloped at
a later da t e . It will b e ad d ed to the sch edu le when
developed .
I I . RETE NT ION PE RIOD
A . Ma nual fi les ( re c or d s re la ting to Be l l e fonte
and ear l i e r nuc lear p lant s a nd mo s t nonnuc lear proj ec t
s) .
1 . Pro j ec t fi le - De stroy wh en no longer ne ed ed or w
ithin 1 year after c omplet ion of c ons truc t ion, whichever is
shor te r •
• 2 . Typ e o f equipmen t fi le As equipmen t is re t ired , -d
estroy re lated re c ord s . If equipmen t is s o ld , d estroy re
c or d s 1 year after s a l e .
3 . Numerical fi le
a . Paper c opy - Destroy after ac ceptab le mi cro fi lm ob ta
ined .
b . Mic rofi lm - Destroy 6 0 years from da te o f fi lming
.
B . Compute riz ed fi les ( re c ords for Har t sv i l l e and
later nuc lear p lant s and se lec ted nonnuc lear proj ec t s)
.
1 . Paper pr intout s - Destroy wh en no l onger ne ed e:i for
re ferenc e .
-2 . Dis c storage ( re c ord copy ) As equipmen t is re t ired
, purge re la ted re c ord s . I f equipmen t is s o ld , purge re
c ords 1 year after s a l e .
No te : Se e a l so item 2 8 , sec t ion I II . B . 3 . b , a nd
append ix G , sys t em Z l 8 •
• 10 -1 Rl 20 30 . 1 1
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4 3
I. DE SCRIPTION • ITEM 1 1
•
- HIGHWAY AND RAILROAD DRAWINGS
Th e highway and ra i lroad drawings inc lude p lan and pro fi l
e drawings , r ight-o f-way str ip maps , and struc ture s d
rawings ( box culver t s , pipe culve r t s , br idge s , e t c . )
. Cer tain c ategor ies of these re c ord s , as no ted b e l ow,
are mi crofi lmed in the same manner as the des ign and construc t
ion drawings eva luated in item 4 of this s ch edu l e . The fi lm
is mounted on aperture card s which are stored in the drawing fi le
in th e Technical Informat ion Center.
Approx imate ly 30 , 00 0 highway and ra i lroad ape r ture card
s are stored in the Technical Informat ion Center. Negligib l e
annual ac cumulat ion is current ly ant ic ipated . The card s for
pro j ec t s prior to the B e l lefonte Nuc lear Plant are fi led
in manual fi l ing equipmen t in a separa te sub s ec t ion b eh
ind the d es ign and construe t ion drawings for the projec t . The
ape r ture card s for Be l l e fonte and later projec t s a re inte
rfi led with o ther types of drawings in the Ac c e s s M fi l ing
equipmen t . ( See append ix c, item 4 , for fur ther d escrip t
ion o f the Ac cess M arra ngemen t . ) The numbe ring sys t ems
for th e highway and ra ilroad drawings are describ ed in append ix
C , item 4 •
Mos t h ighway and ra i lroad drawings are o f road s no t
within the b oundaries o f the fed era l re s e rvat ions . These
road s 1 are turned ove r to the governmen t , ra i lroa d , e tc .
, or igina l ly c ontr o l l ing them after TVA c onstruc t ion or
rec onstr uc t ion is c omp le ted . The drawing or igina l s are
tra ns fe rred to th e owne rs with the r oads in these cas e s .
If TVA re tains owne rship o f a roa d , the drawing or ig ina l s
are gene ra l ly stored in the Techn i c al Informa t ion
Center.
I I . RETENTION PERIOD
A. Highway , ra i lroad , and b r idge drawings , except c ross
s ec tion shee t s .
• lTh e te rm road wi l l b e used to re fer to b o th roads a
nd ra i lroads i n this item. 1 1 -1 Rl 20 30 . 1 1
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4 4
• I TEM 1 1 - HIGHWAY AND RAILROAD DRAWINGS ( Cont inued )
1 . If the road l is turned over to a governmen t ,
ra i lroad , company , e tc . :
a . Or ig ina l drawing - After ob t aining suitab le micro fi
lm , trans fer or ig ina l s to the governmen t , rai lroa d ,
company , e t c . , ac quir ing the road .
b . Microfi lm
( 1 ) Rec ord copy stored in Technic al Informat ion Cen ter and
security c opy in Nat iona l Und erground S torage - Destroy wh en
road h as been aband oned .
( 2 ) Oth er c opies - De stroy wh en no longer required for re
ference .
2 . I f the road is re ta ined b y TVA :
a . Orig ina l drawing - Destroy wh en road h as b e en aban:l
oned .
b . Micro fi lm
• ( 1 ) Rec ord copy stored in Technic al Informat ion Center
and security c opy in Nat iona l Und erground Storage - Destroy
when r oa d h as b e en aband oned .
( 2 ) Other c op ie s - Destroy when no longer required for re
ference .
lrh e te rm r oad wil l b e used to re fer to b o th road s a
n:l ra i lroads in th is item •
•
1 1 -2 Rl 20 30 . 1 1
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4 5 •
• I TEM 1 1 - HIGHWAY AND RAILROAD DRAWINGS ( Cont inued )
B . Cro s s -Sec t ion Sheet s
1 . If the road is turned over to a governmen t , ra i lroad , c
ompany , e t c . :
a . Or ig ina l drawing - Tra ns fer or igina l s to the gove
rnmen t , ra ilroad , e tc . , ac quir ing the roa d . Do no t mi
cro fi lm.
2 . I f the road is re tained b y TVA :
a . Or ig ina l drawing - De stroy 5 years a fter c omp le t ion
of roa d . Do no t mi crofi lm .
C . Pre liminary papers , inc luding location studi e s , pre
limina ry l i ne shee t s , and pre limina ry profi le shee t
s.
De stroy at c lose o f roa d construc t ion •
•
•
1 1 -3 Rl 20 30 . 1 1
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Description
4 6e e ITEM 1 2 - CONSTRUCTION RECORDS NOT COVERED BY OTHER
ITEMS ON THIS
• SCHEDULE
I . CONSTRUCTION WORKING RECORDS
A.
Cons truc tion records of shor t-term value no t otherwi s e s
cheduled which ar e no t inpu t into one of the MEDS records
systems .
Examp les of the se records are : engineering calculations for
temporary feature s ; requi s i t ions , c ontrac ts , reque sts
for de livery , bi l l s of lad ing , packing l i s t s , shipping
tickets , trans fer orders , and other sh ipp ing papers on
temporary cons truc tion equipment and ma teria l ; documentation o
f temporary fea tures ; routine contro l records inc luding s tatus
logs , us age logs , e tc ; c onc rete de livery tickets ; field
notebooks , logs , and diaries that do no t document the struc tura
l in tegr i ty o f the proj ec t ; c onc rete rec ords no t
required for li fe o f p l ant ; logic diagrams used to plot paths
of c ons truc t ion and ac tivit ies ; drawings and ske tche s
solely for s i te us e ( al l official drawings wi l l be inc luded
in the aperture card sys tem in the Technical Information Center ;
s ee item 4 ) ; and general c orrespondence and transmi t tal s
.
B • Re tention Period
• Des troy when no longer needed for referenc e . Except ion : I
f any lit igation is out s t anding one year a fter completion of c
ons truc t ion , records required to re so lve the di spute wi l l
be re tained unt i l c lo s e of l i tigation .
II . FIELD NOTEBOOKS AND DIARIES DOCUMENTING STRUCTURAL
INTEGRITY OF THE PROJECT
A. Descrint ion
Field no tebooks , field books , fi e ld engineer ' s diary ,
resident engineer ' s diary , field engineer ' s log book , e tc
are da ily logs kept by an engineer or uni t ons i t e . Thi s i
tem schedu les on ly tho s e logs document ing the s truc tura l
int egrity of a pro j ec t . The s e logs wi l l be required by
inve s t igators in the event a struc ture fai l s . Spec i fic
examp les are fi e ld no tebooks on conc rete pours , earthfi l l ,
grout ing , struc tura l stee l , e tc . ( Note : Field books and
logs that do not document the struc tura l integrity of the pro j
ec t are de sc ribed in Sect ion I above . )
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De s cr ipt ion
Descript ion
4 7
CONSTRUCTION RECORDS NOT COVE RED BY OTHER ITEMS ON THIS
SCHEDULE ( Cont inued )
B . Re tent ion Per iod
• I TEM 1 2 -
Destroy at end o f li fe o f projec t .
I I I . DOCUMENTATION OF FEATURE S CONS TRUCTED BY NON-TVA WORK
FORCES
A.
Documentat ion of instal la tion and construc t ion work done by
private contrac tors ( non-for c e ac count -wo rk ) is re quired
for a shor t period of t ime after the close o f con s true t ion
whi le a d etermina t ion is mad e wh ether l i t igat ion ove r
poor quali ty wo rk wi l l be nec e s s ary . Th is documen tat ion
is c onta ined in logs , d i aries , no tebook s , logic diagrams ,
e t c .
- De stroy when no longer re ferenc e , no t to exceed 2 years a
fter
• 2 . I f l i t igat ion re sul t s - Destroy at c lo s e o f
lit igat ion.
B . Re tent ion Per iod
1 . If no li t igat ion re sul t s ne ed ed for c omplet ion o f
c onstruc t ion.
IV . MISCELLANEOUS S ITE RE CORDS TRANSFERRED TO THE
ORGANIZATION THAT WILL OPERATE THE FACILITY
A.
Construc t ion site re c ords no t s pec i fi ed e l s ewh ere
th at are trans fe rred at the close of c onstruc t ion to the or
ganiz at ion opera t ing th e fac i l i ty ( usually th e O ffi c e
o f Power) . These re c ords wi l l b e sch edu led b y th e opera
t ing or ganiz a t ion. Shor t-term re ferenc e cop ies , i f any ,
re tained b y OEDC are nonrecord and are covered in s ec t ion 1 of
this item or in item 24 , par t IX of this s ch edu l e .
B . Re tent ion Per iod
Sinc e phys ic al owne rship of these re c ords is tr ans ferred
to ano ther TVA or ganiz at ion , OEDC d is po s i t ion sch edu l
e s are no t re quired •
•
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BRANCH, DES ,
Reports
Reports
• EN AND ORIGINAL CALCULATIONS FROM ALL EN DES
ORGANI ZATIONS
I . DESCRIPTION
ITEM 1 3 - ORIGI ( PAPER) CEB REPORTS FROM THE L ENGINEERING
SUPPOR: B
Engineering ca lculat ions are created during the de s ign proce
s s to ver i fy correc tne s s of de sign. A typical calculation
documents the assump tions made for the de sign, l i s t s the
sources o f de s ign information , records the mathematical c
omputat ion s made , pre sents support ing graphic s , and l i s t
s the conc lusions reached . Common type s of ca lculations inc
lude pip ing stress analys e s , ana lys es of s truc tura l st
rength part icularly in the case of se ismi c event s , mod e l s
of b ehavior o f e lec tric a l systems , and pre s s ure drop
calculations for fluid sys tems . Non-nuc lear calcu lations may be
mi cro fi lmed or stored at the discre t ion o f the OEDC records
manager .
CEB are prepared by the Civil Engineering Support Branch . They
summarize the assump t ions and background re ference s for a group
of c alculations prepared dur ing a given civil engineer ing analy
t ical task . The reports genera l ly document work done to mee t
nuc lear regula tory or o ther requirements .
The or igina l
• CEB and EN DES calcula tions are
mi cro fi lmed as part of item 1 ( Section H) , OEDC Engineer
ing , Construc tion , and Adminis tra tive Rec ord s . The or igina
l s are re tained af ter mic ro fi lming in order to revise and re
film them as nec e s s ary . The paper or igina l s are stored by
pro j e c t i n the MEDS Service Center o r in the or ig ina t ing
organizat ion at the op tion o f the or igina t ing organization
.
II . RETENTION PERIOD
De st roy when no longer required for re ference , no t to
exceed end of life of pro j ec t •
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QUALITY
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4 9
• ITEM 14 - SUPPLIER ASS URANCE PROGRAM MANUALS I . DE
SCRIPTION
Manua l s d escrib ing a suppli ers qua l i ty as sura nce
program must be reviewed and ac cepted b y TVA qua l i ty as sura
nc e personne l as par t of the contrac tura l re quiremen t s for
purch ase s involv ing m.ic lear power p l ant s . These manuals d
esc rib e the procedu re s , such as te st s a nd inspec t ions ,
by wh ich the supplier contr ols am as sure s the qua l i ty of
this produc t . Contr o l led cop ies are is sued to TVA ; these
cop ies are upda ted am revised as the vend or s quality as sura
nce program ch anges . ANS I N45 . 2 . 9-1 9 74 a s s igned to
these manuals a re t ent ion period o f 2 years a fter the st ar t
of c onnne rc i a l opera t ion of the app l i c ab l e nuc lear
fac i lity.
I I . RETENTION PE RIOD
Revis e as ne ed ed . De stroy 2 years a f ter s t ar t of c
onnne rc ial opera t ion of app l ic able nuc lear p lant . Do no t
micro fi lm •
•
•
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QUALITY
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1
This se ries inc ludes s igni fi c ant background mate rial and
suppor ting documentat ion cre a ted in th e course of a quali ty
as surance aud i t . Th ese material s may inc lude no te s , tape
rec or d ings , dra f t s , e t c .
The re c ord copy of the formal QA audit repor t is evaluated in
item 1 - OEDC Eng ine ering , Construc t ion , and Adminis tra t
ive Rec ord s .
I I . RETE NT ION PE RIOD
De st r oy at op t ion no t to exceed 6 years from st ar t of c
omme rc ial opera t ion of app l i c ab l e fac i l i ty •
•
1 QA au dit s -we re th e re spons ib ility of the Office o f
Qual i ty As surance from Novemb er 1 98 2 to Oc tob er 1 984 •
• ITEM 1 5 - ASSURANCE AUDITS S UPPORT DOCUMENTATION I . DE
SCRIPTION
•
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5 1
• ITEM 1 6 -
I. DE SCRIPTION
BUDGET SUPPORT DOCUMENTATION
This se ries inc ludes th e suppor t documen t s such as no te s
and calculat ions c re a ted in th e course of develop ing th e
annua l budg e t . Th e rec ord copy of the ac tual b udg et is s
ch edu led und er item 2 - OEDC Engineering , Construc t ion, and
Adminis tra t ive Rec ord s .
Th e Cost Plann ing and Contr o l Staff develops and d is t r
ibutes the budget for the OEDC Manager ' s Office and for CONST . ,
Planning and Budget Branch develops th e EN DES budget, but it is d
istr ibuted by th e Cost Planning and Contr ol Staff .
Th ese suppor t documen t s must b e re tained for an ex tend ed
period o f t ime in ord er to me e t th e fo l lowing need s :
1 . To answe r inquir ies by the Board or by Congre s s iona l
ove rs igh t c onnni t tees c onc e rn ing c o st s and cost
overruns .
2 . To documen t or ig ina l delivery and paymen t sch edu l e s
in c ase of l i t igation.
a id s 3 . To supply his tor ic al c o st da ta to u t i l i t
ie s as
• in
ant ic ip a t ing c ost s and c ash f low •
4 . To supply informa t ion requested b y th e Office o f
Managemen t and Budget a nd th e Genera l Ac c ount ing Offi c e
.
I I . RETENT ION PE RIOD
Destroy in agency wh en no longer need ed for re ferenc e , no t
to exceed 30 years . Shou ld be trans fe rred to inac t iv e
storage wh en frequency o f re ferenc e use dec line s . Tra ns fe
r doe s no t alter max imum re ten t ion of 30 years . No t au thor
iz ed to b e trans fe rred to FRC •
•
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A.
ITEM 1 7 SUPPORT DOCUMENTATION FOR COST ESTIMATES AND SPECIAL
COST-
• STUDIES
I. DESCRIPTION
The se document s inc lude valuab le no tes , calculations , c
ompu tation shee ts , computer pr intouts , ske tche s , related
correspondence , and other background material for cost e s t
imates and spec ial cost studie s . Mo s t fina l c o s t e s t
imates are issued by the OEDC Co st P lanning and Control S taff
after receiving inpu t from organizat ions in the divis ions . For
spec ialized type s of cost estimates , such as tho s e for
communication equipment and certain swi tchyard i tems , organizat
i ons in the divis ions may prepare the final cost es t imate s .
The rec ord copies of the fina l c o s t e s t imates a s we l l a
s the official inpu t from the divis ions are eva lua t