General Ledger

Produced by Neal Mannas

INSTRUCTIONS (GENERAL LEDGER)

Using the Chart of Account enter the source documents for Global Bikes International (GBI) using the

General Ledger. The keystrokes for some of the exercises have been done for you.

SOURCE DOCUMENTS

Exercise 1:

Display the Chart of Accounts

Menu Path AccountingFinancial AccountingGeneral Ledger==>Information SystemGeneral Ledger Reports (New)Master Data Chart of Accounts

Trans Code S_ALR_87012326

Step 1:

Go to your Chart of Accounts by entering the menu path or Transaction Code


Step 2:

Double Click your Chart of Accounts a new screen will appear that looks as follows:

Step 3:

In the chart of accounts field enter the following:

Chart of accounts: GL00 (Global GBI chart of accounts)

Chart of accts not assigned: 1

A screenshot is below:


Step 4:

Click the Execute button or press F8

A screenshot is below:


Step 5:

View your chart of accounts, it should look as below:


Step 6:

Print your chart of accounts as indicated in the screenshot below:


Note: Keep a copy of the chart of accounts with at all times as it makes it easier to do transactions in

SAP.


Exercise 2

Purchase Invoice ### Q2GL

Menu Path Accounting Financial AccountingGeneral Ledger Posting Enter G/L Account Document

Trans Code FB50

***Please note ### is your unique number***

Step 1:

Go to your Enter G/L Account Document by following the menu path or entering the transaction code.

Step 2:

Double Click Enter G/L Account Document and a screen should appear as below:


(The above screen may or may not appear, it depends if this is the first transaction you have done in the

G/L. Make sure you choose US00)

Step 3:

If your company code is wrong, click on Company Code and choose US00 as indicated in the screenshot

below:


A screen will appears as indicated below:


Step 4:

Enter the following information

Document Date:

Posting Date:

Reference: ### Q2GL

Click on G/L acct and enter account 740000 (Supplies Expense)

Choose D/C: Debit

Amount in doc. Curr.: 941.60

Cost Center: NAAD1000

On the next line enter the following:

G/L acct: 300200

D/C: Credit

Amount in doc. Curr: 941.60


Your final screen should look as indicated below:

Make sure the light turns green under accounting information. This shows that the debits and credits

balance.

Click the simulate button at the top of your screen


A journal entry will appear that looks like in the screenshot below:


Click the Post button (Make sure you do no click the park button). The post button is located as per

the screenshot below:


Record the document number at the bottom of the screen as indicated in the screenshot below:


Exercise 3

Bank Credit Memo ### Q3GL

Took a $10,000 loan from the bank to secure the purchase of new bicycle parts. The loan was

deposited into the bank account. Create a new G/L account called 300### Bank Loan Payable.

Remember ### is your unique number assigned to you by the instructor.

Part A:

Menu Path Accounting Financial Accounting General LedgerMaster RecordsG/L Accounts Individual Processing In Chart of Accounts

Trans Code FSP0

Step 1:

Follow the menu path as indicated above or enter the transaction code. You should be in the following

location:


Step 2:

Double click the In Chart of Accounts program and your screen should look as below:


Enter the following information:

G/L Account: 300### (Remember ### is your unique number)

Chart of Accts: GL00

Click: Create button

Account Group: Balance Sheet Accounts

Balance Sheet Account

Short Text: Bank Loan

G/L Acct Long Text: Bank Loan Payable

Your screen should look as indicated below:


Click and then save to create a new G/L account

Noticed when the data is saved it says data saved as indicated in the screenshot below:


Part B:

Menu Path Accounting Financial Accounting Master RecordsG/L Accounts Individual Processing Centrally

Trans Code FS00


G/L Account: 300###

Company Code: US00

Click Create Button

Click on Control Data Tab and enter the following:


Account currency: USD

Tick: Only balance in local crcy

Your screen should look like the one below:

Click on the Create/bank/interest Tab

Field status group: ZGBS

Untick: Post automatically only (if it is ticked, if it not ticked just leave it unticked)

Click save button


Part C:


Trans Code FB50

Step 1:

Following the menu path go to the Enter G/L Account Document or enter the transaction code. The

screenshot is below to get to Enter G/L Account Document

Step 2:

Click on Enter G/L Account Document and enter the following information:

Document Date:


Posting Date:

Reference: ### Q3GL

G/L acct: 100000

D/C: Debit

Amount in doc.curr: 10,000

G/L acct: 300###

D/C: Credit

Amount in doc. Curr: 10,000

Click Enter button

Your screen should look as indicated below:


Click the simulate button

Your screen should look similar to the one below:

Click the Post button


Exercise 4

Sales Invoice ### Q4GL

Charged $3,200 to Extreme Bikes for services provided.


Trans Code FB50

Step 1

Go to the menu path or enter the transaction number as indicated above.

Step 2:

Enter in the following information:


Company Code: US00

Document Date:

Posting Date:

Reference: ### Q4GL

G/L acct: 110100

D/C: Debit

Amount in doc Curr: 3,200

G/L acct: 600000

D/C: Credit

Amount in doc. Curr: 3,200

Click:

Click:

Click:

Exercise 5


Charged $800 to Recreational Bikes for repairs.


Trans Code FB50

Exercise 6

Memo ### Q6GL


Trans Code FB50

The invoice from ### Q2GL was entered incorrectly it should have been for $900.


Step 1:


Document Date:

Posting Date:

Reference: ### Q6GL

The screen will look similar to the one below:

G/L acct: Click the browse button and make sure you are on the tab G/L accunt description in chart of

acco and Enter Payab* as follows:


Click

Choose Account: 300200


You should now be back to the main screen that looks like the one below:


Now enter the following information:

D/C: Debit

Amount in doc cur: 41.60

G/L acct: 740000

D/C: Credit

Amount in doc. Curr: 41.60

Cost Center: NAAD1000

Your entry should look like the screenshot below:


Click:

Click:

Click Post:

Exercise 7


Charged $5,000 to Snowy Bikes for bike decorations


Trans Code FB50


Exercise 8

Purchase Invoice ### Q8GL

Received an invoice for $200 from Westcoast advertisers for legal and professional work.


Trans Code FB50

Exercise 9

Cash Sales Invoice ### Q9GL

Received $1,500 cash from Stanley tours for bike rentals.


Trans Code FB50

Exercise 10

Cheque Copy ### Q10GL

Issued cheque to pay for Invoice ### Q2GL for $900.


Trans Code FB50


Exercise 11

Cash Receipt ### Q11GL

Received $800 from Recreational Bicycles refer to Sales Invoice ### Q5GL


Trans Code FB50

Exercise 12

Bank Debit Memo ### Q12GL

Bangkok Bank New York automatically deducted the utilities expense of $40 from our account that is

paid directly to Clean Hydro.


Trans Code FB50

Exercise 13

Printing the General Journal

Menu Path Accounting Financial AccountingGeneral LedgerInformation System General Ledger Reports (New)Document General Document Journal


Go to the menu path as indicated below or enter the transaction code:


Company Code - Enter US00

Fiscal Year - Currently we are in 2012

Posting date the date range for your entries (Example 27.10.2012 to 27.10.2012 (Enter in the

DD.MM.YYYY format)

Reference *###* (For example if your unique number is 050, you will enter *050*)

A screenshot example is below.


Click: execute

Ignore any warning messages by clicking

View the report

Check for all of your entries for the module.


Exercise 14

Print the following reports:

1. G/L Account Balances

2. Financial Statement

Part 1:

Menu Path Accounting Financial AccountingGeneral LedgerInformation System General Ledger Reports (New)Account BalancesG/L Account Balances


Enter your company code as illustrated below (Remember everyone has their own unique company

code):


Choose your fiscal year

Click: execute

View the report

Part 2:

Menu Path Accounting Financial AccountingGeneral LedgerInformation System General Ledger Reports (New)Financial Statement/Cash Flow General Actual/Actual Comparisons


General Ledger

Documents

neal mannas step

neal mannas exercise

neal mannas note

chart of accounts field

us00 step

bank account

new gl account

new screen