General introduction to green management principles in Tartu City Government Rauno Külavee Tartu City Government Project coordinator This document has.

General introduction to green management principles in Tartu City

Government

Rauno KülaveeTartu City Government

Project coordinator

This document has been produced with the financial assistance of the Estonia – Latvia – Russia Cross Border Cooperation Programme within European Neighbourhood and Partnership Instrument 2007 – 2013. The contents of this document are the sole responsibility of Tartu City Government and can under no circumstances be regarded as reflecting the position of the Programme, Programme participating countries, alongside with the European Union

Table of contents

• 1. Brief overview of history of green areas management in Tartu city

• 2. Present day structure and tasks• 3. Future solutions and possibilities

History

• Most of the avenues created 1935-1939• After WWII local Union of Communal

Enterprises• 1940-1970 overview absent• Most green areas built to replace war

wreckage• From the start of the 70s – the Department of

Communal Econonmy

History

• Random maintenance –only city centre on a regular basis, others when high demand (many complaints)

• 1976 green areas maintenance was divided between institutions and enterprises. House guardianship establishments and cooperatives obligated to tend to certain appointed areas or preorder the maintenance

History

• 1980-82 preparations for Tartu city 950 years and Tartu University 350 years of anniversary

• 1989 spring the system for perennial maintenance

• local Union of Communal Enterprises broke down into small businesses

History

• Ordered works shown in the contract with the company

• Concrete sums for concrete tasks• Supervision conducted by the inspection

board• “Satisfactory” mark – contractual sum• “Good” and “very good” 10% and 20% bonus

for company

History

• Prices established by mutual agreements with companies

• Until 1991 punched cards to describe works/objects of the contractual tasks (addendums)

• Cards – concrete works, number of repetitions within certain period, concrete prices (not a current practice)

History

• Hyperinflation of the beginning of 90s• Prices for works changed every month• Factors/coefficients were used, difficult to

estimate• Coefficients for usability, level of difficulty• New technologies, new approach

History

• Acquaintance with the Finnish system -> change (ca 1991)

• “The manual for green areas classification and maintenance in habitats” -> translated and implemented

• Classification into 4 categories of maintenance intensity. Based on result.

• Same classification used nowadays, constantly upgraded for procurement purposes.

History

• 1996 the procurement law. Number of repetitions and description of concrete works discarded.

• Need for cross-usage of data between different departments

• Specific user interface of a program (RED) was ordered by a local software company, to be used by Tartu City Government (more about this in the next presentation)

History

• Structure:• 1992 Communal Board was divided into

various different boards• Board of Green Areas: 3 public servants (chief

specialist, specialist, dendrologist)• April 1993 creation of the Department of

Communal Services• 1994 all boards joined back together

Present Day

• Structure• Tasks/practices

Structure

Tartu City Government:

• 11 departments• 2 offices

Structure

• Dep. of Communal Services:• 4 Services

• Public Parks & City Cleaning Service• (joined 2009)

Public Parks & City Cleaning Service HEAD

PUBLIC PARKS etc

CITI CLEANING

CHIEF SPECIALIST

CHIEF SPECIALIST

CHIEF SPECIALIST SPECALIST-DENDROLOGIST SPECIALIST (non-staff)

Tasks

Public parks etc- • Maintenance and supervision of parks and green areas, • Carrying out procurements, supervision of works• Approvement of related projects• Beaches, • Playgrounds, • Flowerbeds, • Digging, • Estimation of tree condition / counseling• Communicating with citizens, • Solving complaints, • Christmas tree on Raekoja square

Tasks

City Cleaning• streets• Trash cans, • Bus stops• benches• Parking lots• Stairs • Bridges • Stray animals, • Coordination of the work of the board of city

cemeteries

Tasks

• No municipal enterprise• All works subsribed from private companies• Procurements -> classification categories by

maintenance intensity• 2011 – 213 ha of parks and green areas, 81 ha of

forests• 4 categories, 1st class most demanding• Height of lawn, cleaning of garbage, transport of

leaves • Quick questions?

2011 categories of green areas

13

81

763

80

63

ha

swimming poolsforests1st class (city centre)2nd class (larger parks)3rd class (suburban parks, roadsides)4th class

Procurements

Separately:• Green areas/parks maintenance• Flowerbeds• Trash cans• Playgrounds• Boxes for pet-owners• Designing of technical documentation• Inventories (benches, picnic places)• Trees, bushes, planting, maintenance• Repairworks on green areas (stairs, road repairs)

FLOWERBEDS

Objectives

1) New playground every year• The surroundings also renewed• From 2002, created/renewed 6 playgrounds

Objectives

2) Wastelands into parks / for usage (song festival grounds, Ropka park, Ihaste Oak Park, Anne Canal )

WASTELANDS TURNED TO PARKS

Objectives

3) Preservation of natural areas• Ihaste• Emajõe luhad• Dendropark

The Future

• Project GreenMan activities: 1) Friendship Alley of Anne canal and sporting

track (2012)2) Technical documentation for the

reconstruction of Mathiesen Park (2012)3) Natural Trail (2013)4) Rozarium (2013)

The Future

5) Updating of green management software• Realisation of projects currently waiting for

funding (Toomemägi, Uue-Turu project, Emajõe banks enforcement (Road Service)

• Mapping of new green areas-> land reform etc. Number of management duties grows.

Thank You!• Rauno Külavee• GreenMan project coordinator• [email protected]• +372 7361339, +372 53310897 (mobile)