Page 1 of 10 2018 ﻣﻌﺮض ﺗﻮﻇﻴﻒ ﻣﺠﻨﺪي اﻟﺨﺪﻣﺔ اﻟﻮﻃﻨﻴﺔNATIONAL SERVICE CAREER FAIR 2018 25-27 March 2018 Abu Dhabi National Exhibition Center, Hall 2-4 Abu Dhabi, United Arab Emirates GENERAL INFORMATION FORM EVENT SCHEDULE Friday 23 rd March 2018 08:00-18:00 hrs Saturday 24 th March 2018 08:00- 22:00 hrs Exhibitors Stand Preparation & Display of Exhibits Saturday 24 th March 2018 10:00-22:00 hrs Exhibition Official Opening Hours Sunday 25 th March 2018 10:00-16:00 hrs Monday 26 th March 2018 10:00-16:00 hrs Tuesday 27 th March 2018 10:00- 16:00 hrs Exhibition timings are subject to change for all days Removal of Exhibits and Final Dismantling of Stands Wednesday 28 th March 2018 08:00- 16:00 hrs Build – up Days for Official and Private Contractors Halls to be clear no later than 16:00 hrs Important note: • Space only exhibitors, please note that your stand contractor needs to submit risk assessment for the booth by 11 th March 2018. Failure to submit the mandatory document would mean that the contractors will not be allowed to access the booth area for build-up. • Exhibitors who have booked shell scheme stand are not allowed to access into the halls during the build up days for the Official and Private Contractors. Unloading of goods and display of exhibit must be done after the build-up period. To ensure smooth operations on-site the exhibitors are requested to follow the above-mentioned schedule. • The stand must be occupied by 24 th March 2018 18:00 hrs, In the event of a default due to any cause whatsoever, INDEX shall have the right to deal with the space in any way it thinks best. • Exhibitors are allowed to access into the halls one hour before the official opening hours for any work completion. • The exhibition halls will close at the exact given time.
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معرض توظيف مجندي الخدمة الوطنية 2018NATIONAL SERVICE CAREER FAIR 2018
25-27 March 2018Abu Dhabi National Exhibition Center, Hall 2-4
Abu Dhabi, United Arab Emirates
GENERAL INFORMATION FORM
EVENT SCHEDULE
Friday
23rd March 2018
08:00-18:00 hrs
Saturday
24th March 2018
08:00- 22:00 hrs
Exhibitors Stand Preparation & Display of Exhibits
Saturday
24th March 2018
10:00-22:00 hrs
Exhibition Official Opening Hours
Sunday
25th March 2018
10:00-16:00 hrs
Monday
26th March 2018
10:00-16:00 hrs
Tuesday
27th March 2018
10:00- 16:00 hrs
Exhibition timings are subject to change for all days Removal of Exhibits and Final Dismantling of Stands
Wednesday
28th March 2018
08:00- 16:00 hrs
Build – up Days for Official and Private Contractors
Halls to be clear no later than 16:00 hrs
Important note:
• Spaceonlyexhibitors,pleasenotethatyourstandcontractorneedstosubmitriskassessmentfortheboothby11th March 2018.Failuretosubmitthemandatorydocumentwouldmeanthatthecontractorswillnotbeallowedtoaccesstheboothareaforbuild-up.
• Thestandmustbeoccupiedby24th March 201818:00hrs,Intheeventofadefaultduetoanycausewhatsoever, INDEXshallhave the right todealwith thespace inanyway it thinksbest.
7. FASCIA NAME PANELAllexhibitorstaking“ShellScheme”standsmustsendtheirfascianamepanelonline.Ifyouwishtoaddyourcompanylogoonthefasciapanel,pleasesendyourlogobye-mailforquotationandwillbechargedaccordingly.
8. NOTICE OF INTENTION TO BUILD A STAND AND/OR CARRY OUT ELECTRICAL INSTALLATIONSExhibitors,whowishtobuildtheirstandand/orcarryourelectricalinstallationsontheirown,maydoso.Exhibitorsmustprovidedetailsofworks tobecarriedout includingdimensionaldrawingsshowing thefront,side&backperspectives,elevationandfloorlayoutofthestand.Pleaserefertoforms1to4.
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معرض توظيف مجندي الخدمة الوطنية 2018NATIONAL SERVICE CAREER FAIR 2018
25-27 March 2018Abu Dhabi National Exhibition Center, Hall 2-4
featureswhichexceed1,000kgpersquaremetreMUSTsubmittheirplanstotheOrganisersforpriorapprovalfromthevenue.Failuretonotifythevenueofanyheavyitemsthataretobedisplayedonthestand or feature space will result in the item(s) not being permitted to enter the halls. This is non-negotiable.
• All heavy items must have Uniformly Distributed Load (UDL) while spreader plates are mandatory.Spreaderplatesshouldbesuppliedbytheexhibitorortheircontractorandshouldbefitforpurpose.
10. HEALTH & SAFETY REQUIREMENTS • Electroniccopiesofallplansforeachstandororganiserfeaturethatisclassedasa‘complexstructure’
• Forklift / MEWP (Cherry pickers and Scissor Lift) operators must carry a valid license and trainingcertificatetooperate(IPAFetc.)Anyonefoundoperatingthemwithoutlicensewillbeheldandmaybereferred to authorities. We cannot jeopardize the safety of people and our facility.
11. SUB-CONTRACTOR It is extremely important that the following rules and regulations are adhered to:
• Any contractors who sub-contract work must have an official agreement, in writing, between thetwo parties, under the official agreement of “Subcontract Agreement No:” In order to ensure thisdocumentationwillbeacceptedbyADNECaccessControlAreas,thetwopartiesmusthaveboththeircompany stamps shown on the documentation.
12. CONTRACTOR ACCESS & BADGES It is the duty of every contractor and sub-contractor to comply with the rules of the health and safetyregulations and legislation in force in the UAE and the Emirate of Abu Dhabi (OSHAD).
IMMIGRATION & LABOUR LAW (PLEASE TAKE TIME TO READ THIS SECTION CAREFULLY)
• UAE Labour Law prohibits the hiring or contracting of any illegal labour. Organisers, Exhibitors andContractorsviolatingthislawcanbesentencedtoonemonthjailandfinedupto50,000dirhamsperperson.
• ADNEC’sSurveillanceTeamwascreatedasasafetynetinanattempttopreventanysuchspotchecksfinding illegal workers on the premises. ADNEC’s main aim is for you and your exhibitors to have asmoothandsuccessfulBuildUp,OpenPeriodandBreakDown.Pleaseensure,therefore,thatallofyourexhibitorsandcontractorsarefullyawareofthisUAElaw.
13. STAND CONSTRUCTIONa.TheorganisershaveappointedTopExhibitionsastheofficialstandcontractor.TopExhibitionswillbe
responsibleforthesupervision,buildupofstandsandprovidefulltechnicalservicesattheexhibition.They are also responsible for stand servicing and maintenance through their contractors or sub-contractorsforthewholeperiodoftheexhibition
16. STORAGE OF EMPTY CRATES AND BOXESThe Exhibitors are not allowed to store boxes or crates within the exhibition halls. It is the exhibitor’sresponsibilitytoensurethatcratesandboxesarequicklydisposedorstoreduntilrequiredforreshipmentattheendoftheexhibition.
معرض توظيف مجندي الخدمة الوطنية 2018NATIONAL SERVICE CAREER FAIR 2018
25-27 March 2018Abu Dhabi National Exhibition Center, Hall 2-4
Abu Dhabi, United Arab Emirates
18. STAND CLEANING SERVICESThe organizers will arrange for the general cleaning of the exhibition halls. Please refer to Stand Cleaning Services Order Form 7.
• Any rubbish or waste generated above your contractual allowance will be charged back to you. It isimportant to ensure all of your contractors and exhibitors are aware of this.
20. DATA & TELECOMMUNICATION SERVICES Telephone,facsimileanddataservicesareprovidedbyADNEC.PleaserefertoData&TelecommunicationServicesForm9
Wireless Broadcast Prohibition at ADNEC
• Privatewirelessroutersandbroadcasts(IEEE802.11)arenotpermittedwithinADNEC.Privatewirelessnetworksareoftenunstableanddonotfunctionasintendedduringexhibitions.Thisisduetothemyriadofcompetingandoverlappingwirelessbroadcastsoperatingincloseproximitytoeachother.Themorewirelessbroadcasts inoperation inagivenarea,themore interferenceisgeneratedresulting inlessstable wireless connections for all parties. For this reason, non-ADNEC wireless broadcasts will beterminatedinordertomitigatewirelessinterferenceproblemsandensureservicestabilityandcontinuityforallexhibitors.
• Pleaserefer to the ITOrderForm ifwireless internetconnectivityornetworking is required.Severalwirelessandinternetconnectionoptionsareavailablewhichwillcatertosmallorlargewirelessinternetrequirements.
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معرض توظيف مجندي الخدمة الوطنية 2018NATIONAL SERVICE CAREER FAIR 2018
25-27 March 2018Abu Dhabi National Exhibition Center, Hall 2-4
Abu Dhabi, United Arab Emirates
• PleasecontactADNECITOrdersviaemailvia [email protected]+971(0)24063777should any clarification be required.
26. TELEPHONE, FAX & INTERNET FACILITIES Localtelephoneandfaxfacilitiesareavailableattheorganiser’soffice.However,internationalcallscanbedonethroughpersonalmobilephonesthroughEtisalatphonebooths,telephonecardscanbepurchasedfrom Etisalat outlet located at the ADNEC Grandstand. Faxes can be received at the organiser’s office.However,sendinginternationalfaxesandusingInternetcanbearrangedatthebusinesscentre.
27. CAR PARKING FACILITIESThere are 2 multi-storey car parks at ADNEC, with over 6283 spaces that have direct access into theexhibition centre.
29. LOST AND FOUNDAnylostpropertyshouldbehandedintotheADNECSecurityOfficelocatedlevel1byCarParkB.AllitemsreceivedbyADNECSecuritywillbeloggedthenstoredinavaultattheSecurityOffice.
Ifalost itemisreportedbutnotreceivedbyADNECSecuritythenpersonaldetailswillbetaken(name,mobile no, full description of the item), and they will be contacted should the item be handed in. LostPropertycanbecontactedviatheSecurityOfficeon024064164or4158(orinternallyviaext:4164/4158)
Lost Children:Incaseofamissingchildfound,ADNEC’sSecurityStaffwillaccompanythechildtoOrganiserOffice. OrganiserOfficesarelocatednexttoeachHallEntrance.TheorganiserwillannouncebyPublicAnnouncementSystemthedetailsofthechildaskingfortheparentorguardiantocomeforward.Inthecaseofamissingchildreported,allvenueSecurityStaffwillimmediatelybenotifiedviaradioregardingthemissingchildwiththechild’sdescription(colorofclothes,age,nationality,name).Thechild’scompanionwhoislookingforhimorherwillbeguidedtoandaskedtowaitattheOrganiserOfficeuntilthechildisfound.
30. EMERGENCY MEDICAL SERVICES (EMS)IncaseofEmergencyoranyotherSecurityrelatedmatter,callADNECSecurityControlRoom:(02)4064444