C3General Contractor Tool KitV3 10292012 Page 1 of 1 3825 Dacoma Street Houston, Texas USA 770921 Phone: 713-843-3719 E-mail: [email protected]www.constructioncareercollaborative.org BELOW IS THE LIST OF DOCUMENTS AND FORMS RELATED TO EXECUTING A C3 P ROJECT FOR THE GENERAL CONTRACTOR . FOR MORE INFORMATION ON EXECUTING A C3 PROJECT CONTACT KATRINAK @CONSTRUCTIONCAREERCOLLABORATIVE . ORG OR GO TO WWW. CONSTRUCTIONCAREERCOLLABORATIVE . ORG C3 Sample Specifications-General Conditions Appendix A – Craft Training Self-Assessment Appendix B – Certificate of Compliance Appendix C – Job Set Up Sheet Appendix D - Project Participant Sheet Appendix E – Database Manuals Appendix F – Orientation Log Example Appendix G - Jobsite Posters Example Appendix H – Worker Handout C3 GENERAL CONTRACTOR TOOL KIT
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C3General Contractor Tool KitV3 10292012 Page 1 of 1
Craft Training standards have been developed to ensure that all C3 contractors and C3 Projects provide a highly-skilled professional craft workforce. Minimum standards related to craft training will accomplish this. The ultimate goal of craft training standards is to provide the individual craft worker with portable credentials valued by the industry. In the future C3 will incorporate national standards into the craft training requirement. For now, contractors are only asked to: 1. Completed the following Craft Training Program Self-Assessment. 2. Work with the C3 to help build a knowledge base for best practices around craft training for the Houston area.
Craft Training Program Self-Assessment
Contractors are required to complete the Self-Assessment Checklist. Contractor will provide a description of the contractor’s overall company program and investment in training, as well as workforce staffing plan and craft skill level breakdown by journeyman, laborer, helper and apprentice categories regarding craft training and assessment.
Future Craft Training Standards
Contractor commits to training for all sub-journey level craft persons through an approved apprentice or craft training program. Minimum requirement includes successful completion of CORE Curriculum. Craft persons with one year or less of work experience will complete CORE training. Craft person with five years or less will complete the NCCER Core Skill Assessment and address identified deficiencies. Craft persons with five or more years of experience will be considered competent in CORE construction. Laborers and Interns are excluded from requirements. Contractor provides a path to graduation through an approved apprentice or craft training program for all sub-journey level craft persons. Verification of skills for all journey level craft persons through approved written assessment testing and performance verification through an approved performance verification process. Providing upgrade training to all journey level craft persons that have identified deficiencies through an approved skills assessment program. Persons already certified may be given upgrade training after reviewing specific site needs with the owner.
The contractor self-assessment checklist provides a list of practices that align with C3 objectives and
should help a contractor implement the most effective training program possible
If you have not checked 80% of the items listed in this document, you might want to re-evaluate your craft training program.
Part 1: Self-Assessment - Information about your workforce and training programs.
Part 2: Providers - Information about your training provider(s). Please go through the list of crafts and complete the applicable. Private providers take students based on employment or enrollment. Public providers have open enrollment (for example, a community college). Please list ONLY currently active programs.
Part 1: Craft Training and Certification Self-Assessment Checklist
Does your company participate in workforce training? What percentage of workforce is training available to? What percentage of workforce is in workforce training or specific training programs? List crafts/training programs and the percent of workforce engaged in training: Does your company have a written craft workforce-management program? Describe the roles of person(s) accountable for training and their responsibilities: Does your Company have formal classroom training? What numbers of hours, per year, per apprentice are spent in classroom training?
Describe the facilities used for training: How does your company address training on CORE Construction skills*? Do you have a written structured jobsite (OJT) training program? Do you use training curricula approved by the industry; for example but not limited to: DOL , NCCER, etc.? List curricula used:
Are elements of your training program approved by a manufacturer or vendor? List organization and/or vendors:
Does your company assess new hires? List or describe the methods and types of assessment:
Apprentice/Trainee – Enrolled in an approved apprentice/craft training program that leads to a credentialed
journeyman.
Approved Apprentice / Craft Training – Defined as National Joint Labor/Management Committees, NCCER and/or
other nationally recognized organizations that provide "best practices" training materials for the construction
industry. Also includes programs approved by authorities for “licensed” trades and/or industry recognized
programs with third party validation and credentialing.
C3 Member Agreement – An agreement between C3 and the General Contractor whereby the General Contractor
endorses and promotes C3 Principals to owners, architects, and other stakeholders. Membership Agreements
included certain membership benefits. Go to www.constructioncareercollaborative.org for details.
C3 Owner Partner Agreement – An agreement between C3 and the Owner whereby Owner endorses C3 Principals
and agrees that all projects initiated will include C3 Specifications and General Conditions.
C3 Owner Project Agreement - An agreement between C3, the Owner, and the General Contractor whereby all
endorses C3 Principals and agree that specific project(s) will include C3 Specifications and General Conditions.
C3 Specifications and General Conditions – Contract language sample for the owner and general contractor to
incorporate into bid documents.
Does your company participate in record keeping for certifications of craft persons at a regional or national level, beyond the boundaries or hiring databases of your own firm? List Regional and/or National Provider:
Does your company provide upgrade training for sub-journey level craft professionals, to address skill or knowledge deficiencies, identified through the assessment process?
Do you share your workforce development policies with your employees?
Name and Logo to be posted on the C3 Website; allow C3 to audit all C3 related Project Records; allow C3 to have access to employee training certifications and agree to that data being uploaded into C3’s Training Database. ($250/Year Fee)
Specialty Contractor Tax ID # : _______________________________________________
□We agree to the following: Allow our Corporate Name and Logo to be posted on the C3 Website
allow C3 to audit all C3 related Project Records; allow C3 to have access to employee training certifications and agree to that data being uploaded into C3’s Training Database.
□Verify Compliance by submitting Signed and Notarized AFFIDAVIT of COMPLIANCE
□Provide Craft Worker security by paying unemployment taxes, providing workers' compensation insurance and contributing to social security.
□Pay Craft Workers by the hour with applicable overtime in lieu of piece work payment.
□Construction Industry safety training standards for the workforce as follows:
OSHA 30 hour - Supervisor must be enrolled in the course when their contract is signed or craft workers begin, whichever occurs first. The supervisor of C3 will have 6 months to complete the 30 hour course.
OSHA 10 hour - When a contractor has signed the contract for a C3 project; the contractor has one year to have all employees OSHA 10 hour trained.
C3 5 hour - When a contractor has signed the contract for a C3 project; the contractor has one year to have all employees C3 5 hour trained.
For information on how your company can participant in safety training, contact C3.
□Submit Completed Craft Training Self-Assessment The assessment is designed to provide you with
feedback on your current craft training program and to compile information on Training Opportunities available. It is the goal of C3 Craft Training Committee to mentor contractors on the benefits of the highly skilled, credentialed workforce. Currently there are no specific requirements for craft training programs, contact C3 for a current list of programs available.
□Tracking C3 Workforce Data for the Purposes of Benchmarking and Auditing
Log In and Create an Account in the C3 Database for Your Company A Log In and Password will be provided to the contact above after submitting this checklist. Access the C3 Database Manual suited to you: General Contractor or Specialty Contractor.
The annual membership fee for access to the database is $250.00. Information entered about your workforce is used for purposes of auditing and benchmarking and is accessed only by designated representatives. For more information on C3 requirements for Safety and Craft Training and Certification access C3 Specifica-tions-General Conditions.
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C3 Training Database (C3 TD)
User Manual Contractor
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1.2 Contractor
Contractor(s) or Specialty Contractor(s) have the ability to add employees, manage employee
information, and assign employees to jobs. Once the Contractor or Specialty Contractor has
been entered into the C3 TD by a C3 Administrator, the Contractor(s) or Specialty
Contractor(s) have the ability to perform their activities and tasks.
The C3 Contractor is responsible for maintaining a list of their C3 employees and job
information.
1.2.1 Employee Management
The Employees tab is where a contractor or specialty contractor maintains their list of
employees.
1) Login to the C3 TD.
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2) Click the “Employees” tab.
3) The Registered Contractor/Subcontractor Employees table displays a list of all employees that the contractor has added to their account: the type of employee, the employee’s status, current C3-5 and OSHA training status. To add a new employee, click “Add”. The Contractor is responsible for manually setting Status to Active or Inactive to reflect current employee activity.
4) This presents the contractor a window with two fields: SSN and Date of Birth. These fields are used to uniquely identify an individual within the system. Enter the employee’s SSN and Date of Birth and then click “Add.”
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5) If the person exists in the database, the SSN and the Date of Birth must match correctly or an error will be displayed. The User will be given two attempts to enter in a matching SSN and Date of Birth. First Attempt:
Second Attempt:
6) If the person does not exist in the database, the window will expand to allow the entry of
the rest of the employees' information.
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Table 2: Employee Data-Entry Fields
Field Name Description
Employee Name The name of the employee. Only first and last name are required. Note that if data
was found matching the SSN & DOB entered previously, this will be pre-populated
and will not be editable.
Type The type selected for an employee will affect the training requirements for the
employee:
High School Student – C3-5 is required
Employee – C3-5 and OSHA 10 are required
Supervisor/Foreman – C3-5 and OSHA 30 are required
OSHA 10 These fields allow the contractor to enter the completion date and certificate
number if the employee has completed OSHA 10. If the employee has not
completed OSHA 10, these fields should be left blank. Note that a certificate
number is NOT required, but it also cannot be entered unless a completion date is
provided as well.
OSHA 30 These fields allow the contractor to enter the completion date and certificate
number if the employee has completed OSHA 30. If the employee has not
completed OSHA 30, these fields should be left blank. Note that a certificate
number is NOT required, but it also cannot be entered unless a completion date is
provided as well.
7) Select the correct type of employee. Once all the information has been entered, the
contractor clicks “Add”.
Note: If High School Students are part of your workforce development program, contact C3 about the “Future Force” initiative.
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8) A confirmation dialogue box will be displayed. Click “OK.”
9) The contractor is returned to the employee summary list which now includes the new
employee. Clicking on the C3 ID of the employee in the employee summary list allows the
contractor to change the status or type of the employee as well as updating their OSHA 10
and OSHA 30 course information.
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10) Below is the Edit Contractor Employee window, allowing the contractor to update the
employee’s type, status and OSHA training information.
The Contractor is responsible for manually setting Status to Active or Inactive to reflect current employee activity.
11) From the Edit Contractor Employee window, the contractor is also able to schedule training for C3 courses by clicking the “Schedule” button next to the name of the course.
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12) The contractor will select the Course Providers by clicking on the drop down arrow, choose a training provider, and enter the date that the employee will take the course. Click “Schedule” to schedule the course.
13) If the employee needs to cancel the course and reschedule, the contractor can click on the “Cancel” button and the course registration will be canceled. Then follow the steps to reschedule.
14) Displayed on the right hand side of the employee edit window is a list of all active jobs accepted by the contractor. The contractor can simply check off boxes for the jobs that this employee will be assigned to.
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15) General Contractors can add their employees to a Job.
a. When viewing the details of an employee, the General Contractor will have a checkmark box for every job that the General Contractor has created.
b. The General Contractor will click the checkmark box to assign their employees to a job, so that those employees will be in the employee list inside the job.
16) The Contractor is able to remove an employee from their list by clicking the “Delete”
button.
1.2.2 Job Management
Note: The C3 Contractor is responsible for maintaining a list of their C3 employees and job
information. This tab is available only to Contractors that the C3 Committee has approved
and entered in the C3 TD. The Specialty Contractors or Subcontractors will not be able to access
Job Management. This tab allows the Contractor to add Jobs, assign specialty contractors to
those jobs, and view the employees assigned to work on the Jobs.
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1) When first accessing Job Management, the contractor is presented with a list of all the jobs
they have created so far. The contractor can click on “Add” in the upper right corner of the
table to add a new job.
2) The only fields required to add a new job are the Job Name and Job Code. A Job Code field
is provided for the contractor’s reference. It is recommended that a code be used, but it is
not required. Click “Save.”
3) The contractor will be returned to the Jobs summary table with the newly added job now
listed as “Not Started.” Click on the name of the job to view additional information.
KatKer
Sticky Note
Please use the following format for Job Name: Project Name (including owner name)Contractor Name For example: TCH Multi-Phase Project WSBellows MDAnderson Zayed Vaughn Construction
KatKer
Sticky Note
C3 Assign Project Number
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4) The contractor can edit job information and add contractors to the job. A list of the contractors already added to the job can also be viewed here. The contractor can change the name of the job, job code, and job status to "Not Started," "In Progress," or "Completed." Click on the company name to view additional information.
5) After clicking their company name, the General Contractor is able to view a list of their employees assigned to the job. Click on “Save” to return to the previous window.
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6) The contractor can add specialty contractors to the job from this window. Click “Add” to begin the process of adding a Specialty Contractor to the job.
7) The contractor can search by name, tax ID, or the internal C3 Contractor ID.
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8) Once the contractor finds the subcontractor they wish to add, click on the Company Name.
9) An email will be sent to the contact for that specialty contractor, asking their permission to add them to the job. The Contractor can also type in a new email address for the specialty contractor if needed.
The Contractor has the ability to check the box for “primary specialty contractor” to differentiate between a primary specialty contractor or other specialty contractors working for the primary specialty contractor.
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The Contractor can enter a note into the Notes text box and provide brief description about the specialty contractor who is being added. The Notes text box is limited to 250 characters.
For example, if the Contractor is subcontracting under a primary specialty contractor, the
note will be included in the email sent to the specialty contractor.
10) Click “Add SC” to add the contractor to the job.
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11) Once a specialty contractor has been added, an email is sent to the primary contact for that company asking their permission to add them to the job.
The specialty contractor simply clicks on the link within the email to approve the request. Once approved, the specialty contractor can login to the C3 Training Database to begin assigning their employees to the job.
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12) This process prevents contractors from adding specialty contractors to a job without the specialty contractor’s permission. Until the specialty contractor has approved the request, the status will be listed as “Pending” and the contractor will not be able to view any employee information for that specialty contractor.
To cancel the approval request, the contractor can click on the specialty contractor’s name, and then click the cancellation link next to Status.
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13) Once the specialty contractor has approved the request to add them to the job, and assigned some of their employees to the job, the contractor will be able to click on the specialty contractor’s name to view those employees and their C3 training status.
14) The General contractor will be able to see the employees of each specialty contractor on the
job. The specialty contractors will see their own employees only.
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15) The contractor can click the drop down arrow to designate the status of each specialty contractor on the job, and then click “Save.”
Not Started In Progress Completed
1.2.3 Company Profile
The Contractor has the ability to view their Account Profile information.
1) Click the “Company Profile” tab.
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2) The Contractor is able to update their account information with any necessary changes. Once
changes are ready to be saved, click “Update”.
3) The users of the account are also managed in the Company Profile. Click the “Manage Users”
button to view the users who have access to the account.
The Contractor Admin has the ability to add new users or edit the user’s information.
4) By clicking on the user’s name, the user’s information can be edited. Click “Save” to update the user’s information.
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1.2.4 User Profile
The Contractor is able to manage their login information to the C3 Training Database.
1) Click the “User Profile” tab.
2) Update the user profile with the necessary changes and then click “Update” to save the new
information.
UT MD ANDERSON CANCER CENTER Date Printed: 1/21/2013
Are you being paid by the hour? This DOES NOT include being paid by the piece, by the square foot or as an independent contractor. Are you being paid overtime (a minimum of 1.5 times your hourly wage) when you work over 40 hours per seven day pay period? Have you received OSHA 10 Hour training? If the answer is “No” to ANY of these questions, please report the information to _____________________ at (___) ___-____.