general conditions - GovBids.com

GENERAL CONDITIONS All information requested of the vendor shall be entered in the appropriate space on the form. Failure to do so may disqualify your offer. All information shall be entered in ink or typewritten. Mistakes may be crossed out and corrections inserted before submission of your bid. Corrections shall be initialed in ink by the person signing the bid. Corrections and/or modifications received after the closing time specified will not be accepted. Time of delivery shall be stated as the number of calendar days following receipt of the order by the vendor to receipt of the goods or services by the City. Time of delivery may be a consideration in the award. Prices shall be stated in units of quantity specified in the bid document. In case of a discrepancy in computing the amount of the bid, the unit price shall govern. All quantities stated, unless indicated otherwise, are estimates and the City reserves the right to increase or decrease the quantity at the unit price bid as best fits its needs. All prices will be bid F.O.B. Destination and remain in effect for at least 90 days, unless otherwise specified. Bids shall include all charges for delivery, packing, crating, etc. unless otherwise stated in the bid document. General delivery hours are 8:30 a.m. to noon and 1:00 p.m. to 5:00 p.m. Monday – Friday. No deliveries are to be made between noon and 1:00 p.m. Prices will be considered net if no cash discount is shown. All bids shall be signed by an authorized officer or employee of the bidder. Bids must be submitted by the date and at or prior to the time specified to be considered. No late bids, telegraphic, faxed bids or telephone bids will be accepted. Submit bids in a sealed envelope, stating item being bid, closing date and time on outside of envelope. Please submit three (3) copies of your bid. Bids may be withdrawn in person by a bidder, or authorized representative, provided their identity is made known and a receipt is signed for the bid, but only if the withdrawal is made prior to the stated bid deadline. The City of Sterling Heights reserves the right to postpone the bid opening for its own convenience.

Brand names and numbers, when used, are for reference to indicate the character or quality desired, unless specifically stated as "No Substitutes". Equal items will be considered, provided your offer clearly describes the article. Offers for equal items shall state the brand and number, or level of quality. When brand, or level of quality is not stated by the bidder, it is understood the offer is exactly as specified. Samples of articles, when required, shall be furnished free of cost, of any sort, to the City of Sterling Heights. Samples of articles selected may be retained for future comparison. Samples which are not destroyed by testing, or which are not retained for future comparison will be returned upon request at your expense. The City of Sterling Heights is tax exempt. Do not include taxes in your bid. The City's normal payment terms are 30 days in connection with any cash discounts specified on this bid. Time will be computed from the date of complete delivery of supplies or equipment as specified, or from the date correct invoices are received in the City's Finance Department, if the latter date is later than the date of delivery. The City reserves the right: (1) To award bids received on the basis of individual items, or groups of items, or on the entire list of items, (2) To reject any or all bids, or any part thereof, (3) To waive any irregularity in the bids, (4) To accept the bid that is in the best interest of the City. Bid prices submitted by the successful bidder should remain firm for the length of the contract from date of award by City Council. ALL BIDS MUST INCLUDE MATERIAL SAFETY DATA SHEETS FOR MATERIALS AS REQUIRED BY M.I.O.S.H.A. ALL ELECTRONIC/COMPUTER EQUIPMENT MUST BE YEAR 2000 COMPLIANT. The City of Sterling Heights is now part of an organization called the Michigan Inter-governmental Trade Network (MITN), a group of agencies that joined forces to create a Regional Bid Notification System to notify companies of new bid opportunities. All bids, quotations and proposals are now being posted online. All vendors are encouraged to visit http://www.govbids.com and click on the "The Michigan MITN System" link in order to register their company and gain access to new bids and proposals. If you do not have internet access, please call 1-800-677-1977, extension 214 to speak to a representative at BidNet®, the technical support group that handles the MITN system.

CHECK LIST FOR BIDDERS

All information required by the terms of the bid documents must be furnished. MISTAKES OR OMISSIONS CAN RESULT IN THE REJECTION OF YOUR BID. Important items for you to check are included in, but not limited to, those listed below. This checklist is furnished only to assist you in submitting a proper bid. Check as you read. _____ Is your bid properly signed? (refer to bid documents) _____ If required, have you entered a unit price for each bid item? _____ If required, have you entered the unit price or lump sum price in both

words and figures? (unit price or lump sum price in words governs) _____ Are decimals in unit price in the proper places? Are your figures legible? _____ Is the envelope containing your bid properly identified that it is a sealed

bid and does it contain the correct project name and bid opening date? _____ Will your bid arrive on time? Late bids will not be considered. Bids must

be received by the Office of the City Clerk before 2:30 p.m. on the date specified.

_____ Are any bid bonds or bid deposits, if required, included in your bid

package? _____ Did you include one original plus two (2) copies of your bid?

BID SUBMISSION INSTRUCTIONS

Please read these instructions carefully. Your bid may be disqualified if it is not submitted as detailed below. Your bid must be submitted in a sealed envelope (NO fax submissions will be accepted) or other form of sealed packaging and labeled with the following information: Vendor Name ITB-SH03-004: Heating and Cooling Maintenance Contract Date Due: Tuesday, April 29, 2003 at 2:30 p.m. If the bid is to be express mailed, “Bid Documents Enclosed” must be conspicuously marked on the package. All bids, regardless of method used for delivery, are to be delivered to the following address: City of Sterling Heights Office of the City Clerk Attn: Walter Blessed, City Clerk 40555 Utica Road Sterling Heights, MI 48313 Please keep in mind that due to current events, if your envelope/package is not labeled as directed, it will not be opened and will be disposed of, following the City's new mail safety regulations. DO NOT deliver your bid to the requesting department or to the Office of Purchasing. All bids must be delivered to the Office of the City Clerk before the due date and time so they can be stamped received and filed appropriately. Bids are considered received when in the possession of the City Clerk. If your bid is not received before the due date and time, it will be disqualified and will not be opened or considered.

INSTRUCTIONS TO BIDDERS The City of Sterling Heights is seeking sealed bids to contract heating and cooling maintenance of municipal buildings. Specifications are as follows. SUBMITTING SEALED BIDS Bids must be submitted on the enclosed "Bid Form" and shall be signed by an authorized officer or employee of the vendor. All bids should be clearly marked on the envelope with the name of the bid, date and time of bid opening and submitted to the Office of the City Clerk, 40555 Utica Road, Sterling Heights, MI 48313 no later than Tuesday, April 29, 2003 at 2:30 p.m. Please submit three (3) copies of your bid. Bidders may bid on Schedule A, Schedule B, or both. The City of Sterling Heights reserves the right to split the bid to realize the greatest cost savings. INDEMNITY CLAUSE The Hold Harmless and Indemnity form must be signed when bid is submitted. INSURANCE AND AWARD OF BID All bidders are held to bid prices for 90 days or bid award, whichever comes first, except for the successful bidder whose prices will remain firm through end of contract. All insurance papers should be provided at time of acceptance of proposal. The attached Form 2021 must be used by the vendor's insurance agent. Nothing else is acceptable. If awarded the contract, insurance requirements are indicated as follows:

INSURANCE REQUIREMENTS The contractor shall not commence work under this contract until he has obtained the insurance required within this contract. All insurance coverage shall be with issuance carriers acceptable to the City of Sterling Heights. If any insurance is written with a deductible or self-insured retention, the contractor shall be solely responsible for said deductible or self-insured retention. The purchase of insurance and the furnishing of a certificate of insurance shall not be a satisfaction of the contractor's indemnification of the City of Sterling Heights. The contractor is responsible to meet all MIOSHA requirements for on-the-job safety. The contractor and his subcontractor shall procure and maintain during the life of this contract the following coverage: a. Workers Compensation Insurance in accordance with all applicable statutes of the

State of Michigan. Coverage shall include Employers Liability Coverage. b. Commercial General Liability Insurance on an "Occurrence" basis with limits of

liability not less than $1,000,000.00 (as stated above level of hazard) per occurrence and/or aggregate combined single limit, Personal Injury, Bodily Injury and Property Damage.

c. Motor Vehicle Liability Coverage, including Michigan No-Fault Coverage with limits

of liability not less than $500,000.00 per occurrence combined single limit bodily injury and property damage for all vehicles used in the performance of the contract. The City reserves the right to require specific limits of coverage if the contract involves the use of a motor vehicle for other than transportation to the work site.

d. Additional Insured. Commercial General Liability Insurance as described above

shall include an endorsement stating the following shall be an additional insured: "The City of Sterling Heights, including all elected and appointed

officials and employees and all other individuals working on behalf of the City."

e. Cancellation Notice. Workers Compensation Insurance, Commercial General

Liability Insurance, and Motor Vehicle Liability Insurance as described above shall include an endorsement stating that thirty (30) days advance written notice of cancellation, non-renewal, reduction and/or material change shall be sent to:

City of Sterling Heights Janice Sierzenga, Purchasing Manager 40555 Utica Road Sterling Heights, MI 48313

PROOF OF INSURANCE Before starting the work, the contractor shall supply the following: a. Three (3) copies of Certificate of Insurance of contractor's Workers Compensation

Insurance. b. Three (3) copies of Certificate of Insurance of contractor's Commercial General

Liability Insurance. c. Three (3) copies of Certificate of Insurance of contractor's Motor Vehicle Liability

Insurance. d. When requested by the City, one (1) complete copy of any policy of insurance

required or supplied under this contract.

City of Sterling Heights 2021-SH (12-99)

Send notices to: City of Sterling Heights 40555 Utica Rd., P.O. Box 8009 Sterling Heights, MI 48311-8009

NAME OF INSURED

ADDRESS CITY

STATE ZIP MINIMUM ACCEPTABLE LIABILITY LIMITS: $1,000,000CO TYPE OF INSURANCE POLICY NUMBERLTR EFFECTIVE EXPIRATION

GENERAL LIABILITY GENERAL AGGREGATE $

COMMERCIAL GENERAL LIABILITY PRODUCTS-COMP/OP AGG. $

OCCURRENCE PERSONAL AND ADV. INJURY $

CONTRACTUAL LIABILITY EACH OCCURRENCE $

PROD/COMPLETED OPER. FIRE DAMAGE (Any one fire) $

X C & U HAZARDS COVERAGE MEDICAL EXP (Any one person) $

AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $

ANY AUTO BODILY INJURY $

ALL OWNED, NON-OWNED & HIRED PROPERTY DAMAGE $

EXCESS LIABILITY EACH OCCURRENCE $

UMBRELLA FORM AGGREGATE $

WORKERS COMPENSATION STATUTORY LIMITS $

OTHER THAN STATUTORY $

NAME OF INSURANCE COMPANIES AFFORDING COVERAGE NAME OF INSURANCE AGENCYCO A.M BESTLTR RATING ADDRESS

PHONE/FAX

CONTACT PERSON

BY: (Authorized Insurance Representative Signature) PRINT NAME:

TITLE: DATE:

For City of Sterling Heights use only 2021 - SH (12-99)

QUESTIONS CONCERNING THIS CERTIFICATE SHOULD BE DIRECTED TO THE CITY OF STERLING HEIGHTS RISK MANAGER AT (586) 446-2332.

CERTIFICATION OF INSURANCE

ALL INSURANCE INFORMATION MUST BE SUBMITTED ON FORM 2021 - SH. ANY OTHER FORM IS INVALID

POLICY DATES LIMITS

ITB-SH03-004: HEATING AND COOLING MAINTENANCE CONTRACT

(in thousands)

COMPANY

ADDITIONAL INSURED ON COMMERCIAL GENERAL LIABILITY AND AUTOMOBILE LIABILITY: THE CITY OF STERLING HEIGHTS, INCLUDING ALL ELECTED AND APPOINTED OFFICIALS AND EMPLOYEES AND ALL OTHER INDIVIDUALS WORKING ON BEHALF OF THE CITY.

The subscribing insurance company certifies that insurance of the types and limits of liability below have been issued to the insured named below for the policy period indicated. Such insurance, here certified, is written in accordance with the company's regular policies and endorsements subject to the company's applicable manuals of rules and rate, and when indicated below, an endorsement has been added to the policy in conformance with the additional insured language below.

The subscribing company agrees to give immediate notice to the City of Sterling Heights in the event the insured cancels, reduces or materially changes any of the insurance coverages certified below.

3)

The subscribing company agrees to give 10 days prior written notice to the City of Sterling Heights in the event of cancellation by the Insurance Company for non-payment of premium.

2)

The subscribing company agrees to give 30 days prior written notice to the City of Sterling Heights in the event of cancellation or reduction in coverage by the Insurance Company for reasons other than for non-payment of premium.

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HOLD HARMLESS AND INDEMNITY To the fullest extent permitted by law, the contractor expressly agrees to indemnify and hold the City of Sterling Heights (City), its elected and appointed officials, employees and volunteer and others working on behalf of the City, harmless from and against all loss, cost, expense, damage, liability or claims, whether groundless or not, arising out of the bodily injury, sickness or disease (including death resulting at any time therefrom) which may be sustained or claimed by any person or persons, or the damage or destruction of any property, including the loss of use thereof, based on any act or omission, negligent or otherwise, of contractor or anyone acting in its behalf in connection with or incident to this contract or the work to be performed hereunder, except that the contractor shall not be responsible to the City on indemnity for damages caused by or resulting from the City's sole negligence; and the Contractor shall, at its own cost and expense, defend any such claim and any suit, action, or proceeding which may be commenced hereunder, and the Contractor shall pay any and all judgments which may be recovered in any such suit, action or proceeding, and any and all expense, including, but not limited to, costs, attorneys' fees and settlement expenses which may be incurred therein. PLEASE PRINT: CONTRACTOR NAME AUTHORIZED REPRESENTATIVE SIGNATURE CONTRACTOR ADDRESS PHONE WITNESS DATE

SPECIFICATIONS LABOR, TIME AND MATERIALS

I. A. Furnish a "FULL SERVICE AND MAINTENANCE CONTRACT" for a period of two years, for the heating and cooling systems specified at the following locations, in accordance with terms and conditions hereafter set forth.

LOCATIONS FOR SCHEDULE "A" Building #1 S.H. City Hall 40555 Utica Road Sterling Heights, MI 48313 Building #2 S.H. Police Department 40333 Dodge Park Road Sterling Heights, MI 48313 Building #3 S.H. Public Library 40255 Dodge Park Road Sterling Heights, MI 48313 Building #4 S.H. Community and Youth Center 40620 Utica Road Sterling Heights, MI 48313 Building #5 S.H. DPS Building 7200 Eighteen Mile Road Sterling Heights, MI 48314 Building #6 41A District Court 40111 Dodge Park Road Sterling Heights, MI 48313 Building #7 S.H. Fire Station #5 41625 Ryan Road Sterling Heights, MI 48314 B. Under this agreement the Contractor shall inspect and perform planned maintenance

for the equipment listed in Schedule A attached hereto. C. Contract must use competent thoroughly trained service technicians, directly employed

by the Contractor with at least five (5) years journeymen's or equivalent experience on similar equipment. Proof may be required during evaluation of bids and during contract period. Technicians must be qualified to keep the equipment operating properly and

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must be specifically assigned to handle the City of Sterling Heights account. Include names of these individuals you will assign to this contract.

D. Contractor shall submit with their bid, proof of five (5) years experience in commercial

maintenance contracts required to qualify for bidding. E. Contractor shall supply names, addresses and telephone numbers of at least three (3)

customers with similar mechanical equipment and equipment application with whom he has full maintenance "less parts" contracts. References must be supplied with this bid.

F. Buildings in both Schedule A and Schedule B will be considered as one unit and

Contractor shall provide service on a time and material basis. 1. Upton House 40433 Utica Road Sterling Heights, MI 48314 2. Nature Center 42700 Utica Road Sterling Heights, MI 48314 3. Athletic Storage Building 7150 Eighteen Mile Road Sterling Heights, MI 48314 4. Fire Station #1 38911 Van Dyke Sterling Heights, MI 48313 5. Fire Station #2 12825 Nineteen Mile Road Sterling Heights, MI 48313 6. Fire Station #3 5250 Fifteen Mile Road Sterling Heights, MI 48310

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7. Fire Station #4 12850 Fifteen Mile Road Sterling Heights, MI 48312 8. Sterling Heights Senior Center 40600 Utica Road Sterling Heights, MI 48313 II. Maintenance (Mechanical - Schedule A) A. Maintenance will be provided in accordance with the following schedule: 1. Scheduled maintenance shall be rendered as determined by Facilities

Maintenance, plus a spring start up and a winter shutdown. 2. Prices shall be firm for two (2) years and must include at least one (1) spring

start-ups and one (1) winter shutdowns on all units in each building. 3. "The Contractor" shall provide shut down of (heating) boiler and necessary valve

and control changes at time of A/C start-up, tagging and dating numbered valves in conjunction with spring start-up and again at winter shut-down of A/C. This will include inspections and cleaning of boiler burners, removing dust and foreign matter, testing with Bachrach meter for proper combustion, check expansion tank level and function check all burner/boiler operating and safety controls. Contractor must provide all readings to owner at each seasonal change over on all equipment and provide "logged" type date for owners permanent records.

B. After each service call, an inspection report outlining the service performed must be

furnished to the Manager of Facilities Maintenance for his review. Any unusual or unfavorable conditions observed will be noted and corrective measures will be completed by the "Contractor" with the approval of the Manager of Facilities Maintenance or in his absence the Equipment Maintenance Coordinator. Contractor will be required to sign in and out at an area prescribed by the City.

C. The units described herein shall be covered under this contract from the local power

disconnects including the manual shut-offs, into and including all factory and field-installed portions of the units.

D. Contractor shall have established 24-hour service and emergency stand-by provisions

to insure immediate service within 2 hours of call-in. In the event service is not provided within this period, the City of Sterling Heights reserves the right to call in a service organization of their choice.

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E. Contractor shall provide planned maintenance inspections as determined by Facilities Maintenance. A record of remarks shall be promptly provided of the service rendered and recommendations, also service shall include a winter and summer start up and shut down.

III. Standard Services Required Contractor shall perform the following minimum services. A. All units shall be inspected, adjusted, and lubricated per the Manufacturers'

recommendations. B. Check, test, start and record conditions on start-up of cooling. Removal of all glycol

from systems on start-up and refilling of all systems with glycol on winter shut-down. Contractor shall thoroughly flush cooling systems after draining glycol and before putting system into operation. Contractor shall store all removed glycol mixture for following season's usage.

C. Check and adjust all refrigeration controls including power checks, control circuits,

transformers, mixed air dampers, condenser, fan assemblies, main blowers, and power return exhaust assemblies.

D. Change refrigerant upon completion of acid tests, including liquid line filters concurrent

with preventative maintenance schedule. E. Clean tower and strainers, check head pressures, record suction discharge and

ambient temperature, record same on "Customer Copy" of invoice. F. Leak test refrigerant circuits, repair leaks and add refrigerant when required. G. During mid-season summer operations (planned call) again clean tower and strainers. H. Necessary repairs and replacement shall be completed promptly upon approval of

Manager of Facilities Maintenance. I. Contractor shall promptly notify the Manager of Facilities Maintenance of any operating

condition which is considered unsafe or which may cause damage to the system and/or equipment.

J. Outside cooling coils on Schedule A Buildings shall be power washed during spring

start-up and once again during mid-season. K. Contractor must be State of Michigan Mechanical licensed. Service personnel

assigned to this contract must be refrigeration grade journeymen or possess equivalent experience and be thoroughly knowledgeable of all equipment and controls at all of the

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City's sites. Proof of the above license, certification and experience must be submitted with bid for each individual that will be assigned to this contract.

L. Contractor shall be responsible for the repair or replacement of room thermostats. M. The Contractor shall not be held responsible for repairs or replacement of roof exhaust

fans. IV. Items Not Included in Contract Which are Responsibility of the City. A. The City will be responsible for any cost of rental equipment (crane) etc, used to make

repairs on equipment in all Schedule A Buildings. B. It will be the City's responsibility to notify the Contractor of any unusual noises, smells,

or operating conditions of the contracted units. V. Parts Expenditures for parts will not be the responsibility of the Contractor. A. It will be the responsibility of the Contractor to procure any necessary parts if so

directed by the Manager of Facilities Maintenance. All parts will meet or exceed manufacturers specifications and shall be billed to the City except where parts are scheduled.

B. The average use of refrigerant during the air conditioning season is estimated for bid

purposes only. Contractor shall submit a firm price per pound and provide price extension for year one, year two and the total. The estimated quantity may decrease or increase significantly. The price, however, shall remain firm for total usage over both years of contract. The City reserves the right to supply refrigerant if it deems such to be in the best interest of the City.

VI. Miscellaneous

Contractor shall provide sample copies of their standard preventative maintenance log sheets and similar record keeping manuals for review by the Manager of Facilities Maintenance. Typed data sheets are not acceptable and all forms shall be of standard industry accepted format.

Contractor must provide three (3) references that he has serviced for three years or more

where the H.V.A.C. equipment is similar in size and operation to those contained in this bid (please complete attached reference sheet).

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Contractor shall provide qualifications, licenses and names of any and all H.V.A.C. maintenance who will be assigned to work on H.V.A.C. equipment in City buildings (please complete attached Maintenance Personnel Sheet). Vendor must sign in and out to obtain keys for buildings from Facilities Maintenance.

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SCHEDULE A THE FOLLOWING ARE EXAMPLES OF EQUIPMENT THAT SHALL BE COVERED UNDER THIS BID AT THE ADDRESSES SHOWN BELOW: Sterling Heights City Hall (Built 1969) 40555 Utica Road Sterling Heights, MI 48313 1 Acme flow cold liquid chiller Model No. HMCW-120 1 Acme Air Handler Model No. MC-610 1 Bryan Water Tube Boiler Model No. L-56 1 Westinghouse Centriline Return Air Fan Model No. DTY 8197-1 1 Condenser Water Pump 2 Primary Heating and Cooling Circulating Pumps and Motors 2 Secondary Booster Pumps 1 Main Air Compressor in boiler room

1 Comptemp Computer Room Air Conditioning Unit with Remote Glycol Condensing Unit

1 Bryan Boiler HECL90-W-FDG

1 CRI-G-12 Burner

R.L. Deppmann Pump

2 ITT Bell & Gosset pump model 60-2A in-line 70 GPM 1½ HP

1 ITT Bell & Gosset pump model 1510-2 ½ BB end suction 200 GPM 5 HP

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1 ITT Bell & Gosset pump model 1510-3BC end suction 360 GPM 10 HP

1 Bradford white water heater M-I-30R10DS

11 Coon-DeVisser HCI terminater system

1 Trane force flow heater, FFBB0301A – A0G1

1 Trane force flow heater, FFEB0401A – D0F1

Greenheck GB belt drive centrifugal roof exhaust fan

2 GB-90-4 exhaust fans

1 GB-120-4 exhaust fan

2 GB-85-G exhaust fan

Markel open coil HF series electric panel heater

1 1375 CFM 460/3 electric panel heater, 24 x 12

1 450 CFM 460/3 electric panel heater, 15 x 12

Semco model ST2505 sound attenuators

1 48 x 24 x 60 sound attenuators, 4770 CFM

1 48 x 24 x 60 sound attenuator, 5320 CFM

2 18 x 12 x 60 sound attenuator, 800 CFM

Magnetic GPD506 variable frequency drive with bypass

1 10 HP 460/60/3 variable frequency drive model B60V

1 5 HP 460/60/3 variable frequency drive model B40V

1 Trane MCCA025 air handling unit, 11850 CFM, 9 HP

1 Trane MCCA012 air handling unit, 5320 CFM, 4 HP 1 Trane MCCA017 air handling unit, 10800 CFM, 4 HP

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1 Trane MCCA008 air handling unit, 4770 CFM, 2.2 HP

1 Trane TTA180B400 AC unit, condensing unit 1 Trane RTAA155 air cooled rotary screw chiller Miscellaneous Controls, Valves and Reheat Coils

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Sterling Heights Police Department (Built 1979) 40333 Dodge Park Road Sterling Heights, MI 48313 1 Comptemp Computer Room Air Conditioner Model No. CENW-05-32 2 Trane 54.6 Ton Fan Cooled Chiller Model No. CGAA-600 1/A 1 Trane Climate Changer Model No. 86 M.P. 1 Trane Climate Changer Model No. 17 L.P. 1 Trane Return Air Fan Model No. 66 2 Bryan Boilers Model No. L-70 2 Bell and Gossett Hot Water ARC Pump Model No. 80 1T 2 Bell and Gossett Chilled Water ARC Pump Model No. 1510 3 Bell and Gossett Booster Pumps 120V-1Q-60HZ 2 Trane Cabinet Unit Heaters Model No. NA46A004 1 Trane Hot Water Unit Heater Model No. 230-S 1 Electrical In-Line Reheat Coil 2 Main Air Compressors 2 Overhead Heating Units in Police Garage Miscellaneous Controls, Valves and Reheat Coils

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Sterling Heights Public Library (built 1979) 40255 Dodge Park Road Sterling Heights, MI 48313 1 Trane Chiller Model No. CGAA7501 1 Trane Climate Changer Model No. 63 1 Trane Torrivent Return Air Fan Model No. 50 (T) 1 Bryan Steam Boiler (humidifier) Model No. D-450 2 Bryan Hot Water Boilers Model No. LL-25 1 McQuay Wall Unit 1 Trane Cabinet Unit Heater Model No. NA46A004 2 Trane Unit Heaters Model No. 230-S 2 B & G Primary Circuit Pumps (Bell & Gossett) 3 B & G Secondary Circuit Pumps

1 F350-W-GI Boiler

R.L. Deppmann Co. Pump

1 ITT Bell & Gossett Pump Model 60-1AA in-line 26 GPM 1/3 HP

1 Bradford white hot water heater

M-I-30-R10DS Hydronics:

1 Trane PSUH-038A 38,700 BTU 1 Trane architectural wall – finish single tier element 1 Trane FFBB0301A-A0G1 1 Trane FFEB0401A-D0F1

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Greenbeck GB belt drive centrifugal roof exhaust fan

2 GB-120-4 exhaust fan

1 FHR hooded gravity relief exhaust fan

4 CP-707 markel 24 x 48 ceiling panel, 277 volt, 750 watt

Semco sound attenuator, model ST2505

1 30 x 24 x 60 sound attenuator, 3000 CFM

1 60 x 24 x 60 sound attenuator, 7000 CFM 1 48 x 24 x 60 sound attenuator, 4600 CFM 1 48 x 24 x 60 sound attenuator, 5200 CFM

1 Trane MCCA008 return air fan, 4680 CFM, 2.2 HP

1 Trane MCCAO12 air handling unit, 5400 CFM, 4.1 HP

1 Trane YCD210C4HC roof top unit

1 Trane YCDO90D4HC roof top unit

1 Trane TTA180B400 condensing unit Miscellaneous Controls, Valves and Reheat Coils

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Sterling Heights Community and Youth Center (Built 1976) 40620 Utica Road Sterling Heights, MI 48313 4 Climate Master Hot Water Heating Modules Model No. 721-HOC-BO1 19,600 BTU 2 Trane Central Cooling A/C Systems Model No. SAVA1006A 4 Climate Master Air Cooled A/C Model No. 700-17G-CSH 16,500 BTU 1 Bryan Tube Boiler 600,000 BTU Model No. CL-75W-F 1 Primary Circulating Pumps 1 Bryan Boiler MN. CL175 1 Trane Air Handler with Heating and Cooling Coils 1 Trane Condensing Unit 1 Trane Roof Top Unit, Model No. YCD1Z0C3LCAB 3 Hot Water Pumps 3 Unit Heaters 4 Cabinet Heaters 5 Self-Contained Heating and Cooling Units 1 Air Compressor in East Boiler Room Miscellaneous Controls, Valves and Reheat Coils

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Sterling Heights DPS Building (Built 1977) 7200 Eighteen Mile Road Sterling Heights, MI 48314 Parts Area: Rheem Duel Fuel HEV unit

C 312,000 BTU and Temp. Controls Maint. Area: Rheem Duel Fuel H & V Unit C 250,000 BTU Input and Temp. Controls Office Area: Carrier 50DA012 HVAC Unit Natural Gas Boiler Core Area: Rheem Duel Fuel Make-up Air System C 6,000,000 BTU Input and Temp. Controls Boiler: Pressure Vessels, Inc., Duel Fuel Hot Water Boiler @

400,000 BTU Input and Temp. Controls Oil Circulating #2 System: Fuel oil, pumps, relief devices and secondary unit

pumps, oil return and controls Duct Heaters: Five (5) electric duct heaters and temperature controls Air Conditioners: Spring start up and routine preventative maintenance

check, clean coils, check filter and check drain line 1 Whirlpool 6,000 BTU Miscellaneous Controls, Valves and Reheat Coils

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41A District Court Building (Built 1991) 40111 Dodge Park Road Sterling Heights, MI 48313 2 Bryan Hot Water F850-W-G Boilers 6 Trane Type S Unit Heaters 8 B & G Booster Pumps 2 Hot Water Circulating Pumps B & G, 3HP-2 1/2 F718BF 4 Trane Force Flo Cabinet Heaters 3 Trane 25, 30 & 40 ton SCHC Cooling Only Roof Top Air Conditioners Miscellaneous Controls, Valves and Reheat Coils Sterling Heights Fire Station #5 (Built 1992) 41625 Ryan Road Sterling Heights, MI 48314 2 Ray Pak Boilers - Model H-824 5 Aaon Roof Top Air Conditioners 1 - 7 Ton - MDL 2548 1 - 10 Ton w/Heat - MDL 2547 2 - 15 Ton - MDL 2545 1 - 15 Ton - MDL 2546 2 Hot Water Circulating Pumps - 3 HP 1 Air Compressor Quincy -MDL 0C010067X3 White Rodgers Thermostats - MDL 1F95-7 Radiant Heat System Dunham Bush - AT 412 Cabinet Heaters Miscellaneous Controls, Valves and Reheat Coils

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SCHEDULE B THE FOLLOWING TEN (10) BUILDINGS WILL BE ON A LIMITED SERVICE CONTRACT. SCHEDULE B BUILDINGS WILL BE ON A TIME AND MATERIAL BASIS. Sterling Heights Fire Station #1 38911 Van Dyke Sterling Heights, MI 48313

1 Lochinvar Boiler Model No. CHN651

2 Unimont Circulating Pumps

1 Armstrong Circulating Pump

1 Trane Chiller Model No. TTA240B300 EA

1 Trane Supply Fan Model No. CLCH-1M-15B

1 Trane Return Fan

1 Humidifier – Armstrong EHU – 700 Series 3 Reznor – Unit Heaters

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Sterling Heights Fire Station #2 12825 Nineteen Mile Road Sterling Heights, MI 48313 2 Bell and Gossett Pumps 1 Natural Gas Boiler 2 Kritzer Unit Heaters 4 Feeder Unit Heaters Miscellaneous Heating Elements and Controls Air Conditioners - Spring start up and routine preventative maintenance check,

clean coils, check filter, check drain line. 2 Climatrol - 17,500 B.T.U. 2 Carrier - 12,500 B.T.U. Sterling Heights Fire Station #3 (Built 1970) 5250 Fifteen Mile Road Sterling Heights, MI 48310 1 National U.S. Boiler 2 Bell and Gossett Pumps 2 Kritzer H.W. Unit Heaters Miscellaneous Heating Elements and Controls Air Conditioners - Spring startup and routine preventative maintenance check, clean

coils, check filter, check drain line. 3 Carrier - 12,050 B.T.U. 1 Climatrol

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Sterling Heights Fire Station #4 (Built 1970) 12850 Fifteen Mile Road Sterling Heights, MI 48312 3 Nesbitt Units 2 Nesbitt H.W. Heaters 1 Natural Boiler 4 McQuay Thru-wall Heater/Air Conditioning Units - MDL KG-19 Miscellaneous Heating Elements and Controls Upton House 40433 Utica Road Sterling Heights, MI 48313 4 Carrier A/C Units MDL #38TEO24300 208/230V 4 Carrier Furnaces - Natural Gas 50,000 B.T.U. Input Sterling Heights Nature Center 42700 Utica Road Sterling Heights, MI 48313 2 Whirlpool A/C Units, MDL #42TE703758CR, 230V Input 1 Whirlpool Furnace 135,000 B.T.U. Natural Gas 1 Whirlpool Furnace 175,000 B.T.U. Natural Gas

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Athletic Storage Building 7150 Eighteen Mile Road Sterling Heights, MI 48314 1 Bryant Furnace 125,000 B.T.U. Natural Gas with Bryant Central Air 1 Bryant A/C Outside Cool MDL #567CB048 230V 1 Reznor Ceiling Mounted Natural Gas Furnace Parks and Grounds Building 12261 Clinton River Road Sterling Heights, MI 48313 1 Forced Air Furnace, Natural Gas Animal Control Building 12261 Clinton River Road Sterling Heights, MI 48313 1 Bryant - Forced Hot Air, Natural Gas 1 York - Window Air Conditioner (office area) WB80-2A Serial #EP060434, 8,000 B.T.U. 1 York - Window Air Conditioner (restroom area) WB80-2A Serial #EPO60429, 8,000 B.T.U.

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City Storage Building 12261 Clinton River Road Sterling Heights, MI 48313 #1 Janitrol - Ceiling Hung (natural gas) Model: WHE-250 Serial #88CH5309 Input: 250,000 B.T.U. Output: 195,000 B.T.U. #2 Janitrol - Ceiling Hung (natural gas) Model: WH-200 Serial #89JH6427 Input: 200,000 B.T.U. Output: 156,000 B.T.U. #3 Janitrol - (natural gas) Model: WH-200 Serial #88HH17909 Input: 200,000 B.T.U. Output: 156,000 B.T.U. #4 Janitrol - (natural gas) Model: WH-100 Serial #8915617R Input: 100,000 Output: 80,000

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Sterling Heights Senior Center (Built 1997) 40600 Utica Road Sterling Heights, MI 48313 9 Carrier Rooftop Units, Electric Cooling, Natural Gas Heat AC1 48TJE009 AC2 48TJF006 AC3 48TJF012 AC4 48TJF012 AC5 48TJF006 AC6 48TJE006 AC7 48TJF008 AC8 48TJF016 AC9 48TJE005 2 Gas Unit Heaters U41 REZNOR Model No. 25 U42 REZNOR Model No. 50 3 areas contain electric baseboard from Brasch Manufacturing Co. Model XMO Medium density, 120V, 250 watt/ft. All areas carrier 33CS, commercial thermostats

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MAINTENANCE PERSONNEL SHEET Name License # Qualifications Name License # Qualifications Name License # Qualifications Name License # Qualifications

BID FORM The undersigned hereby declares that he has carefully examined the instructions and specifications and will furnish FULL MAINTENANCE HEATING AND COOLING SERVICE for the price set forth in this bid. It is understood and agreed that all bids are F.O.B. DESTINATION and shall remain in effect for at least ninety (90) days from the date of the bid opening to allow for the award of the bid and that, if chosen the successful vendor, the prices bid will remain firm for two (2) years from the date of the award. The undersigned bidder further agrees and understands that the City of Sterling Heights is reserving the right to reject any and all bids and the right to waive irregularities in bidding if it determines such action to be in the best interest of the City. SCHEDULE A:

Bldg. #1 - City Hall

Bldg. #2 - Police Dept.

Bldg. #3 - Public Library

Bldg. #4 - Youth Center

Bldg. #5 - DPS Building

Bldg. #6 - 41A Dist. Court

Bldg. #7 - Fire Station #5

Hourly Rate 8 am – 5 pm __________

Hourly Rate 5 pm – 8 pm __________

Premium rate for Sundays/holidays __________

400 lbs. of R-22 refrigerant, per lb. (Estimated quantity per year)

$______________

COMPANY

SCHEDULE B: Limited Service Schedule B for Nature Center, Upton House, Athletic Storage Building, Fire Stations #1, #2, #3, #4, #5, Parks & Grounds, Animal Control Building, Storage Building and Senior Center. Labor cost for normal working hours for B buildings /hour Overtime rate per hour for B buildings /hour Sundays and Holidays for B buildings /hour Indicate percentage of mark-up over contractor's cost on parts:

$0 - $500 $500 - $3,000 $3,000 - $5,000 $5,000 - $10,000 Over $10,000

__________ ____________ ____________ ____________ ____________

Note: Contractor to supply copy of original invoices upon request. COMPANY ADDRESS CITY/STATE/ZIP REPRESENTATIVE/TITLE TELEPHONE/FAX TERMS E-MAIL ADDRESS WEBSITE SIGNATURE

REFERENCES BIDDER TO COMPLETE ALL BLANKS IN THIS DOCUMENT LIST AT LEAST THREE REFERENCES OF LOCATIONS WITH SIMILAR MECHANICAL EQUIPMENT AND EQUIPMENT APPLICATION WITH WHOM YOU HAVE HAD FULL MAINTENANCE "LESS PARTS" CONTRACTS. THESE REFERENCES MUST BE INCLUDED WITH YOUR BID. 1. Company or City Contact Name Phone Number 2. Company or City Contact Name Phone Number 3. Company or City Contact Name Phone Number BIDDER'S SIGNATURE COMPANY

DATE