1 British Columbia Civil Litigation Checklist – Sample Checklist – Case Planning Conferences by Angela Santoro, LL.B. 6. CASE PLANNING CONFERENCES References & Practice Points Initial Considerations Consider whether to request a Case Planning Conference (“CPC”) once the pleading period has expired. Any party of record may request a CPC Reference: Supreme Court Civil Rules, B.C. Reg. 168/2009 (“Rule”), Rule 5-1(1) Consider whether your client should attend with you in person at the first CPC, and obtain your client’s available dates. Reference: Rule 5-2(2) Practice Point: While a party of record is not required to attend a CPC if his or her counsel is attending in person, it is good practice to have your client attend, as much can be accomplished and he or she will much more easily understand the aftermath. Contact other parties of record to obtain their available dates for a CPC. Status/Notes: Practice Point: Coordinating a CPC date with opposing parties is not required, but it is good practice as a courtesy to other counsel and to avoid the need for rescheduling or appearing unnecessarily. Request CPC Request a CPC by obtaining a date and time from the registry and filing a notice of CPC in the appropriate form. Status/Notes: Reference: Rule 5-1(1) and Form 19 Service Serve a notice of CPC on all other parties of record: o at least 35 days in advance (for the first CPC in an action); and o at least 7 days in advance (for any subsequent CPCs in an action). Status/Notes: Reference: Rule 5-1(3)(a) Practice Point: If a shorter service period is necessary, consider applying for such an order by filing a requisition and a letter setting out reasons why the order is sought. No notice is necessary. Reference: Rule 5-1(3) and (4) See Special Direction #5 “Calculation of Time” at the end of this checklist for more details on calculation of time. Exemption If you receive a notice of CPC, consider whether your circumstances warrant an application for an exemption from attendance. Status/Notes: The court may grant an exemption order if: o attendance is not reasonably possible given the travel distance and cost of attendance; o attendance must be excused on health or compassionate grounds; or o other extraordinary circumstances exist.
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British Columbia Civil Litigation Checklist – Sample Checklist – Case Planning Conferences
by Angela Santoro, LL.B.
6. CASE PLANNING CONFERENCES References & Practice Points
Initial
Considerations
Consider whether to request a Case Planning
Conference (“CPC”) once the pleading
period has expired.
Any party of record may request a CPC
Reference: Supreme Court Civil Rules, B.C. Reg.
168/2009 (“Rule”), Rule 5-1(1)
Consider whether your client should attend
with you in person at the first CPC, and
obtain your client’s available dates.
Reference: Rule 5-2(2)
Practice Point: While a party of record is not
required to attend a CPC if his or her counsel is
attending in person, it is good practice to have your
client attend, as much can be accomplished and he or
she will much more easily understand the aftermath.
Contact other parties of record to obtain their
available dates for a CPC.
Status/Notes:
Practice Point: Coordinating a CPC date with
opposing parties is not required, but it is good
practice as a courtesy to other counsel and to avoid
the need for rescheduling or appearing unnecessarily.
Request CPC Request a CPC by obtaining a date and time
from the registry and filing a notice of CPC
in the appropriate form.
Status/Notes:
Reference: Rule 5-1(1) and Form 19
Service Serve a notice of CPC on all other parties of
record:
o at least 35 days in advance (for the
first CPC in an action); and
o at least 7 days in advance (for any
subsequent CPCs in an action).
Status/Notes:
Reference: Rule 5-1(3)(a)
Practice Point: If a shorter service period is
necessary, consider applying for such an order by
filing a requisition and a letter setting out reasons
why the order is sought. No notice is necessary.
Reference: Rule 5-1(3) and (4)
See Special Direction #5 “Calculation of Time” at
the end of this checklist for more details on
calculation of time.
Exemption If you receive a notice of CPC, consider