GEM– General Event Management. GEM Technology – General PPT, 2013 GEM TECHNOLOGY, IMPACT, BENEFITS THE TEAM, OUR SYSTEM, OUR ADVANTAGE MODULES INTEGRATION.

GEM– General Event Management

GEM Technology – General PPT, 2013

GEM TECHNOLOGY, IMPACT, BENEFITS

THE TEAM, OUR SYSTEM, OUR ADVANTAGE

MODULES

INTEGRATION

SUPPORT

AGENDA

GEM Technology – General PPT, 2013

GEM TECHNOLOGY

GEM Technology - General PPT, 2013

GEM

Sophisticated management solution composed of experienced advice and easy to use integrated IT application for professional and cost effective organization and administration of an event.

IT application is composed of twenty functional modules.

Operate independently.

Fully integrated in any combination of modules.

It can be applied to small events with few hundred participants or large events with thousands of participants, multiple stakeholders and various event locations and venues.


IMPACT


BENEFITS

Professional outlook of your organization

Cost streaming by minimizing mistakes

Improve event operations and staff productivity

Assist security efforts

Reduce the planning and operational risks

Enhance client’s (participant experience)


THE TEAM, OUR SYSTEM & ADVANTAGE


THE TEAM

Amadeus Holdings AG• Solutions and Service provider to Major Events• Operational Planning, Programme Management and Delivery

Indas d.o.o

• IT Service provider for 25 years• Innovative IT Solutions for Oil and Gas Industry

GEM Technology sarl

• Provider to Single Sport - Multi Venue Events• Provider to World Cup and World Championship Events


Competencies• Planning, Program and Project

Management• Training and Integration• Issues and incidents management• Operational Readiness

Clients• Olympic and Paralympic Games Organizers• Major Events Organizers• Sport Governing Bodies• Related Businesses

References• International Olympic Committee• DB Schenker• IFSC (Sport Climbing)• Sochi 2014 Winter Olympic Games• London 2012 Olympic Games• Singapore 2010 Youth Olympic

Games• Beijing 2008 Olympic Games• Torino 2006 Olympic Games• Athens 2004 Olympic Games• Salt Lake City 2002 Olympic Games • Sydney 2000 Olympic Games • Doha 2006 Asian Games• University Games Belgrade 2009


Competencies• Electrical and mechanical design and

planning• Panel building• Software development• Installation/commissioning• Business developmentClients• Water and Wastewater• Oil and Gas• Food and Beverage• Building Automation• Sport

References• National Olympic Committee, Serbia• National Paralympic Committee,

Serbia• Serbian Handball Federation• Serbian Rowing Federation• Tahal Saint Petersburg, Russia• KWF, Germany• Zheijang Scientific Instr, China• EWT-ELIN, Austria• Ruixing Leather Product Co.Ltd,

China• Lillestrom WWTP, Norway • Borets, Russia• Borets International, UAE• NIZ Gazpromneft, Serbia


Competencies• GEM Applications• Sport Special Interfaces• Consulting• IT services and software development• Web design

GEM Solutions• Single sport event (GEM SSE)• Multi sport event (GEM MSE)• Business conference Events (GEM BCE)• Fairs and Exhibitions ( GEM EXPO)

References• World Rowing Cup 2012 • 2012 Men's European Handball Championship • 14th Annual Corporate Extreme Days 2011• European Senior Canoe Sprint Championships 2011• 39th European Olympic Committee General Assembly

2010• 25th Summer Universiade Belgrade 2009• NLB Basketball League Final Four 2009• 10th World University Rowing Championship 2008• 3rd World University Flat Water Canoeing

Championship 2008• 10th World University Taekwondo Championship 2008• Eurovision Song Contest 2008, Serbia• FIBA Africa Championship 2007, Angola• FIBA Asia Championship 2007, Japan• EYOF Belgrade 2007• FIBA U19 World Championship 2007• European Women Basketball Championship 2007, Italy• 27th European Water Polo Championships for Men and

Women 2006• 34th FIBA European Basketball Championship 2005,

Serbia and Montenegro


OUR SYSTEM


OUR ADVANTAGE

PERFORMANCE

•Operating system independent•Hardware independent•Secure as on line banking

DESIGN•Simple and friendly•Appropriate technology•Layered architecture

FLEXIBILITY

•Modular•Scalable•Configurable•Compatible

INTEGRATION

•Web Based•Core Modules•Optional Modules•Value Added Services

USABILITY•Device interface •Multi language•Simple user experience

PRICE COMPETITIVE

•Low Cost Base•Efficient•Specialized Company


OUR MODULES


CORE MODULES OPTIONAL MODULES

Web Registration

Accreditation

Badging

Event Calendar

Hotel Booking

Workforce

Uniform

Arrivals & Departures

Transportation

Fees Payment

Request for Processing

Info Point

Catering

Accomodation

Ticketing

Rate Card

Medical

Security

Assets & Materials

Fairs & Exhibitions


WEB REGISTRATION

End User to register on line

Organizers allocate username /password combination to delegations

Bulk registration supported (Excel sheet template)

End User will enter name(s) and data into the system

Significant reduction in the amount of work and time business user and End User


ACCREDITATION

Identifies, qualifies and quantifies the participants who will attend the event

Allocation of access privileges

Notification processes to advise End User of their status

Provides the information for other modules

Configurable to event requirements

Enables categorization & grouping of End User


BADGING

Event information and access rights on participant’s badge in a way that assures all necessary data for security system

Support batch printing

Full-color photo

Accreditation badge production, print and pick-up scheduling

Supports several identification methods (Bar code, RFID)

Generates report for business user on End User status


EVENT CALENDAR

Schedule of all events of interest (Promotional, Test, VIP, Team, & Competition)

Public (participant) & Private (organizer) access to Event Calendar

Connected to other modules (Accreditation, Transport, Arrivals/Departures)

Full Event, Venues, Customer categorization and grouping

Searching and filtering of data by:

o Time and date

o Category/group


HOTEL BOOKING

Online hotel room booking function

Data entry unit - versatile room inventory management that includes visual attributes for both the hotel and the actual rooms

Reporting unit - supports accounting and cost tracking

Reservation interface allows to see which rooms are available and which are occupied at each moment during the event as well as to search for available rooms (based on various criteria) and make reservations

Manage data from the Accreditation and the Arrivals and Departures modules to facilitate better scheduling


WORKFORCE

Module provide staff recruitment, placement, management and administration solution

Registration of the workforce via Internet through link on the official Web site

Assignment of tasks and schedules for all workforce positions (Salaried, Contractor, Volunteers)

The workforce & volunteers will enter their personal data, their profile and skill set


UNIFORMS

Tracks uniform type, size, models

Calculation of the uniform quantities according to workforce headcount

Procurement can utilize to calculate and purchase correct quantities, models and sizes


INTEGRATION – WORKFORCE

at one point, all required data will be automatically transferred to accreditation module

to select right person for right position

Volunteers Registration

Logistic/ Uniform

HR/ Workforce & Volunteers

Accreditationto plan, prepare and issue uniforms and equipment to volunteers


ARRIVALS & DEPARTURES

Manages and monitors arrival and departure data of the accredited persons

Critical link for organization of the transport, accommodation, hotel bookings and catering

Manages a list of Teams and VIPs and the related protocol


TRANSPORT

Manages all aspects of transportation

Vehicle(s) Management (ie tracking and allocation)

Vehicle(s) Schedules

Vehicle(s) Utilisation

Driver(s) Management


INTEGRATION – ARRIVALS & DEPARTURES

to plan and organize airport/hotel pickup and drop off

Web registration

Accreditation

Accommodation

Transportation

to prepare all stakeholders for fast check in

to prepare accreditation badge/card in advance


FEES PAYMENT

Provides functionalities for managing fees related to event

Manages different fees by the participant category

Calculates fees according to participant category entered in accreditation module


REQUEST PROCESSING

Provides management of various requests from accredited persons

Maintains service requests, catering services requests, laundry requests, extra equipment requests

Request status tracking

Requests are dispatched by SMS or email

Request statistics


INFO POINT

Interface to access all publicly available information related to the event

Access portal for publicly available information from all other application modules

Staff can search and retrieve information across the module


CATERING

Management, scheduling and monitoring of the following

o Catering Supplier(s)

o Restaurant

o Meal Types

o Orders and Deliveries

o Cost(s)

Dietary Requirement management for Team and VIP

Statistics and reports


ACCOMODATION

Accommodation planning & management

Assign participants to accommodation facilities

Assign participants to accommodation resources

Intuitive graphical interface

Search information about persons, departments, locations, assignments and their dependencies

Accommodation facilities categorization, grouping and blueprint management


TICKETING

Supports selling the tickets

Can be used for selling tickets in box offices as well on line

Supports venue, event and ticket type customization

Venue configurability allows for multiple seating capacities based on the type of event or the time of day

Supports permission based constraints so that certain users can only purchase tickets for certain sections/sessions/times


RATE CARD

To enable stakeholders, partners & sponsors, rights holders, media and teams to buy or rent equipment, services and / or resources (conference rooms, furniture, video equipment...)

Web Shop module includes management and time scheduling for resources and services that will be rented

Management and approval of delivery of products


MEDICAL

Manages all medical provider data including information about physicians and available facilities.

Application that is used for scheduling medical visits for Participants.

Can be used for finding the most appropriate medical facility in case of emergency.

Module records diagnostic notes and treatment data for both planned and emergency interventions.

Medically related data about the athlete are made available.


SECURITY

Interface to security services and authorized security personnel.

Aggregates security related data from all other modules (accreditation data, event calendar, workforce) and presents it in the form that is convenient for the security risk assessment.

Allows storing of additional security related information for each participant, group, team.

Security System module requires separate set of access control rights reserved for security personnel.


ASSET & MATERIAL MANAGEMENT

Asset Management

Asset Tracking (Manual)

Asset Tracking and Inventory Monitoring

Consumable Materials and Goods

o Stock Management

o Reporting on the state of the stock

o Registering input and output before and during the event

Asset Management

o Manages location, quantity and holder of asset


MASTER DELIVERY SCHEDULE

Planning and scheduling tool for all transport deliveries

Integral part of 4 keys to the gate in high level security events

Integrated with track & trace function of vehicles

Schedule within permitted “operating windows” for deliveries

Optimization of deliveries based on vendor criteria and fleet / driver utilisation


FAIRS & EXHIBITIONS

Management and planning of stands allocations

Conference and congress hall

Assigning participants to the expo facilities

Authorized user can easily assign participants to fair resources

Search functions for persons, departments, locations, assignments and their dependencies

Intuitive graphical interface


INTEGRATION

Modules can be customized and upgraded GEM platform uses modern web and communication technologies Interface uses modern web and communication technologies Efficient exchange of information and integration with other systems

EXCHANGE OF DATA

Web Services XML Data Exchange Database Exchange File export/import functions

REPORTING

Existing standard reports meet management information requirements

"Live" reports adopted for viewing on tablets (IOS and Android tablets) collect &collate information from all modules - for management information needs

Dashboards - summary of data from different operations for MOC and Functional Area Operations

Reports can be exported to pdf or Excel (CSV) format


DASHBOARD



SYSTEMS ARCHITECTURE

Solution is based on flexible, scalable and easily upgradable hardware platform

Solution supports different configurations of solution and supports use of tiered hardware infrastructure

Platform independent ( Windows or Linux ) LINUX recommended.

Solution runs on software platform that supports clustering

High-availability clustering (or Failover Clusters) can be implemented for the purpose of improving the availability of services.

HA clusters can be installed over different geographical location to prevent disaster scenarios.

GEM Technology - FIA September, 2013

SUPPORT


SUPPORT

Sport Special Interfaces

Incident Management

Information Management

Document management

Timing & Scoring

Draws & Entries

Live Scoring

Results

Consulting

Organization Structure

Training

IT Services

Network Design & Organization

System Integration

IT Support

Software Development

Web Design


THANK YOU

ARONA / Italy NOVI SAD / Serbia BELGRADE / Serbia

Vi Ratti e Vallenzasca 128041 Arona, Italy

Tel : +39 0322 44252Mob : +39 334 11 24105

[email protected]

Heroja Pinkija 9521000 Novi Sad , SerbiaTel : +381 21 480 4800Fax : +381 21 480 4808

[email protected]

Jurija Gagarina 14N / 211070 Belgrade , SerbiaTel : +381 11 398 7450Fax : +381 11 398 7500

[email protected]

GEM– General Event Management. GEM Technology – General PPT, 2013 GEM TECHNOLOGY, IMPACT, BENEFITS THE TEAM, OUR SYSTEM, OUR ADVANTAGE MODULES INTEGRATION.

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