GC Minutes 8-1-13 - Weeblyharvestridgepto.weebly.com/.../gc_minutes_8-1-13.pdf · 8/1/2013  · 5.1. Approval of Bill Warrants for June/July 2013 5.2. Council Minutes – request

Governance Council Meeting Open to the Public

August 1, 2013 Harvest Ridge Cooperative Charter School 9050 Old State Hwy, Newcastle, CA 95658

 Mission: Harvest Ridge Cooperative Charter School is committed to collaborating with parents, teachers, and students to provide a high quality student-centered educational experience, which enhances the joy of learning and inspires a commitment to lifelong learning. Vision: Harvest Ridge Cooperative Charter School is committed to nurturing the whole student by cultivating high academic achievement and strong social development. Students are encouraged to discover and pursue their interests and talents within a compassionate and supportive environment. Our students become self-motivated and confident as they develop 21st Century skills. Harvest Ridge staff members are enthusiastic, creative, and committed to providing an engaging and relevant education that prepares students to adapt and thrive in a rapidly changing world. Our staff sets high standards, fosters individuality, encourages group collaboration, and differentiates for individual student needs. Parents are an integral part of our school community. They work collaboratively to support classroom instruction, serve on school committees, participate in campus stewardship, and are active partners in their child’s education. Community connections and global awareness are encouraged through outreach programs, field trips, and service projects.

Meeting Facilitator: Dan Flom, HRCCS Governing Council Chair

6:00pm OPEN SESSION Room 4 HRCCS 1. Call to Order – by Dan Flom 6:35

2. Roll Call and Establishment of a Quorum - Present – Dan, Mike P., Mike H., Drew Clader Others present: Janet, Cathy, Steve Scott, Erica Moore 3. FROM THE GENERAL PUBLIC - It is the policy and practice of the Governance Council of Harvest Ridge

Cooperative Charter School to encourage public attendance and participation at its meeting. This portion of the meeting is set aside for the purpose of allowing an opportunity for individuals to address the Council regarding matters not on the agenda, but within the Council's subject matter jurisdiction, and is limited to 3 minutes per individual. The Council is not allowed to take action on any item that is not on the agenda except as authorized by Government Code Section 54954.2.

4. Reports And Communication

4.1. Student Council Report 4.2. Director’s Report– Janet reported on enrollment – full in every class. Ordered smart boards.

Charlie, Andrea, and Jennifer attended Handwriting Without Tears training, and Robin and Tina will receive training in August. Play structure is in and ready for children! Yay! Working on eating area now. Shed is mostly done. Daryn Wills (7th grade parent) has been building it. Will need a few dads to help finish it. Janet reported on HRPA – enrollment currently 175. Positive feelings all around.

HRPA - Mike H. gave a site report – prepping facilities now, including floors, painting, fixing bathrooms, cleaned up play structure, etc. In need of desks

Harvest RidgeCooperative Charter School

and chairs and will order soon. Mike asked about utilities and internet. Also questions on curriculum. – Families are helping and excited to have the site.

4.3. Staff Report 4.3.1. HRRCS 4.3.2. HRPA

4.4. Budget Report-PCOE will be working with schools to revise budgets according to new funding formulas.

4.5. Chairman’s Report-Dan added we are one school, two programs – and mentioned it is positive for both sites. The address is 2213 Sunset, Rocklin, CA. All Council members are invited to visit the site.

4.6. PTO Report- had their first executive board meeting – great board – Erica Moore - Pres., Jason Farren & Diane Pardue are Co- Vice Presidents, Rebekah Fox is Secretary, Susanne Flom- Treasurer. Still need Coordinators - For Hot Lunch and Enrichment

4.7. IT/Computers Report-Erica reported on IT waiting to hear from Apple about new operating system 10.8. Reimaging postponed until we see what the costs are.

4.8. District Report-Janet reported the District office is moving down the street in Newcastle. 4.9. Communications from the Community-none

5. ACTION ITEMS – CONSENT AGENDA

All actions listed under the Consent Agenda are considered to be routine, and will be enacted by one motion followed by a vote. There will be no separate discussion of these items unless a member of the Council requests that a specific item be removed from Consent Agenda, and discussed. Such items will be considered separately in the order in which they appear on the agenda.

5.1. Approval of Bill Warrants for June/July 2013 5.2. Council Minutes – request to approve Council minutes for June 6, 2013 meeting and June 18,

2013 5.3. Approval of Revision to Classified Salary Schedule 5.4. Approval of Personnel & Salaries for 2013-14 School Year

Mike H motioned to approve the Consent Agenda, Mike P. seconded. All in favor. Motion carries. 6. ACTION ITEMS – REGULAR AGENDA

Protocol for action items includes a staff presentation/overview, questions from the Council, public input, closing of public input, deliberation and voting by the Council. During public input, there will be a time limit per person, normally 3 minutes, set by the Council Chairman. 6.1. Approval of Appointment of New Governance Council Member

Mike P. motioned to approve Drew Clader as our new Governance Council member, Mike H. seconded. All approved. Motion carries. (Drew’s term will end in 2014)

6.2. Approval of Bill Back from NESD Mike H motioned to approve the Bill Back, Drew seconded. All in favor. Motion carries.

6.3. Approval of Revision to PP1330 – Facility Use Agreement Janet led a discussion. Not enough information – Council will table 6.3 until September 2013 Governance Council Meeting. 7. CONSIDERATION OF: DISCUSSION/ACTION/INFORMATION ITEMS

7.1. Consideration of Council make-up to include more than one Placer Academy parent-Mike H. asked if Council would consider adding another parent from HRPA to the Governance Council. Council thinks it is a good idea. Will discuss this in the future.

8. UPCOMING AGENDA ITEMS

8.1. Governance Council Handbook 8.2. Technology Plan 8.3. Council Vacancies 8.4. Approval of New Hires 8.5. MOU with NESD 8.6. Facility Lease for HRCCS with NESD

8.7. Elections for Vacant Council Positions Council will call a special meeting to work on 8.4, 8.5, 8.6. Special meeting will be Wed., Aug. 14, 5:00 p.m.

9. Meeting Adjourned – 8:33 p.m. Future Meeting Dates: September 5, 2013; October 3, 2013 HRCCS Governance Council meetings will normally be held the first Thursday of the month, August – June. Special Meetings may be called anytime with proper notice. Accommodating Those Individuals with Special Needs – In compliance with the Americans with Disabilities Act, the Newcastle Elementary School District encourages those with disabilities to participate fully in the public meeting process. If you have a special need in order to allow you to attend or participate in our public meetings, please contact our office well in advance of the regular meeting you wish to attend so that we may make every reasonable effort to accommodate you. Minutes Prepared by   ______________________________________ Cathy Shaeffer Approved by the Governance Council on September 12, 2013 ______________________________________ Dan Flom, Chairperson ______________________________________ Governance Council Vice Chairperson