Gateway Wall Painting and Stenciling Proposals must be received no later than: August 30, 2021 at 5:00 p.m. Deliver proposals to the office of: Attn: Gloria Ortega ULPOA (On Behalf of the Union Landing Property Owners Association) 34009 Alvarado-Niles Road Union City, CA 94587 [email protected]August 2021
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Gateway Wall Painting and Stenciling
Proposals must be received no later than:
August 30, 2021 at 5:00 p.m.
Deliver proposals to the office of:
Attn: Gloria Ortega
ULPOA
(On Behalf of the Union Landing Property Owners Association)
The City of Union Landing Property Owners Association (ULPOA) is seeking Request for Proposals (RFP) for: UNION LANDING GATEWAY WALLS PAINTING AND STENCILING AT THREE LOCATIONS
No phone calls shall be accepted during the solicitation posting. Email communications are the only acceptable forms of communication and shall be posed during the designated and acceptable time frame according to the RFP directive. PROJECT: WALL PREPERATION, REPAIR, PAINTING AND STENCLING BRAND DESIGN IMAGE:
• Remove existing letters at three (3) wall locations
• Repair, patch holes on gateway walls and landscape retaining walls
• Pressure wash, prime, paint
• Apply to gateway walls graphic design utilizing stencil provided by sign fabricator, graffiti coat stencil design
BACKGROUND Union Landing Location: The Union Landing Shopping Center is in Union City, California, located off Interstate 880 -to the east, Whipple Road to the north, Dyer Street to the west and Alvarado Niles road to the south. The 100-acre open air shopping mall was developed by sixteen property owners beginning in the mid-sixties. Over the past several years, the City in collaboration with the Union Landing Property Owners have focused on updating the center including adoption of a new brand and logo. Gateway Walls Renovation/Upgrades: The ULPOA is working with The Union Landing Property Owners Association (ULPOA), to improve the gateway walls at the entrance of the shopping center.
Event Date Time
RFP Issue Date: 8.12.2021 5:00 PM
RFP Question Cut Off Date: 8.25.2021
4:30 PM
Bid Proposal Submission Deadline:
(Refer to RFP Section 1.3.3 for more information.) 8.30.2021
5:00 PM
Bid Review Period & Award: 9.10.2021
5:00 PM
Request for Proposal
Submittals Due: August 30, 2021 @ 5:00 pm
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The gateway walls renovation and installation of new signage are key to implementing the center’s new brand. In addition to painting, wall renovation will include new signage, upgraded electrical and lighting, and landscape. Landscape adjacent to the walls will be removed prior to painting. City staff on behalf of the ULPOA will schedule a site visit with prospective vendors, to review the scope of work described in this RFP. (Attachment I: Gateway Wall Locations) SCOPE OF SERVICE The successful individual (s) or firm(s) will complete the job as described below - Attachment II: Construction Intent Drawings.
Project I: Wall preparation, remove existing letters, patch holes and prime walls Project II: Repair landscape retaining wall, fix wall cracks and secure loose concrete wall caps Project III: Pressure wash walls, prime Project IV: Final Paint Project IV: Apply paint stencil to gateway walls, seal with graffiti coat
(Attachment III: Price Proposal Bid Form)
A. GENERAL
I. All surfaces are to be pressure washed clean of all dirt, dust or other debris and properly prepped to receive a new coat of finish paint as recommended by Kelly Moore specifications. Surfaces that will be painted include, but are not limited to stucco, concrete, split faced and smooth masonry block.
II. Prior to starting work, the contractor shall check color and product to assure conformity to specified color and finish. Final colors will be chosen by Owners Representative.
III. Material shall be that specified in this Bid request and applied following all the manufacturer's recommendations. Water based materials shall not be thinned more than one (1) pint per gallon.
IV. Materials shall be applied without runs, sags or cracking.
V. All tape, supplies and materials used in the paint process shall be properly removed and discarded off-site by the Painting Contractor. All materials shall be removed from site by contractor.
VI. All concrete, brick and unpainted surfaces not requiring painting shall be protected during painting. The contractor is responsible for material and personal property of customers and tenants damaged by paint and should cover material such as brick, concrete, roofing, sidewalks, and cars nearby to avoid any potential damage, protection of overspray is required.
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VII. The painter is to provide the City with a minimum of one five gallon can of each color for touch up. Each can is to be clearly marked with paint color, manufacturer, and color code formula.
VIII. All exterior caulking that is failing or missing shall be raked out or removed and replaced or repaired with siliconized latex caulk to bring the walls back to as new condition.
IX. Any spills or spots shall be properly cleaned up after painting is complete.
X. Paint shall be Kelly Moore or Sherwin Williams paint only, elastomeric paint on stucco, acrylic paint on remaining surfaces. No substitutions. Colors specified are Sherwin Williams but may be color matched to match Kelly Moore product, subject to approval of final color board by Owners Representative.
XI. SIGNAGE: "Wet Paint" signs must be posted conspicuously in and around areas where work is in progress and taken down when dry to the touch.
3. QUALIFICATIONS:
A. QUALIFICATIONS OF WORKMEN: All personnel engaged in the application of painting materials shall be thoroughly trained and experienced in the proper application of each material in accordance with the material manufacturer's written instructions and recommendations. The Painting Contractor shall be approved by the material manufacturer for application of his materials.
B. Prevailing wage is required for any construction, alteration, demolition, installation, or repair work paid for in whole or in part with public funds. (Labor Code § 1720).
4. PRODUCT HANDLING:
A. PROTECTION:
I. All necessary means shall be used to protect materials from damage before, during and after installation.
II. The work of other trades, if any, shall be adequately protected from damage resulting from work specified.
III. Protect factory finished work and work not requiring field painting from overspray, accidental spills, dripping, etc.
IV. Protect all painted surfaces from the accumulation of dust during painting operations and thereafter until time of final inspection.
V. The project involves painting an open and operating shopping center. Painting Contractor shall use all reasonable and necessary means to execute the work to minimize disruption and interference to access to tenants by customers and take precautions to protect customers, customer’s vehicles and personal property from damage during the term of Painting Contractors work on site. Any claims for damage as a result of Painting Contractors work shall be the sole and absolute responsibility of Painting Contractor at its sole cost and expense. Painting
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Contractor shall carry and provide evidence of insurance to Owners Representative insuring Owner and Owners Representative from liability for any damages, casualty and workman’s comp insurance claims in connection with Painting Contractors work on site (see Attachment V: Insurance Requirements)
B. STORAGE AND HANDLING OF MATERIALS:
I. All materials shall be stored securely and kept in the contractor’s possession.
II. Observe all regulations applicable to storage and mixing of paint and post all necessary safety signs, etc., as required by local and state codes and in conformity with good safety practices. Damage to walls/property caused by failing to exercise proper precautions to prevent such loss shall be made good by the Painting Contractor in a manner directed by the Owners Representative.
III. All paint, enamel, oil, turpentine and any other combustible or inflammable materials shall be stored in receptacles having tight covers each night or after each work period. All such receptacles shall be kept tightly closed.
C. All oily or paint-saturated cloths, rags or waste shall be removed from the buildings after each day's work or other work period.
D. REPLACEMENTS:
I. In the event of damage to materials or work in place, all necessary repairs and replacements shall be immediately made to the satisfaction of the Owners Representative at the sole expense of the Painting Contractor.
II. Work having factory finishes that are marred by the painting operation shall be replaced or field painted at the discretion of the Owners Representative at the sole expense of the Painting Contractor.
E. PACKAGING AND MARKING:
I. All materials shall be delivered to the jobsite in the manufacturer's standard unopened containers bearing the manufacturer's standard identifications and markings.
E. ENVIRONMENTAL CONDITIONS:
I. TEMPERATURE: During application and drying of paint, a minimum temperature of 65 degrees F shall be maintained and held constant as possible. Surfaces whose temperature exceeds 120 degrees F shall not be painted.
II. HUMIDITY: No painting shall be undertaken in damp, rainy weather or where relative humidity
III. WIND: Paint shall not be applied when winds may cause dust or dirt to be embedded in the coating, nor when winds may interfere with proper spraying operation.
IV. SAFETY: All painting shall be done under conditions and in a manner dictated by safe practices, using materials, tools and rigging of safe character. Comply with recognized safety rules and practices necessary to permit safe working conditions
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for the workmen as well as to prevent hazards to others who may be in the vicinity of the work. Paint on or in the vicinity of energized electrical or rotating equipment, apparatus or lines shall not be done without the approval of the Owners Representative, and then only in accordance with all laws, rules, ordinances or regulations which apply. Precautions recommended by paint manufacturers in mixing and application shall be followed explicitly.
F. COORDINATION:
II. Examine and study all drawings, specifications, schedules, manufacturer's data and other pertinent information relating to all work receiving field paint as required to produce and insure a proper painted finish.
III. Materials shall be delivered in ample quantities sufficiently in advance of the need, to avoid any delays or interruptions in the work due to lack of proper materials.
G. ACCEPTANCE AND TOLERANCES:
I. Final acceptance of painting and finishing shall be based upon an inspection by the Owners Representative. Work failing to meet the requirements of these specifications will not be accepted.
II. If the finished work, using the number of coats specified, does not yield a uniform color and texture acceptable to the Owners Representative, apply such additional coats as required to meet approval without additional cost to the Owner.
5. MATERIALS & SPECIFICATIONS
A. PAINTING MATERIALS
I. Contractor Supplied Materials & Equipment: The Painting Contractor will supply all paint, patching, stucco, caulking, tape(s), etc. as well as all spray compressors, boom lifts, and other equipment necessary to complete the project.
II. Original Containers: All paint, stucco, caulking, etc. shall be in original, clearly labeled, sealed manufacturer’s containers.
III. Stain Blocker: An approved stain blocker (for graffiti) shall be used where needed.
IV. All painting materials shall be as manufactured by Kelly Moore or Sherwin Williams.
V. Generally, manufacturer shall mix all paints. Materials shall be thoroughly stirred. No materials shall be reduced or changed in any way except as specified by manufacturer.
VI. Primers, sealers and under coaters for paintwork shall be of the same manufacture as the brand of paint specified.
VII. Paint shall be well ground and mixed, and shall not settle or cake in the containers. Paint shall be readily broken up with a paddle to a smooth uniform paint of good brushing consistency and shall dry hard to a smooth finish without streaking, running or sagging.
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VIII. All colors and shades of paint shall conform to the approved color schedule, the manufacturer's color chart as submitted for color selection, and sample panels as approved by Owners Representative. Any tinting or matching of colors shall only be done with the approval and concurrence of the Owners Representative.
IX. Painting materials shall be specified in accordance with the painting schedule and product identification names and numbers have been used in preparing the painting schedule as follows:
1) 6 colors to be used as specified. Color key will be different than Building Elevations attached. Painting Contractor will receive final color key no later than 3 calendar days prior to start date.
2) Paint Colors to Be Sherwin Williams: to be finalized
B. SUBMITTALS
I. COLOR BOARDS: prepared by the Painting Contractor or paint manufacturer shall be submitted to the Owners Representative in accordance with the selection of colors provided by Owners Representative. Colors will be from the manufacturer’s selections. Selected colors will be returned to the Contractor in the form of an approved color schedule and key map. The Owners Representative, however, reserves the right to vary colors of any surface to obtain the desired effect without increasing costs.
6. EXECUTION
A. EXAMINATION AND PREPARATION OF SURFACES
I. EXAMINATION OF SURFACES: The Painting Contractor shall examine all surfaces that are to be painted, work conditions under which painting work must be accomplished, and any other conditions affecting the proper painting of all work. Report to the Owners Representative any and all conditions, which adversely affect the work and thereby preclude a high quality job of painting and finishing. No "waiver of responsibility" for incomplete, inadequate or defective underlying or adjoining work will be considered by the Owners Representative unless notice of such unsatisfactory conditions has been filed and agreed to, in writing, by the Owners Representative before the painting work begins. Application of first field coat on any surface shall be construed as evidence that the surfaces are acceptable to the Painting Contractor as being in proper condition for application of paint under this Section. Where there is any question of dryness of surfaces, test surfaces in the presence of the Owners Representative. The contractor assumes all responsibility and accountability for painting under adverse conditions.
II. GENERAL PREPARATION OF ALL SURFACES: All surfaces shall be cleaned and prepared in strict accordance with the paint system manufacturer's instructions and recommendations. Immediately prior to paint application, all surfaces shall be made perfectly clean, dry, smooth and free of all dust, dirt, grease, oil, mildew,
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splinters, rust, scale and other extraneous matter, which might adversely affect the finished work. All surface defects shall be corrected prior to painting. Oil and grease shall be removed with solvent intended for such purpose. Loose scale and rust shall be removed by scraping, wire brushing or sand blasting. All holes, cracks and blemishes shall be filled with appropriate putty, filler, caulking or spackling compound after application of prime coat has become hard and dry and before second coat is applied. All abraded areas in shop applied prime coats shall be touched-up with matching primer. Apply appropriate barrier coating over any shop primed surfaces that are incompatible with the field paint system specified..
III. PAINT FAILURE: Paint failure due to poor surface preparation will be rejected and Owner’s Representative will require that the work be redone shortly after notification to the Painting Contractor, without additional expense to the Owner.
IV. PATCHING OF CRACKS ON EXTERIOR STUCCO:
1) Hairline cracks less than 1/16" are to be detailed with patching compound. Cracks will be bridged approximately 1/16", to allow for thermal movement.
2) Loose or spalling stucco adjacent to crack will be removed.
3) Cracks greater than 1/16" (25 l.f./project) are to be routed open to form a "U" or "V" channel, dusted clean and caulked. We will allow sealant to tack-cure and apply a detailed coat of Elastomeric Textured/Smooth Patching Compound over the repair. The cracks will be bridged approximately two (2") inches on both sides and center-crowned directly over crack, approximately 1/16", to allow for thermal movement.
4) After removal of loose paint, surfaces are patched with Elastomeric Textured Patching Compound to achieve a uniform surface.
5) Rust spots on stucco will be chipped out and properly patched.
V. APPLICATION OF CAULK:
1) Remove deteriorated caulk with a putty knife or power method and clean surface.
2) Seal area with Surface Conditioner. Application of new caulk with Polyurethane Sealant. Bead is to be tooled to insure proper adhesion and aesthetic appearance.
VI. EXTERIOR STUCCO REPAIR:
1) Repair stucco that has deteriorated or lost adhesion, at no additional cost. Delaminated stucco will be removed.
2) Surface will be cleaned and link bonded. Repair stucco to match existing texture as closely as possible.
B. INSTALLATION AND WORKMANSHIP
I. PAINT APPLICATION: 1) MANUFACTURER'S INSTRUCTIONS: All paint materials shall be applied in strict
accordance with the manufacturer's written instructions and
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recommendations except where more stringent requirements are set forth by these specifications.
2) MIXING: Mixing of paint materials shall be in accordance with the paint manufacturer's written instructions. Provide new mixing containers of suitable size for mixing paint. No mixing will be permitted outside of these containers. With the exception of ready-mixed materials, all mixing shall be done at the jobsite. All paints shall be thoroughly mixed prior to application. Thinning, if required, shall be done with the type of reducer recommended by the paint manufacturer in accordance with the paint manufacturer's written instructions.
3) PAINTING OF SHOP COAT: Field prime coats may be omitted on materials shipped to jobsite already adequately primed except where an additional prime coat is specified in the painting schedule. Shop prime coats that have been damaged, marred or abraded shall be touched-up or reprimed. Any surfaces where shop prime coats are not compatible with special coatings shall receive a proper barrier coat of paint applied before applying subsequent coatings.
4) PAINT FILM THICKNESS: Paint covering shall not exceed the spread per gallon recommended by the paint manufacturer. Paint shall be applied in such a manner as to yield the dry film thickness recommended by the manufacturer. Film thickness indicated in the painting schedule are expressed in mils of dry film thickness.
5) APPLICATION OF A COAT OF SURFACE CONDITIONER (PRIMER/SEALER) ON EXPOSED EXTERIOR STUCCO & MASONRY BLOCK: a. Exposed exterior stucco surfaces that have peeling, and delaminated
coating will be tooled by hand or power method to achieve a sound surface before sealer (primer) is applied.
b. Application of one (1) coat of Masonry Conditioner by brush and roller where chalking has occurred.
c. Sealer will be applied to penetrate old paint, emulsifying and bonding it to the existing exposed exterior stucco and masonry. We will follow the Manufacturer's recommendations for application of sealer for Warranty.
d. All debris from sanding and preparation should be cleaned up before painting.
6) APPLICATION OF A TOP COAT OF PAINT ON EXTERIOR STUCCO: a. Elastomeric Waterproofing System
i. Application of High-Build Waterproof Coating by brush, roller, or spray to exterior vertical stucco surfaces, to front, rear and 2-sides of walls. Follow the manufacturer’s recommendations for application.
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II. SEQUENCING AND SCHEDULING:
1) Painting work shall not begin until after the Owners Representative's issue of approved color schedule and approval of field sample panels.
2) The Painting Contractor shall be responsible for the final finish on his work and should, therefore, sequence and schedule his work to be performed under conditions that will yield first quality work conforming in every respect to these specifications.
3) Painting work shall not be started until the wall structure is properly dried in and ready for painting.
4) Painting work in an area shall not be started until all other work has been completed and all materials requiring field painted finishes are permanently in place. Any extra painting work resulting from the failure to comply with this requirement shall be performed by the Painting Contractor at no additional cost to the Owner.
5) Stop exterior work sufficiently early to permit paint film to set up before condensation, frost and moisture caused by night temperature drop occur.
6) Each coat of paint shall be allowed to thoroughly dry before application of next coat. Unless otherwise specified, exterior oil paints shall dry at least 48 hours between coats.
7) Paint hollow metal doors two coats prior to installation of door hardware.
III. WORKMANSHIP:
1) All workmanship shall be of the highest grade. All materials shall be applied to completely cover all surfaces evenly so as to dry uniformly in color and sheen, free from runs, sags, laps, skips, holidays, pinholes, wrinkles, shiners, streaks, and brush marks. Each coat shall be applied smooth, worked out evenly and allowed to dry before subsequent coat is applied. Paint shall not be floated on or applied in thick, heavy coats. The priming coat shall be thoroughly applied to fill all pores, crevices, etc. All brushes, spray nozzles and rollers shall be clean and in good condition.
2. Make edges of paint adjoining other materials or colors sharp and clean
without overlapping.
C. FIELD QUALITY CONTROL:
I. Before applying each coat of paint, the Painting Contractor shall thoroughly inspect the previous coat making certain that it is ready to receive the next specified coat. Previous coating shall be thoroughly cured. Allow specified drying time and check film with fingernail to be certain it is cured. Noncompatible and nonadherent materials shall be removed from previous coat.
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II. The Owners Representative shall be notified and given an opportunity to inspect each paint coat in major building areas prior to application of next coat. Failure to make such notification may result in additional coats at no additional expense to the Owner.
III. Immediately prior to final inspection, the Painting Contractor shall thoroughly inspect the project for defective painting work. All defects in paint application and surfaces damaged during the course of construction shall be repaired and repainted prior to final inspection.
D. CLEANING:
I. During the course of construction, the Painting Contractor shall periodically clean up all surplus materials, debris, and rubbish resulting from the painting operation and remove same from the jobsite at its own expense.
II. Upon completion of the work, the Painting Contractor shall remove all surplus materials, scaffolds, debris, etc. from the premises at its own expense. All areas shall be left broom clean.
III. All misplaced painting and paint dust be carried out in such a manner that finished surfaces will not be marred or damaged.
IV. The building premises and all painted surfaces shall be left clean in a condition reasonably satisfactory to the Owners Representative.
7. PAYMENT SCHEDULE
A. The following payment schedule shall be paid by Owner upon completion of work conforming to Owners Representative requirements.
I. 20% Upon completion of all Stucco repair and patch
II. 25% Upon completion of exterior preparation and prime coat of all exterior surfaces
III. 10 % Upon completion of all caulking and weatherproofing of exterior surfaces
IV. 10 % Upon completion of all touch up of exterior surfaces
V. 10% Retainage upon final completion, acceptance of all lien releases for all labor and materials, and cleanup of jobsite.
B. Owner will not accept anything less than 100% clean, accurate, and completed project delivery.
C. Invoices must be submitted to Owners Representative within 30 days of completion of work.
D. RETAINAGE: A 10% retainage will be held by Owner for 35 days after closing to ensure all paint specifications have been met by Painting Contractor.
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8. WARRANTY
A. Painting Contractor warrants to Owner (and subsequent owners) of the property to which the work relates (hereafter collectively referred to as the "Owner") that all labor performed and materials furnished by contractor shall conform to the specifications of this agreement, be of good quality and free of faults and defects, and be in accordance with the requirements of all applicable government authorities. Painting Contractor expressly warrants that the work shall remain free of defect for a period of at least two (2) years from the date of purchase by Owner, from the date that Painting Contractor conveys to the Owner the structure in which the work has been incorporated including any applicable building code requirements. All work not conforming to the aforementioned requirements shall be considered to be defective. If, within the time periods set forth in the foregoing warranty, any of the work is found to be defective or not in accordance with the terms of this agreement, contractor shall promptly correct such work or replace or repair any defective material upon notice from Owner.
B. Contractor agrees to make all repairs and correct such defects under the applicable warranty within twenty-four (24) hours of notice of such defect in an emergency and within three (3) days of notice of such defect on a non-emergency basis. Owner may, at its sole election, choose to repair defects in or replace warranted work through its own employees or through the employees of a third party. Painting Contractor agrees to reimburse Owner for all costs and expenses incurred in repairing or replacing warranted work. Reimbursement of these costs and expenses is due upon demand by Owner. The performance, fulfillment of any warranty repair responsibilities by Painting Contractor or any other third party will not affect, minimize or in any way obviate Painting Contractor's warranty obligations, contractor's indemnity provided for herein, or the ability of Owner to request Painting Contractor to perform warranty services in the future. Painting Contractor shall furnish all warranties and/or guarantees by manufacturers of appliances or equipment and shall furnish all certificates. The foregoing is in addition to all other warranties provided by law or otherwise and not in limitation of periods of applicable statutes of limitation.
9. SAFETY & STORAGE
A. Painting Contractor shall at its own expense, protect its employees and all other persons from risk of death, injury or bodily harm arising from or in any way related to the work. Painting Contractor shall fully comply with all laws, orders, citations, rules, regulations, standards and statutes concerning occupational health and safety, accident prevention, safety equipment and practices, including, but not limited to federal and state OSHA regulations. Painting Contractor shall provide Owner with the contact person responsible for Painting Contractor's safety compliance. This must be provided to Owner when the Painting Contractor sign-up packet is turned in for consideration.
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B. Safety Protocols Painting Contractor shall prohibit/prevent the presence or use of alcohol or drugs by its employees, permitted subcontractors or suppliers at the job location or performance by any such person under the influence of alcohol or drugs. Painting Contractor shall immediately pay all fines or penalties assessed upon Owner relating to the work. Painting Contractor shall conduct inspections to determine that safe working conditions and equipment exist and safe practices are observed, and accepts sole responsibility for providing a safe place to work for its employees and the employees of all subcontractors and material suppliers. Painting Contractor shall immediately notify Owner or Owners Representative of any unsafe conditions or practices observed on the work site. Furthermore, Painting Contractor shall immediately notify Owner or Owners Representative of any accidents or injuries on the work site.
C. The Contractor will take all deliberate steps to ensure that his employees and any member of the Community are protected from any Painting/cleaning chemicals (fumes, spills, or use as specified by manufacturer) used in the performance of any contractual duties and responsibilities.
D. EXTINGUISHER: Contractor shall provide at least one NFPA-approved Class 2B fire extinguisher for each 200 square feet of area occupied by paint storage and mixing. Each extinguisher must be located within 50 feet of the storage area, accessible in the presence of a fire without undue danger to the operator.
E. STORAGE: Contractor shall provide his own locked and secured storage facility or, if available, store all tools and materials in a single well ventilated space approved by Owners Representative. Such storage will be at the Contractor's own risk. Used rags, waste, and empty containers shall be removed from the site each night. Storage space shall be maintained and tidy at all times. Contractor shall be responsible for lost or stolen material from these storage locations. The Owner will not be responsible for the Contractor’s property.
STATEMENT OF QUALIFICATIONS Explain the background of your firm and experience as a sign fabricator and installer. Provide a minimum of three (3) references. It is desirable that at least two (2) have utilized services within the past three (3) years. Proposal to include:
• Letter of Interest
• Company’s background and experience
• Contact details for three (3) references
• Subconsultants – identify any portion of the scope of work that will be subcontracted. Include firm qualifications and key personnel.
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• Price Proposal Bid Form (accompanying vendor quotes optional)
• ULOA Vendor Contract - Provide a statement indicating agreement with the content of
the standard contract. If no exceptions are indicated, then the vendor will be deemed to
have accepted the ULOA agreement form without deviation
SELECTION CRITERIA A ULPOA will evaluate all responses to the RFP that meet the submittal requirements and deadline. Submittals that do not meet the requirement or deadline will not be considered. The ULPOA will use the following criteria for evaluation:
• 20% Experience
• 15% Warranty
• 30% Quality of Signage Solutions
• 25% Cost
• 10% References While cost will be one factor considered, relevant experience and qualifications will also be evaluated in determining which vendor, if any shall be selected. 10 bonus points for contractors who have the capacity to respond to RFPs for landscape demolition, wall repair and painting, sign fabrication and electrical work. The proposals submitted in response to this RFP, together with the Consultant’s interview and prior relevant experience will be used as the basis for choosing the Consultant.
TERMS AND CONDITIONS
The selected vendor will be required to enter a standard ULPOA agreement, which sets forth
the terms and conditions for services and payments (Attachment IV: Consulting Services
Agreement).
The ULPOA reserves the right to reject any or all proposals, and to waive any irregularity.
The Consultant(s) selected to perform the scope of services described in this RFP will be
required to obtain a Union City Business License. For more information regarding the business
license process or to obtain a business license application packet, please visit Union City’s
PREVAILING WAGE Prevailing wage is required for any construction, alteration, demolition, installation, or repair work paid for in whole or in part with public funds. (Labor Code § 1720).
INSURANCE
Prior to beginning work with the ULPOA Consultant shall provide evidence of insurance
consistent with Section 4 of the ULPOA Agreement. (Attachment V: Insurance Requirements)
DISCRETION AND LIABILITY WAIVER
The ULPOA reserves the right to exercise discretion and apply its judgement with respect to any
qualifications submitted.
The ULPOA reserves the right to reject any or all submittals, either in part or in their entirety, or
to request and obtain, from one or more businesses submitting, supplementary information as
necessary for City Staff to analyze the qualifications pursuant to the vendor selectin criteria
contained herein.
The ULPOA may require vendors to participate in additional rounds of discussions, negotiations,
or refine submittals before the ultimate selection of a vendor is made. These rounds could
encompass revisions of the submittal criteria in response to the nature and scope of the initial
qualifications.
SUMITTAL REQUIREMENTS
Questions related to this RFP must be submitted to Gloria Ortega via email at
[email protected] and will be accepted through August 25, 2021, at 4:30 p.m.
Proposals need to be submitted by August 30,2021 by 5:00 p.m. to:
City of Union City Economic & Community Development Department
(on behalf of Union Landing Property Owners Association)
Attn.: Gloria Ortega, Economic Development Manager