Ganda ERP Project | 0 ERP Project Stage Review 12 July 2013.

Ganda ERP Project | 1

ERP Project Stage Review12 July 2013

Ganda ERP Project |

Agenda

• Project Proceed Situation Summary

• Overall Situation

• Process Fitness

• Outstanding Employee

• Confirmed and Unconfirmed Issue

• Project Next Phase

• Q&A

2

Ganda ERP Project |

Planning1. Signing contract2. Hardware purchase3. System Instalation4. Form Project Team5. Kick Off

Aug Sep DecOct Nov FebJan

23 May, Contract Signing

1 July, Kick Off

May Jun Jul

Action1. System Go-live2. Monthly Review

Meeting3. Setlement of account4. Go-live support

Do / Implementing1. Survey & Diagnosis2. Application Training3. Operation Training 4. S.O.P. Modeling5. Gap Analysis &

Customization6. HRM Application

Training /Gap Analysis

Check1. Basic Data Preparation2. Process Online

Simulation3. Balance of data

migration

Phase 2Go-Live

Mar MayApr

ERP Project Milestone(Time & Cost)

Phase 1 - Project Implementation 6 monthsFinance & Acc; Supply Chain, Sales, Manufacturing, HRM

Phase 2 - Project Implementation 6 monthsGPS/PLC Integration; B2B; BI, Easyflow and other customized programs

1. S&D completed (week 2 July)

2. Application training done (week 2 August)

3. Operational training done (week 4 Sep)

4. SOP Modeling completed (week 1 Oct)

5. Gap Anls & Custm completed (week 3 oct)

1. Basic Data prep done (week 2 Oct)

2. Online Simylation done (week 4 Nov)

3. Data migration completed (week 4 Dec)

Phase 1 Go Live

3

6. HRM Training & Gap Analysis completed (week 5 oct)

Finished

Next Stage

Ganda ERP Project |

Overall Situation

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• All department very coordinate, And attend meeting on time.

• Maybe not every KU can fully understand English, during the meeting usually just manager level(or higher) will speak.

• Base on the implementation strategy made before contract, we basically follow CFC’s process, after survey we estimate maybe logic of process will just slightly revise in CFC, but the operation will be a considerable change.(because many process not in system now, and each modules not fully integrate)

• Briefly compare CFC and Indonesia process, most part can be over 80% similar in the future, except Sales and Distribution because different business model and market competition.

Ganda ERP Project |

Process Fitness

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Sale Dist PUR INV Prod EQIP COST PROJ FIN

IDN 80% 50% >80% >80% >80% 60% >80% N/A >80%

TT 80% 50% >80% >80% >80% 50% 70% >80% >80%

Ganda ERP Project |

Gaps of Mfg. Module Interview

Packing System

CMMS

All Transaction need Dual Currency(only in CFC)

Dual Currency Production Cost

Production Cost need to separate into two lines

Freight Calculation

PLC Automation/Production Daily Report

Ganda ERP Project |

Gaps of Financial Module Interview

Tax Issue: Valued-Added-Tax Declaration.

Financial Accounting Issue: Dual Currency Report in Fixed Asset Module.

Ganda ERP Project |

Outstanding Employee

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• Brilliant adviser• Account: Ms. Thanh Huong• F/G: Mr. Chinh

• Good Experience and Detail Control • Packing: Mr. Thanh• Production: Mr. Hai

• Experienced worker• W/H: Mr. Viet• Purchase: Mr. Hung, Ms. Mai• Logistic: Mr. Phuong

Ganda ERP Project |

Confirmed Issue(1)

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• Item Category will basically remain the same, but re-organized category not use , and extend on digit can include G.A category.

• Item Code Rule basically not change, but need to delete duplicate Item Code.

• Basic Data Center need to be establish, but separate in CFC and Indonesia.(Including Item, Cus No, Supplier No., COA..)

• Customer Master Data still allow every branch create independently, but have limited employee can create.should have data center

• Currently domestic sales and export sales process different, in the future should be unify into one.

Ganda ERP Project |

Confirmed Issue(2)

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• Sales Contract will be input in the system for S/O information control.

• Credit Limit Control should be done by system in the future.

• Stock of F/G should be include in the system.

• Branch office W/H and stock control should be include in the system.

• Because TIPTOP system use same function to deal all kind of purchase require, we’ll combine PR/PP into one process.

• Purchase Contract will use attach file and/or footnote in the system.

Ganda ERP Project |

Confirmed Issue(3)

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• Supplier Master Data should be centralize control by one department, can’t allow many department create.

• Purchase request department should responsible to choose right purchase category and clear request item in the future.

• P/R should separate by purchase category and request, but can include many items in one P/R.

• Good Receive windows will be limited in W/H and G/A, other department can’t receive good directly.

• Some quantity un-precisely item should setup tolerance percentage in the system.

Ganda ERP Project |

Confirmed Issue(4)

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• Free sample should use standard function stock-in with normal goods in same Good Receive.

• Arrive date is a important column in system, buyer should maintain correct date and offer Predict Good Receive List before goods arrive.

• Do MPS/MRP module training in Application Training.

• Stock in Quarry side should include in system(exploded limestone, explosive…).

• In phase one production related department still provide daily report to W/H input stock transaction.

Ganda ERP Project |

Confirmed Issue(5)

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• All department using repairing note and W/O, should unify there process and make all expense, FA , stock control can link together(including Electrical, Mechanical, Quarry and Project Engineering).

• Bag Cement will apply Lot No. control in system.

Ganda ERP Project |

Unconfirmed Issue

14

• L/B is not used by any department(only accounting), need to be sure it’s need to be preserved in TO-BE process?

• Import/Export document done by Purchase department, could be move to Logistic department?

• Basic Data Center need to be establish, but separate in CFC and Indonesia.(Including Item, Cus No, Supplier No., COA..)

• Could buyer categorized by item category and use it as default buyer in system?

• Does IQC result can put into system?Not necessary

• In the plan SMS System is second phase, is that OK?NO

Ganda ERP Project |

Unfinished Job

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• Item Code cleaning(eliminate duplicate Item).

• W/H Design should have first version, it can be test in the proceeding process.

• Credit Limit Control Process.

• Stock Control Policy Should be link with system process(will be done in application training).

• Need to be have a very clear principle of Purchase Transaction base on category(Stock, Expense, FA..), and publish to all users after final(will be done in application training).

Ganda ERP Project | 16

Next Step

Ganda ERP Project | 17

Next Step

Ganda ERP Project |

Q & A

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