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Project Workbook
Table of Contents
1 Title Page with Reviewers' Comments
Tab Name: PNX Title Page
2 Project Partners and Contact Information
Tab Name: PNX Contacts
3 Outcomes Logic Model
Tab Name: PNX OLM
For more information, visit:
4 Outcome Target Indicators PlanTab Name: PNX OTIP
For more information, visit:
5 Milestone Plan
Tab Name: PNX Milestone Plan
For more information, visit:
The milestone plan focuses on the end-dates by which your activities need to be completed and outputs need to
be delivered. It contains the project start and end date, and other important milestones. Progress reporting is
directly made on the original milestones as defined in the milestone plan.
This file contains spreadsheets of information submitted to the CPWF by the project team, and spreadsheets that we have
developed to aid our review process. Please change the 'PNX' to identify your project, e.g. Ganges Project 3 would be G3
This page contains main project information and the contracting and inception reviewers' comments.
Please list all your project participants with their contact details. This information will be fed into the CPWFcontact database. Please ensure that you inform the CPWF about any changes in your team.
The OLM is a table that describes the project's theory of change (ToC), or how the project is expected to work. It
is a description of the projects activities, outputs, outcomes and impact and their inter-relationships. Each line
describes an Outcome Pathway, with a short narrative description. The last row in the model is a narrative
description of how the project predicts that the outcomes it achieves are likely to reinforce each other and
eventually contribute to longer-term impact.
CPWF M&E Guide- Outcome Indicators Plan
CPWF M&E Guide- OLMs
The Outcome Target Indicators Plan (OTIP) contains specific description(s), for each Outcome Pathway (from
OLM), of who/ how many exactly the project expects to change (Practice and/or KAS) and by how much, by the
end of the Project. Indicators and tools to measure them are included for each outcome target.
CPWF M&E Guide- Milestone Plan
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6 Gantt Chart
Tab Name: PNX Gantt Chart
For more information, visit:
7 Schedule of Reports and Payments = filled by CPWF Finance Officer for contracting
Tab Name: PNX $ Schedule
8 Budget Summary
Tab Name: PNX $ Summary
9 Budget Comments
Tab Name: PNX $ Comments
10 Staff Time Allocation and Breakdown of Personnel Costs
Tab Name: PNX $ Time Allocation
11 Indicative Breakdown of Budget by Outputs
Tab Name: PNX $ By Outputs
12 Indicative Breakdown of Budget by Institution
Tab Name: PNX $ By Institution
This table shows the distribution of budget by output then by institution. The overhead costs are not included in
the distribution.
This table shows a summary of the budget allocated to the project partner institutions (left part). The right part
of the table could be of support to work out each project partners budget share by line item.
This spreadsheet shows the breakdown of the project budget per line item and per year.
The comments worksheet is where budget explanations and details are explained.
In this worksheet the project team compositon is listed with their names, institution, expertise and contribution
to the project (e.g., Output 1, Communication, Policy, etc.), the number of days per year, and the daily rate per
staff.
The Gantt Chart focuses on the activities to be carried out to complete the project. This chart contains the
project schedule, work breakdown structure, i.e. activities with their milestones as the terminal elements, their
start and finish dates, responsible project team member and their affiliations.
CPWF M&E Guide- Gantt Chart
This spreadsheet will be filled out by CPWF finance officer for contracting according to the budget details the
project has submitted. It shows the schedule of budget release, which depends on the satisfactory submission
and approval of the required progress reports.
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Title Page with Reviewers' Comments
Project Leader
Project Number
Project Short Title
Reporting Period
Starting Date
Completion Date
Review Questions (RQ) Reviewer Remarks on status (include
date)
Changes required to proceed
to contracting
Response from the Project
Leader (include date)
Status of chang
after resubmis
filled in by the
RQ1: Are documents in order,
provide information required,
and is there consistency
between them?
Cells highlighted in yellow must be
dealt with for contracting
Documents according to Standard
Clauses and Procedures 3.02 and
3.03 (see list below)
Cells highlighted in orange must be
dealt with by time of inception
report
Revised proposal First submission 2011.03.03
Contact sheet First submission 2011.03.03 please identify who's
responsible for
Communications, M&E, and
Knowledge Sharing from the
project's end. We've added
another column in 'G1
Contacts'
please submit CVs of the other
partners
please add the names of the
partners who are still to be
hired as well as the consultants
Apr 18 2011 - Changed location
of IRRI staff (except PL) to
Bangladesh.
CV.s DONE
Comms and M&E. DONE
Sorry. No. I can't add names
for people who have not been
hired and positions that have
not been created yet. I've used
PDF1 and PDF2 to distinguish
between the two PDF positions
Gantt chart First submission 2011.03.03
Milestone plan First submission 2011.03.03 Suggested some changes in the
Milestone Plan (e.g., specify
the names of the partners,
rather than TBD; dates
consistent with Gantt Chart)
Apr 18 2011 - Added PDF1 and
PDF2 to the responsible staff
list
OLM First submission 2011.03.03
OTIP First submission 2011.03.03
KM Point
Person
Andrew Nelson
Resource profiles, extrapolation domains and land-use patterns
G1
April 30, 2011
April 30, 2014
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Review Questions (RQ) Reviewer Remarks on status (include
date)
Changes required to proceed
to contracting
Response from the Project
Leader (include date)
Status of chang
after resubmiss
filled in by the
Budget First submission 2011.03.03 Please indicate the baseline for
the Daily Charge Out $ (it is
understood that the
succeeding year's personnel
budget includes the 3% and 5%
annual increment)
Please indicate
the Daily Charg
understood tha
succeeding yea
budget include
annual increme
Plan for baselining of outcome
targets
Signed MOUs corresponding to
milestone plan
Third party intellectual audit
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Review Questions (RQ) Reviewer Remarks on status (include
date)
Changes required to proceed
to contracting
Response from the Project
Leader (include date)
Status of
after resu
filled in b
RQ2: Have there been changes
in budget share going topartners, and if so, are they
consistent with the changes in
responsibilities?
Program
Manager
RQ3: Does the budget appear
consistent with the promised
outputs?
Program
Manager
RQ4: Looking at the people
responsible for producing the
outputs, do these teams
contain people with the
requisite skill and is team size
appropriate?
MT Point
Person
RQ5: Is there a clear
assignment of responsibility
for producing outputs and
milestones to both individuals
and organizations?
MT Point
Person
RQ6: Have reviewers'
comments been addressed?
MT Point
Person
Provide a more inclusive
discussion of the models to be
used, including a critical appraisal
of their potential weaknesses and
risks
This point
addressed
provides a
descriptio
and rando
models, in
broader raassesses t
weaknesse
that the m
models . .
dependen
compensa
are missin
that affect
technolog
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Review Questions (RQ) Reviewer Remarks on status (include
date)
Changes required to proceed
to contracting
Response from the Project
Leader (include date)
St
af
fi
Map the extrapolation domains of
institutional innovations such as
those that G3 will look at, in
additional to technical ones, to the
extent that it makes sense and is
possible
Pr
ex
in
de
m
Th
da
of
ou
in
im
pr
de
ch
us
coan
w
id
us
be
Present a more systematic
overview of the data already
available in the region and their
sources, as well as gaps in
knowledge identified through this
analysis.
Th
ad
su
da
pr
da
to
de
thth
da
Ph
PN
sa
re
im
PN
Re
su
Im
re
ba
Gr
an
an
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Review Questions (RQ) Reviewer Remarks on status (include
date)
Changes required to proceed
to contracting
Response from the Project
Leader (include date)
Statu
after
filled
Include information about data
collection (indicators for profilinghuman resources, baseline
information, etc.) and data
Data c
manafully d
Activit
Revise the OLM by the time of the
Inception Report with a detailed
and realistic analysis of what
forces tend to affect decision-
making in the main target actors,
and how project strategy takes
these forces into account
For fu
subm
Incept
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Review Questions (RQ) Reviewer Remarks on status (include
date)
Changes required to proceed
to contracting
Response from the Projec
Leader (include date)
From Standard Clauses and Procedures
3.02 The documents required for contract signature are:
Revised project proposal that has addressed reviewers comments in particular negotiation points and incorpora
from workshops and other consultation processes.
Revised budget reflecting changes in project proposal
Gantt Chart
Milestone plan developed for at least the first year of operations
Draft Outcome Logic Model
Any other documentation agreed to between the Project Leader and the CPWF
3.03 The following documents are to be provided in electronic form to CPWF Basin Leader with the Inception Repo
Outcome Logic Model agreed with partners
Milestone plan developed for the duration of the project
Outcome target indicators plan
Plan for base lining of outcome targets
Signed MOUs corresponding to milestone plan
Third Party Intellectual Asset Audit
Any other documentation agreed to between the Project Leader and the CPWF.
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Project Partners and Contact Details
Please remember to provide a CV for each person listed below as Annex B to your proposal. Indicate in particular who has responsibility for communications, M&E, know
Given Name Family Name Institution Role in the project Professional
discipline
Email Alternate Email Work Phone
Nelson Andrew International Rice
Research Institute
Project Leader Geographer [email protected] [email protected] 63 2 580 5600
PDF1 to be
determined
International Rice
Research Institute
Principal
Investigator (Int'l)
GIS/Spatial
Analysis/Modellin
g
PDF2 to be
determined
International Rice
Research Institute
Principal
Investigator (Int'l)
Water resource or
land use
management or
agronomy
Hossain Moqbul Soil Resource
Development
Institute
Principal
Investigator (Nat'l)
GIS specialist [email protected]
om
Zahir-ul Khan Institute of Water
Modelling
Principal
Investigator (Nat'l)
Water resource
Engineer
[email protected] 88 02 882790
Munir Siddiquee Local Government
Engineering
Department
Principal
Investigator (Nat'l)
Engineer and GIS
specialist
munir.siddiquee@g
mail.com
munir.siddiquee@ya
hoo.com
88 02 811212
Md Salim Bhuiyan Bangladesh Water
Development Board
Principal
Investigator (Nat'l)
Engineer bhuiyan_salim@yah
oo.com
88 02 812149
Tuong To Phuc International Rice
Research Institute
Consultant [email protected] 63 2 580 5600
NRS International Rice
Research Institute
Support Staff
mailto:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]7/31/2019 G1 AnnexA Project Workbook DRPC2010-1280411 - Revised CPMT Copy
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Outcomes Logic Model
Project Name
Date
Actor(s) Desired change in actor(s)
practice
Required change in actor
KAS for change to happen
Project strategies and
prototypes for bringing
about changes
Project outputs
Outcome
Pathway 1
Local Government
agencies responsible for
technological innovation
in agriculture
Extension services with a
similar mandate
Actors will use the maps to
more effectively scale up
the adoption of new
technologies -> Higher
likelihood of success of
adoption
Local Government Officers
learn about new
technologies and where its
chances of adoption is
greatest. Use of domain
maps as a decision support
tool
Interaction with the
actors from the project
inception (via G5) to
ensure awareness of the
project, its goals and the
potential application of
domain maps for
technology targetting
Maps and associated
documentation of
extrapolation
domains for each
technology
Narrative 1 The actors will become aware of the potential use of technology domain maps to determine "what works where and why" and use t
better informed decisions about strategies to scale up the adoption of new technologies.
Resource profiles, extrapolation domains and land use patterns
March 03, 2011
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Project Name
Date
Actor(s) Desired change in actor(s)
practice
Required change in actor
KAS for change to happen
Project strategies and
prototypes for bringing
about changes
Project outputs
Resource profiles, extrapolation domains and land use patterns
March 03, 2011
Outcome
Pathway 2
Local government
agencies responsible for
water resource
management and land
management and land
use zoning.
Actors will use the maps as
decision support tools when
planning future
interventions.
Local Government officers
will understand the
implications of different
land use plans under
different future scenarios.
Interaction with the
actors from the project
inception (via G5) to
ensure awareness of the
project, its goals and the
potential application of
Land Use maps for DSS
Future land use plans
for different
plausible water
resource scenarios
with associated
narratives explaining
the drivers of land
use change
Narrative 2 The actors will become aware of the use of future land use scenarios to better understand the trade offs that need to be made when
to land and water management policies
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Project Name
Date
Actor(s) Desired change in actor(s)
practice
Required change in actor
KAS for change to happen
Project strategies and
prototypes for bringing
about changes
Project outputs
Resource profiles, extrapolation domains and land use patterns
March 03, 2011
The maps from G1 need to incorporated into policy briefs and presented as part of a decision support process. The domain maps will only be adopted
be reliable and accurate, which would require further site tests and early adoption by some actors to validate. The successful application of the domai
targetting will increase the chances of appropriate technology adoption. The future land use plans need to be based on a set of coherent and convincin
change that include likely policy shifts to maximize the chances of adoption by the actors. The use of these plans will increase the likelihood of sustaina
use policies being adopted.
Impact Narrative
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Risks and
Assumptions
Quality of input data
is sufficient
Timely information
on test sites
available (G2,G3)
Cooperation with G1
partners to obtain
data for
extrapolation
ese maps to make
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Risks and
Assumptions
Cooperation with G1
partners to obtain
data for
extrapolation
Timely information
on scenarios
available (G4)
considering changes
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Risks and
Assumptions
if they are proven to
maps for effective
g drivers of land use
ble land and water
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Outcome Targets Indicator Plan
Project Name
Date
No.ACTOR and how they willCHANGE Outcome target(s) Indicator(s) of progress towardsOutcome Target(s) Tools to measure progresstowards Outcome Target(s)
1 Local Government agencies
responsible for technological
innovation in agriculture
Extension services with a similar
mandate
Actors will use the maps to more
effectively scale up the adoption
of new technologies -> Higher
likelihood of success of adoption
This is best answered by G5 since
the maps will be used in policy
briefs and will not be directly
targetted at the actors
The maps and briefs will only be
developed towards the end of the
project and it is unlikely that we
will observe much adoption of the
domain maps within that time
frame. Instead we would monitor
the interest of the actors (since
they will be aware of the project
and its goals from the inception)
in the use of the maps and
respond to any requests for more
detailed information regarding the
domain for any particulartechnology
Feedback on policy briefs and
evidence of their adoption in
decision making
Resource profiles, extrapolation domains and land use patterns
March 03, 2011
The Outcome Target Indicators Plan (OTIP) contains specific description(s), for each Outcome Pathway (from OLM), of who/ how many exactly the project expects to change
(Practice and/or KAS) and by how much, by the end of the Project. project is committing to measure. The expected output in this OTIP is a list of indicators ONLY for the Outcome
Targets that the Indicators and tools to measure them are included for each outcome target.
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Project Name
Date
No. ACTOR and how they will
CHANGE
Outcome target(s) Indicator(s) of progress towards
Outcome Target(s)
Tools to measure progress
towards Outcome Target(s)
Resource profiles, extrapolation domains and land use patterns
March 03, 2011
2 Local government agencies
responsible for water resource
management and land
management and land use zoning.
Actors will use the maps as
decision support tools when
planning future interventions.
This is best answered by G5 since
the maps will be used in policy
briefs and will not be directly
targetted at the actors
The maps and briefs will only be
developed towards the end of the
project and it is unlikely that we
will observe much adoption of the
land use plans within that time
frame. Instead we would monitor
the interest of the actors (since
they will be aware of the project
and its goals from the inception)
in the use of the plans.
Feedback on policy briefs and
evidence of their adoption in
decision making
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Milestone Plan
roject Name
Date
No. Milestones = your progress markers Deadline Responsible
Partner Institution
Responsible Staff
Project Member
Outputs required
by other projects
Means of verific
.a Sites selected and partners for research and planning
engagement identified and engaged
2011/09/01 IRRI AN Yes, G2, G3, G4,
G5
Site selection rep
partners
.b Project progress reports 2011/09/01 IRRI AN No Progress reports
.b Project progress reports 2012/03/01 IRRI AN No Progress reports
.b Project progress reports 2012/09/01 IRRI AN No Progress reports
.b Project progress reports 2013/03/01 IRRI AN No Progress reports
.b Project progress reports 2013/09/01 IRRI AN No Progress reports
.b Project progress reports 2014/03/01 IRRI AN No Progress reports
.a Inventory of required data completed 2012/03/01 IWM ZK No Data inventory
.b. Inventory of required data completed 2012/03/01 SRDI HM No Data inventory
.c Inventory of required data completed 2012/03/01 LGED MS No Data inventory
.d. Spatial data formatted and documented to standards 2012/09/01 IRRI PDF1 Yes, G2, G3, G4 Metadatabase
.a Sites visited, georeferenced, and mapped 2011/09/01 IRRI PDF1 Yes, G2, G3 Maps of site loca
technologies bei
.b G2 and G3 provide key site information on environmental and
social requirements for the technologies
2011/09/01 IRRI PDF1 Yes, G2, G3 Report on the re
required for each
successful
.c Study site characteristics collected 2012/03/01 IRRI PDF1 Yes, G2, G3 Updated report
profiles
.d Inventory of the relevant spatial data for characterizing the
sites prepared and site resource profiles shared with project
partners
2012/09/01 IRRI PDF1 Yes, G2, G3 Report on spatia
relationship to th
characteristicsMapping extrapolation domains for each technology
Characterization of the test sites and study areas from projects G2 and G3.
Resource profiles, extrapolation domains and land use patterns
March 03, 2011
o be filled by PLs and Project Teams
Project Implementation
Compilation of a geodatabase covering all thematic spatial information related to the project
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roject Name
Date
No. Milestones = your progress markers Deadline Responsible
Partner Institution
Responsible Staff
Project Member
Outputs required
by other projects
Means of verific
Resource profiles, extrapolation domains and land use patterns
March 03, 2011
o be filled by PLs and Project Teams
.a Extrapolation model chosen and tested 2012/09/01 IRRI PDF1 No Short review of
reasons for final
.b First extrapolation domains generated and documented for
internal discussions
2012/09/01 IRRI PDF1 Yes, G2, G3 Domain maps pr
.c Final extrapolation maps documented and shared with
partners for evaluation
2013/09/01 IRRI PDF1 Yes, G2, G3, G4,
G5
Updated domain
CPWF
.d Maps shared with G5 for synthesis 2013/09/01 IRRI PDF2 Yes, G2, G3, G4,
G5
Maps used in po
by G5
.a Scenarios and drivers agreed upon in consultation with
partners
2013/03/01 IWM ZK Yes, G4 Report on the fu
drivers of chang
.b Preliminary future land-use plans developed and documented
for internal discussion
2013/09/01 IRRI PDF1 Yes, G4 Land use plans p
.c Final land-use plans documented and shared with partners for
evaluation
2014/03/01 IRRI PDF1 Yes, G2, G3, G4,
G5
Updated land us
CPWF
.d Maps shared with G5 for synthesis 2014/03/01 IRRI PDF2 Yes, G2, G3, G4,
G5
Maps used in po
by G5
Development of future land use plans based on historical land use trends, assumed changes, constraints and interventions from future scenarios.
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Project Name
Date
No. Milestones = your progress markers Deadline Responsible
Partner Institution
Responsible Staff
Project Member
Outputs required
by other projects
Means of verif
Resource profiles, extrapolation domains and land use patterns
March 03, 2011
To be filled by PLs and Project Teams
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Project Name
Date
No. Milestones = your progress markers Deadline Responsible
Partner Institution
Responsible Staff
Project Member
Outputs required
by other projects
Means of verif
Resource profiles, extrapolation domains and land use patterns
March 03, 2011
To be filled by PLs and Project Teams
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To be reported by PLs and Project
Team
For review by BL For review by CPWF
tatus report on delivery of
milestones
Review of evidence of delivery of
milestone and of research quality
and relevance
Review of evidence of delivery of
milestone and quality check of BLs
review
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To be reported by PLs and Project
Team
For review by BL For review by CPWF
tatus report on delivery of
milestones
Review of evidence of delivery of
milestone and of research quality
and relevance
Review of evidence of delivery of
milestone and quality check of BLs
review
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To be reported by PLs and Project
Team
For review by BL For review by CPWF
tatus report on delivery of
milestones
Review of evidence of delivery of
milestone and of research quality
and relevance
Review of evidence of delivery of
milestone and quality check of BLs
review
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Gantt Chart
Project Name
Date
No. Activity/ Milestone
Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3
0 Project Implementation
Activities 0.1 Sites selected, partners engaged
0.2 Project progress reports
Milestones 0.a Sites selected and partners for research and planning
engagement identified and engaged
0.a
0.b Project progress reports 0.b 0.b 0.b 0.b 0.b
1 Compilation of a geodatabase covering all thematic spatial information related to the project
Activities 1.1 Data set identification
1.2 Data and metadata format agreement
1.3 Data collection
1.4 Data standardization
Milestones 1.a Inventory of required data completed 1.a
1.b Inventory of required data completed 1.b
1.c Inventory of required data completed 1.c
1.d Spatial data formatted and documented to standards 1.d
2 Characterization of the test sites and study areas from projects G2 and G3.
Activities 2.1 Georeferencing of test sites
2.2 Identification of the key site characteristics from G2 and G3
2.3 Collection of key site characteristics
2.4 Identification of the relationships between the site
characteristics and spatial data layers, i.e., direct
correspondence or proxy variables
Milestones 2.a Sites visited, georeferenced, and mapped 2.a
2.b G2 and G3 provide key site information on environmental and
social requirements for the technologies
2.b
2.c Study site characteristics collected 2.c2.d Inventory of the relevant spatial data for characterizing the
sites prepared and site resource profiles shared with project
partners
2.d
3 Mapping extrapolation domains for each technology
Resource profiles, extrapolation domains, and land-use patterns
March 03, 2011
2011 2012 2013
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Project Name
Date
No. Activity/ Milestone
Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3
Resource profiles, extrapolation domains, and land-use patterns
March 03, 2011
2011 2012 2013
Activities 3.1 Identification of the appropriate model for extrapolation
3.2 Preliminary extrapolation domains
3.3 Roundtable discussion with partners on preliminary results
3.4 Final domain maps generated
3.5 Evaluation and synthesis of domain maps
Milestones 3.a Extrapolation model chosen and tested 3.a
3.b First extrapolation domains generated and documented for
internal discussions
3.b
3.c Final extrapolation maps documented and shared with
partners for evaluation
3.c
3.d Maps shared with G5 for synthesis 3.d
4 Development of future land-use plans based on historical land-use trends, assumed changes, constraints, and interventions from future scena
Activities 4.1 Preparation of historical and current land-use plans
4.2 Identification of future scenarios and drivers of change
4.3 Identification of a suitable competitive land-use model
4.4 Future land-use modeling
4.5 Roundtable discussion with partners on preliminary results
4.6 Final land-use models
4.7 Evaluation and synthesis of land-use maps
Milestones 4.a Scenarios and drivers agreed upon in consultation with
partners
4.a
4.b Preliminary future land-use plans developed and documented
for internal discussion
4.b
4.c Final land-use plans documented and shared with partners for
evaluation
4.d Maps shared with G5 for synthesis
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Schedule of Reports and Payments
Project Name
Date
No. Amount (US$) Comment Due Date
1
Paid on return of the signed Award Letter. These funds are to
cover the first six months activities of the Project
2Paid following satisfactory assessment of progress of the first 6
months of project implementation.
3Paid following satisfactory assessment of progress of the first
12 months of project implementation.
4Paid following satisfactory assessment of progress of the 18
months of project implementation.
5
Paid following satisfactory assessment of progress of the 24
months of project implementation. The milestone plan for the
following two years of project activities must also be approved.
6Paid following satisfactory assessment of progress of 30
months of project implementation.
7
Paid following satisfactory assessment of progress of 36
months of project implementation. A review may also be
undertaken at this point at the discretion of the CPWF.
8Paid on acceptance of the Project Completion Report and an
external audit report.
Resource profiles, extrapolation domains and land use patterns
This worksheet will be filled by CPWF Finance Officer for contracting
March 03, 2011
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Budget Summary(Before working on the Personnel budget cells, complete the other spreadsheet named PNXX $ Time Allocation)
Project Name
Date
2011 2012 2013 2014 TOTAL
1 PERSONNEL REMUNERATION, TRAVEL AND ACCOMMODATION
1.1 PERSONNEL
1.1.1 Project Leader 6,741 9,190 9,466 2,384 27,781
1.1.2 Principal Investigators (Int'L & Reg'l) 59,217 80,731 83,155 20,941 244,044
1.1.3 Principal Investigators (National) -
1.1.4 Consultants 4,649 10,848 12,398 3,100 30,995
1.1.5 Support Staff 9,588 13,263 13,926 3,524 40,301
1.1.6 Other Project Participants -
1.2 TRAVEL AND ACCOMMODATION
1.2.1 Project Leader 5,414 7,380 6,717 1,620 21,131
1.2.2 Principal Investigators (Int'L & Reg'l) 5,414 7,380 6,715 1,619 21,128
1.2.3 Principal Investigators (National) -
1.2.4 Consultants -
1.2.5 Support Staff -
1.2.6 Other Project Participants -
2 RESEARCH OPERATION
2.1 EQUIPMENT
2.1.1 Office equipment 2,400 2,400
2.1.2 Laboratory equipment -
2.1.3 Field equipment -
2.2 CONSUMABLES
2.2.1 General communication expenses -
2.2.2 Office supplies -
2.2.3 Laboratory supplies 927 1,192 1,223 258 3,6002.2.4 Field research supplies -
2.2.5 Other support services (IT services,
public areas, facilities) 24,413 28,894 24,935 6,005 84,247
2.3 COMMUNICATIONS
2.3.1 Communications products -
2.3.2 Team meetings 4,427 1,475 5,902
2.3.3 Stakeholders workshops -
2.3.4 Participation in Reflection Workshops - 4,335 5,912 1,489 11,736
2.3.5 Participation in IFWF3 and IFWF4 4,427 5,022 6,065 1,628 17,142
3 LUMP SUM CONTRACT AGREEMENTS FOR SPECIFIC DELIVERABLES
3.1 SRDI, Bangladesh 41,250 36,250 22,500 5,000 105,0003.2 IWM, Bangladesh 45,000 37,500 22,500 5,000 110,000
3.3 LGED, Bangladesh 15,000 20,000 12,500 2,500 50,000
3.4 BWDB,Bangladesh 15,000 20,000 12,500 2,500 50,000
3.5 -
4 MISCELLANEOUS
4.1 CONTINGENCY (% OF BUDGET) -
4.2 OVERHEADS 19,964 24,916 23,261 5,708 73,849
Administrative Cost (12%) 15,314 20,366 20,461 5,108 61,249
Management fee (4%) 4,650 4,550 2,800 600 12,600
[INSTITUTION (% ] -
[INSTITUTION (% ] -
[INSTITUTION (% ] -
TOTAL REQUESTED FROM CPWF 263,831 308,376 263,773 63,276 899,256
Resource profiles, extrapolation domains and land use patterns
March 03, 2011
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Budget CommentsPlease provide as much information as possible to enable a good understanding of the key expenditures required.
Project Name
Resource profiles, extrapolation domains and land use
patterns
Date March 03, 2011
COMMENTS
MATCHING FUND (if any) None
1
PERSONNEL REMUNERATION, TRAVEL
AND ACCOMMODATION
1.1 PERSONNEL
1.1.1 Project Leader Dr. Nelson is the project Leader, requests fund to cover 7% of
time annually for three years.
1.1.2 Principal Investigators (Int'L & Reg'l) Funds are requested to support two post doctoral fellow (PDF)
.One PDF (100% FTE),based in Bangladesh and another PDF
(40% FTE), based in Bangladesh to monitor the project will be
charged to this project.Personnel costs are based on actual
annual salaries and benefits for on-board employees and on
IRRIs standard personnel costs for new staff. The subsequent
years include estimated escalations for merits adjustments
which is 3% per year for the IRS and PDF.
1.1.3 Principal Investigators (National)
1.1.4 Consultants Dr. Tuong (after his retirement with IRRI) will provide 5% of his
time in year one and 10% for years two to three as a
consultant for this project.
1.1.5 Support Staff Funds are also requested to support one nationally recruitedstaff (NRS) that will assist the project leader and principal
investigator in monitoring the project. This NRS will be based
in Bangladesh and allot 100% of his time in the project.
Personnel costs are based on actual annual salaries and
benefits for on-board employees and on IRRIs standard
personnel costs for new staff. The subsequent years include
estimated escalations for merits adjustments which is 5% per
year for the NRS.
1.1.6 Other Project Participants
1.2 TRAVEL AND ACCOMMODATION1.2.1 Project Leader This includes cost for the PL once a year visit to Bangladesh to
monitor the project and attend annual meeting.
1.2.2 Principal Investigators (Int'L & Reg'l) This consists of all costs related to the once a year visit of one
PI to Bangladesh to monitor the project including their
accommodation and per diem.
1.2.3 Principal Investigators (National)
1.2.4 Consultants
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1.2.5 Support Staff
1.2.6 Other Project Participants
2 RESEARCH OPERATION
2.1 EQUIPMENT
2.1.1 Office equipment This fund will cover cost of one computer.
2.1.2 Laboratory equipment2.1.3 Field equipment
2.2 CONSUMABLES
2.2.1 General communication expenses
2.2.2 Office supplies
2.2.3
Laboratory supplies A total of $3,600 for 3 years is requested for consumables,
storage, remote sensing imagery and other GIS related needs
2.2.4 Field research supplies
2.2.5 Other support services (IT services, public
areas, facilities)
This fund will cover network connection, server and the
laptop/computer to be used by the personnel involved in the
project and other operational and research support
services.The operational support services are expenses for
safety, security, energy cost, depreciation , rent, insurance
and building maintenance. The research support services
include the library, risk management and quality assurance,
communication and publications,intellectual property
management, country office coordination,support from office
of the Deputy Director General for Research, External
Relations, Seed Health and Project Coordination office. The
above items are not part of the overhead under 4.2
2.3 COMMUNICATIONS
2.3.1 Communications products
2.3.2
Team meetings This fund will cover meetings between the project leader and
project partners at various times throughout the project
2.3.3 Stakeholders workshops
2.3.4
Participation in Reflection Workshops This fund will cover the travel and logistic costs of attending
the CPWF reflection meetings for the Ganges Basin
2.3.5
Participation in IFWF3 and IFWF4 This fund will cover the travel and logistic costs of attending
the CPWF Forums
3
LUMP SUM CONTRACT AGREEMENTS FOR
SPECIFIC DELIVERABLES
3.1 SRDI, Bangladesh Funds are provided for SRDI in their role to provide spatial
information, expert advice, and technical support for the
generation of the geodatabase and resulting domain maps
and land-use plans.
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3.2 IWM, Bangladesh Funds are provided for IWM in their role to provide spatial
information, expert advice, and technical support for the
generation of the geodatabase and the resulting land-use
plans.
3.3 LGED, Bangladesh Funds are provided for LGED in their role to provide spatial
information, expert advice, and technical support for the
generation of the geodatabase and resulting domain maps
and land-use plans.3.4 BWDB,Bangladesh Funds are provided for BWBD in their role to provide
information and expert advice on water resource
management in the coastal polders relative to the proposed
extrapolation domain maps and land-use plans.
3.5
4 MISCELLANEOUS
4.1 CONTINGENCY (% OF BUDGET)
4.2 OVERHEADS
Administration Cost The indirect cost includes administrative costs which cannot
be specifically identified as direct costs of the project such as
support from Director General Office, Finance, Procurement,
Legal services, Human Resource services, etc. Indirect cost of
12% is charged to all direct cost except budget for partners.
Budget for partners will be charged 4% management fee . This
fund will be used for the fund management and financial
services.
[INSTITUTION (% ]
[INSTITUTION (% ]
[INSTITUTION (% ][INSTITUTION (% ]
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Staff Time Allocation and Breakdown of Personnel Costs
Project Name
Date
2011 2012 2013 2014 TOTAL
1.1.1 PL Andrew Nelson IRRI CGIAR Project lead 11 15 15 4 45
1.1.2 PI (Int'l) PDF to be determined IRRI CGIAR GIS expert 163 217 217 54 651
PDF to be determined IRRI CGIAR Project management and
coordination
65 87 87 22 261
add rows 0
1.1.2 PI (Reg'l) 0
0
add rows 0
No. Personnel Name Institution
Resource profiles, extrapolation domains and land use patterns
May 30, 2012
Brief Description of Contribution
to Project, as described in G1
Contacts (Project Workbook)
Days per YearType of
Institution
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2011 2012 2013 2014 TOTAL
No. Personnel Name Institution Brief Description of Contributionto Project, as described in G1
Contacts (Project Workbook)
Days per YearType of
Institution
1.1.3 PI (Nat'l) Moqbul Hossain Soil
Resource
Developme
nt Institute
GO SRDI's role is to provide spatial
information, expert advice,
and technical support for the
generation of the geodatabase
and resulting domain maps
and land-use plans.
0
Zahir-ul Kahn Institute of
Water
Modelling
NARES IWM's role is to provide spatial
information, expert advice,
and technical support for the
generation of the geodatabase
and the resulting land-use
plans.
0
Munir Siddiquee Local
Governmen
t
EngineeringDepartment
GO LGED's role is to provide
spatial information, expert
advice, and technical support
for the generation of thegeodatabase and resulting
domain maps and land-use
plans.
0
Md Salim Bhuiyan Bangladesh
Water
Developme
nt Board
GO BWBD's role is to provide
information and expert advice
on water resource
management in the coastal
polders relative to the
proposed extrapolation
domain maps and land-use
plans.
0
add rows 0
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2011 2012 2013 2014 TOTA
No. Personnel Name Institution Brief Description of Contribution
to Project, as described in G1
Contacts (Project Workbook)
Days per YearType of
Institution
1.1.4 Consultants T.P Tuong (IRRI) CGIAR oversee most of the activities
on cropping pattern and water
management issues as well as
in communications
8 19 22 5
add rows
1.1.5 Support
Staff
National support staff 1 IRRI CGIAR assist the PL and PI in project
monitoring and filed visit
163 217 217 54 6
add rows
1.1.6 Other
Project
Participants
add rows
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Staff Time Allocation and Breakdown of Personnel Costs
Project Name
Date
1.1.1 PL Andrew Nelson IRRI CGIAR Project lead
1.1.2 PI (Int'l) PDF to be determined IRRI CGIAR GIS expert
PDF to be determined IRRI CGIAR Project management and
coordination
add rows
1.1.2 PI (Reg'l)
add rows
No. Personnel Name Institution
Resource profiles, extrapolation domains and land use patterns
May 30, 2012
Brief Description of Contribution
to Project, as described in G1
Contacts (Project Workbook)
Type of
Institution2011 2012 2013
6,741 9,190 9,46
41,012 55,913 57,59
18,205 24,818 25,56
- -
59,217 80,731 83,15
- -
- -
- - - - -
Daily
Charge Out(US$)
Personnel Costs
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No. Personnel Name Institution Brief Description of Contribution
to Project, as described in G1
Contacts (Project Workbook)
Type of
Institution
1.1.3 PI (Nat'l) Moqbul Hossain Soil
Resource
Development Institute
GO SRDI's role is to provide spatial
information, expert advice,
and technical support for thegeneration of the geodatabase
and resulting domain maps
and land-use plans.
Zahir-ul Kahn Institute of
Water
Modelling
NARES IWM's role is to provide spatial
information, expert advice,
and technical support for the
generation of the geodatabase
and the resulting land-use
plans.
Munir Siddiquee Local
Governmen
t
EngineeringDepartment
GO LGED's role is to provide
spatial information, expert
advice, and technical support
for the generation of thegeodatabase and resulting
domain maps and land-use
plans.
Md Salim Bhuiyan Bangladesh
Water
Developme
nt Board
GO BWBD's role is to provide
information and expert advice
on water resource
management in the coastal
polders relative to the
proposed extrapolation
domain maps and land-use
plans.
add rows
2011 2012 2013
Daily
Charge Out
(US$)
Personnel Costs
- -
- -
- -
- -
- -
- -
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No. Personnel Name Institution Brief Description of Contributionto Project, as described in G1
Contacts (Project Workbook)
Type of
Institution
1.1.4 Consultants T.P Tuong (IRRI) CGIAR oversee most of the activities
on cropping pattern and water
management issues as well asin communications
add rows
1.1.5 Support
Staff
National support staff 1 IRRI CGIAR assist the PL and PI in project
monitoring and filed visit
add rows
1.1.6 OtherProject
Participants
add rows
2011 2012 2013
Daily
Charge Out
(US$)
Personnel Costs
4,649 10,848 12,3
- -
- -
4,649 10,848 12,3
9,588 13,263 13,9
- -
- -
9,588 13,263 13,9
- -
- -
- -
- -
TOTAL 80,195 114,032 118,9
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Staff Time Allocation and Breakdown of Personnel Costs
Project Name
Date
1.1.1 PL Andrew Nelson IRRI CGIAR Project lead
1.1.2 PI (Int'l) PDF to be determined IRRI CGIAR GIS expert
PDF to be determined IRRI CGIAR Project management and
coordination
add rows
1.1.2 PI (Reg'l)
add rows
No. Personnel Name Institution
Resource profiles, extrapolation domains and land use patterns
May 30, 2012
Brief Description of Contribution
to Project, as described in G1
Contacts (Project Workbook)
Type of
Institution
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No. Personnel Name Institution Brief Description of Contribution
to Project, as described in G1
Contacts (Project Workbook)
Type of
Institution
1.1.3 PI (Nat'l) Moqbul Hossain Soil
Resource
Developme
nt Institute
GO SRDI's role is to provide spatial
information, expert advice,
and technical support for the
generation of the geodatabase
and resulting domain maps
and land-use plans.
Zahir-ul Kahn Institute of
Water
Modelling
NARES IWM's role is to provide spatial
information, expert advice,
and technical support for the
generation of the geodatabase
and the resulting land-use
plans.
Munir Siddiquee Local
Governmen
t
EngineeringDepartment
GO LGED's role is to provide
spatial information, expert
advice, and technical support
for the generation of thegeodatabase and resulting
domain maps and land-use
plans.
Md Salim Bhuiyan Bangladesh
Water
Developme
nt Board
GO BWBD's role is to provide
information and expert advice
on water resource
management in the coastal
polders relative to the
proposed extrapolation
domain maps and land-use
plans.add rows
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No. Personnel Name Institution Brief Description of Contribution
to Project, as described in G1
Contacts (Project Workbook)
Type of
Institution
1.1.4 Consultants T.P Tuong (IRRI) CGIAR oversee most of the activities
on cropping pattern and water
management issues as well as
in communications
add rows
1.1.5 Support
Staff
National support staff 1 IRRI CGIAR assist the PL and PI in project
monitoring and filed visit
add rows
1.1.6 Other
Project
Participants
add rows
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Staff Time Allocation and Breakdown of Personnel Costs
Project Name
Date
1.1.1 PL Andrew Nelson IRRI CGIAR Project lead
1.1.2 PI (Int'l) PDF to be determined IRRI CGIAR GIS expert
PDF to be determined IRRI CGIAR Project management and
coordination
add rows
1.1.2 PI (Reg'l)
add rows
No. Personnel Name Institution
Resource profiles, extrapolation domains and land use patterns
May 30, 2012
Brief Description of Contribution
to Project, as described in G1Contacts (Project Workbook)
Type of
Institution1 2 3 4 5 6
1 1 1 1
1 1 1 1
1 1 1 1
Outputs
Entries from Column S are added for reviewers'
comments and to note items for clarification. Ther
should be a clear assignment of outputs. Mark (wi
1) lead and contributed outputs in columns (S) to (X
To
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No. Personnel Name Institution Brief Description of Contributionto Project, as described in G1
Contacts (Project Workbook)
Type of
Institution
1.1.3 PI (Nat'l) Moqbul Hossain Soil
Resource
Developme
nt Institute
GO SRDI's role is to provide spatial
information, expert advice,
and technical support for the
generation of the geodatabase
and resulting domain maps
and land-use plans.
Zahir-ul Kahn Institute of
Water
Modelling
NARES IWM's role is to provide spatial
information, expert advice,
and technical support for the
generation of the geodatabase
and the resulting land-use
plans.
Munir Siddiquee Local
Governmen
t
EngineeringDepartment
GO LGED's role is to provide
spatial information, expert
advice, and technical support
for the generation of thegeodatabase and resulting
domain maps and land-use
plans.
Md Salim Bhuiyan Bangladesh
Water
Developme
nt Board
GO BWBD's role is to provide
information and expert advice
on water resource
management in the coastal
polders relative to the
proposed extrapolation
domain maps and land-use
plans.add rows
1 2 3 4 5 6
Outputs Tota
1 1 1 1
1 1 1 1
1 1 1 1
1 1 1 1
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No. Personnel Name Institution Brief Description of Contribution
to Project, as described in G1
Contacts (Project Workbook)
Type of
Institution
1.1.4 Consultants T.P Tuong (IRRI) CGIAR oversee most of the activities
on cropping pattern and water
management issues as well as
in communications
add rows
1.1.5 Support
Staff
National support staff 1 IRRI CGIAR assist the PL and PI in project
monitoring and filed visit
add rows
1.1.6 Other
Project
Participants
add rows
1 2 3 4 5 6
Outputs T
1 1 1 1
1 1 1 1
9 9 9 9 0 0
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Indicative Breakdown of Budget by OutputBudget does not include overhead costs
Project Name
Date
Output Institution $ value of the budget % share of the budget
IRRI 135,000 15%
IWM 30,000 3%
SRDI 60,000 7%
LGED 20,000 2%
BWDB 20,000 2%
Total for Output 1 265,000 29%
IRRI 50,000 6%
IWM 10,000 1%
SRDI 25,000 3%
LGED 10,000 1%
BWDB 10,000 1%
Total for Output 2 105,000 12%IRRI 200,000 22%
IWM 20,000 2%
SRDI 10,000 1%
LGED 10,000 1%
BWDB 10,000 1%
Total for Output 3 250,000 28%
IRRI 199,256 22%
IWM 50,000 6%
SRDI 10,000 1%
LGED 10,000 1%
BWDB 10,000 1%
Total for Output 4 279,256 31%
TOTAL 899,256 100%
Output No. 3:Mapping extrapolation
domains for each technology
Output No. 4: Development of future
land-use plans based on historical
land-use trends, assumed changes,
constraints, and interventions from
future scenarios
March 03, 2011
Resource profiles, extrapolation domains and land use patterns
Output No. 1: Compilation of a
geodatabase covering all thematic
spatial information related to the
project
Output No. 2: Characterization of the
test sites and study areas from
projects G2 and G3.
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Indicative Breakdown of Budget by Institution
Project Name
Date
Institution Total $ value Total % share Comments
IRRI 584,256 65% Project lead
IWM 110,000 12% Provide data, support, analysis, feedback etc.
SRDI 105,000 12% Provide data, support, analysis, feedback etc.
LGED 50,000 6% Provide data, support, analysis, feedback etc.
BWDB 50,000 6% Provide data, support, analysis, feedback etc.
TOTAL 899,256 100%
Resource profiles, extrapolation domains and land use patterns
March 03, 2011