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Richmond Public Schools | 301 North 9th Street | Richmond, VA |
www.rvaschools.net
FY22 Superintendent’s Budget Proposal to the Richmond City
School Board
Presented by: Jason Kamras, Superintendent
Venue: Richmond City School Board Meeting
Date: January 19, 2021
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FY22 Superintendent’s Budget: Proposal to the Richmond City
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Table of Contents
Richmond Public Schools | January 19, 2021
• Section 1 – RPS Budget Primer
• Section 2 – Review of FY21 (Current Year) Investments
• Section 3 – Proposed FY22 (Next Year) Operating Budget
(Inclusive of Federal Stimulus)
• Section 4 – Proposed FY22 (Next Year) Capital Improvement Plan
(CIP) Budget
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Section 1
RPS Budget Primer
Richmond Public Schools | January 19, 2021
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RPS Budget Process
Richmond Public Schools | January 19, 2021
JanuarySuperintendent proposes budget to School Board.
January-FebruarySchool Board considers budget
proposal, holds budget hearings, and makes
adjustments.
FebruarySchool Board APPROVES its budget and sends to Mayor.
February-MarchMayor incorporates RPS budget into his budget
proposal to City
Council.
March-AprilCity Council considers Mayor’s budget proposal, holds
budget
hearings, and makes adjustments.
MayCity Council adopts budget.
May-JuneIf City’s adopted budget has
more/less RPS funding than was anticipated when School Board
approved its budget in February, Superintendent
proposes changes for Board consideration. If there is no
change in funding, budget goes to Board for final adoption.
JuneSchool Board ADOPTS its final
budget.
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Fiscal Year
• The RPS fiscal year runs from July 1 through June 30. Thus,
the current fiscal year (referred to as FY21), runs from July 1,
2020 through June 30, 2021.
• The budget proposal in this document is for next fiscal year –
FY22 – which will run from July 1, 2021 through June 30, 2022.
Richmond Public Schools | January 19, 2021
Fiscal Year 2021-22 (FY22)
July 1, 2021 – June 30, 2022
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Operating Budget v. Capital Improvement Plan (CIP) Budget
• RPS has two budgets: an Operating Budget and a Capital
Improvement Plan (CIP) Budget. The Operating Budget covers all the
day-to-day costs of running the school division: teacher salaries,
curricular materials, transportation, and so on. In the current
fiscal year (FY21), the RPS Operating Budget is approximately $415
million.
• The CIP Budget covers major facility expenses: everything from
new HVAC systems to new roofs. Smaller maintenance expenses (e.g.,
replacing light bulbs) are not covered by the CIP budget; they are
covered by the Operating Budget. In the current fiscal year (FY21),
the RPS CIP budget is approximately $4 million.
Richmond Public Schools | January 19, 2021
OperatingBudget
Capital Improvement Plan (CIP)Budget
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Operating Budget: General Fund v. Special Revenue Fund
• The Operating Budget has a General Fund portion and a Special
Revenue Fund portion. In the current fiscal year (FY21), RPS has
about $331 million budgeted in the General Fund and about $84
million budgeted in the Special Revenue Fund.
• The General Fund (roughly 80% of the Operating Budget) covers
most of the division’s day-to-day operations. It is resourced
almost exclusively by revenues from the Commonwealth of Virginia
and the City of Richmond. The budget proposal in this presentation
focuses on the General Fund. The Special Revenue Fund includes
programs like Head Start and Title I that are resourced by the
federal government. We typically discuss this portion of the budget
when we approve our major federal grants later in the year. (It is
important to note that the programs resourced by the Special
Revenue Fund are largely formula-driven, meaning they are far less
discretionary than the General Fund.)
Richmond Public Schools | January 19, 2021
OperatingBudget
80% General Fund (~$331M in FY21)($ comes almost entirely from
the Commonwealth of Virginia and City of Richmond for day-to-day
operations)
20% Special Revenue Fund (~$84M in FY21)($ comes almost entirely
from the Federal Government for programs like Title I, Head Start,
etc.)
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Recurring Funding v. One-Time Funding
• Nearly all the revenue in the Operating Budget is recurring
funding, meaning RPS receives those dollars every year.
• From time to time, RPS receives an injection of one-time
funding – dollars that are not replenished year after year. The
recent federal stimulus ($54.6 million for RPS) is an example of
one-time funding.
Richmond Public Schools | January 19, 2021
One-Time Funding
Recurring Funding
NYT, December 20, 2020
RTD, March 6, 2020
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Section 2
Review of FY21 Investments
Richmond Public Schools | January 19, 2021
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FY21 Highlights – Dreams4RPS Priority 1
To support Priority 1: Rigorous and Exciting Teaching and
Learning, RPS:
• Launched two new Science, Technology, Engineering, and
Mathematics (STEM) Academies at Martin Luther King., Jr. Middle
School and Thomas H. Henderson Middle School.
• Launched two new, more rigorous K-8 curricula: Eureka Virginia
for mathematics and EL Education for English.
• Added 10 new ESL teachers, bringing our three-year increase to
more than 30 ESL teachers.
• Launched the Newcomer Academy for recent immigrant students
and the Con Ganas program to re-engage English Learners.
• Hired more reading specialists, special education teachers,and
Advanced Placement teachers.
Richmond Public Schools | January 19, 2021
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FY21 Highlights – Dreams4RPS Priority 2
To support Priority 2: Skilled and Supported Staff, RPS:
• Provided a 2% raise for teachers and all other staff, bringing
our three-year increase to 7%. (Of note, no other school division
in Central Virginia gave an increase last year.)
• Absorbed rising healthcare costs so employees experienced no
increase in premiums.
• “Decompressed” salary schedules for assistant principals,
instructional assistants, and custodians to reverse a decade of
post-recession pay stagnation and provide an automatic 1.17% “step”
increase each year in addition to any raises. (Teacher, principal,
and nurse salaries were decompressed in FY20 and FY19.)
Richmond Public Schools | January 19, 2021
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FY21 Highlights – Dreams4RPS Priority 3
To support Priority 3: Safe and Loving School Cultures, RPS:
• Hired 9 new social workers and 5 new nurses.
• Launched a K-8 social-emotional curriculum called Second
Step.
• Launched virtual Community Circles in every classroom across
the division.
Richmond Public Schools | January 19, 2021
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FY21 Highlights – Dreams4RPS Priority 4
To support Priority 4: Deep Partnership with Families and
Community, RPS:
• Launched the Community Hub program with 23 family liaisons
based out of four hub locations around the city.
• Launched the RPS en Español Facebook page, the RPS en Vivo
weekly livestream, and a weekly segment on Radio Poder with Oscar
Contreras to enhance communication to Spanish-speaking
families.
Richmond Public Schools | January 19, 2021
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FY21 Highlights – Dreams4RPS Priority 5
To support Priority 5: Modern Systems and Infrastructure,
RPS:
• Procured a new “data dashboard” system to track our progress,
which will be fully operational later this spring (see screenshot
below with sample data).
• Began the procurement of a new budget and HR system to replace
our current one, which dates to the 1980s.
Richmond Public Schools | January 19, 2021
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FY21 Highlights – COVID-19 Response
In response to COVID-19, RPS reprioritized some of its FY21
budget and strategically utilized the CARES Act stimulus.
Specifically, RPS:
• Provided breakfast and lunch, Monday through Friday, every
week since our closure on March 13, 2020 (including summer),
totaling more than 2 million meals.
• Purchased and distributed 22,000 Chromebooks and 6,000 Wi-Fi
hotspots to launch a 100% virtual school year.
• Funded a variety of health and safety measures, including new
nursing positions, automatic temperature scanners, personal
protective equipment (PPE), and deep cleaning services.
Richmond Public Schools | January 19, 2021
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FY21 Capital Improvement Plan Highlights
Richmond Public Schools | January 19, 2021
In FY21, RPS and the City of Richmond completed the construction
of three new schools: Henry L. Marsh, III Elementary School,
Cardinal Elementary School, and River City Middle School. (Of note,
our new construction account still has sufficient funds to hire an
architectural firm for the design of a new George Wythe High
School). Inaddition, RPS completed a number of other facility
projects in FY21, including roof and window replacements, HVAC
upgrades, and security enhancements.
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Section 3
Proposed FY22 Operating Budget
Richmond Public Schools | January 19, 2021
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FY22 Revenue Forecast
• As a reminder, the revenue for the General Fund portion of our
Operating Budget comes almost entirely from the state and city. As
we look to FY22, we anticipate about $4 million in additional state
revenue and about $5 million in additional city revenue. Though
these numbers may shift slightly over the coming weeks, the
Administration is using them as the basis for this proposal.
• RPS also just received news that the division will be
receiving about $55 million from the latest round of one-time
COVID-19 federal stimulus funds. These funds should be available
over the next couple of months and can be spent until September 30,
2023. The Administration proposes using these resources as
follows:
• $16 million in FY21 (the current fiscal year) to address
critical air quality and other COVID-related expenses.• $25 million
in FY22 to provide academic and social-emotional supports next
school year (2021-22).• $14 million in FY23 to maintain the most
critical academic and social-emotional supports for the
following
school year (2022-23).
Richmond Public Schools | January 19, 2021
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FY22 Revenue Forecast (Continued)
• Thus, the Administration’s FY22 budget assumes $9 million in
additional recurring funding ($4 million from the state and $5
million from the city) and $25 million in one-time funding from the
federal stimulus – for a total of $34 million.
Richmond Public Schools | January 19, 2021
$34 Million Total for FY22
$4 Million from the
State
$5 Million from the
City
$25 Million from Federal
Stimulus$16 Million from Federal
Stimulus NOW (FY21)
$14 Million from Federal Stimulus for the 2022-23 School
Year
(FY23)
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Proposal for the $9 Million in Recurring Funds from the State
and City
Below is the Administration’s proposal for how to use the
roughly $9 million in recurring funding that RPS is anticipated to
receive in FY22:
• $5.6 million for a 2% raise for ALL RPS employees. Note that
the Governor’s budget calls for a 2% bonus, but the Administration
is proposing a permanent 2% raise.
• $2.5 million for the annual 1.17% step increase for all
decompressed salary schedules (teachers, principals, assistant
principals, nurses, instructional assistants, and custodians).
• $1 million to cover an anticipated rise in healthcare costs so
that RPS employees do not see any increase in their insurance
payments.
• $700K in annual transfers for items such as the tuition RPS
pays to regional schools and the funding we are required to
allocate for certain state programs.
Richmond Public Schools | January 19, 2021
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Proposal for the $54.6 Million Federal Stimulus: Highlights
Below is the Administration’s proposal for how to use the
roughly $54.6 million in federal stimulus funds:
In FY21 (the current fiscal year): $16,395,000• $8.9 million for
facility enhancements• $2.5 million for facilitated learning
centers • $2.2 million for instructional technology
In FY22 (the 2021-22 academic year): $24,567,500• $8 million for
an extended-year calendar (40 additional days of instruction for
highest-need students)• $3 million for an expansion of SEL
partnerships with local mental health and wraparound support
organizations• $2 million for teacher laptop refresh• $1.5 million
for additional nurses, counselors, and psychologists• $1.5 million
for internet infrastructure enhancements• $1.2 million for ESL
supports• $1 million for exceptional education supports• $1 million
for reading supports• $800K for Summer 2021 supports
In FY23 (the 2022-23 academic year): $13,681,500• Partial
funding of FY22 investments to maintain critical programming while
beginning to phase out federal dollars.
Richmond Public Schools | January 19, 2021
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Federal Stimulus Details – Facilities Investments
Richmond Public Schools | January 19, 2021
COVID-19 Response: Facilities Investments FY21
Expenditures FY22
Expenditures FY22 FTEs
FY23 Expenditures
HVAC: Installation of Air Filtration Systems 6,000,000$
HVAC: Other Upgrades 2,500,000$
HVAC: Maintenance 400,000$
HVAC: 1 New Technician (Central) 55,000$ 1 55,000$
Hygiene: Touchless Soap and Paper Towel Dispensers 300,000$
Hygeine: Additional PPE, Soap, and Hand Sanitizer 500,000$
Maintenance: Additional Custodial Supplies and Equipment
120,000$ 60,000$
Maintenance: 10 New Custodians (School) 500,000$ 10 250,000$
Total for Facilities Investments 9,820,000$ 555,000$ 11
365,000$
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Federal Stimulus Details – Instructional Investments
Richmond Public Schools | January 19, 2021
COVID-19 Response: Instructional Investments FY21
Expenditures FY22
Expenditures FY22 FTEs
FY23 Expenditures
Extended Year Calendar 8,000,000$ 6,000,000$
Summer 2021 Support for PK/K/ESL/Exceptional Education
800,000$
Reading: 10 New Reading Specialists (School) 900,000$ 10
450,000$
Reading: 1 New Specialist of Secondary Reading (Central) 96,000$
1 96,000$
Reading: Additional ELA/Reading Materials to Support Instruction
750,000$
Reading: Class Sets of Novels for HS ELA Curriculum 250,000$
Reading: Library Books to Replace Those Distributed in Spring
300,000$
Math: Secondary Math Interventionist (Central) 96,000$ 1
96,000$
Science: HS Science Curriculum Per New State Standards 500,000$
100,000$
ESL: 8 New ESL Teachers (School) 652,000$ 8 326,000$
ESL: 2 New ESL Specialists (Central) 192,000$ 2 96,000$
ESL: 3 New Teachers for Newcomer Academy (School) 244,500$ 3
163,000$
ESL: Expand Con Ganas (Dropout Recovery Program for EL Students)
75,000$
ESL: Additional Interpretation Services 60,000$ 30,000$
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Federal Stimulus Details – Instructional Investments
(Continued)
Richmond Public Schools | January 19, 2021
COVID-19 Response: Instructional Investments FY21
Expenditures FY22
Expenditures FY22 FTEs
FY23 Expenditures
Exceptional Education: 5 New ICCs (School) 407,500$ 5
163,000$
Exceptional Education: 2 New Educational Diagnosticians (School)
163,000$ 2 81,500$
Exceptional Education: Additional Supports in Response to
COVID-19 400,000$ 200,000$
Redesign of Alternative Education Programs (School) 500,000$ 5
175,000$
Preschool: Curriculum Supports 75,000$
Preschool: Bilingual Marketing to Increase Preschool Enrollment
25,000$
Other: 7 New MS Teachers to Ensure Equity of Offerings (School)
570,500$ 7 163,000$
Other: Edgenuity, SAT/PSAT & Other Instructional Assessments
425,000$ 175,000$
Other: Instructional Supply Cards for Instructional Assistants
60,000$
Other: Costs Related to Required In-Person SOL Testing 500,000$
-$
Total for Instructional Investments 1,800,000$ 14,241,500$ 44
8,314,500$
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Federal Stimulus Details – Social-Emotional Investments
Richmond Public Schools | January 19, 2021
COVID-19 Response: Social-Emotional Investments FY21
Expenditures FY22
Expenditures FY22 FTEs
FY23 Expenditures
Childcare: Facilitated Learning Centers 2,500,000$
SEL: Social-Emotional/Wraparound Support Partners 3,000,000$
2,000,000$
SEL: 4 Additional Counselors (School) 326,000$ 4 163,000$
SEL: 3 New Student Support Specialists (School) 288,000$ 3
192,000$
SEL: 2 New Psychologist Positions (School) 192,000$ 2
96,000$
Nursing: 3 New Nurses + Maintenance of 6 from CARES (School)
725,000$ 9 326,000$
Nursing: Additional Contracted Services for Students with IEPs
215,000$ 100,000$
Nursing: Substitute Contract 50,000$
Attendance: Student Incentives 25,000$
Attendance: Family Liaison Technology and Printing 25,000$
Attendance: Teacher Stipends for Home Visits 150,000$
75,000$
Total for Social-Emotional Investments 2,525,000$ 4,971,000$ 18
2,952,000$
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Federal Stimulus Details – Technology Investments
Richmond Public Schools | January 19, 2021
COVID-19 Response: Technology Investments FY21
Expenditures FY22
Expenditures FY22 FTEs
FY23 Expenditures
Hardware: Laptop Refresh for Teachers and Other Staff 1,000,000$
2,000,000$
Hardware: Student Chromebooks 1,200,000$ 1,500,000$
Hardware: School Internet Infrastructure Enhancements
1,500,000$
Hardware: Welcome Center Technology 50,000$
Service Fees: Cybersecurity and Internet Safety 700,000$
350,000$
Service Fees: Chromebook Configuration Support 200,000$
100,000$
Service Fees: Cell Phone and Hot Spot Maintenance 400,000$
100,000$
Total for Technology Investments 2,250,000$ 4,800,000$
2,050,000$
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Additional Information About the Extended-Year Proposal
Richmond Public Schools | January 19, 2021
Below is a high-level overview of how our extended-year would
work:
• We would open school in-person for all students in mid-August,
and perhaps even earlier for preschool andkindergarten
students.
• Four times during the year, we would hold a two-week
intersession, during which approximately 5,000 high-need students
would receive intensive intervention and enrichment (October,
January, March, and July), thereby adding 40 instructional days to
their academic year.
• Teachers would have the option to work during the
intersessions (for additional compensation), but would not be
required to do so.
• All federal, state, and local holidays would continue to be
observed, as would winter and spring break.
• The entire month of July would be off (except for students
participating in the summer intersession).
Based on our initial modeling, we anticipate each intersession
costing approximately $2 million. The Administration will bring a
detailed analysis to the Board shortly.
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Section 4
Proposed FY22 CIP Budget
Richmond Public Schools | January 19, 2021
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FY22 CIP Proposed Expenditures
Richmond Public Schools | January 19, 2021
Type Location Description FY22 Budget
Athletics Armstrong HS Locker room remodel, stadium sound
system, resurface track 250,000$
Athletics Lucille M. Brown MS Replace outdoor bleachers
8,500$
Athletics John Marshall HS Replace football scoreboard and
indoor bleachers 200,000$
Athletics John Marshall HS Replace stadium lights 750,000$
Athletics Thomas C. Boushall MS Resurface tennis courts
350,000$
Athletics Thomas H. Henderson MS Resurface tennis courts and
basketball court 425,000$
Athletics Thomas Jefferson HS Upgrade track, athletic grounds
fencing, and press box 230,000$
Athletics Various Schools Replace basketball rims and backboards
22,000$
Electrical Chimborazo ES Upgrade classroom and hallway lighting
130,000$
Electrical George W. Carver ES Upgrade classroom lighting,
switches, and panel boxes 166,000$
Electrical J.H. Blackwell ES Replace 50KVA generator 60,000$
Electrical Linwood Holton ES Replace 50KVA generator 60,000$
Electrical Miles J. Jones ES Replace 50KVA generator 60,000$
Electrical Thomas H. Henderson MS Replace 55KVA generator
60,000$
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FY22 CIP Proposed Expenditures (Continued)
Richmond Public Schools | January 19, 2021
Type Location Description FY22 Budget
Roof Chimborazo ES Replace roof on gym and upstairs hallways
250,000$
Roof George W. Carver ES Replace roof on addition section of
building 215,000$
Roof Maymont PS Complete roof replacement 550,000$
Roof Summer Hill PS Replace roof on west section 320,000$
Roof Swansboro ES Replace roof 300,000$
Roof Various Schools Extend warranties 130,000$
Safety Lucille M. Brown MS Replace fire alarm system, panel, and
all devices 120,000$
Safety Richmond Community HS Replace fire alarm panel and all
devices 120,000$
Structural J.L. Francis ES Replace carpet 200,000$
Structural Overby-Sheppard ES Replace playground 300,000$
Structural Thomas H. Henderson MS Replace carpet 500,000$
Structural Various Schools Replace window blinds 100,000$
Structural Various Schools Address ADA needs 250,000$
Total 6,126,500$