FY2011 Data Collections Conference Special Education Discipline Athens, Georgia September 1, 2010 Georgia Department of Education Divisions for Special.

FY2011Data Collections Conference Special Education Discipline

Athens, GeorgiaSeptember 1, 2010

Georgia Department of EducationDivisions for Special Education Services and Supports

1870 Twin Towers EastAtlanta, Georgia 30334

Session Agenda

State Performance PlanAnnual Performance Report

Federal Reporting State Reporting

Special Education Annual Report

FTE

CPI

SR

Class Size

Performance Indicators (20)

Environments Timelines Transitions Accuracy Disproportionality Parents

Child CountPlacementPersonnelDisciplineAssessmentExiting

Office of Special Education Programs (OSEP)

Disproportionality for Discipline: The Big Picture

Significant Disproportionality 1. Reserve 15% of the federal funds to provide

Coordinated Early Intervening Services (CEIS) for at-risk students

2. Review and revise policies, procedures and practices3. Publicly report any revisions on policies, procedures and practices

State Level Relative Risk for SWD Subgroups

FY10 District SWD Relative Suspension Risk by Race**American

Indian/AlaskanAsian Black Hispanic Pacific

IslanderTwo or More Races

White

1.21 0.16 2.58 0.56 * 1.11 0.45

*Less than 10 students** Subject to final verification

OSEP/WESTAT Reporting Directions for Federal Data Report (FDR) – Discipline

Data elements related to a discipline event for a student that must be reported according to law.

Out-of-school Suspension

“Incidences in which a child is temporarily removed from his/her regular school for disciplinary purposes to another setting (e.g. home). This includes removals in which no IEP services are provided because the removal is 10 days or less as well as removals in which the child continues to receive services according to his/her IEP.” FDR- Table 5

While Free Appropriate Public Education (FAPE) requirements are unique to students with disabilities excluded from school for more than 10 days, reporting requirements are consistent with those for students without disabilities unless otherwise indicated in local board policy.

Two issues:• Compliance with FAPE (Continuation of Service)• Reporting Requirements

OSEP/WESTAT Reporting Directions for Federal Data Report (FDR) – Discipline

• “If, following a discipline offense, the IEP team meets and determines that the child’s current placement is not the least restrictive environment for that child, and therefore makes a permanent change in the child’s IEP placement, DO NOT report the child on the FDR for discipline. If the child is suspended pending an IEP team meeting in which a his/her IEP placement is changed, the suspension must be reported.”

Comparison Among States

Brad Bryant, State Superintendent of Schools“We will lead the nation in improving student achievement.” 11

FY08

State

Students with Disabilities

Students Out-of-School Suspended/Expelled greater or equal to 10 Days in School Year

Total Disciplinary Removal (In-school suspensions, out-of-school suspensions and expulsions)

Students with Disciplinary Removal Totaling greater than 10 Days

Florida 384,975 5,542 275,362 16,381Texas 452,311 274 184,513 15,182Georgia 179,707 4,755 159,592 10,668New York 444,339 1,599 120,882 8,555

Time Cost of a Discipline Referral(45 minutes per incident)

1000 Referrals per year

Administrative Time (30 minutes) 500 hours (63 days)

Teacher Time (15 minutes) 250 hours (32 days)

Student Time (45 minutes) 750 hours (94 days)

Totals 1500 hours lost! (188 instructional days)

Discipline Data Trends

Brad Bryant, State Superintendent of Schools“We will lead the nation in improving student achievement.” 13

Three Year Trend        FY10 FY09 FY08

Students Out-of-School Suspended/Expelled greater or equal to 10 Days in School Year 1,466 1,708 4,755

Students with Disciplinary Removal Totaling greater than 10 Days 4,755 5,387 10,668

Total Disciplinary Removal 124,266 137,425 159,592

Review of Discipline Record

Discipline Record Layout:• Fiscal Year• Period• System Code• School Code• Student ID• Discipline Incident Number• Data Type Indicator• Discipline Incident Date• Discipline Type• Discipline Incident – Context and Location• Teacher ID• Discipline Action Code• Discipline Action Auxiliary Code• Administrator ID• Event Identifier• Continuation of Services

Continuation of Services Mj

Compliance MjRequirement Mj

Presumption for In-school MjRequired when Out-of- Mj

school for 11days without a Mjchange in placement Mj

Continuation of services flag must be “Y” for Event Code 30 (Out-of- school suspension) beyond cumulative suspensions of 11+ days

Letter to MjSuperintendent Mj

Out-of-school suspension 1-10 days (cumulative) – No services required

Out-of-school suspension 11+ days (cumulative) – Services required

(Continuation of Services)

Continuation of Service

Significant Disproportionality/Significant Discrepancy data are not influenced by Continuation of Services.

DIS090 Continuation of Services:

“For students that receive out-of-school suspension or expulsion, indicate whether or not the student continued to receive education services during the disciplinary action. Enter ‘Y’ if student received education services and ‘N’ if student did not receive education services.”

DISCIPLINE ACTION CODE

DISCIPLINE ACTION CODE indicates the action taken by a school administrator or administrator’s designee (pursuant to O.C.G.A 20-2-731 and 20-2-740).

Discipline Action Code & Type Description

• 00 Continuation of IncidentAn entry of “00” for a DISCIPLINE ACTION CODE is acceptable only

when the DATA TYPE INDICATOR is “2” indicating that an event with multiple incidents for a single action has occurred.• 10 Corporal Punishment

Corporal Punishment - corporal punishment was administered pursuant to O.C.G.A 20-2-731.• 20 In-School Suspension

In-School Suspension - placed in a state in-school suspension program.• 30 Out-of-School Suspension

Out-of-School Suspension - suspended out of school.• 40 Expulsion

Expulsion - expelled.

New Discipline Warnings• 1.1.1 W861 – Warning change - When Discipline Action Code equals “20” (ISS – in school suspension) or

“30” (OSS – out-of-school suspension), issue warning that the Discipline Action Auxiliary code should not be greater than twenty (20) days. Exception: skip warning if the Discipline Action Code equals “20” and the Discipline Action Auxiliary code equals ‘99’ (that is, the in-school suspension lasted less than one day

• 1.1.2 W862 – New warning - When System Code, School Code, Student ID, Discipline Incident Date, Discipline Incident Type, Discipline Action Code and Auxiliary Code are the same for more than one discipline record, issue warning. This is a possible duplication in an extract generated by the local software. Since we do not have a time stamp for an event, we cannot issue an error. Although it is possible that the same incident/action could occur on the same day, it is highly unlikely.

• ( User message: Possible duplicate - The SYSTEM CODE, SCHOOL CODE, STUDENT ID, INCIDENT DATE, INCIDENT TYPE, ACTION and AUXILIARY CODE are the same for more than one discipline record. To see most current data, see Report DIS092.)

• 1.1.3 W863 – New warning – For Discipline Action Code = ’20’ or ‘30’ only. When System Code, School Code, Student ID, Discipline Incident Date and Auxiliary Code (number of days suspended) are the same for more than one discipline record, issue warning. This is a possible duplication of the number of days a student was suspended.

• (User message: Multiple suspensions reported for same student and date. To see most current data, see Report DIS091.)

• Note: Both warnings W862 and W863 reference new reports created to assist districts with resolving possible duplicate records generated by SIS extract software.

Review of Discipline Record

Multiple Incidents - (Data Type Indicator 2)

Example: Student caught fighting(08) and other discipline incidence (24), causing out-of-school suspension for 5 days.

STUDENT RECORD INCIDENT NUMBER

DATA TYPE INDICATOR

INCIDENT DATE

INCIDENT TYPE

DISCIPLINE ACTION

DISCIPLINE AUXILIARY

CODE

EVENT ID

John Doe First E001 2 01/24/10 08 00 S122

John Doe Second E001 1 01/24/10 24 30 5 (days) S122

Number of Incident for this student

Incident continued in

another record

W863 and Report DIS091

W863 -   Multiple suspensions reported for same student and date. For most current data, see Report DIS091. 

What we are looking at:SYSTEM , SCHOOL, STUDENT ID, INCIDENT DATE, TYPE, ACTIONS ISS & OSS, AUXILIARY CODE

W862 and Report DIS092

W862 -   Possible duplicate - The SYSTEM CODE, SCHOOL CODE, STUDENT ID, INCIDENT DATE, INCIDENT TYPE, ACTION and AUXILIARY CODE are the same for more than one discipline record. For most current data, see Report DIS092.  

What we are looking at:SYSTEM , SCHOOL, STUDENT ID, INCIDENT DATE, TYPE, ACTION, AUXILIARY CODE

Is this one incident or a double entry?

Remember: After your superintendent

certifies the accuracy of the your Student Record,

the opportunity for correction is not available.

Continuation of Services Code = “N” Total DaysFY08 21,995

FY 09 13,283

FY10* 11,687

* Number of days in FY10 without required FAPE documentation = 4,938

Discipline and IDEA Compliance Continuation of Services

Coming Soon…

A new discipline report of students with suspension days greater than 10 days for the school year.

focus is on students with disabilities (SWD) will include suspension counts for Non-SWD and SWD unduplicated student counts at district and school level for

• ISS less than or equal to 10 days• ISS greater than ten days• OSS less than or equal to 10 days• OSS greater than 10 days• total suspensions (ISS and OSS) greater than 10 days

school level counts broken out by ethnicity/race links available down to student detail

Special Ed Suspensions Report

System LevelRow: one row per school within districtColumns: unduplicated student count per column Click on School Name to drill down to school level report.School Code

School Name

Non – SWD Students With Disabilities (SWD)ISS <= 10 DAYS

ISS > 10 DAYS

OSS <= 10 DAYS

OSS > 10 DAYS

Number of Students with Total Suspension Days (ISS and OSS) > 10

ISS <= 10 DAYS

ISS > 10 DAYS

OSS <= 10 DAYS

OSS > 10 DAYS

Number of Students with Total Suspension Days (ISS and OSS) > 10

Mutually exclusive – student counted in one or other col

Mutually exclusive – student counted in one or other col

Number of students with > 10 days suspensions

Mutually exclusive – student counted in one or other col

Mutually exclusive – student counted in one or other col

Number of students with > 10 days suspensions

Special Ed Suspensions Report

School LevelRow: one row per Hispanic/race categories within schoolColumns: unduplicated student count per column Click on suspension counts to drill down to student level report.

Hispanic/ Race

Non – SWD Students With Disabilities (SWD)ISS <= 10 DAYS

ISS > 10 DAYS

OSS <= 10 DAYS

OSS > 10 DAYS

Number of Students with Total Suspension Days (ISS and OSS) > 10

ISS <= 10 DAYS

ISS > 10 DAYS

OSS <= 10 DAYS

OSS > 10 DAYS

INumber of Students with Total Suspension Days (ISS and OSS) > 10

Mutually exclusive – student counted in one or other col

Mutually exclusive – student counted in one or other col

Mutually exclusive – student counted in one or other col

Mutually exclusive – student counted in one or other col

Special Ed Suspensions Report

Student LevelRow: one row per student within count groupColumns: count of days per suspension category.

Student ID

Student Name

Hispanic Ethnicity

Race Gender Prior Suspension Days This Year

Current School Suspension Days

Total Suspension Days

ISS Days OSS Days ISS Days OSS Days ISS Days OSS Days ISS + OSS Days

What does your data say?

• Average office referrals per day/per month?

• Top problem behavior?• Location of most problem behavior?• Time of day?• Students involved?