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FY14 Budget and Caseload Update Fiscal Committee March 3, 2014
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FY14 Budget and Caseload Update Fiscal Committee March 3, 2014

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Page 1: FY14 Budget and Caseload Update  Fiscal Committee March 3, 2014

FY14 Budget and Caseload Update

Fiscal CommitteeMarch 3, 2014

Page 2: FY14 Budget and Caseload Update  Fiscal Committee March 3, 2014

FY14 January Caseload Review Waitlist Remediation Initiative Status: The CCRRs began placing children in

the Waitlist remediation account in October. The CCRRs had until December 20, 2013 to place all the vouchers allocated to them.

As of December 20, 2013 at the end of the twelve week initiative, the CCRRs had successfully placed 100% of the original allocation of 2,367 vouchers. An additional 716 vouchers have been added to the original allocation. As of February 22, 599 (83.7%) of the 716 vouchers and 2,966 (96.2%) of the total vouchers (3,083) have been filled. Approximately 89% (2,747) of the 3,083 placements authorized in the Waitlist Remediation account were billed for service month January 2014.

The forecast projected all 3,083 vouchers will be placed in February 2014. This month’s forecast for FY2014 continues to project a $1M surplus.

Income Eligible: January forecast projects a surplus of approximately $4.4M. Vouchers: All the CCRRs continue to fill the additional attrition backfill

allotment in the Income Eligible 3000-4060 account. As of February 22, the CCRRs have placed 1,377 of the total allotment (1,866) or 74%. The forecast includes 492 placements from January 25, 2014 to February 22, 2014. The projection also assumes the gradual placements (20% each month through the remainder of the year) for the 489 remaining vouchers open (from the 1000 authorized in January 2014).

Contracts: The projected surplus is also dependent upon the contract providers achieving maximum obligation. Currently, of all contracts slots available (regular and flex), only 90.5% are filled.

2

Page 3: FY14 Budget and Caseload Update  Fiscal Committee March 3, 2014

FY14 January Caseload Review DTA-Related Caseload: After seven months of actual numbers, EEC is

forecasting a surplus of $2.7M, an increase of $2M when compared to last month ($636K). December actual caseload billing reflects a net decrease (944) in caseload when compared to December. All age groups experienced a decrease. This change is driving the movement from deficit to surplus.

Supportive Caseload: With seven months of actual numbers, EEC is reporting a deficit of approximately $21K. Access to expansion slots continues to allow for more children to be served in areas where there is the capacity and the need. Expenditures have increased due to the use of expansion slots. EEC is monitoring this closely. We’re at 101% utilization.

FY14 Consolidated Net Increase: The target date for implementation is March Billing paid in April. This will include the retroactive payment.

SEIU Rate Increase Contract: The target date for implementation is March Billing paid in April. This will include the retroactive payment.

Part Time Rate Increase : Pending board approval, the increase is scheduled to occur when EEC’s new Child Care Financial Assistance System is implemented. If this occurs after 7/1/14, the increase will be retroactive.

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Page 4: FY14 Budget and Caseload Update  Fiscal Committee March 3, 2014

CCRR Voucher Allotment Weekly Results

4

Income Eligible ** No Priority

Sibling Military Total %

Allotment* 1866 600 22 24882/22/2014 1377 789 10 2176 87.5%1/25/2014 885 721 10 1616 65.0%12/20/2013 695 697 13 1405 56.5%12/14/2013 657 686 9 1352 54.3%12/9/2013 613 675 9 1297 52.1%12/2/2013 547 666 9 1222 49.1%11/22/2013 441 660 12 1113 44.7%11/16/2013 311 628 13 952 38.3%11/8/2013 269 638 13 920 37.0%11/2/2014 249 606 13 868 34.9%

Waitlist Remediaiton**

No Priority

#1

No Priority

# 2Total %

Allotment* 2367 716 30832/22/2014 2367 599 2966 96.2%1/25/2014 2358 397 2755 89.4%12/20/2013 2367 28 2395 77.7%12/14/2013 2331 24 2355 76.4%12/9/2013 2349 0 2349 76.2%12/2/2013 2339 0 2339 75.9%11/22/2013 2333 0 2333 75.7%11/16/2013 2242 0 2242 72.7%11/8/2013 2011 0 2011 65.2%11/2/2013 1715 0 1715 55.6%

*In January 2014 voucher allotments w ere increased for IE No Priority f rom 866 to 1866

and Waitlist RemediaitonNo Priority #2 w as increased from 559 to 716

** Data represented is self-reported by CCRRs

Page 5: FY14 Budget and Caseload Update  Fiscal Committee March 3, 2014

FY14 Caseload Overview SummaryAs of January 2014

5

FY14 Caseload

Spending - J anuary

FY14 Budget YTD Actuals/ Forecast

Variance Forecast vs.

Budget Income Eligible Contract/Flex 127,752,807$ 120,007,961$ 7,744,845$ Voucher 86,068,659$ 89,405,610$ (3,336,950)$ Grants 9,019,276$ 9,019,276$ -$ I E - 4070 15,000,000$ 13,997,686$ 1,002,314$

237,840,742$ 232,430,533$ 5,410,209$ DTA Voucher 128,063,499$ 125,319,716$ 2,743,783$

Supportive Contract/Flex 76,323,780$ 76,374,933$ (51,153)$ Voucher 67,665$ 37,835$ 29,830$ Grants 600,000$ 600,000$ -$

76,991,445$ 77,012,768$ (21,323)$ Total 442,895,686$ 434,763,017$ 8,132,669$

Page 6: FY14 Budget and Caseload Update  Fiscal Committee March 3, 2014

FY14 Caseload Overview SummaryAs of December 2013

6

FY14 Caseload

Spending -December

FY14 Budget YTD Actuals/ Forecast

Variance Forecast vs.

Budget Income Eligible Contract/Flex 127,752,807$ 120,618,959$ 7,133,848$ Voucher 86,068,659$ 88,403,138$ (2,334,479)$ Grants 9,019,276$ 9,019,276$ -$ I E - 4070 15,000,000$ 14,033,794$ 966,206$

237,840,742$ 232,075,167$ 5,765,575$ DTA Voucher 128,063,499$ 127,427,161$ 636,338$

Supportive Contract/Flex 76,323,780$ 74,969,936$ 1,353,844$ Voucher 67,665$ 38,128$ 29,537$ Grants 600,000$ 600,000$ -$

76,991,445$ 75,608,064$ 1,383,381$ Total 442,895,686$ 435,110,392$ 7,785,294$

Page 7: FY14 Budget and Caseload Update  Fiscal Committee March 3, 2014

FY14 Caseload Overview SummaryOctober and November 2013

7

FY14 Caseload Spending -November

FY14 Budget YTD Actuals/ Forecast

Variance Forecast vs. Budget

I ncome Eligible Contract/Flex 127,752,807$ 123,628,334$ 4,124,473$ Voucher 86,068,659$ 89,597,229$ (3,528,570)$ Grants 9,019,276$ 9,019,276$ $- I E - 4070 15,000,000$ 15,000,000$ $-

237,840,742$ 237,244,839$ 595,903$ DTA Voucher 128,063,499$ 128,650,856$ (587,357)$

Supportive Contract/Flex 76,323,780$ 76,336,331$ (12,551)$ Voucher 67,665$ 53,833$ 13,832$ Grants 600,000$ 600,000$ $-

76,991,445$ 76,990,164$ 1,281$ Total 442,895,686$ 442,885,859$ 9,827$

FY14 Caseload Spending -

October FY14 Budget YTD Actuals/

Forecast Variance Forecast

vs. Budget I ncome Eligible Contract/Flex 127,752,807$ 121,181,820$ 6,570,987$ Voucher 86,068,659$ 91,733,222$ (5,664,563)$ Grants 9,019,276$ 9,019,276$ $-

222,840,742$ 221,934,318$ 906,424$ DTA Voucher 128,063,499$ 128,965,306$ (901,807)$ Supportive Contract/Flex 76,323,780$ 76,332,722$ (8,942)$ Voucher 67,665$ 53,848$ 13,817$ Grants 600,000$ 600,000$ $-

76,991,445$ 76,986,570$ 4,875$ Total 427,895,686$ 427,886,194$ 9,492$

Page 8: FY14 Budget and Caseload Update  Fiscal Committee March 3, 2014

FY14 Caseload Overview SummaryAugust and September 2013

8

FY14 Caseload Spending - September

FY14 Budget YTD Actuals/ Forecast

Variance Forecast vs. Budget

I ncome Eligible Contract/Flex 127,752,807$ 121,800,781$ 5,952,026$ Voucher 86,068,659$ 89,702,610$ (3,633,951)$ Grants 9,019,276$ 9,019,276$ -$

222,840,742$ 220,522,667$ 2,318,075$ DTA Voucher 128,063,499$ 130,377,068$ (2,313,569)$ Supportive Contract/Flex 76,323,780$ 76,327,935$ (4,155)$ Voucher 67,665$ 63,486$ 4,179$ Grants 600,000$ 600,000$ -$

76,991,445$ 76,991,421$ 24$ Total 427,895,686$ 427,891,156$ 4,530$

FY14 Caseload Spending - August FY14 Budget YTD Actuals/

Forecast Variance Forecast

vs. Budget I ncome Eligible Contract/Flex 127,752,807$ 122,249,794$ 5,503,013$ Voucher 86,068,659$ 86,578,848$ (510,189)$ Grants 9,019,276$ 9,019,276$ $-

222,840,742$ 217,847,918$ 4,992,824$ DTA Voucher 128,063,499$ 130,468,528$ (2,405,029)$ Supportive Contract/Flex 76,323,780$ 76,325,377$ (1,597)$ Voucher 67,665$ 65,115$ 2,550$ Grants 600,000$ 600,000$ $-

76,991,445$ 76,990,492$ 953$ Total 427,895,686$ 425,306,938$ 2,588,748$

Page 9: FY14 Budget and Caseload Update  Fiscal Committee March 3, 2014

9

FY 2013 Income Eligible(3000-4060)

Month Prior Month

Caseload Forecast

Current Month

Caseload Forecast*

VariancePrior Month

Forecast Projection

2014 Actual**/Forecast

Expenditures

Mth to Mth Forecast Change

Jun-12 32,173 32,173 N/AJun-13 30,749 30,749 N/AJul-13 30,631 30,644 13 18,965,009$ 18,972,196$ 7,187$ Aug-13 30,546 30,563 17 17,880,531$ 17,888,516$ 15,172$ Sep-13 29,732 29,032 (700) 15,304,292$ 15,307,286$ 18,167$ Oct-13 29,104 29,139 35 17,287,893$ 17,294,385$ 24,660$ Nov-13 29,303 29,377 74 16,119,469$ 16,128,485$ 33,676$ Dec-13 29,339 29,802 463 16,970,728$ 17,268,627$ 331,575$ Jan-14 30,045 29,605 (440) 18,557,953$ 17,939,757$ (286,621)$ Feb-14 30,683 31,143 460 16,428,419$ 16,583,935$ (131,105)$ Mar-14 30,635 30,920 285 17,163,283$ 17,446,040$ 151,652$ Apr-14 30,822 30,946 123 18,177,260$ 18,221,537$ 195,928$ May-14 31,449 31,581 133 18,196,259$ 18,152,513$ 152,182$ Jun-14 31,680 31,691 12 17,971,001$ 18,210,293$ 391,474$

GRANTS 9,019,276$ 9,019,276$ TOTAL 218,041,373$ 218,432,847$

FY14 Appropriation 222,840,742 Surplus/Deficiency 4,407,895

- Blue: FY14 Actual/ Forecast Expenditures

* Actual caseload count is the count of services rendered for the reporting month and is as of the date the forecast was prepared. - Please note a child could receive multiple services. - Caseload data is updated each reporting month for prior period adjustments and late billing. - Current Reporting month include late billing projections that will be billed and paid in the next billing cycle. For example September includes late billingprojection that will be projected to be billed in October.

** Actual dollars represent expenditures billed and paid as of the date the forecast was prepared and may include late billing. - Expenditures is updated each reporting month for prior period adjustments and late billing.

Income Eligible SFY14 Forecast as of January Actuals

Page 10: FY14 Budget and Caseload Update  Fiscal Committee March 3, 2014

10

FY 2013 Waitlist Remediation(3000-4070)

Month Prior Month

Caseload Forecast

Current Month

Caseload Forecast*

VariancePrior Month

Forecast Projection

2014 Actual**/Forecast

Expenditures

Mth to Mth Forecast Change

Jul-13 N/A N/A N/AAug-13 N/A N/A N/ASep-13 N/A N/A N/AOct-13 1,338 1,341 (3) 331,025$ 331,619$ 594$ Nov-13 2,205 2,211 (6) 1,042,647$ 1,037,473$ (4,580)$ Dec-13 2,399 2,332 67 1,317,606$ 1,242,661$ (79,524)$ Jan-14 2,755 2,873 (118) 1,766,862$ 1,489,034$ (357,352)$ Feb-14 2,821 3,083 (262) 1,595,006$ 1,726,435$ (225,923)$ Mar-14 2,886 3,083 (197) 1,714,291$ 1,808,412$ (131,802)$ Apr-14 2,952 3,083 (131) 1,807,445$ 1,876,878$ (62,369)$ May-14 3,017 3,083 (66) 1,824,460$ 1,855,619$ (31,210)$ Jun-14 3,083 3,083 0 1,934,452$ 1,929,553$ (36,108)$

CCCRR Admin. 700,000$ 700,000$ TOTAL 14,033,794$ 13,997,686$

FY14 Appropriation 15,000,000 Surplus/Deficiency 1,002,314

- Blue: FY14 Actual/ Forecast Expenditures

* Actual caseload count is the count of services rendered for the reporting month and is as of the date the forecast was prepared. - Please note a child could receive multiple services. - Caseload data is updated each reporting month for prior period adjustments and late billing.

** Actual dollars represent expenditures billed and paid as of the date the forecast was prepared and may include late billing. - Expenditures is updated each reporting month for prior period adjustments and late billing. - Additional savings may be realised by parent fees.

SFY14 Forecast Waitlist Remediation as of January Actuals

Page 11: FY14 Budget and Caseload Update  Fiscal Committee March 3, 2014

11

FY 2014 DTA (3000-4050)

Month P rior Month

Caseload Forecast

Current Month

Caseload Forecast*

VariancePrior Month

Forecast Projection

2014 Actual**/Forecast

Expenditures

Mth to Mth Forecast Change

Jun-12 16,913 16,913 N/AJun-13 16,422 16,422 N/AJul-13 16,323 16,330 7 11,426,698$ 11,429,565$ 2,867$ Aug-13 16,164 16,169 5 10,787,264$ 10,790,275$ 5,878$ Sep-13 15,991 16,004 13 9,634,139$ 9,637,615$ 9,353$ Oct-13 16,200 16,223 23 11,154,401$ 11,160,867$ 15,820$ Nov-13 16,296 16,352 56 10,495,487$ 10,518,415$ 38,747$ Dec-13 15,806 16,060 254 10,776,933$ 10,764,910$ 26,725$ Jan-14 16,067 15,116 (951) 10,737,345$ 10,514,985$ (195,635)$ Feb-14 16,515 15,984 (531) 9,839,056$ 9,465,752$ (568,939)$ Mar-14 16,505 15,940 (565) 10,424,063$ 10,035,510$ (957,491)$ Apr-14 16,489 15,915 (575) 10,927,410$ 10,546,265$ (1,338,636)$ May-14 16,746 16,202 (543) 10,784,030$ 10,378,493$ (1,744,174)$ Jun-14 16,096 15,598 (499) 10,440,335$ 10,077,064$ (2,107,444)$

TOTAL 127,427,161$ 125,319,716$ 128,063,499$

2,743,783$

- Blue: FY14 Actual/ Forecast Expenditures * Actual caseload count is the count of services rendered for the reporting month and is as of the date the forecast was prepared.

- Please note a child could receive multiple services. - Caseload data is updated each reporting month for prior period adjustments and late billing. - Current Reporting month include late billing projections that will be billed and paid in the next billing cycle. For example September includes late billingprojection that will be projected to be billed in October.

** Actual dollars represent expenditures billed and paid as of the date the forecast was prepared and may include late billing. - Expenditures are updated each reporting month for prior period adjustments and late billing.

DTA SFY14 Forecast as of January Actuals

FY14 AppropriationSurplus/Deficiency

Page 12: FY14 Budget and Caseload Update  Fiscal Committee March 3, 2014

DTA Expenditure and Caseload History

12

DTA 3000-4050 FY 2010 FY 2011 FY 2012 FY 2013 FY 2014Total Expenditures $140,487,327 $133,715,163 $130,027,029 $131,671,266 $125,319,716% Change from Previous Year -4.8% -2.8% 1.3% -4.8%Average Caseload 15,847 15,391 16,575 16,758 16,130% Change from Previous Year -2.9% 7.7% 1.1% -3.7%

The following chart reflects spending and caseload for the current fiscal year and fours years of historical data. There is no evident correlation of spending to caseload. FY2012 compared to FY2013 caseload has a minimal variance but spending has a $1.6M gap. In FY2014 the average caseload to date has decreased when compared to FY2013. The most significant contribution to the decrease in DTA expenditures in FY2014 is the reduction in caseload from December 2013 to January 2014. Caseload decreased by 944.

Page 13: FY14 Budget and Caseload Update  Fiscal Committee March 3, 2014

13

Month Prior Month

Caseload Forecast

Current Month Caseload Forecast*

VariancePrior Month

Forecast Projection

2014 Actual**/Forecast

Expenditures

Mth to Mth Forecast Change

Jun-12 5,979 5,979 N/AJun-13 5,651 5,651 N/AJul-13 5,801 5,805 4 6,317,574$ 6,318,049$ 475$ Aug-13 5,825 5,831 6 6,178,588$ 6,179,589$ 1,476$ Sep-13 5,915 5,926 11 5,747,188$ 5,750,194$ 4,482$ Oct-13 5,761 5,772 11 6,285,615$ 6,285,957$ 4,825$ Nov-13 5,803 5,823 20 6,111,274$ 6,119,695$ 13,245$ Dec-13 5,820 5,948 128 6,421,090$ 6,439,444$ 31,599$ Jan-14 5,862 6,102 240 6,632,760$ 6,698,211$ 97,050$ Feb-14 5,918 6,159 241 5,859,477$ 6,105,635$ 343,208$ Mar-14 5,972 6,215 243 6,236,487$ 6,498,451$ 605,172$ Apr-14 5,966 6,208 242 6,475,791$ 6,746,497$ 875,878$ May-14 5,989 6,231 242 6,423,566$ 6,690,805$ 1,143,117$ Jun-14 6,112 6,358 246 6,318,654$ 6,580,241$ 1,404,704$

GRANTS 600,000$ 600,000$ TOTAL 75,608,064$ 77,012,768$

76,991,445$ (21,323)$

- Blue: FY14 Actual/ Forecast Expenditures * Actual caseload count is the count of services rendered for the reporting month and is as of the date the forecast was prepared.

- Please note a child could receive multiple services. - Caseload data is updated each reporting month for prior period adjustments and late billing.

** Actual dollars represent expenditures billed and paid as of the date the forecast was prepared and may include late billing. - Expenditures are updated each reporting month for prior period adjustments and late billing.

Supportive SFY14 Forecast as of January Actuals

FY14 AppropriationSurplus/Deficiency

FY 2013 Supportive (3000-3050)

Page 14: FY14 Budget and Caseload Update  Fiscal Committee March 3, 2014

FY13/14 Caseload By Account

14

IE July August September October November December January February March April May June AverageFY2013 31,358 31,522 30,609 29,883 29,853 29,865 30,029 30,111 30,135 30,346 30,428 30,750 30,407 FY2014 30,644 30,563 29,760 29,139 29,377 29,802 29,437 29,817

IE- 4070 July August September October November December January February March April May June Average

FY2014 1,341 2,211 2,332 2,747 2,158

DTA July August September October November December January February March April May June AverageFY2013 16,301 16,382 16,348 16,825 16,987 16,844 16,746 16,831 17,099 17,177 17,138 16,422 16,758 FY2014 16,330 16,169 16,004 16,223 16,352 16,060 15,116 16,036

SUPP July August September October November December January February March April May June AverageFY2013 5,959 5,904 5,752 5,591 5,537 5,552 5,658 5,707 5,674 5,634 5,592 5,657 5,685 FY2014 5,805 5,831 5,926 5,772 5,823 5,948 6,102 5,887

Total July August September October November December January February March April May June AverageFY2013 53,618 53,808 52,709 52,299 52,377 52,261 52,433 52,649 52,908 53,157 53,158 52,829 52,851 FY2014 52,779 52,563 51,690 52,475 53,763 54,142 53,402 52,973

Page 15: FY14 Budget and Caseload Update  Fiscal Committee March 3, 2014

Caseload Waitlist: 02/2013 -01/2014

15.

Data Report created on February 27, 2014** Excludes Unborn children, Children 13 or older, “0” zip codes and towns out of state

Priority3/28/13

Total4/30/13

Total5/28/13

Total6/30/13

Total7/31/2013

Total8/30/13

Total9/26/13

Total10/30/13

Total11/26/13

Total12/31/13

Total01/29/14

Total2/27/14

Total Chi ld of Foster Care 285 289 299 305 169 180 194 196 174 174 191 191 Chi ld of Homeles s family 576 591 609 641 454 458 487 479 437 429 448 449 Chi ld of Mi l i tary Personnel 123 117 90 91 68 44 43 49 52 64 66 76 Chi ld of Teen Parent 507 523 525 556 365 389 423 414 370 371 386 378 Chi ld with Specia l Needs 2,355 2,442 2,524 2,615 1,776 1,893 1,922 1,816 1,698 1,638 1,635 1,614 Continui ty of Care: Prior Year Summer Only 164 167 173 177 139 151 163 157 150 143 146 140 Continui ty of Care: Aging Out 399 404 414 416 205 248 274 253 241 234 236 236 Continui ty of Care: Approved Break in Servi ce 482 490 523 585 484 493 530 502 466 476 487 466 Continui ty of Care: ARRA 141 142 143 141 51 54 60 52 43 44 42 41 Continui ty of Care: Geographic Relocation 207 221 222 224 145 154 161 159 155 161 173 176 Continui ty of Care: Homeless Contract 31 30 37 35 29 30 29 29 33 33 33 37 Continui ty of Care: Supportive Referra l 308 324 352 371 256 265 284 280 275 278 294 294 Continui ty of Care: Teen Parent Contract 28 28 29 30 16 18 22 24 26 29 31 37 Genera l Priori ty 43,315 44,861 45,970 47,737 32,881 34,266 35,725 34,708 33,147 32,864 33,278 32,958 Grandparent/Guardian Famil ies 576 584 609 632 349 344 350 345 335 335 328 326 Head Start Wrap Around - HS Enrol led Only 5 No Priority - Other Family Member 338 363 393 422 357 381 411 401 397 394 394 393 Parent with Specia l Needs 807 823 840 837 436 424 426 381 347 349 335 333 Sibl ing: Contract 771 788 804 850 737 753 792 775 713 725 744 736 Sibl ing: Voucher 870 815 792 797 544 566 542 435 425 442 472 473 Summer only care 958 1,024 1,074 1,233 853 856 863 879 867 876 881 904 N/A 509 501 500 495 4 6 16 14 11 11 15 15 Grand Total 53,241 55,026 56,422 58,695 40,318 41,973 43,717 42,348 40,362 40,070 40,615 40,278

Page 16: FY14 Budget and Caseload Update  Fiscal Committee March 3, 2014

FY13/14 IE Contract Slots - Regular and Flex

16

Data Report created on February 27, 2014

Total Awarded Slots is 14,521 and Allowable Flex Slots is 836. 324 of the 355 additional contract slots awarded have been filled. 20 Vendors representing 23 contracts are Over 5% Flex **No. of children filling slots may be greater than slots awarded.Total awarded slots for Homeless is 693 and Teen 506. - Homeless: filled 569 open 124 - Teen: filled 401, open 105

Report Date Regular Filled Regular Open Flex Filled% Filled

(with Flex)Flex Open

Flex - Over 5%

Flex - Under 5%

2/27/2014 13,006.0 1,515.0 141.0 90.54% 695.0 (53.0) 748.0 1/28/2014 12,766.5 1,754.5 138.5 88.87% 697.5 (56.0) 753.5

12/31/2013 12,673.5 1,862.5 149.0 88.21% 687.0 (63.5) 750.5 11/26/2013 12,875.0 1,897.0 174.0 88.34% 674.0 (61.5) 826.5 10/30/2013 12,764.0 2,008.0 168.5 87.55% 679.5 (72.0) 751.5

9/26/2013 12,438.0 2,361.0 171.0 85.20% 680.5 (71.5) 752.0 8/31/2013 12,190.0 2,610.0 106.0 83.08% 745.0 (41.5) 786.5 7/31/2013 13,052.0 1,748.0 145.0 89.17% 706.5 (71.5) 778.0 5/27/2013 13,395.0 1,404.0 201.5 91.87% 649.5 (96.5) 746.0 4/29/2013 13,567.0 1,267.0 209.5 92.87% 647.5 (100.0) 747.5 3/28/2013 13,587.0 1,256.0 210.0 92.95% 647.0 (99.5) 746.5 2/28/2013 13,195.5 1,292.5 213.5 92.55% 643.5 (98.5) 742.0

As of February 27, 2014 the number of open slots has decreased by 239.5 slots (1754.5 vs. 1515.0). The percentage of slots open is 10.43%. Including the flex slots used, the contract providers have a 9.46% vacancy rate. In comparison to last year the vacancies have increased by 2.01%. On average , for the past 12 months the contract providers contract slots have been 89.27% filled, with a peak occupancy of 92.95% at the end of March 2013 and the lowest occupancy at 83.08% at the end of August 2013.

Page 17: FY14 Budget and Caseload Update  Fiscal Committee March 3, 2014

Archived and Reactivated Children on Waitlist

17

Data Report created on February 29, 2014Net change for number of children archived/reactivated to date in February 1,238

February total archived children: 1,321 representing 962 families.February Total reactivated children: 83 representing 65 families.

** Note: User is defined as EEC, CCR&R or Contract ProviderJuly excludes 7/25/2013; significant auto-archiving occurred, archived children system: 12,789 and archived children user: 9896

Num

ber o

f A

rchi

ved

and

R

eact

ivat

ed C

hild

ren

on W

aitli

st

Archived Month Archived Children System

Archived Families System Archived Children User Archived Families User Reactivated Children Reactivated Families

2/ 1/ 2014-2/ 28/ 2014 1,289 944 32 18 83 651/ 1/ 2014-1/ 29/ 2014 823 613 25 16 35 29

12/ 1/ 2013-12/ 30/ 2013 1,126 862 43 25 35 2911/ 1/ 2013-11/ 26/ 2013 1,402 1,041 35 22 46 3410/ 1/ 2013-10/ 31/ 2013 1,917 1,421 63 39 162 113

9/ 1/ 2013-9/ 30-2013 1,925 1,411 65 38 204 1518/ 1/ 2013-8/ 31/ 2013 1,496 1,109 93 50 165 112

1,2

89

823

1,1

26

1,4

02

1,9

17

1,9

25

944

613

862

1,0

41

1,4

21

1,4

11

32

25

43

35

63

65

18

16

25

22

39

38

83

35

35

46

162

204

65

29

29

34

113

151

- 400 800

1,200 1,600

Archived ChildrenSystemArchived FamiliesSystemArchived ChildrenUserArchived FamiliesUserReactivatedChildren