FY13 & FY14 Continuum of Care Application Training Jonda Clemings, MSEd, LSW

COHHIO is a statewide advocacygroup and service providers network

dedicated to ending homelessness andensuring that all Ohioans have decent,safe, fair, affordable housing, especially

those with low-income and special needs.

FY13 & FY14 Continuum of Care Application Training

Jonda Clemings, MSEd, LSW

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FY2013-FY2014 CoC Program Competition NOFA

• Published & e-snaps opened – 11.22.13• One CoC application for FY13 & FY14• Approximately $1.7 billion is available for

FY13 after sequestration adjustments• Inadequate funding available for

renewals

Deadline

• FY2013 Funds deadline is February 3, 2014 at 7:59:59 pm EST

• FY2014 Funds deadline will be announced in a subsequent Notice

Grant Information

• Funding Opportunity Number: FR-5700-N-31B• OMB Approval Number: 2506-0112• Catalog of Federal Domestic Assistance

Number: 14.267

OneCPD Ask A Question

• www.onecpd.info/ask-a-question

Local Competition Deadlines

• 24 CFR 578.9 requires CoCs to design, operate, and follow a collaborative process for the development of an application in response to a HUD-issued NOFA.

Local Competition Deadlines

• Project applications to the CoC no later than 30 days before the application deadline

• CoC to notify all applicants no later than 15 days before the deadline of their inclusion or exclusion

CoC Transparency

• CoC must make its CoC Consolidated Application available to its community for inspection and to notify of its availability

Project Listing Forms

1.New projects created through reallocation,2.Renewal, 3.CoC planning & 4.UFA costs

* Demonstrate need for all ranked PH renewal projects

FY 13 Application Requirements

• Completed FY13 CoC Registration• Project applications must be reviewed and

prioritized for acceptance or rejection• Tier 1 or Tier 2 approach

Tier 1 prioritized for funding – higher scoring CoCs may be awarded funding for Tier 2 depending on available funds

Tiers

• Tiers are financial threshold• Tier 1 is equal to the CoC’s FY13 Annual

Renewal Demand (ARD), less 5%• Tier 2 is the amount remaining in FY 2013

ARD plus the approved amounts for CoC planning and UFA costs

FY 13 Application Requirements

• Collaborative Applicant submits Consolidated Application• CoC planning body, governance

structure, overall performance, strategic planning process, etc.

• Project applications must be completed• Priorities must be set

FY13 & FY14 Requirements

• Read & understand CoC & General Section of NOFA (7.23.12 & 10.13.12)

• Consider NOFA policy priorities

FY13 & FY14 Requirements

• HUD will conduct threshold review of ranked projects

• HUD will announce Tier 1 renewals within 45 days of application deadline

• HUD will score FY13 & FY14 Application & announce any conditional awards

HUD Policy & Program Priorities

• Strategic Resource Allocation

• Ending Chronic Homelessness• Increasing beds• Targeting• Housing First

HUD Policy & Program Priorities

• Ending Family Homelessness• Rapid Re-Housing• Rapid Re-Housing –

may apply for new projects created through reallocation for RRH to serve homeless households with children

HUD Policy & Program Priorities

• Removing Barriers to CoC Resources• Centralized or

Coordinated Assessment System

• Transitional Housing• Prioritizing

Households Most in Need

HUD Policy & Program Priorities

• Maximizing the Use of Mainstream Resources• Maximize Mainstream Resources – use

mainstream resources where possible and use HUD funds for housing costs

• Actively preparing for implementation of the Affordable Care Act by determining how these funds may be used to serve homeless

HUD Policy & Program Priorities

• Building Partnerships• Engage in PHA partnerships• Access the extent to which philanthropy

plans a role within the community

HUD Policy & Program Priorities

• Other Priority Populations• Consider needs of other homeless

populations prevalent in the CoC’s geographic area, especially veterans & their families and unaccompanied youth

CoC Program Implementation

• No new funding outside of the reallocation process, CoC planning, & UFA costs

• May reallocate to create new PSH projects to serve chronically homeless

• May reallocate to create new RRH for homeless households with children

Reallocation

• New reallocation project application including leasing may only request 3-year grant term

• New reallocation projects may request 1,2,3,4,or 5 year grant terms for operating costs, supportive services only, HMIS and project administration.

Reallocation

• Any new reallocation project requesting construction, acquisition or rehabilitation must request a minimum of a 3-year term and may request up to a 5-year term* Term will be 3 years plus the time necessary to acquire the property, complete construction and begin operating the project

Reallocation

• New projects created through reallocation requesting project- or sponsor-based rental assistance or operating costs may request up to a 15 year grant term, but may only request up to 5 years of funds

Reallocation Quality Threshold- Must Receive At Least 5 Points

• Whether the type, scale, and location of housing fit the needs of the program participants (1 point)

• Whether the type, scale, location of the supportive services, and the mode of transportation to those services fit the needs of the program participants (1 point)

Reallocation Quality Threshold- Must Receive At Least 5 Points

• Whether the specific plan for ensuring program participants will be individually assisted to obtain the mainstream health, social and employment benefits (1 point)

Reallocation Quality Threshold- Must Receive At Least 5 Points

• Assisted to obtain and remain in permanent housing (1 point)

• Assisted to both increase their incomes and live independently using mainstream housing and service (1 point)

Reallocation Quality Threshold- Must Receive At Least 5 Points

• Whether at least 75% of the proposed program participants come from the streets, ES, or Safe Haven(1 point)

• Whether are accessible in the community (1 point)

New Project Quality Threshold

• Satisfactory capacity, drawdowns, and performance for existing grants

• For expansion projects, applicants must clearly articulate the part of the project that is being expanded.

• Meet all timeliness standards

Project Renewal Threshold

• Minimum project eligibility, capacity, timeliness, and performance standards

• LOCCS information reviewed• Annual Performance Reports (APRs)

reviewed• Monitoring & audit reports monitored

Project Renewal Threshold

• Meets plans & goals of application• Timeliness standards for grants• Assist to achieve & maintain independent

living and record of success• Unwillingness to accept technical

assistance, history of inadequate financial accounting practices, project mismanagement, or has a lost project site

Renewal Projects

• Renewal Projects, CoC planning costs or UFA costs are limited to 1-year grant terms and 1-year of funding

Renewal Projects

• HUD encourages renewal grant consolidation when the grants are with the same recipient, have the same component, and expire in the same year.

Match

• 25% match except for leasing funds• For CoC areas in which there is more than

one grant agreement, the 25% match must be provided on a grant-by-grant basis.

Commitment Letters

• Only projects approved in the FY 13 registration process may change from leasing to rental assistance with a commitment letter from an entity eligible to administer rental assistance

Rental Assistance Less Than Fair Market Rate

• Eligible RA renewal projects may now be request a per-unit amount less than the Fair Market Rate (FMR

• Cannot request more than 100% of the published FMR.

Prioritizing Chronically Homeless

• CoCs will be evaluated on the extent to which they are prioritizing the chronically homeless in all CoC program-funded permanent supportive housing – not just those dedicated to chronically homeless

HIC & PIT

• HIC and PIT Deadline was April 30, 2013

CoC Planning Costs

• Only submit one CoC Project Application for CoC planning costs

Consult With ESG Recipients

• CoCs must consult with Emergency Solutions Grant (ESG) recipients

HMIS

• Unduplicated counts• Needs analysis• Funding priorities• CoC & ESG recipients must participate

Households With Children

• CoC may request that up to 10% of funding be awarded to serve homeless households with children and youth

• Must determine which TH or SSO projects will be permitted

• Must demonstrate that serving this population is of equal or greater priority, cost effective

Performance Measures

• CoCs to consider how the outcomes related to performance measures will be collected at the local level.

Scoring Criteria

• CoC Strategic Planning and Performance – up to 69 points• Ending Chronic Homelessness – up to 16 points• Housing Stability – up to 10 points• Jobs & Income Growth – up to 8 points• Mainstream Benefits – up to 7 points• Rapid Re-Housing – up to 10 points• Opening Doors – up to 3 points

Scoring Criteria

• Ending Family Homelessness – up to 4 points• Addressing the Needs of DV Victims – up to 2

points• Ending Youth Homelessness – up to 2 points• Reaching Unsheltered Homeless – up to 3 points• Ending Veteran Homelessness – up to 4 points

Scoring Criteria

• CoC Coordination of Housing and Services – up to 28 points• Preventing homelessness – up to 2 points• Discharge planning – up to 4 points• Consolidated plan – up to 2 points• Emergency Solution Grant – up to 3 points• Coordination with other funding sources – up to

1 point

Scoring Criteria

• Public Housing Agencies – up to 2 points• Housing First Approach – up to 3 points• Centralized of Coordinated Assessment – up to 2

points• Affirmatively Furthering Fair Housing – up to 2

points• Educational Assurances – up to 2 points

Scoring Criteria

• Preventing Involuntary Family Separation – up to 2 points

• Affordable Care Act – up to 1 point• Resources for Services – up to 2 points

Scoring Criteria

• Recipient Performance – up to 15 points• Performance Monitoring – up to 3 points• Increasing Performance – up to 3 points• Increasing Capacity – up to 3 points• Reducing Homeless Episodes – up to 3 points• Outreach – up to 1 point• Tracking and Reducing Returns to Homelessness

– up to 2 points

Scoring Criteria

• CoC Housing, Services, and Structures – up to 13 points• CoC meetings – up to 2 points• Complaints – up to 2 points• Inclusive Structure

• Active CoC-wide committees– up to 1 point• Open to proposals not previously funded in

prior CoC competition – up to 1 point

Scoring Criteria

• Project Application Performance Metrics – up to 2 points

• Accuracy of GIW – up to 1 point• Ranking and Selection Process – up to 3 points• Housing Inventory Count – up to 1 point

Scoring Criteria

• Leveraging – up to 5 points

Scoring Criteria

• HMIS – up to 11 points• HMIS Governance – up to 2 points• HMIS plans – up to 1 point• HMIS funding – up to 2 points• Bed coverage – up to 2 points• Data quality – up to 2 points• Entry & Exit Dates – up to 1 point• Required Reports – up to 1 point

Scoring Criteria

• Point-In-Time Count – up to 9 points• PIT Count & Data Submission – up to 3 points• Change in PIT since 2012 – up to 2 points• Subpopulation Data – up to 2 points• Methodology for Unsheltered Count – up to 2

points

Scoring Criteria

• Bonus Points – up to 6 bonus points• Administration – up to 2 points• SSO Projects – up to 2 points• Accuracy of Submission – up to 2 points

FY2014

• Funding availability unknown at this time• Will need to submit separate FY14 CoC

Application• FY13/FY14 CoC Application score will apply

to FY14 funds as well

To Be Completed for FY 2014

• Modified FY 14 CoC Registration• FY 14 Project Applications• FY 14 Priority Listing• HUD-2991 for all required projects:

Certification of Consistency with the Consolidated Plan for 2014

CoC Project Application

• Applicant & subrecipient experience• Appropriate to receive funds • Working with/addressing population’s needs• Developing/implementing system, services, etc.• Identifying/securing matching funds• Managing basic organization operations –

including financial accounting system

• Applicant & subrecipient’s experience with leveraging funds:• Federal• State• Local• Private Sector Funds• “No experience leveraging other

Federal, State, local, or private sector funds”.

• Organizational structure• Management structure• Internal & external accounting practices

• Scope of the project• Picture of how target population will be

served• Plan for addressing needs/issues of CoC

target population• Projected outcomes• Coordination with other partners• Describe project at full capacity

• Schedule of proposed activities• Management plan• Method for assuring effective/timely work• Implementation methodology

Housing First• Housing is a right• No preconditions • No service participation requirements• Rapid placement & stabilization• “PSH projects should use a Housing First

approach in the design of the program”

• Obtain permanent housing• Maintain permanent housing• Addressing needs of target population• Current barriers to obtain/maintain housing• How CM will address needs & barriers• How services will be offered• How appropriate units will be identified• How rent reasonableness will be ensured

• How services will be offered• How appropriate units will be identified• How rent reasonableness will be ensured• Arrangements and coordination with

landlords and homeless services providers

• Supportive services that will assist participants to locate employment

• Services that will be provided to assist participant access mainstream resources

Coalition on Homelessness and Housing in Ohio

175 S. Third St. - Suite 250Columbus, Ohio 43215Phone 614-280-1984

Fax 614-463-1060www.cohhio.org

[email protected]