F.Y. 2014-15 23 rd May, 2014 Financial Management.

F.Y. 2014-15

23rd May, 2014

Financial Financial Management Management

Strategies for 2014-15

Separate PIP for each institution (up to Sub center level) in each District to

be prepared and circulated.

Quarterly targets of expenditure to be strictly met.

All procurements to be completed as per schedule given by SHSM vide

circular dated 29 June 2012.

Quarter Target percentage

I 15%

II 25% (40% Progressive)

III 30% (70% Progressive)

IV 30% (100% Progressive)

Continued ……

Timely release of funds to all institutions

Ref : SHSM circular dated 28th June 2012.

District to monitor monthly expenditure & in last

quarter of year expenditure to be monitored weekly.

Surprise visits by teams from State & DDHS level to

ensure financial discipline.

FMR – Monthly along with physical reporting (i.e. JSY)

Strategies for 2014-15

Points to be noted ( Important )

Expenditure should not exceed approved PIP.

No change in allocations among different Components/Activities

to be done at District level without prior approval of SHSM.

One time activity Unspent balance to be refunded to SHSM by 15th

June, 2014 (i.e. Matrutav Anudan Yojana, IEC grant)Unspent balance of PPI to be refund by 15th June 2014. if not, next

installment will not be released to that District Health Society (DHS)

Appointment of personnel as per approved post.

Procurement Issues

Procurement plan for each institution to be prepared after

approved of PIP received.

Items to be procured should be approved in the District PIP.

All procurement above Rs. 50,000/- where State RC or DGS

& D , R/C is not available to be done by open tender only

(3 weeks notice).

Procurement Procedure to be strictly followed as per

Government of Maharashtra (GoM) GR (1992 & 1994)

Procurement Issues

No short tender to be issued without Prior approval of SHSM.

Procurement from MSSIDC & other Government undertakings. Only items reserved as per Industries Department G.R. dated

2/01/92 for MSSIDC & other Government undertaking can be procured directly.

Other items such as Dental Chair shredder machine, etc. cannot be procured directly from MSSIDC.

World Bank procurement procedure to be followed only when specifically directed by SHSM.

Finance Related IssuesCommon Problems Affecting Expenditure

Lack of Planning at District level.

Poor Co-ordination between D.H.O. institutions & C.S institutions.

Operational Guidelines not disseminated to all implementing agencies.

Delay in release of funds to C.S. institutions & periphery.

Regular field visits not undertaken by D.A.M. & Taluka Accountants.

Finance Related IssuesCommon Problems

SOEs submitted by PHCs, RH etc. not verified at District level.

No regular updation of data in Tally ERP.9 customised version in many Blocks.

Accounting of NDCPs, NCDs Programme neglected in all Districts.

CRM Team - Issues

JSY payments : The delay was due to non availability of beneficiary accounts, no opening of zero balance saving accounts. State need to initiate the tracking of pregnant during ANC and facilitate the beneficiaries to open zero balance bank account to ensure entitlements on time.

Need to fill the vacant posts on priority, as post of accounts Asstt. At Ratnarigi/Nandurbar is vacant for last more than 1 ½ years.

More emphasis for collection of SOE from each unit on regular basis

Statutory Audit 2013-14Audit report of the State must be submitted to GOI before

31st July 2014.

Statutory Auditors M/s. Khire Khandekar & Kirloskar, Sangli have began audit w.e.f. 22.04.2014

No changes/ delay in the schedule of audit to be affected by any district. (Time Schedule)

Statutory Audit Report should be placed before EC & GB of the District Society and later submitted to the Charity Commissioner.

STATE TOTALStatement of Expenditure against approved

PIP 2013-14

ComponentApproved PIP

2013-2014

Unaudited Expenditure up to March 2014

% Exp. against PIP

A RCH 632.77 485.80 76.77B Additionalities 808.69 636.98 78.77C Immunization 55.80 61.39 110.03D NDCPs 96.09 83.16 86.43E NCD Pool 64.13 29.27 45.64

F Treasury(Infr) 356.05 516.68 145.11

Total 2013.54 1813.27 90.05

Rs in Crore

Less Expenditure than average against approved PIP 2013-14

Sr. No.

DistrictApproved PIP

2013-2014

Unaudited Expenditure up to March 2014

% Exp. against PIP

1 Dhule 1635.06 1389.64 84.992 Jalgaon 2710.65 2352.02 86.773 Nandurbar 2740.43 2379.26 86.824 Akola 1493.80 1301.64 87.145 Parbhani 1607.88 1405.93 87.446 Yavatmal 2926.31 2582.33 88.257 Hingoli 1248.97 1103.39 88.34

Rs in Lakhs

“The pen is mightier than the sword, but no

match for the accountant”

- Jonathan Glancey 13