FY 2013 Workforce Summary Lessons Learned Proposal. Peter H. Garbincius & Young-Kee Kim November 5, 2012 – updated after meeting Director’s Senior Management ++ Group filename: Management_5nov2012-phg-ykk.pptx http://www.fnal.gov/directorate/OPPS/index.htm - PowerPoint PPT Presentation
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FY 2013 Workforce SummaryLessons Learned
Proposal
Peter H. Garbincius & Young-Kee KimNovember 5, 2012 – updated after meeting
lessons learned?• Should we ensure agreement with SWF budgets?
– These, too, are inadequate to do the job!• Is a 10 year projection too ambitious?
– Industry typically does 3 (or 5) year projections• Large projects such as LBNE would need a ~10 year plan.
– Based on the DOE’s budget guidance, we need a staffing plan: between now and 2022 for R&D and construction and ~2023 for operations (required for CD-2).
• Carl S: in era of reduced workforce, gotta move specialization => generalization (cross-training) of skills and capabilities for individuals
• Would compiling Tier 3: experience & abilities of individuals be useful? PCz for Engineers. → information inflation!
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at beginning of FY2013• WDRS FNAL-FTE Analysis – heads & FTEs 99.3%
not all counted below (e.g. Children’s Center)• Budget upload for FY2013 & FY 2014• Deployment of Staff → total = 1725
– OHAP Group (14) * OHAP Group (20 + Guest Sci & Eng)• Budget office recently asked projects staffing
needs for FY 14 and FY 15 – complete negotiations with D/S/C and upload by November 20, 2012
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WDRS - September 30, 2012
Reg Hd Count
Reg FTE
Reg Opens
Reg Schd
TerminsReg Total
Reg Target
Term Hd Cnt
Term FTE
Term Opens
Scheduled Term
TerminsTerm Total
Term Target
AD 416 413.73 0 0 413.73 466 6 5 0 0 5 19
APC 34 34 1 0 35 35 17 17 1 0 18 19
BSS 127 126.4 1 1 126.4 129 0 0 1 0 1 1
CD 257 255.73 17 0 272.73 308 5 4.5 3 0 7.5 9
CMS 1 1 0 0 1 1 16 16 0 0 16 16
DO 43 42.2 0 0 42.2 47 1 1 0 0 1 4
ES&H 40 39.6 1 1 39.6 41 1 1 0 0 1 2
FCPA 3 3 0 0 3 3 5 5 2 0 7 11
FESS 107 106.18 0 0 106.18 116 2 2 0 0 2 3
FI 32 31.6 1 0 32.6 32 0 0 0 0 0 1
LBNE 7 7 0 0 7 9 1 1 0 0 1 0
PPD 304 302.9 1 0 303.9 348 58 58 2 2 58 87
TD 197 196.38 1 0 197.38 217 16 16 1 0 17 18
WDRS 59 56.08 1 0 57.08 56 2 1.8 0 0 1.8 2
TOT LAB 1627 1615.8 24 2 1637.8 1808 130 128.30 10 2 136.3 192Total Regular + Term Count & FTE: 1757 1744.10 ratio = 99.27%
Term Employees Consist of Scientific Term Appointments, Non Scientific Term Appointments, and Phased Retirees
ad infinitum …by projects, activities, job types, D/S/C, etc.
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for Sept 2012 Budget
Presentations• Major Projects: NOvA,
Project X, CMS, LBNE, Mu2e, SRF, (and I also asked PIP) were asked to also compare their requested staffing level for FY 2013 by OHAP Category with that which D/S/C could allocate.
OHAP Category Total Total TotalRequest Allocate Diff
Positive Diff => SURPLUS NOvA see notes for Project X CMS: no Streamline with D/S/C Mu2eNegative Diff => DEFICIT agreed comments LBNE: change ME => PM agreed
LBNE: change EE FESS Civil Eng→ Communicator costed as M&S
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FY 2013 Total Total TotalUPLOAD Request Allocate Diff CommentsNOvA 49.69 49.69 reached agreement w D/S/C
Project X 27.00 28.44 1.44 cannot fund > 27 FTEs lost Champion, Kerby, Wendt
CMS 43.21 43.21 reached agreement w D/S/C need Procurement & Finance ME => PM, EE => Communicator
Mu2e 66.86 66.86 reached agreement w D/S/CSRF 93.08 97.64 4.56 down by 47 FTEs since FY11PIP 25.68 23.11 -2.57 still negotiating with Acc Divtotals 341.84 342.62 0.78
LBNE 36.32 33.67 -2.65
reduce workforce by 15% 4 FTE
Project FY 2013 Staffing Summary
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What did we learn?• Need good long term model of activities/funding
TImeline for accelerators and experiments (not including theory, accelerator science and generic R&D programs)
Young-Kee Kim - October 23, 2013 R&D (through CD-2)Construction (CD-3)Operation
LHC CMSTevatron CDF/DZero D&D / Da ta Ana l ys i s
Booster: neutrinos & muons MiniBooNE Data analysisMicroBooNE CD-1 CD-2 CD-3
Muon g-2 CD-0 CD-1/2 CD-3
Mu2e CD-0 CD-1 CD-2/3a
Main Injector: neutrinos MINOSMINERvA
NOvALBNE CD-0 CD-1
SY120 SeaQuest Data analysisTestbeam
NMLProject X
MAP (Muon Accelerator Program)Other (ORKA etc.)
Dark Matt er CDMSCOUPP
DarkSideDark Energy DES DES DESpe c/Bi gBos s
LSSTCosmic Particles Pierre Auger Data analysis
Quant. Space-time Holometer Data analysis
for FY2013 Scientist Survey
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What did we learn (2) ?• Easy to document the past and the present difficult to
prepare for the future• D/S/C Heads don’t take 10 yr OHAP very seriously Projects,
however, have formal multi-year plans• Tension between D/S/Cs and Projects: Projects
have definite needs, but finite $ D/S/Cs must secure funding for their staffs
• FY13 study has not addressed gaps for D/S/C D/S/C too need staff to do their job
• Won’t get useful information unless we ask for it: gaps: needs vs. availability for D/S/C (not Projects) FY14 (asking projects for FY14-15, but not gaps)
• Existing data for FY2013 is very incomplete. Is it even useful?
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OHAP: Proposal (2013)
• Projections for the next three years– Combine budget meetings and workforce planning– Budget meetings: Present budget and workforce for the
next three years instead of one year• Projections for the next five years
– Continue the 5-year scientist survey• Projections for the next ten years
– Analyze workforce needs for large projects such as LBNE (based on the DOE budget guidance) and Project X and identify future “skill set” issues
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Participants’ Discussion & Suggestions:• Do we have a healthy overhead rate?
– Cindy C: Consistent with OHs for other DOE science labs
• Separate next year specifics (in September) from following 2 year projections (in January) ask D/S/Cs
• Ask for the gaps, isolate signal from the noise• Leave identification of staffing gaps to D/S/C heads
– CarlS would advocate this approach• In the past, we haven’t acted on indentified gaps• Some people you can hire, some you must grow!
has Eng Phys = Technical/Other Technical not as Engineers
• Should include contractors in staffing mix, since we can switch between contractors and staff. We might learn something from this exercise. Jack A: these are really “staff augmentation”. Include US University Visitors, paid as M&S
• What has been correlation between projected OHAP needs and actual FTL? Someone should do this study, we have the OHAP and FTL data ready for FY2011