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chAta Rfaxszi

Qci aiRa. EMPLOYEES PROVIDENT FUND ORGANISATION

MINISTRY OF LABOUR AND EMPLOYMENT, GOVERNMENT OF INDIA

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Rfaxszr f fir, 14 44tair-A- chicH L-A-Tr,(ft774r-110066 Bhavisya Nidhi Bhawan, 14, Bhikaji Cama Palace, New Delhi -110066

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ct)T-II) 'eaIsEr .ftM- 26194016 4-i -)1101 -1 'WcON)

Employees' Provident Fund Organisation (Ministry of Labour, Govt. Of India)

1Y`41 ct) I Zliei / Head Office

liftEEr f4ft c0191 c i, 9t itAt-110066 Bhavishya Nidhi Bhawan, 14- Bhikaji Cama Place, New Delhi – 110066

No.ASD-II/53(2)93/AMC/2015/Pt-III/ Dated:

JUL 2015

TENDER NOTICE

Sub: Quotation for Annual Maintenance Contract for Repair /Renovation of Wooden /Steel Furniture Items and allied miscellaneous work.

Sealed tenders are invited under Two Bid System i.e. (Part-I Technical Bid and Part-II Financial Bid) from reputed, experienced and specialized firms in the field of Repair /Renovation of Wooden /Steel Furniture Items and allied miscellaneous work for the Head Office, Employees' Provident Fund Organization (EPFO) who fulfill the following conditions:-

1. In case of dispute of any kind, the Service Provider shall abide by the decision of the Competent Authority, E.P.F.O. In case the dispute is required to be referred to Arbitration, it shall be referred to the sole arbitrator under Arbitration and Conciliation Act 1996. The place of settlement of dispute shall be in case the settlement of dispute is in the court, it will be in the jurisdiction of courts at Delhi.

2. All entries in the Tender Form should be legible and filled clearly. If the space for furnishing information is insufficient, a separate sheet duly signed by the authorized signatory may be attached. No overwriting or cutting is permitted in the Financial Bid Form. In no case, there should be any change in the format of the Financial Bid. In such cases, the Tender shall be summarily rejected. However, the cuttings, if any, in the Technical Bid application must be attested by the person authorizedto sign the tender bids.

3. In case of partnership firms, a copy of the partnership agreement, or general power of attorney duly attested by a Notary Public, should be furnished on stamped paper duly sworn or affirmed by all the partners admitting execution of the partnership agreement or the general power of attorney. The attested copy of the certificate of registration of firm should also be enclosed along with the tender alogwith the name of authorized partner to interact with E.P.F.O.

4. Each page of the tender document as well as annexure should be signed by the Tenderer or by authorized signatories with seal of the firm.

No bidding firm will be allowed to withdraw its bids after technical bids have been opened. If any firm intends to withdraw after opening of technical bids, the EMD amount will be forfeited.

6. If after award of the contract, the successful bidder (L-1) fails to provide required services the contract is liable to be cancelled alongwith forfeiture of EMD/Performance Security and other consequential action such as blacklisting as deemed appropriate.

7. The contract will be valid for a period of one year from the date of awarding of the contract which may be extended for a further period of one year on review of the performance and also depending upon the requirement and administrative convenience of E.P.F.O.

8. Technical bid of the Service Providers must necessarily be accompanied with Earnest Money Deposit (EMD) of Rs.10,000/- (Rupees Ten thousand only) refundable without interest, in the form of Demand Draft/Pay Order drawn in favour of "C.P.F.C, New Delhi" failing which the Tender shall be rejected summarily.

9. The successful Tenderer will have to furnish Performance Security as Bank Guarantee in the name of "C.P.F.C, New Delhi" for an amount of 10% of the annual contract value within 15 days of the award of contract, which will be released to the Service Provider on satisfactory completion of the contract.

10. The competent authority in the EPFO reserves the right to cancel the tender at any time or amend/withdraw any of the terms and conditions contained in the tender document without assigning any reason, thereof.

11 . It will be the responsibility of the Service Provider to comply with all statutory obligations Labour Laws on his part arising out of this contract.

12. The contract can be short closed on account of unsatisfactory services upon performance review by the Competent Authority in Employees' Provident Fund Organisation (Head Office). The unsatisfactory services shall mean and include noncompliance and non-fulfillment of any of the contractual obligations by the terms and conditions of the tender/contract and failure on its part to correct the discrepancies/shortcomings brought to its notice in writing by the competent authority of Employees' Provident Fund Organisation (Head Office).

13. The contract can be terminated earlier by either party after servicing 45 days advance written notice on the other party.

14 The Contractor/Firms should have the following documents attached with the tender/quotation without these the tender/quotation will be rejected out rightly.

15. Proof of Registration of Firm in the similar type of work/ category with any Govt. Deptts. / PSU Organization. The firm should be registered / empanelled at least with the three reputed govt. Departments/ organizations (photocopy of registration should be enclosed).

16. Bidder should have its own workshop facility with address .The competent authority can physically inspect the manufacturing unit, workshop & office before awarding the supply/ work order, if considered necessary.

17. The firm should have at least last Three Years Continuous experience of working in Government Sector/PSUs etc; (self attested copies of Certificates/work orders to be enclosed) and Firm should have minimum Three Work Orders / Performance Certificates for the Similar Nature of Work value of Rupees not less than 40.00 Lakhs ( One work) or Rs.20 lakhs( Two works) or Rs. Ten lakhs ( Three works) against a single order / work performance certificate for the last Five Years.

Interested parties/agencies which are fulfilling the above criteria in repair/renovation of Wooden/Steel Furniture items and allied miscellaneous work, may submit the quotation in two separate Performa i.e.(1) Technical Bid, (2) Financial Bid in two separate envelops. The quotation duly sealed and super-scribed "Technical Bid for (AMC) for Repair/Renovation of Wooden /Steel Furniture and "Financial Bid for (AMC) for Repair/Renovation of Wooden /Steel Furniture may be dropped in the Tender Box placed at Lower Ground Floor of this office on any working day between 10.00 A.M to 5.00 P.M. In any case the quotation should reach this office latest by 2.00 P.M on 12.08.2015.

The quotations shall be opened on the same day at 3.00 P.M by a Tender Committee constituted for this purpose and Tenderer or his representative may present at the time of opening of the quotations.

Committee shall open the financial bids of only those bidders who have been declared technically qualified by the Tender Committee.

The undersigned reserved the right to reject any or all of the tenders without assigning any reason(s) thereof.

For any query, please contact the undersigned on phone number 26172670. Blank Performa for "Technical Bid" as well as "Financial Bid" may be obtained on any working day from 10.00 AM to 5.00 P.M. In any case the quotation should reach this office latest by 2.00 P.M on 12.08.2015 APFC/Section Officer of Administrative Services-II Or may be downloaded from the Web site WWW.epfindia.gov.in & also available on Central Public Procurement Portal

Encl: Annexure- I , II & III 0\\( rva9

(AB EK KU ) REGIONAL PROVIDENT FUND COMMISSIONER-II ( ASD)

Annexure-I FINANCIAL BID DETAILS

List of Items

SI. No Items of Work Rate (in Rupees ) Unit A Steel Office Canned Chair 1 Replacement of New Wooden Seat

(Duly Canned, Polish & Fitting) 2 Replacement of New Wooden Back

(Duly Canned, Polish & Fitting) 3 Replacement of New Wooden Arms 4 Replacement of Rubber Shoes 5 Replacement of Rubber Caps 6 Minor Repair of Steel Chair 7 Painting of Steel Chair 8 P/F of Steel Strips for Support with welding 9 P/Fixing of Nut-Bolts B Steel Table / Modular work stations 1 Replacement of Lock

Adjustment / Repairing of Drawer 2 3 Providing of Key 4 Opening of Locked Drawer 5 Repair of Locking System 6 Minor Repair of Table 7 Replacement of Handle 8 Repair of Lock 9 P/fixing of complete drawer box / pedestal with

three drawers. 10 P/fixing of new drawers 11 P/fixing of sunmica / particle board with edge

bended top . 12 Major repair of table including welding. 13 P/fixing of new handle ( as per sample ) 14 P/fixing of new drawer channel 15 P/fixing of legs of 25mm square pipe 16 P/Fixing of rubber shoe. 17 P/Fixing of modular pedestal with three drawers

and locking arrangement ( should be match with the existing work stations )

C Steel Almirah / Steel Book Case/Lockers. 1 Replacement of lock 2 Replacement of Handle

Replacement of Bush 3 4 Repairing of Locking system 5 Minor Repair 6 Adjustment / Repairing of Shelve

7 Providing of Key 8 Force Opening of Locked Almirah 9 Providing & Fixing of New Legs / Base. 10 Supply and Fixing of Plain Glass (Per Sqft.) 11 Repairing of Lock 12 Repairing of Door 13 Providing & Fixing of Knobs / Kunda chapka/

Card holder. D Steel Filling Cabinet

1 Replacement of Lock 2 Adjustment of Drawer 3 Providing of Key 4 Opening of Locked Cabinet 5 Repair of Locking System 6 Minor Repairs 7 Replacement of Handle 8 Repair of Lock 9 Providing & Fixing of New Locking System 10 Providing & Fixing of Steel Ball of Filling Cabinet 11 Providing & Fixing of New Channel 12 Providing & Fixing of Push Button E Repair of Steel Compactors 1 Replacement of Lock 2 Providing of Key 3 Opening of Locked Compactors 4 Repair of Locking System 5 Minor Repairs 6 Repair of Lock 7 Providing & Fixing of Steel Ball of Filling Cabinet 8 Providing & Fixing of New Channel 9 Providing & Fixing of Push Button 10 Providing & Fixing of steel chain 11 Providing & Fixing of new rail 2 Providing & Fixing of new push / pull handle

( round ) 13 P/fixing of Ball bearings for compactors 14 Labour charges including removing & re-fixing of

compactor bodies with oiling , greasing, alignment etc.

15 P/fixing of Drive Unit Mechanism with steering wheel

16 Replacement of Drive Unit Lever ( Long handle ) F Revolving Chair 1 Repair of Revolving System 2 Replacement of Wheel 3 Replacement of Hydraulic Cylinder 4 Repair of Hydraulic System

5 Providing & Fixing of Steel Base /PVC Base 6 Providing & Fixing of Caster Bush 7 Providing & Fixing of PU Arms 8 Providing & Fixing of New Revolving System

(Synchro Tilt Plate) 9 Welding Point (Per Point) 10 Providing & Fixing of New Handle/ P U Arms to

Cushion Visitor Chair (All Types) G Painting of Steel Furniture

1 Steel office Almirah (Big) 2 Steel office Almirah (Small) 3 Steel Rack (Big) 4 Steel Rack (Small) 5 Steel Storage Unit 6 Steel Chairs (Office) 7 Steel Chair Revolving 8 Steel Table (Officer) 9 Steel Table (Assistant) 10 Steel Table (Clerk) 11 Steel Bookcase 12 Steel Filing Cabinet

a. Four Drawers b. Three Drawers c. Two Drawers

13 Steel lockers ( pigeon Hole) a. 12 Lockers b. 8 Lockers c. 6 Lockers d. 4 Lockers

H Wooden / Steel Doors 1 Replacement of Mortice Lock 2 Replacement of Handle 3 Repair of old Lock 4 Providing of Keys 5 Providing & Fixing of "Godrej" Night Latch 6 Repairing of Door 7 Providing & Fixing of Door Lock (Godrej) 8 Providing & Fixing of Handle (Godrej) 9 Providing & Fixing of Locking Bolt 10 Providing & Fixing of Hinges 11 Providing & Fixing of Door Stopper. 12 Providing & Fixing of Tower Bolt. 13 Providing & Fixing of Aldraj (Locking Bolt) 14 Repair of Door Closer 15 Replacement of Small Rod 16 Replacement of Spring 17 Replacement of Big Rod

18 Providing & Fixing of Door Closer 19 Providing & Fixing of Fancy Brass Handle to

Doors. 20 Providing & Fixing of Brass Tower Bolt to Door. 21 Providing & Fixing of Brass Sliding Bolt to Door. I Polishing of Wooden Furniture. 1 Wooden Table Executive (Big) 2 Wooden Officer Table (Bigl) 3 Wooden Assistant Table 4 Wooden Clerk Table 5 Wooden Conference Table 6 Wooden Almirah (Big) 7 Wooden Almirah (Small) 8 Wooden Mirror Stand 9 Wooden Partition Screen 10 Wooden Notice Board / Key Board/Horner Board

etc. 11 Wooden Display Rack 12 Wooden Storage Unit / Side Unit/ Storage Rack

etc. 13 Wooden Workstation. 14 Wooden Cushion / Canned Chair (any Type) 15 Sofa Set (All Type) 16 Wooden File Tray 17 Wooden Center Table 18 Wooden Stool /side table 19 Wooden Door (after scraping of Existing Polish)

(Per Sqft.) 20 Wooden Paneling (Per Sqft.) 21 Polishing of Wooden Partition including cleaning

of sunmica (Per Sqft.) 22 Wooden furniture articles ( per sqft) 23 Painting of wooden partition /furniture fixture with

duco paint 24 Painting of walls/ partition etc. with oil bound

distemper paint 25 Painting of walls/ partition etc. with oil plastic

emulsion Paint . J Repairi ng of Wooden /Modular Furniture. 1 Repair of Wooden Chair. (any Type) 2 Repair of Wooden Table. 3 Repair of Wooden Almirah 4 Repair of Wooden Work Station 5 Repair of \ ic le Table 6 Rcpaii iil' /Adjustment of Drawers on Wooden

Table / V ork Station etc. 7 Repair of tool with nail etc.

8 Providing & Fixing of Kunda Chhapka 9 Providing & Fixing of Handle 10 Providing & Fixing of Knobs 11 Providing & Fixing of Multi purpose Lock 12 Providing & Fixing of New Sliding Channel

(Telescopic) to Key Board 13 Providing & Fixing of New Lock to Wooden

Furniture Articles 14 Providing & Fixing of Glass Panes to Furniture

Articles 15 Providing & Fixing of Plywood 16 Providing & Fixing of Wooden Reeding 17 Repair of Sliding Key Board Stand / Tray 18 Providing & Placing of New Wooden footrest to

Wooden Table. 19 Providing & Fixing of Wooden Brackets 20 Providing & Fixing of Hinges 21 Providing & Fixing of Wall Catcher 22 Providing & Fixing of 19mm thick Ply Board

(Commercial) 23 Providing & Fixing of 12 mm Ply (Commercial) 24 Providing & Fixing of 6 mm Ply (Commercial) 25 Providing & Fixing of 6 mm Ply (Teak) 26 Providing & Fixing of 4 mm Ply (Commercial) 27 Providing & Fixing of 4 mm Ply (Teak) 28 Providing & Fixing of sunmica for furniture

articles . 29 Fixing / Hanging Photo Frame / Wall Mirror /

Wall Clock / Calendar Frame etc. with Gitties and Hook

30 Providing & Fixing of New Key Board for Computer Table 18" X 18".

31 Providing and Fixing of Modular Wooden Particle Board (pre — Laminated) with existing /Quality color. (Per Sqft).

32 Providing and Fixing of Wooden beeding of Appropriate size and thickness to wooden furniture articles

33 Providing & Fixing of Wooden Brackets 34 Providing & Fixing of Iron Brackets.( L -Type) K Renovation of Sofa Set, Including Providing of

Tat, Cotton, Jute, Markin, Dori, Spring etc wherever required & Change of Cloth/Leather Foam (As per Sample Approved )

1. Four Seater 2. Three Seater 3. Two Seater

4. Single Seater 5. Cushioned visitor ( steel / wooden ) Chairs

a. Ordinary type b. Modular type

6. Executive Revolving Chair (High/Medium back ) a. Ordinary type b. Modular type

7. Computer Revolving Chair 8. Wooden Cushion Satties 9. P/F Rubber/ P.0 / foam Cushion (ISI Mark)

a. Size: 21"X 22" X 4" b. Size: 21"X 22"X 3" c. Size: 18"X 18" X 2"

10. P/F Foam sheet 25 mm (HD) to Sofa Set. 11. Stitching of curtain (Plain) 12. Stitching of Curtain (Pleated) 13. Stitching of curtain with pleat & lining 14. Supply of Curtain cloth (Polyester/ Designer)

As per sample approved and stitching of curtain. a. Curtain (Plain) (Per Mtr.) b. Curtain (Pleated) (Per Mtr.)

15 Providing & Fixing of hooks for Curtain

16 Supply of loose Seat Cushion with Cover for Chair.

a. Seat b. Back

L Dry Cleaning Of Sofa Set / Chairs etc. 1 Four Seater 2 Three Seater 3 Two Seater 4 Single Seater 5 Executive Revolving Chair High Back 6 Executive Revolving Chair Low Back 7 Cushioned Visitor Chairs (Steel) 8 Cushioned Visitor Chairs (Wooden)

9 Computer Chairs 10 Carpet ( Woolen ) 11 Carpet ( Acrylic) 12 Dry-cleaning of Vertical blinds including

removing / re-fixing 13 Dry-cleaning of Curtains 14 Dry-cleaning of Cushioned Cover

10

M Glass Work 1 Providing Table Glass Top (Modi Guard/ GOld

Plus/ Saint Gobain or equivalent ) (Per Sqft.) Plain Glass

6 mm 8.mm 10mm 12mm

2 Providing Table Glass Top (Modi Guard/ Gold Plus/ Saint Gobain or equivalent ) (Per Sqft.) Coloured Glass (Brown/ Black) 6 mm 8 mm 10 mm 12mm

3 Cutting, grinding etc of glass ( per Sqft) N Supply of White Terricot Cloth and stitching of

Loose Cover for the following Furniture Articles.

1. Sofa Four Seater. 2 Sofa Three Seater. 3 Sofa Two Seater. 4 Sofa Single Seater. 5 Cushioned Visitor Chair. 6 Executive Revolving Chairs. 7 Computer Chairs. O REPAIR OF ALUMINUM DOORS/WINDOW

1 Providing & Fixing of New Lock 2 Providing & Fixing of New Handle 3 Repair /Adjustment of Door 4 Repair of Locking System 5 Providing & Fixing of Rubber beeding 6 Providing & Fixing of Aluminium beeding 7 Providing & Fixing of pivot set 8 Complete Repair of Door including cutting,

Dismantling and Refixing etc. complete in all respect.

9 Providing & Fixing of Hinges 10 Providing & Fixing of aluminum section as per

size required. 11 Providing & Fixing of Floor Spring (ISI) 12

Providing & Fixing of Glass Panes a. Glass Plain b. Glass Tinted.

1 1

P Miscellaneous Items 1 Repairing / Servicing of Vertical Blinds including

change of Parts if required. 2 Minor Repair of Vertical Blinds 3 Providing and fixing of vertical Blinds with

100mm wide superior fabric with all necessary mechanism ( as per sample approved )

4 Providing and fixing of Roller Blinds with superior fabric and aluminium channel with all necessary mechanism( as per sample approved

5 Providing and fixing of Bamboo chick Blinds with designer cloth ( as per sample approved )

6 Supply of Table raiser ( adjustable writing pad) of Acrylic Sheet with Brass fitting 1 Omm Acrylic Sheet (Rate per piece)

7 Supply of Looking Glass with Wooden Frame duly polished. Size: 24" X 18"

8 Providing and fixing of decorative Drapery Rod of standard size and specification.

9 Providing of wooden (High) stool with foot step Size : 36" (H) and 12" X 12" (Top) duly polished Providing of wooden stool of standard size and specification .

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11 Supply of wooden foot rest of standard size and specification duly polished / painted .

12 Providing of Coat stand with Brass fitting of standard size and specification.

13 Providing and fixing of glass stand for set top box with all necessary hardware fittings .

14 Providing and fixing of PVC flooring of standard size and specification and of reputed brand .

15 Providing and fixing of wooden flooring of standard size and specification and of reputed brand.

16 Supply of Wooden Centre/side Table made of 1 st class teak wood having bottom shelf and glass Top

duly polished. Size: a. 48" X 24" X 18"

b. 36" X 24" X 18" c. 36" X 18" X 18" d.18" X 18" X 15" ( side table )

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17 Providing & Fixing / Placing of Wooden Storage Cabinet / Book Cabinet/ Side Rack / Workstation etc. made of 19mm thick commercial board with 1.00mm thick laminate / teak ply / teak wood beeding having glass/ wooden doors, Shelves etc as required with all necessary hardware fittings duly polished. (Per Sqft.) ( front will be measured for payment purpose )

18 Providing & Fixing of Wooden partition frame made of teak wood 12mm ply on both sides with sunmica/ teakply/ plain glass as required of approved colour including door / window etc. complete with all necessary hardware fittings including enamel painted / polished

19 Providing & Fixing of Wooden partition frame made of hard wood 6mm ply on both sides with sunmica/ teakply/ plain glass as required of approved colour including door / window etc. complete with all necessary hardware fittings including enamel painted / polished

20 Providing & Fixing of suncontrol film of reputed brand , colour / shade and quality

c. Regular shade d. Frosted / Black out

21 Removing of existing suncontrol film from windows / doors .

22 Removing of existing wooden partition/ paneling / modular partition / workstation / storage etc.

23 Re- fixing of existing wooden partition/ panelin / modular partition / workstation / storage etc.

24 Providing and Fixing of Wooden Wall Paneling with frame work / teak ply / laminate of standard size and specification and as per Direction of Officer in charge.

25 Providing and Fixing of Aluminium Glazed low Height/Full height partition made in 14 gauge thickness, pre-laminated particle board / Glass as required and standard size and specification and as per Direction of Officer in charge.

a. Aluminium Partition (Anodized). b. Aluminium Partition (Powder Coated).

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26 Providing and Fixing of Aluminium Glazed Door Shutters made in 14 gauge thickness pre-laminated particle board / Glass as required and standard size and specification and as per Direction of Officer in charge.

a. Aluminum Partition (Anodized). b. Aluminum Partition (Powder Coated).

27 Providing & Laying matt finish Kajaria or Equivalent make Ceramic tiles of thickness 8.00 mm of appropriate size of app. Colour and shade, Laid on 2.00 mm to 3.00 mm thickness of fevimade unifile adhesive or cement mortar

(ABHI EK KUMAR) REGIONAL PROVIDENT FUND COMMISS 1 NER-H ( ASD)

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Annexure-II

TECHNICAL BID DETAILS

1. Name of the Agency:

2. Address (Attach Documentary Proof)

3. Telephone No. (Office) Mobile:

4. Proof of Registration with the Delhi.(Attach Photocopy)

5. Sales Tax /Delhi Value Added Tax (TIN No).(Attach Photocopy)

6. (DVAT) Act 2004 & its no dues Certificates.( Latest Receipt & Challan )

7 Proof of Income Tax Assessment / Return for the last Three Years.(Attach Photocopy)

8. Proof of Registration with Service Tax Department.(Attach Photocopy)

9. Proof of Annual Turn Over which should not less than Rs 50.00 lakhs for the last Three years ( 2012-13, 2013-14,2014-15) along with audited Balance sheet and profit and Loss account for the last three years. (2012-13, 2013-14, 2014-15).(Attach Photocopy)

10. Performance details

Sl.No Name of Department

Description of Work

Contract Nos. During the year

Value of contract

Remarks

( )

Signature of Owner/Partner/authorized Signatory (With firm/company Seal & Date)

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Annexure-III

UNDERTAKING

I/we have read all the terms and conditions of the Tender Notice No.ASD-

II/53(2)93/AMC/20 15/Pt-III/

dated: and undertake to abide by all of them.

(All the columns should be duly filled and signed)

( ) Signature of Owner/Partner/Authorized Signatory

(With firm/company Seal & Date)