Funding for Fixed Research Equipment and Systems April 2010 Dennis Bailey Associate Vice President for Facilities The Florida State University .

Funding for Fixed Research Equipment and Systems

April 2010

Dennis BaileyAssociate Vice President for Facilities

The Florida State University

http://www.facilities.fsu.edu

New Research Facilities 2003 -2009

College of Medicine 299,200 GSFKing Life Sciences Building 180,000 GSFPsychology Department Building 176,760 GSFResearch Buildings A & B 174,800 GSFChemistry Research Building 161,400 GSFIMB Renovation 51,600 GSFMaterials Research Building 47,250 GSFShaw Bldg Renovation, Innovation Park 14,300 GSF

Total Additional GSF 1,105,310

Plant Operations & Maintenance Funding

• State Appropriated Money• For Basic Maintenance and Operation of Educational Facilities• Includes Utilities • So what’s the problem and why are we talking about this

now ?

How P O & M Funding is Determined

Step 1

Rate energy consumption:

A. Is 70% or more of the GSF of this facility air conditioned? Yes = 1 No = 0

B. Is the facility being designed or renovated after 1989? Yes = 10 No = 1

C. % of the Gross Square Footage used for Labs or Research: (Multiply % times 20)

D. % of outside air supplied to the facility: (Multiply % times 40)

E. Does the facility have a heavy equipment load? Yes = 15 No = 1 (Computer equipment, research equipment, autoclaves, fume hoods, etc.)

F. Is this facility an agricultural or maintenance utility shed? Yes = 5 No = 1

Step 2

Plug answers from A – F into this formula to calculate

The Total Energy Factor (TEF):

TEF = [ 1 + A * (B+C+D+E ÷ 100) ] * F

Step 3

Determine Building Classification Based on Total Energy Factor:

 TEF = 1.00   Facility Class A - Low Energy Usage Building

    A building with less than 70% of the gross square footage receiving conditioned air.

 TEF = 1.01 to 1.25   Facility Class B - General Office Building

    A building that typically contains classrooms, offices, and administrative space.

XTEF = 1.26 to 1.29   Facility Class C - General Classroom Building

A building that typically contains classrooms, offices, administrative and special spaces such as general teaching labs, auditoriums, etc.                    

TEF = 1.30 to 1.49   Facility Class D - Fine Arts, Specialized Use, Student Activities Building

A building that typically contains classrooms, offices, auditoriums, general patient care and special support space such as locker rooms, teaching gyms, exercise rooms, studios.                    

 TEF = 1.50 to 1.60   Facility Class E - General Science Building

A building that typically contains classrooms, offices, wet and dry instructional labs to support general instruction and research.                    

X 

TEF = 1.61 to 1.85   Facility Class F - Research, Medical, Advanced Technology Building

A building that typically contains classrooms, offices and highly specialized labs supporting upper level undergraduate programs, graduate programs, medical technology and sponsored research efforts.                    

TEF = < 1.00   Facility Class G - Agricultural and Maintenance Support Sheds or Buildings

A building that may typically be used for agricultural and maintenance support and contains no air conditioned space and little or no utility usage.                    

2009-2010 Base Funding

Allocation/GSFBuilding Classification A B C D E F G

Utilities Multiplier 0.50 1.00 1.10 1.35 1.85 2.65 0.50 $4.45 $4.45

Intensity of Use 1.000 1.069 1.115 1.140 1.092 1.046 0.500 $4.16 $4.16

Step 4

Apply the TEF to:

• Utilities Consumption Factors• Intensity of Use Factors

General Classroom

Building

Research, Medical, Advanced

Technology Building

• Base funding amount is for new space only.• Once funded the rate never changes.

What Does PO&M Funding Cover?

Utilities expenses Building structure and envelope (doors, windows, roof, exterior walls, etc.) Heating, ventilation and air conditioning systems Plumbing and mechanical systems Lighting and electrical systems Interior finishes Toilet and general exhaust systems Building control systems (pneumatic and digital) Basic custodial service Grounds maintenance Basic door hardware, repair and replacement Pest control Elevators Emergency egress lighting with power source

What PO&M Funding Does Not Cover

Special equipment and systems dedicated to research activities Compressed or specially filtered air systems Vacuum pumps and systems Acid waste systems High purity or process water systems Process cooling or heating systems Fume hoods Cold rooms Process exhaust such as dust collectors, paint or welding booths Autoclaves Etc.

What PO&M Funding Does Not Cover

continued

Research Equipment Bio-safety cabinets Incubators Freezers, refrigerators, ice machines Chemical sterilizers Chemical storage rooms or cabinets Hazardous material cabinets X-ray machines Spectrometers

Movable furniture or custom installed furniture Other departmental equipment Domestic potable water heaters Security systems

What PO&M Funding Does Not Cover continued

CCTV systems Data equipment, computers, switches, routers and

telecommunications equipment Flood damage caused by departmental equipment or connection to

building systems Back up power generators Uninterruptible power supplies Clinical equipment Stages, lifts and related systems Audio/visual equipment Any non-FSU owned equipment, possession, fixtures or items in FSU

facilities.

This list intended as a guide for funding decisions on maintenance and operating expenditures.

So What?

• There is no PO&M funding available to pay for repairs and/or replacement of millions of dollars worth of research equipment and systems.

• What happens when a fan motor goes out on a fume hood?

• Other funding sources must be identified.

• There is no plan.

• We need a plan.