Funding Discussion Thursday, November 17 th 2011.

ENGINEERS’ COUNCIL

Funding DiscussionThursday, November 17th 2011

Tasks

Decide on a fund disbursement budget strategy Discuss parameters Weigh options Vote

Discuss eligibility of organizations Comments and concerns! Vote

Disbursement Strategies

We have designed 4 options This is the time for anyone who has another option

to propose theirs

There are several parameters to be considered for each option. These include E-Council’s annual budget & quarterly budget, eligibility (attendance and budget presented with viable expenditures), volunteer hours

Please consider all these things while choosing which strategy to use.

2011-2012 Cost Breakdown

$60,000 56 Organizations 49 Eligible

Organizations~ $1,225/Org (Average)

E-Council Budget 2011-12

Action Amount

EXPO Net $135,000

Initial Operating Costs ($5,000)

Student Org Contracts ($6,300)

Union Fee ($20,500)

20% ECS Fee ($28,000)

University Overhead ($8,300)

Credit Card Merchant Fee ($3,000)

EXPO T-Shirts ($700)

FedEx Program Printing ($7,000)

Outstanding Chrgs $5,000

Prgm Sales $5,500

Post-2011 EXPO $66,700

2010-11 $$ $16,000

Total: $82,700

2012-13 Cushion/Arch-E Week ($20,000)

Grand Total: $62,700

Method 1

$3,000 Max/30% Budget @$67/hr

OrganizationAmount

RequestingTotal

BudgetVolunteer

Hours $67/hr 30%BudgetDisbursemen

tAIAA $700.00 $3,000.00 5 $335 $900 $335AWS $1,500.00 $9,500.00 9.5 $636.5 $2,850 $636.5Engineers for a Sustainable World $1,250.00 $3,750.00 33 $2,211 $1,125 $1,125Institute of Industrial Engineers $3,000.00 $31,765.00 44 $2,948 $9,529.5 $2,948SASE $3,000.00 $7,590.56 7 $469 $2,277.168 $469Sigma Gamma Tau $1,400.00 $2,500.00 11 $737 $750 $737Tau Beta PI $2,000.00 $12,134.00 12 $804 $3,640.2 $804Triangle $3,000.00 $8,000.00 30 $2,010 $2,400 $2,010Underwater Robotics Team $3,000.00 $15,100.00 67 $4,489 $4,530 $3,000TOTAL AMOUNT IN REQUESTS $18,850.00

Fall Total $12,064$/Organization $1,340Project ’11-’12

Total $65,684

Notes:

Method 2

$3,000 max/30% budget -- active members/volunteer hours ratio

OrganizationAmount

RequestingTotal

BudgetVolunteer

HoursActive

Members ratio 30% BudgetDisbursemen

t

AIAA $700.00 $3,000.00 5 30 $333 $900 $333.33

AWS $1,500.00 $9,500.00 9.5 35 $543 $2,850 $542.85Engineers for a Sustainable World $1,250.00 $3,750.00 33 25 $3,000 $1,125 $1,125Institute of Industrial Engineers $3,000.00 $31,765.00 44 60 $1,467 $9,530 $1,466.66

SASE $3,000.00 $7,590.56 7 45 $311 $2,277 $311.11

Sigma Gamma Tau $1,400.00 $2,500.00 11 25 $1,320 $750 $750

Tau Beta PI $2,000.00 $12,134.00 12 12 $2,000 $3,640 $2,000

Triangle $3,000.00 $8,000.00 30 12 $3,000 $2,400 $2,400

Underwater Robotics Team $3,000.00 $15,100.00 67 15 $3,000 $4,530 $3,000

TOTAL AMOUNT IN REQUESTS $18,850.00

Fall Total $11,929

$/Organization $1,325

Projected ’11-’12 Total $64,950

Notes:

Method 3

$4,000 max/25% budget @ $67/hr

OrganizationAmount

Requesting Total BudgetVolunteer

Hours $67/hr 25%BudgetDisburseme

nt

AIAA $700.00 $3,000.00 5 $335 $750 $335

AWS $1,500.00 $9,500.00 9.5 $636.5 $2375 $636.5

Engineers for a Sustainable World $1,250.00 $3,750.00 33 $2211 $937.5 $937.5

Institute of Industrial Engineers $3,000.00 $31,765.00 44 $2948 $7941.25 $2948

SASE $3,000.00 $7,590.56 7 $469 $1897.64 $469

Sigma Gamma Tau $1,400.00 $2,500.00 11 $737 $625 $625

Tau Beta PI $2,000.00 $12,134.00 12 $804 $3033.5 $804

Triangle $3,000.00 $8,000.00 30 $2010 $2000 $2000

Underwater Robotics Team $3,000.00 $15,100.00 67 $4489 $3775 $3775

TOTAL AMOUNT IN REQUESTS $18,850.00

Fall Total $12530

$/Organization $1392

Projected ‘11-’12 Total $68218

Notes:

Method 4

$2,500 max/30% budget @ $100/hr

Organization Amount

Requesting Total

Budget Volunteer

Hours $100/hr 30%Budget Disbursement AIAA $700.00 $3,000.00 5 $500 $900 $500 AWS $1,500.00 $9,500.00 9.5 $950 $2,850 $950.00 Engineers for a Sustainable World $1,250.00 $3,750.00 33 $3,300 $1,125 $1,125 Institute of Industrial Engineers $3,000.00 $31,765.00 44 $4,400 $9,529.50 $2,500 SASE $3,000.00 $7,590.56 7 $700 $2,277.17 $700 Sigma Gamma Tau $1,400.00 $2,500.00 11 $1,100 $750 $750 Tau Beta PI $2,000.00 $12,134.00 12 $1,200 $3,640.20 $1,200 Triangle $3,000.00 $8,000.00 30 $3,000 $2,400 $2,400 Underwater Robotics Team $3,000.00 $15,100.00 67 $6,700 $4,530 $2,500 TOTAL AMOUNT IN REQUESTS $18,850.00 Fall Total $12,625   $/Organization $1,403

Projected ‘11-’12

Total $68,736

Notes:

Disbursement Options

Organization Method 1

Method 2

Method 3

Method 4

AIAA $335 $333 $335 $500

AWS $637 $542 $637 $950.00

ESW $1125 $1125 $938 $1,125

IIE $2948 $1466 $2948 $2,500

SASE $469 $311 $469 $700

SIGMA GAMMA TAU

$737 $750 $625 $750

TAU BETA PI $804 $2000 $804 $1,200

TRIANGLE $2010 $2400 $2000 $2,400

UNDERWATER ROBOTICS

$3000 $3000 $3775 $2,500

$/Organization $1340 $1325 $1392 $12,625

Projected $/Year $65684 $64946 $68218 $1,402.78

Wh

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S

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be

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op

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?

Method Votes

1

2

3

4

Discussion: Funding Eligibility

Will require Advisor’s verification Your verification form will be emailed to you.

Please return it to [email protected] as soon as possible to receive your funding.

To maintain eligibility for next year, your organization will be required to justify your fund request by producing receipts proving expenditures incurred, totaling the amount requested.

Discussion: Funding Eligibility

Comments and concerns about any particular organization’s budget?

$600.00 $200.00

$800.00 $750.00

$50.00

$250.00

$500.00

AIAA Projected Expenses

Meeting ActivitiesGroup Sports/Activi-tiesConferenceAAE BanquetSuppliesScholarshipT-Shirts

AWS Expenses

Total Expenses = ~ $9,500.00 AWS

SGT Expenses

$1,300

$200

$700

$100

Aerospace Banquet

Supplies

T-shirts/Polos

Food for meetings

Sigma Gamma Tau (SGT)

National Aerospace Engineering Honor Society

ESW Expenses

$800

$300

$300

$500 $200 $200

$500

$300

$250 $100

$300

Food

Solar Light Fixtures

Vertical Axis Wind Turbine

EPA P3 Competition

Traveling

Tools/Equipment

Workspace

National Dues

T-Shirts

Room Reservations

Other

Engineers for a Sustainable World

SASE Current Projected Expenses

Assumptions:(1) Assume 5-10 attendees per college(2) 7 Colleges will be able to attend the Regional

Conference(3) Costs roughly mimic Leadership Conference Costs

Speaker Costs 1262.415EntertainmentEquipment Rental 347.375Food & Beverages 2447.725Publicity 1140.72Takeaway 1364.86Apparel 1027.46TravelLodgingTotal $7,590.56

April 09, 2011 - SASE Leadership Event

Major cost is Food and Beverages if held in Ohio Union.

IIE 2011 Global Conference Expense Breakdown

4%

27%

10%

28%

13%

19%

IIE Regional Conference Expenses

TransportationLodgingSpeakersMealsStudent Union FeesMiscellaneous

Transportation $ 1,230.00

Lodging $ 8,500.00

Speakers $ 3,035.00

Meals $ 8,900.00

Student Union Fees $ 4,100.00

Miscellaneous $ 6,000.00

Total Cost of the Conference

$ 31,765.00

Triangle Expenses

$3,500 $1,000

$500

$600

$500

Housing Food

Buses T-shirts

Misc.

Underwater Robotics Expenses

Amount Requesting ; $700.00

Total Budget ; $3,000.00

Volunteer Hours ; $5.00

$100/hr ; $500.00

30%Budget ; $900.00

Disbursement ; $500.00

Total: $15,100

Vote to fund!21

Next Quarter First meeting will be Thursday, the second week of

the quarter, same time, same place (unless anything changes)

Will email a confirmation to the listserv

Have a great, relaxing holiday break!