FACE CHECKLIST FUNDING AUTHORIZATION AND CERTIFICATE OF EXPENDITURES Award 10 : 00060959 Project 10 : 00076990 Project Title : Cambodia Mine Action and Victim Assistant Authority For a Period :July to September 2015 Date Signature 1. Receipt of duly signed FACEand supporting documents: <#~ Submitted from IPto UNDPCO YES NO D D D D D D • Completed FACEwith duly signature • Quarterly progress report • Quarterly work plan with itemized cost estimates • Bank reconciliation with signature and date (last month of the quarter) • Bank statement (last month of the quarter) • Cashcount sheet with signature and date (last month of the quarter) oK (Q W) 2. Delivery rate of cash advance clearance (84%) 3. FACEdata reviewed/entered in ATLASby Programme Associate 4. FACEchecked/agreed by Programme Analyst -- DY· k). 2Q/J O'Dj;1O / Zttr I 7 5. FACEverified ACDlTeam Leader 6. FACEverified by Finance Unit 7. FACEsigned by Deputy Country Director 8. APJVapproved by an authorized person 9. Programme Associate ensures status of APJVin Atlas is "Valid" and "Posted" 10. A copy of signed FACEand supporting documents sent to the IP
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FUNDING AUTHORIZATION AND CERTIFICATEOF EXPENDITURES
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FACE CHECKLISTFUNDING AUTHORIZATION AND CERTIFICATEOF EXPENDITURES
Award 10 : 00060959
Project 10 : 00076990
Project Title : Cambodia Mine Action and Victim Assistant Authority
For a Period : July to September 2015
DateSignature
1. Receipt of duly signed FACEand supporting documents: <#~Submitted from IPto UNDPCO
YES NO
DDDDDD
• Completed FACEwith duly signature
• Quarterly progress report
• Quarterly work plan with itemized cost estimates
• Bank reconciliation with signature and date (last month of the quarter)
• Bank statement (last month of the quarter)
• Cashcount sheet with signature and date (last month of the quarter)
oK ·(Q·W)2. Delivery rate of cash advance clearance (84%)
3. FACEdata reviewed/entered in ATLASby Programme
Associate
4. FACEchecked/agreed by Programme Analyst--DY· k). 2Q/J
O'Dj;1O / ZttrI 75. FACEverified ACDlTeam Leader
6. FACEverified by Finance Unit
7. FACEsigned by Deputy Country Director
8. APJVapproved by an authorized person
9. Programme Associate ensures status of APJV in Atlas is
"Valid" and "Posted"
10. A copy of signed FACEand supporting documents sent
to the IP
United NationsDevelopment Programme
08 October 2015
Excellency,
Subject: 00076990- Cambodia Mine Action and Victim Assistance Authority (CMAA)Submission of Q3 Financial Report and Q4 Work Plan, 2015
We acknowledge the receipt of your letter dated 06 October 2015 pertaining to thesubmission of 3,d Quarter Financial Report and requesting for 4thquarter NEXAdvance, 2015_ Project10:00076990 - Cambodia Mine Action and Victim Assistance Authority (CMAA)
We are pleased to provide, herewith for CMAA's filling and recording, the copy of duly signedQ3 financial report and Q4 workplan 2015. The request of the 4thquarter NEXadvance in 2015 will bereleased to CMAA's Bank account shortly.
Pleaseaccept, Excellency, the assurances of our highest consideration.
Ee?Deputy Country Director
H.E.Prum Sophakmonkol,Secretary General of the CMAAAnd CFRIIProject Director
No. 53, Street 51, Boeung Keng Kang, Phnom Penh, Cambodia Tel: 023-216167 Fax: 023 216 257 www.un.org.kh/undp
Actual Projtl(.t EKpendlturea II New Request Authorised Ou~"ndlnllAuthonMd Amount accepted by Balaoe.Activity 09actlpUon from AWPwith OuraUon II Codlng/Chart of Accounts I I Expendltur. Agancy PGriod " Amount Amounl Aulhomed Amount
January·QtI(.ember 2015
r...:
30T,2015 30T.2015 3OT,201!l 301'.2015 II 40T.20t5 L 40T.2016 4QT.2015..,.- .- ...A B C O-A·C E F O-O+F
Actlvity1.1: Build lurUtar 8tag.t tor a Programme-Bued Approach In Mine Aetlon$tI(.tor by: hOlding 2 TWG, continuIng 10 promote tha Ilgnlng of the PartnersllipPrInciple. by mort OPI, continuing to promote Joint progtlmmt formullUlon withOP. by applying the project review proc •••• formulating, Implementing andmonItoring a TWGW~ pl.n and monitoring JMla 2012·2013, Conducting a Mid·term RfYlew 01 CfR II project and I review of lhe NMAS.
-".,.."" ....•..~..-...-..-,-- ..-. ._-1.1.1.0; Travel and Meelillg
1.1.1 Travel and Mooting 1.1.1,1 : Travel and Meeting--....__.... .• ••.•_ ···••••.••_ .•.·~•._h'·__.•••_
AcIlv/ty2; Enhance naUonal croaa-sector coordination for the Impl.ment.Uon 01 theNMASby promoUng the use 01 pollcle •• tool., standards Ind beet ptICtlc •• throughqoarterly works hope with opefltor. and Unt mlnttlri •• and annual Mine ActionConftrtnc.; .'rtnghltnfng collabOration b41twten MAPUICMVISat lull-natlonallovels:advocating for the Inlfijtation 01 .urvlYora aufatance in disability Irameworb,conducung crosa.clopartmonlS Jolnt·mlsalon. to use •• prioritles anelllape
3QOOO 10282 , 71005pes SOC-t
102&230000 1161$PeS soe1 1-·---- ---
30000 ' 10282 " 71620PCS ' SOC
30000 10282 , 71810 I I 900.00pes soe30000 10282
1~10 IL~-~~-pes SOC',,,....30000 \0282 74210pes . soo
Actlvlly2.1: Enhance naUonl1 croas·seclDr coonlhlation for lh. Implementation of theNMAS by promoting the ua. of pollcl •• , tooll, Itandanla and bul practlc •• throughqUlrterIY womhop' with optrltors and Una mlnlstrl •• and InnuII Min. ActionConference; 11,.."gl1lenlng collaboration between MAPUlCMII1Sal .ub·natlonallevels;advocating for Ihelntegratlon of aurvlvo •••••• latlnc8 In dlublllty framewonts,conducting cron.dopartmonla Jolnl·mlll4lons to aueu priori tie. and gap.
2.1.0: Training. WorksllopS and Cooler
Sub TOIaI- Actlvlty 2.t
Activity 3:Strlnglhln mine action planning, monItoring and OUICome •• unmanl by:conducUng the b.sellne data collection on the Outcome Alansment In Ql 2013,compiling a 2014 mint cl.arance wor1l plan, updallng PIP for a 201l-201S periOd,enhanelng CIAAA', Clpacltl •• to monitor and dln.mlnate progr". on JMI, CMOG 9,NMAS,
3.0-1: Travel and Meeting
3.0.2: Equipment and Furniture
Sub Total· AcUvity 3
AcllvllY 4:lncre ••• the vtllbility 01 the CMAA and Improve Its c.aptcity to communlc.t.etfecUvel~ by: prlparlng Qu.rterly newsletters and Annual Reports; supportJng thepr.paratlon 0' knowledge .,cll.ng. yltfts from external stakeholders.
AClual ProjeclExpondllure.
Naw R&tQ.u••• Authorlaed OutstandlnllAuthorl •• d Amount ~Cctpltd by Balance
Activity 8: Enhanceltnlnc., procu ••mentlncl humin "10"_' capacltl" of theCMAAto m.nage CFR and In particular. enhance perform.nee man,gementlystam,finalize HR Ind Admlnl.tretlve guldelinea, review ludlt finding •• ncl .m.nd mlnu.11and procell ••• as nee ••• ary; exch.nge visits on competillv. procuremMlt 01 d.mlnlngseMce.; review the 2011·2012 competltivo bidding procell" In light of the proJects'oblectlveJ and formulata recommendations for future procurement
Expondl1uIW 1Authorlaecl Amount Actual Project acceplld by I Bal.nea Hew Roquttt lIutl1or1.ecI Outstanding
6.0.5: Rental & Mainl of Other Equip-.•..- _._._- ,..6.0.6: Audio Vlsual&Print Prod Costs-_." _. - - .._- ---.-_._ .
6.0.7: Miscellaneous Expenses
SUb Totl' . ACl1vltyIJ
Ac:tlvIty7:Support tile Implementation by Ille MAPUof the new GuldeUnes on Planningand Prtoritlzatlon by: providing training and follow-up •• slstenel to MAPUstaff In tIlowe.t. 'nauring all 19levanl ••• Jt.holde,...19 famlllarwilh the guidelines .nd willcommit to Ihe proc •••• lupportlng MAPUIn Its ,ffo", to ortentale lulhorlUes.ensuring tile guidelines roll-OUllo gatller lessons Ilamed and flne tune tile guldelln ••and proc.e••••.
70.1: Travel and Meeting
7.0.2: Contractual Services -Individuals
7.0.3: Equipment and Furniture
7.0.4: Materials & Goods-_ .._-----7.0.5: Rental & Maint of Info Tech Eq
COdlng/Ch'rt of AcCounla
r ~Fund Donor AQcouot
30000 10282 71620·Pes see -30000 102$2 71810pes see30000 10282 72425PCS see30000 102~2 7'J3tOPCS SOO
1- -30T 2015 30T 2015 30T.2015 , 3OT.2015 4QT.2015 I 40T.2015 . t 40T.2015.. ~A B C I O-A·C E F G-O+F3.150.00 3.430.00 3,43O.OQ 320.00 2,250.00 1,930.00 2.2~.00
Attlvlty Oescrlption lfOm AWP with OarollonJanulry·Oocomber 201 ~
7.0.7: Training. Workshops & Conference
Sub Total· Atlivlty 7
Ac1Mty .: Act at a natlona' g.lI<Ior focal point to m.inatre.m g.nder In MA by:org.nlzlng TRG meotlnga to disseminate Gend.r Action Pltn 2013·2015. conductinggend~r ••• tIIlmanl mission ••
I- --8.0.1; Travel and Meeting
- -8.0.2: Communlc & Audio Visual Equlp
- .-8.0.3: Training. Workstlops & Conference
Sub Totll • Activity 8
Acllvlty 0: Enhlnce the quality 01 domlnlng op4Jrations and ensure hlghHllovei. ofconfidence In the!and I>4lng relea.ed by dlmlnlng opIlfRtore by: monitoring OMactlvill •• 10 onsure .ampUng I, curled out to provide oxtra confldonc. In the landrei •••• proc ••.•••• tabUshlng. complellng and making operatlon.llho DogAccreditation facility.
AcIU~1Proj9(;1Expenditure. i NowRequo" Aulhor1aed OutatandlngAulhonud Amount .eceplld by Balance
Cod1ng/Chlrt of AtCount& €_pendltureAg4ney ~ Period & Amount Amount Authori •• d Amount
I
JOT. 2015 lOT 2Ot5 L lOT. <'015 t lOT. 2015 4QT 2015 L ~O~.:..20..!.5 I "QT. 2015. ~...... ,.. "',- - -r - ·t - --Fund. ; Oonot McounI A B I C O-A·C E t F I GaO."
r ~~8nd. Total II . I II IN,m.OO 163,626.23 t 103,62$023 3','25.171CERUFICAllON . ~---------------- ..•..•••
The underslgood IMhortzed offICerof lhe aboVe·mentlol1ed Impklmenllng inst~ution hereby certifles that
" TIle fundttig request $howlI abovo repres()I\\$ estimated expendilores as per AW:> ll!\(j~$llma~ Illla<:hod.
~e actual expen<li1ures fOt the period slaled herein has been disbuIsed Inaccol~::~~ ~~!KIUest with ~emlzed COSIesllmales. The detailed accounting documents for these el<pl!nditurescall be made avaaable for examlnetion, wilen R!(JUIred.fOt lhe paned 0I11le~ j6ars from the date 0( the prov1sion of fund., _ !~. ' (', " :\.'fit The plogress repol1 for the 8(livlties Slaled herein has been submitted. ~,'~'''''.. .:. \
,.6 '> . I ,o Tho condaIons for this payment as set 0UI1nthe conlrac1lpu'ct\ase ordll1 Vf"~ ~t~i5l&901i1y#~.. _ -"1:-_'_ "
IActivity o.scrlptlon from AWP with Duration
January.o.c.mtMI,2015
,I
9.0.6: Ren!al & Main! of Info Tech Eq !_. - -- ----.9.0.7: Rental & Main! of Other Equip
Activity 11.1 :Analy:dng all BlS dlla and updating mine ~Iea",nee WP for SPa,supporting clearance that promotes poverty reduction & economIc gruwlt\ baaed onannual clearance plans and the use 01 Improved methodOlogies lor d9mlnlng.
_ ....__ .-..- -,---- - --_.-._- -,
11.1.1: Professional Services
Sub TOIII • Activity 11.1
Dalo SubmillOC1
06. ocl-. ~ U: ....Signature:
NOTES: • Shadad ••••• to be co.'Tljl!O!td by th<I UN Agonq .tI!IllO'H/\
Coding/Chart of Acecunll
iFund Donor Accouot
30000 00055 733100PCS ' AU!.._------.;
eeooo f 00055 73<110PCS i AUL.L
30000 I ~5 74210
~~~30000 00055 '.<4525PCS AUt.
30000 00055 ; ',...~",,\
pes AUL 7571\
I
I
1
f
I , r
30000 f028Z 74110PCS $OC
,.
,.
Acw.1 Projoct !!XJHndflu,"New Request Aulhorf.8d OutalllndlngAuthorised Amount Ice'pted by BaianciExpendlturf
I Aoency Period & Amount Amount AUlhor1,ed AmountI
,.. -. . -.lOT. 2015 :lOT,2015 3OT,2015 lOT. 2015 .OT,2016 r 4OT,2015 .OT.2015- -1A B C O"A·C E F G-O.F
.,I J
300.00 · I 300.00 300.00 .I 300.00
L !----- -3.600.00 i 368.60 2AOO.00 2,031.60 2•.00.00
Business Unit: KHM10 IBalanClnfl IVoucher 10: 00075390
Print In\()iC~
Invoice Lines 0.00
.._._-.'-" ..•_.__._---_.(minus) Total 0.00 Calculate I
(equals) Difference Amount 0.00
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THE ROYALGOVE ME TCambodian Mine Actio
and Victim Assistan e AuthoritvFi Ie N" 5.2u, I Cf1IH1 / .:M) \ S" •
KINGDOM OF CAMBODIANation eligionKing
~
Phnom Penh, Db 0 2015
Mr. Napoleon NavarroDeputy Country Director (P)UNDP, Cambodia
Subject: Disbursement request for the fourth quarter (October-Decernbe ) 2015 budgetunder the Clearing for Results Project - Phase II
Dear Mr. Napoleon Navarro,
Pursuant to the agreement made between Cambodian Mine Action and Victim AssistanceAuthority (CMAA) and UNDP on the execution of the Clearing for Results Project IINo.00076990, CMAAwould like to request UNDP to advance the budget for the fourthquarter (October-December) 2015 in total amount of 147,307.00 USD (One hundred fortyseven thousand three hundred and seven US Dollars only). The 3rd Quarter FinancialReport of 2015 has been prepa ed in the FACE form and is supported by the followingdocume ts:
1- Completed FACEwith signature /'2- Quarterly Progress Report v3- Quarterly work plan with itemized cost estimates V4- Bank statement ,/5- Monthly bank reconciliation v6- Monthly cash book y
The bank account information of the CMAAusing for fund transaction isprovided as below:
Bank- Account Name- Account Number- Account Type
: ANZROYALBANK: CMAA(Clean g for Results II):2037234: BUSINESSACCOUNT- USD