Functions of administration in nursing management

PRESENTED BY

PANDIT KHYATI R.

(S.Y. M.Sc. Nursing)

FUNCTIONS

ACTIVITIES

RESPONSIBILITIES

DUTIES

PURPOSES OF EXECUTION

Administration is the organization and direction of human and material resources to achieve desired ends. - Pfiffner and presthus

Administration has to do with getting things done, with accomplishment of defined objectives.- Luther Gullick

• Management may be defined as the art of securing maximum results with a minimum of effort give the public the best possible service.--- John Mee (1963)

• Management is the process and agency which directs and guides the operations of an organisation in realising established aims.---Ordway Tead

UNIVERSAL HOLISTICINTANGIBLECONTINUOUSGOAL ORIENTEDSOCIAL HUMAN.DYNAMIC CREATIVE

• Assigned position within the formal organization

• Carry out specific functions, duties and

responsibilities

• Emphasizes Control, decision making, decision

analysis and results

• Manipulate individuals, the environment, money,

time, and other sources to achieve

Organizational goals.

• Formal responsibility and accountability

• Direct willing and unwilling subordinates.

PROVIDE VISIBILITY

PROVIDE RESOURCES

MEDIATE CONFLICT

MONITOR RESULTS

SERVE AS A COACH

ADMINISTRATION MANAGEMENT

Matters of broad policy Execution of that policy

Anatomy Physiology

Pattern of facilities and operational units forming a health system.

Detailed working of the operational units forming a health care system and of the working relationship between the units.

Direction of people in association to achieve goal temporarily shared.

Concerned with those operations leading an organization towards success within the broader framework set by administration.

Art of management and something more than management.

Employed to represent activities within and subordinate to administration often the management of the activities of personnel alone.

• PlanningP• OrganizingO

• StaffingS

• DirectingD

• Co-ordinating & ControllingCo

• Reporting and RecordingR

• BudgetingB

• According to KOONTZ, “Planning is deciding in advance – what to do, when to do & how to do. It bridges the gap from where we are & where we want to be”. A plan is a future course of actions.

• Planning is a process of determining the objectives effort and devising the means calculated to achieve them.- Millet

Ste

ps

• Analysis of the health situation

• Establishment of objective and goals

• Assessment of resources

• Fixing priorities

• Write up the formulated plan

• Programming and implementation

• Evaluation

organization is the form of every human association for the attainment of common purpose and the process of relating specific duties or function in a whole.- J.D. Mooney.

According to Henry Fayol, “To organize a business is to provide it with everything useful or its functioning i.e. raw material, tools, capital and personnel’s”.

Identification of activities.

Classification of grouping of activities.

Assignment of duties.

Delegation of authority and creation of responsibility

Coordinating authority and responsibility relationships

Hierarchy

Span of control

Integration Versus disintegration

Centralization Versus Decentralization

Unity of Command

Delegation

According to Koontz & O’Donell,“Managerial function of staffing involves manging the organization structure through proper and effective selection, appraisal & development of personnel to fill the roles designed and the structure”.

Manpower planning

Recruitment, selection & placement.

Training & development.

Remuneration.

Performance appraisal.

Promotions & transfer.

Directing is influencing people's behaviour through motivation, communication, group dynamics, leadership and discipline.

GIVING ORDERS

MAKING SUPERVISION

LEADING MOTIVATING

COMMUNICATING

It is the act of synchronising people and activities so that they function smoothly in the attainment of organization objectives.

Co-ordination is the integrating process in an orderly pattern of group efforts in an organization towards the accomplishment of a common objective.- Terry

Basic functions- Planning Organization Direction Control

2. External co-ordination - refers to the blending of all efforts, activities and operating forces without the outside the enterprise or organization.

Corrective coordination

Preventive coordination

Regulatory coordination

Promotive coordination

Controlling is the process of checking whether or not proper progress is being made towards the objectives and goals and acting if necessary, to correct any deviation. - Theo Haimann

Controlling is the measurement & correction of performance activities of subordinates in order to make sure that the enterprise objectives and plans desired to obtain them as being accomplished. - Koontz & O’Donell

Establishments of standards performance

Measuring performance

Comparing the actual results

with the standards

Correcting deviations from

standards

Reports are oral or written exchanges of information shared between caregivers or workers in a number of ways.

A report summarizes the services of the person, personnel and of the agency.

Reports are written usually daily, weekly, monthly or yearly.

Patient’s clinical record Record of nurses’ observations Record of orders carried out Record of treatment Record of admission and discharge Record of equipment loss and replacement Record of personnel performance.

Forms, Case cards and registers – birth and death register, MCH register Child register Subcenter/ PHC register

Diaries

Return e.g PHC monthly report

It is expressed in financial terms and based on expected income and expenditure.It is the form of fiscal planning, accounting and controlling of financial resources.It served as a powerful tool of coordination and negatively an effective device of eliminating duplicating and wastage.

FEATURES OF BUDGET

Flexible.

Synthesis of past, present

and future.

Product of joint venture &

cooperation of executives/ department

heads at different levels

of management.

Statistical standard

Support of top

management

Management and administration sometimes appear to be synonymous, but they are not synonymous terms.

Managers address complex issues by planning, budgeting, and setting target goals. They meet their goals by organizing, staffing, controlling and problem solving.