Function of management 3

FUNCTIONS OF MANAGEMENT

وزارة التعليم العالي والبحث العلمي

كلية التمريض–جامعة الكوفة

110/21/2014فرع تمريض صحة -قسم العلوم التمريضية / منصور عبدهللا : مدرس مساعد

2014-2013المجتمع

Management Functions of a Nurse Manager

Success of management depends on learning

and using the management functions. These

functions include planning, organizing, staffing,

directing, coordinating and controlling. These

functions represent these activities expected of

managers in all fields. Managers develop skill in the

implementation of these functions as they gain

experience in the role of managers.




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Management Functions :

1. PLANNING

2. ORGANIZING

3. STAFFING

4. DIRECTING

5. COORDINATING6. CONTROLLING



1. Planning – determining the long-and short-term objectives

(ends) of the institution or unit and the actions (means) that

must be taken to achieve these objectives.

Purpose of planning

1. It gives direction to the organization.

2. It improves efficiency.

3. It eliminates duplication of efforts.

4. It concentrates resources on important services.

5. It reduces guess work.

6. It improves communication and coordination of activities


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The planning hierarchy:

Planning responsibilities are different for managers at each

organizational level :

1- Strategic planning :

Top-level managers, formulate long-term strategic planning

to reinforce the firm’s mission (the mission clarifies

organizational purpose) Strategic plans are specified for five

years period or more; but circumstances dictate the planning

horizon.


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2- Tactical planning:

Middle management is responsible for

translating strategies into shorter-term tactics.

Tactical plans are often specified in one-year

increments. e.g. annual budget. Translating

strategic plans into measurable tactical

objectives is important because most strategic

objective is rather vague.


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3- Operational planning :

Operational planning is accomplished by first-

line managers. Operational planning is most

concerned with budgets, quotas and schedules.

These are refinements of tactical objectives in

which work is defined and results are measured in

small increments. Time horizon for operational

planning is very short. Most plans at this level

reflect operational cycles.


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Establish Objectives:

Every plan has the primary purpose of helping the organization

succeed through effective management. Success is defined as

achieving organizational objectives. These are performance

targets, he end results that managers seek to achieve.

Characteristics of objectives:

Well-defined objectives have several Characteristics. They are:

• Specific

• Measurable

• Realistic and challenging

• Defined time period


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2. Organizing

Organizing may be defined as the arranging of component

parts into functioning wholes. The purpose of organizing is to

coordinate activities so that a goal can be achieved. The

terms “planning” and “organizing” are often used

synonymously. In the managerial, planning is the

determination of what is to be accomplished, and

organizing is the determination of how it will be

accomplished. However, most authors still describe the two

processes with considerable overlap.


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There are six steps in the organizing process:

1. Establish overall objectives

2. Formulate supporting objectives, policies and plans

3. Identify and classify activities necessary to accomplish the

objectives

4. Group the activities in light of the human and material

resources available and the best way of using them under

the circumstances

5. Delegate to the head of each group and the authorities

necessary to perform the activities

6. Tie the groups together horizontally and vertically, through

authority relationships, and information systems.


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3- StaffingStaffing- Selecting the personnel to carry out these actions

and placing them in positions appropriate to their knowledgeand skills Staffing is the management activity that provides forappropriate and adequate personnel to fulfill the organization’sobjectives. The nurse manager decides how many and what typeof personnel are required to provide care for patients. Usuallythe overall plan for staffing is determined by nursingadministration and the nurse manager is in a position to monitorhow successful the staffing pattern is as to provide input intoneeded change.


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4-Directing

Directing- Motivating and leading personnel to

carry out the actions needed to achieve the

institution’s objectives. Directing is a function of

the manager that gets work done through others ,

Directing is a function of the manager that gets

work done through others. Directing includes five

specific concepts; giving directions, supervising,

leading, motivating, and communicating, as

described below:


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4-Directing (con..)

1.Giving directions is the first activity and suggests that directions

should be clear, concise and consistent and should confirm to the

requirements of the situation.

2.Supervising is concerned with the training and discipline of the

work force.

3.Leading is the ability to inspire and to influence others t the

attainment of objectives

4.Motivating is the set of skills the manager uses to help the

employee to identify his/her needs and finds ways within the

organization to help satisfy them.

5.Communicating: involves the what, how, by whom, and why of

directives or effectively using the communication process.


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5- CoordinatingCoordinating is by definition the act of

assembling and synchronizing people andactivities so that they function harmoniously inthe attainment of organizational objectives.


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6 - Controlling

Is the regulation of activities in accordance with the plan.

Controlling is a function of all managers at all levels. Its basic

objective is to ensure that the task to be accomplished is

appropriately executed. Control involves establishing standards of

performance, determining the means to be used in measuring

performance, evaluating performance, and providing feedback of

performance data to the individual so behavior can be changed.

Controlling is not manipulation, rigid, tight, and autocratic or

oppression. Management by objectives (MBO) can be considered

as a control mechanism.

Function of management 3

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