Fully Automate Intercompany Process End to End - Oracle ...

Session ID:

Prepared by:

Remember to complete your evaluation for this session within the app!

10711

Save Time and Resources -Fully Automate Intercompany Process End to End

Leverage Automation for … • Time & Cost savings

• Value Addition & Audit Compliance

April 10th 2019

Vineeth Mylapur

Oracle Business Systems Analyst Lead

Rackspace US, Inc

Speaker Profile

• SME for all Oracle Financial Modules

• Experience with Complex Business Process

Reengineering/Architecting

• Experience with Global Payment Process

Implementations (AP & AR)

• Expert in Global Cash Reconciliation Process (Credit

Cards, Direct Debits, etc.)

• Experience with Multiple Localizations

Vineeth MylapurOracle Business Systems Analyst Lead

Agenda

• Organization Landscape

• Business Drivers

• Standard AGIS features

• Standard AGIS flow

• Limitations and Pain points

• Our Automated Solution Approach

• Out of box Netting process

• Our Automated Netting Process

• Final Settlement Process

• Reconciliation

• Conclusion

• Q&A

Organization Landscape

• 25+ Ledgers

• 45+ Legal Entities

• 40+Operating

Units

• 40+ Intercompany

Organizations

• 300+

Intercompany

Transactions p/m

Business Drivers

• Cross charges

• Vendor Payments

• Loans, Dividends

• Capital Contributions

• Payroll

• Leases

• Customer Receipts

• Treasury Management

• Resource Management

• Central Document Repository

• Reconciliation

• Compliance

AGIS Features

• Intercompany: Transactions between two legal entities of same or different ledgers.

• Intracompany: Transactions between two different groups or balancing segments

within the same Legal Entity

• Transaction Entry via User Interface & Web ADI

• Manual & Automatic Distribution Modes

• Utilizes Workflow process for approvals

• Batch/Online Transfer to Subledgers and GL

• Generates IC AR & AP Invoices

• Interactive Reconciliation Reports

AGIS Transaction Entry

Standard AGIS Flow

Limitations & Pain points

• Requires Manual Entry

• Requires coordination across business teams

• No linkage between AGIS and source Transaction

• Exchange Rates differences

• Cannot upload Multiple AGIS batches via WEB ADI

• Impacts to month end close processes

How we addressed limitations/Pain points

• Flag Intercompany Invoices

• Automate AGIS transaction Imports

• WEB ADI Extensions for Multi Batch Entry

• Subledger Import Automations

• AME Rules for Payable Invoice auto approvals

• Enabled features to transfer AP attachments to AGIS

• Uniform references across AP, AGIS , AR and GL

• Tax documents – IC AR Invoice as attachment to IC AP

Leverage AP Invoice for Automation

• Payables team to enter separate lines per entity with

– Intercompany Account

– Amount

– Description

– Allocate Tax, Freight and etc.

• Utilize AP Line DFF’s to capture

– Recipient Legal Entity/IC organization

– Recipient Expense account

Leverage AP Invoice for Automation continued…

Automated AGIS Transactions

Automated AGIS Batch from AP Invoice

Intercompany AR Invoice

Intercompany AP Invoice

Intercompany AP Invoice continued…

Attach Intercompany AR Invoice to AP

Enhanced AGIS Transaction UI

Enhanced AGIS WEBADI

Intercompany - Single Batch Entry (WEBADI) modified layout to enable Multiple Batch entries

Settlement Process

Standard Netting Process

Limitations:

• Need to be run for each Operating Unit

• Error Batches need to be deleted manually

• Cannot schedule the process

Enhanced Global Netting Process

Settlement Process Flow

Reconciliation

Conclusion

Benchmark

• End to End Automation

• Operational efficiencies

• Scalability

• Value add services

• Compliance

• Smooth close process

Execution Timeline

• Analysis to Launch 6 Months

• Business adaption 3 Months

Key to Success

• Business Engagement

• Leadership Support

Session ID:

Remember to complete your evaluation for this session within the app!

10711

Q&AVineeth Mylapur

[email protected]

https://www.linkedin.com/in/vineeth-mylapur/

Booth:Rackspace: 1039