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NOTICE INVITING TENDER
Supply, Transportation, Erection and Commissioning of Rice
Milling Unit with Colour Sorter / Packaging Machine
NIT No: MSSRF/Rice Bio-Park (2) 2014 17-10-2014 Sealed Tenders
are invited in Single stage two bid systems for supply,
transportation, erection and commissioning of 2MT Rice Mill with
Colour Sorter and packaging machine (with Nitrogen flushing) for
the Rice Bio-Park being set up at Yezin, Nay Pyi Taw, Myanmar with
the assistance of Ministry of External Affairs, Government of
India. The Rice Bio-Park is located in the Yezin University
premises near Nay Pyi Taw, Myanmar. The Rice Bio-Park will have
different units viz., straw section, husk section, husk ash
section, rice bran section etc. A rice mill with colour sorter and
packaging machine will be installed in the Rice Bio-Park. 2. The
eligible suppliers/ manufacturers of Rice Mill with Colour sorter
and packaging machine (with Nitrogen flushing) are invited to
participate in the bidding process. The Tender Document containing
specifications, detailed terms and conditions of the tender can be
obtained from the Executive Director, MSSRF, Third Cross Street,
Taramani, Chennai 600113 after paying the requisite tender document
cost of Rs 2500/- by a crossed Demand Draft drawn in favour of M.S.
Swaminathan Research Foundation, Chennai. 3. The Tender Document
containing specifications, detailed terms and conditions of the
tender can also be downloaded from the websites www.mssrf.org or
www.mea.gov.in or www.eprocure.gov.in. Bidders submitting the
downloaded copy of the bid document are required to furnish a
crossed Demand Draft of Rs 2500/- drawn in favour of M.S.
Swaminathan Research Foundation, Chennai at the time of submission
of the bid. 4. The corrigendum/modification/amendments, if any,
will be published only on the websites www.mssrf.org or
www.mea.gov.in or www.eprocure.gov.in. 5. The last date of
submission of the bid is 3.00 PM on 07-11-2014. The bids will be
opened on same day by 4.00 PM at MSSRF, Third Cross Street,
Taramani, Chennai 600113.
Executive Director, MSSRF
http://www.mssrf.org/http://www.mea.gov.in/http://www.eprocure.gov.in/http://www.mssrf.org/http://www.mea.gov.in/http://www.eprocure.gov.in/
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NIT No. MSSRF/Rice Bio-Park (2) 17-10-2014
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M.S. Swaminathan Research Foundation (Centre for Research on
Sustainable Agricultural and Rural Development)
Tender Terms & Conditions for the Supply of Rice Mill
Machinery and Allied Items on Turn Key basis
(Transportation, Erection and Commissioning at Nay Pyi Taw,
Myanmar)
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1. The bidders are requested to give detailed sealed offer in
the prescribed forms in two bid system as Part-I: Technical Bid and
Part-II: Commercial/ Price Bid. Tenders submitted through Fax /
E-mail / Telegraphic / Telex will not be considered.
2. The tenders will be received in this office till 03 PM on
07-11-2014 and the technical bids shall be opened on the same day
by 04 PM in the presence of the bidders or their authorized agents
who wish to be present.
3. Tenders addressed to The Executive Director, M.S. Swaminathan
Research Foundation, 3rd Cross Street, Taramani Institutional Area,
Chennai 600113 are to be submitted separately for each item in
duplicate in double cover, under two bids system super scribed as
Tender for Rice Mill Machinery and Allied Items.
4. The Technical Bid (Part I) should include complete
specification, manufacturer’s name, address and relevant literature
/ pamphlets with users’ list, (Myanmar users separately) warranty
terms & EMD in the form of a Demand Draft or a Bank Guarantee
of Rs 5 (Five) lakhs from any Nationalized Bank payable at Chennai.
The Demand Draft or the Bank Guarantee may be drawn in favour of
the M.S.Swaminathan Research Foundation. In case of Bank Guarantee,
the validity should be 180+45 days from the date of bid
opening.
5. Period of Validity of Bids: Bids shall remain valid for 180
days after the date of Bid
opening prescribed by the Purchaser. A Bid expressed to be valid
for a shorter
period may be rejected by the Purchaser as non-responsive. In
exceptional
circumstances, the Purchaser may solicit the Bidder's consent to
an extension of
the period of validity. The request and the responses thereto
shall be made in
writing or by cable. The Bid Security/ EMD provided by the
bidder shall also be
extended suitably. A Bidder may refuse the request without
forfeiting its Bid
Security. A bidder granting the request will not be required nor
permitted to modify
its bid.
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6. Tenders should be submitted in two separate envelopes
(Envelope A and Envelope
B) and both these envelopes should be kept in another envelope
(Envelope C) before
submission to MSSRF.
(a) The First Envelope (Envelope A) will contain the technical
bid. The technical bid will comprise of the Bid Form as per the
prescribed Performa, Earnest Money
Deposit, Tender Fees, Demand Draft for the tender fees if bid
document is
downloaded from website, Technical Specifications of the offered
tendered item,
brochures, signed copy of all the pages of the bid document,
authority to sign the
bid/ power of authority in favour of the person signing the bid,
bidder’s eligibility
documents, past experience certificates, etc. The bidders are
required to submit
two sets of complete technical bid in Envelope A. One set will
comprise of original signed documents and the other set will be a
copy of the original technical
bid.
(b) The Second Envelope (Envelope B) will contain only the
financial/ price bid in the prescribed format wherein prices are
duly filled in and signed by the authorized
signatory. No conditional price bid will be accepted.
7. The tenders must be clearly written or typed. Corrections or
overwriting without the attestation is liable to be rejected. The
technical as well as the financial bid should be duly numbered on
each page and first page of each bid must clearly state number of
pages
enclosed and number of technical literature enclosed duly
numbered. The bids received will be first scrutinized with
reference to the technical specifications, and then considered from
financial aspect. Bidders are requested to enclose an index of the
documents enclosed in the tabulated form. Bidders may confirm
whether their offered equipment meets the technical specifications
of the tender document (clearly stating Yes/No in the remarks
column, duly supporting with the technical literature wherever
applicable, deviation if any, may clearly be indicated).
8. Cost Bidding: The Bidder shall bear all costs associated with
the preparation and
submission of its Bid, and MSSRF will in no case be responsible
or liable for those costs, regardless of the conduct or outcome of
the bidding process.
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9. Clarification of Bidding Documents: A prospective Bidder
requiring any legitimate clarification of the Bidding Documents may
notify in writing at the mailing address
indicated in the Notice Inviting Tender. MSSRF will respond to
any request for
clarification of the Bidding Documents that it receives no later
than fifteen days (15-days) prior to the deadline for the
submission of the bids. The response to the query (including
explanation of the query but without identifying the source of
inquiry) will be displayed on the website www.mssrf.org or
www.mea.gov.in or www.eprocure.gov.in.
10. Amendment of Bidding Documents: At any time prior to the
deadline for
submission of Bids, MSSRF for any reason, whether at its own
initiative or in
response to a clarification requested by a prospective Bidder
modify the Bidding
Document by amendment. The amendment will be notified on the
web-site
www.mssrf.org or www.mea.gov.in or www.eprocure.gov.in. In order
to afford prospective Bidders reasonable time to take the amendment
into account in
preparing their Bids, MSSRF may, at its discretion, extend the
deadline for the
submission of Bids.
11. Bidders Minimum Qualification Criteria: (To be supported
with documentary evidence)
i) Bidder should be a regular manufacturer or an authorised
Indian agent for the
tendered equipment. ii) An authorised Indian agent could be for
(a) an imported equipment duly
authorized by the foreign principal quoting through the Indian
agent (b)
Authorised Agent duly authorised by the Manufacturer for Indian
origin
equipment. iii) Experience: (a) Those bidders who are regular
manufacturers of the tendered
item should provide documentary evidence in support of their
experience in
the form of past purchase orders and their successful completion
certificates
for the tendered item. The purchase orders and successful
completion
http://www.hsccltd.com/http://www.mea.gov.in/http://www.eprocure.gov.in/
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certificates should be in the name of the bidders in any of the
past 5 years
(2008-2013) clearly mentioning that the bidder has
satisfactorily executed
supply, installation and commissioning of the tendered
equipment. The bidders
shall furnish “End User Certificates” indicating contact details
i.e. name of
person, phone/fax/mobile nos. etc where the equipment is
installed. End User
Certificates/Client Certificates submitted by the bidder along
with the bid shall
be subject to verification. (b) Those bidders who are authorized
agents of the regular manufacturers of the tendered item should
provide documentary
evidence in support of experience in the form of past purchase
orders and
their successful completion certificates for the tendered item.
The purchase
orders and successful completion certificates should be either
in the name of
the bidding agent or in the name of the Principal/ manufacturer
in any of the
past 5 years (2008-2013) clearly mentioning that the bidder or
its Principal has
satisfactorily executed supply, installation and commissioning
of the tendered
equipment. The bidding agent shall furnish an undertaking/
authorization from
the Principal/ Manufacturer for participating in this tender
clearly mentioning
that all necessary support for installation and commissioning of
the tendered
equipment shall be provided by the Principal to the bidding
agent. The bidders
shall furnish “End User Certificates” indicating contact details
i.e. name of
person, phone/fax/mobile nos. etc where the equipment is
installed. End User
Certificates/Client Certificates submitted by the bidder along
with the bid shall
be subject to verification.
iv) The Bidder should submit audited balance sheet and Profit
& Loss Account
along with auditor’s report for the last 3 years (2010-2011,
2011 – 2012 and
2012-2013) duly signed and stamped by the Chartered Accountant
with their
membership number to enable the purchaser to assess the
financial capability
of the bidder or positive net worth of the bidder.
12. (a) The bidders are required to furnish the Permanent
Account Number (PAN) allotted by the Income Tax Department.
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(b) If registered with DGS & D and the National Small
Industries Corporation, the registration number, purpose of
registration and the validity period of registration etc., should
also be provided in Technical Bid along with a copy of
registration.
(c) Certificates of Income Tax Return & Sales Tax clearance
valid for the current year should be attached.
(d) Bid evaluation will be made on the basis of total "All
inclusive lump sum price" to be offered for the tendered item. Any
partial/ incomplete offer for the tendered item shall be
rejected.
13. a) Tenders not accompanied with requisite tender fees,
Demand Draft or Bank
guarantee towards “Earnest Money Deposit” will summarily be
rejected. b) Tenders which are submitted without following the
Two-Bid offer system will
summarily be rejected. c) Unsigned Tenders will also be
rejected. 14. Bid Form: To be submitted by all bidders as per
format enclosed. In case Bid Form
is not submitted by the Bidder as per format, their bid shall be
liable for rejection.
15. MSSRF will not be responsible for (a) delayed / late bids
submitted / sent by Post/
Courier etc ., (b) submission/ delivery of bids at wrong places
other than the office of the M.S. Swaminathan Research Foundation,
3rd Cross Road, Institutional Area, Taramani, Chennai 600113.
16. The Earnest Money of successful bidder will be returned only
after the expiry of
warranty period and satisfactory performance as per the terms of
our purchase order. The Earnest Money of unsuccessful bidder whose
technical bid has not been found suitable by us will be returned
accordingly. Bidders who have paid the Bid Document Fee & EMD/
Bid Security are only eligible to quote.
17. Supply of tendered item in this NIT means “Supply,
transportation, Installation,
Commissioning and Satisfactory demonstration of the whole system
and training of technicians for fifteen (15) days”. Bidder’s offer
should be on a “Turn
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Key” basis which should include all costs associated with the
supply, installation and commissioning of the equipment besides
training.
18. The item should be supplied with manuals including technical
drawings. It should be
complete in all respects to operate the machine without any
problem.
19. The shed requirements (industrial type to satisfy factory/
labour and other statutory rules) with machinery layout depending
on the dimension of the machinery/ elevator etc., should be
supplied along with the Technical bid.
20. Bidders must take into consideration in its bid, costs to be
incurred for any
additional work pertaining to civil, electrical, plumbing,
sanitary, furniture, servo
stabilizers, U.P.S. etc. required for successful installation
testing and commissioning
of the system and the “All inclusive lump sum price” should
include all such costs
and suppliers to execute the order on a “Turn Key basis”
including all civil (erection), electrical & allied requirement
for the equipment, at the site.
21. Every effort has been made to put forth general
specifications in this bid documents.
If inadvertently, any of the specification drawn happens to
match with the
specifications of any one particular firm’s product only, in
respect of critical
parameters, then it will not automatically mean that this
particular firm’s offer is only
technically suitable. In general, the specifications offered by
other firms will be
assessed in their own entirety to ascertain whether or not the
broad functions in
general expected of the equipment are available with reasonable
tolerance on the
desired requirements of the purchaser and accordingly the offers
would be
considered based on prudent assessment of the purchaser. 22. Bid
Price: The Price bid for the tendered item to commensurate with
scope of
supply indicated in the tender and should indicate all inclusive
lump sum price
offered for the tendered item including cost of the stores,
freight, insurance, transit
cum erection insurance, packing, forwarding, VAT, Excise
duty,
Inspection/Inspection certificate charges (ISO certified
inspection agencies), road
permit costs etc. and including charges whatsoever applicable,
for equipment
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delivery, installation and commissioning at the designated
consignee place with all
the men and material required for the same and including
charges, for two years
comprehensive warranty service with spares with downtime not
more than 1 week.
The all inclusive lump sum price should be on CIP destination
Yezin, Nay Pyi Taw, Myanmar for the above and inclusive of all
charges stated herein above. The all inclusive lump sum price needs
to be accompanied by a statement indicating a clear “break up” of
all inclusive lump sum price of its various components constituting
it along with values/amount indicated against each of such
components adding to arrive at all inclusive lump sum price. The
prices are to be kept valid for acceptance up to 180 days from the
date of the
opening of bids. No other charges in addition will be payable on
any account over
and above the lump sum price quoted. The prices should be given
both in figures
and words. Offers with price variation clause will not be
accepted, the rates quoted
in ambiguous terms such as “freight on actual basis” or “taxes
as applicable extra”
or “packing forwarding extra” will render the bid liable for
rejection. VAT, whichever
applicable will be incorporated in the above all inclusive lump
sum price. Government of Myanmar shall be responsible for the
custom clearance of the equipment mentioned in the bid and after
the clearance the same will be handed over to supplier for
further delivery and installation at designated site. Bidders in
their own interest shall
ascertain the eligibility of whatsoever concessions and
exemptions eligible and
applicable and shall advice the purchaser and quote
accordingly.
22.2 Offer for Import Origin Goods: Offers for Import origin
goods shall clearly indicate firm, "All inclusive lump sum price"
and giving its break up of as FOB (Free on
Board), Insurance, CIP (Carriage and Insurance paid to, named
place of destination), examination, stamp duty, local
transportation and Insurance etc. and
all other charges for services to be rendered as explained under
offer for Indigenous
goods. Customs handling & clearance will be the
responsibility of Government of Myanmar.
22.3 The purchaser will evaluate Bids based on all inclusive
lump sum prices quoted for
the tendered item. Any variation in the Statutory Levies /
Taxes/ Duties/ Cess or any
new Levies/ Taxes/ Duties/ Cess on end product shall be payable
at actual by
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providing documentary evidence of the prevailing rate quoted at
the date of
submission of bid and changes at the time of actual supplies
(within stipulated
delivery period) is furnished.
22.4 The bidder shall bear all taxes / duties/ incidental
charges for the parts replaced or
supplied during the Warranty period.
22.5 The price bid should be only in Indian Rupees. 23. The
bidder who submits the tender on behalf of their principals should
produce
documentary evidence in support of their authority to quote or
submit proforma invoice of their principals.
24. MSSRF will not provide any accommodation/ transportation for
the Engineers/
Representatives for attending Installation, Commissioning and
Demonstration. It is the absolute responsibility of the Supplier to
make own arrangements. The bidder may take into account this aspect
while preparing the bid and quoting the prices.
25. The bidders shall sign all the Terms and Conditions of the
tender document in each page in
token of accepting the conditions and enclose with the bid.
26. Local Conditions: It will be imperative on each Bidder to
fully acquaint himself of
all the local conditions and factors that would have any effect
on the performance of
the contract and cost of the Goods. The Purchaser shall not
entertain any request
for clarifications from the Bidder regarding such local
conditions. No request for the
change of price, or time schedule of delivery of Goods shall be
entertained after the
Purchaser accepts the Bid.
27. The technical bids will be opened on the specified due date
in the presence of
bidders who wish to be present & the commercial/ price bids
of only those bidders
will be opened whose technical bid is found responsive. Bidders
or their authorized
agents who wish to be present at the time of opening of tenders
should bring and
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submit their authorization letter to the Executive Director,
M.S. Swaminathan
Research Foundation, Chennai 600113.
28. The Date and Time of opening for Commercial/ Price Bid will
be intimated only to the techno-commercially qualified bidders for
the tendered item at a later date.
29. The acceptance of the tender/ offer will rest with the
purchaser, M.S. Swaminathan Research Foundation, Chennai, India who
does not bind himself to accept the lowest quotations received or
to waive of any condition without assigning any reason thereof.
30. Preliminary Examination: The Purchaser will examine the Bids
to determine
whether they are complete, whether any computational errors have
been made,
whether required sureties have been furnished, whether the
documents have been
properly signed, stamped and whether the Bids are generally in
order.
30.2 Arithmetical errors will be rectified on the following
basis: - If there is a discrepancy
between the unit price and the total price that is obtained by
multiplying the unit
price and quantity, the unit price shall prevail and the total
price shall be corrected
(unless in the opinion of the purchaser there is an obvious
error in the unit rate, in
which case the total price against item would prevail and unit
rate shall be corrected
accordingly). If the supplier does not accept the correction of
the errors, its Bid will
be rejected. If there is a discrepancy between words and
figures, the amount in
words will prevail.
30.3 The Purchaser may waive any minor informality or
non-conformity or irregularity in a
bid, which does not constitute a material deviation, provided
such a waiver does not
prejudice or alter the relative ranking of any Bidder.
30.4 Prior to the detailed evaluation, the Purchaser will
determine the substantial
responsiveness of each bid to the bidding documents. For
purposes of these
Clauses, a substantially responsive bid is one which conforms to
all the terms and
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conditions of the bidding documents without material deviations.
Without prejudice
to the generality of the foregoing deviations from or objections
or reservations to
critical provisions such as those concerning Performance
Security, Warranty, Force
Majeure, Applicable law and Taxes & Duties will be deemed to
be a material
deviation. The Purchaser's determination of a bid's
responsiveness is to be based
on the contents of the bid itself.
The bid form as per the format signed by the bidder shall
supersede deviation(s) mentioned in other part of the bid if
any.
30.5 If a bid is not substantially responsive, it will be
rejected by the purchaser and not
considered further.
31. The Purchaser will evaluate and compare the Bids on the
basis of techno-
commercial evaluations followed by price bid evaluation. 32. No
Bidder shall contact the Purchaser on any matter relating to its
Bid from the time
of the Bid opening to the time the contract is awarded.
32.2 Any effort by a Bidder to influence the Purchaser in the
Purchaser's bid evaluation,
Bid comparison or contract award decisions may result in the
rejection of the
Bidder's Bid.
33. Contract Award Criteria: The Purchaser will award the
contract to the successful Bidder whose Bid has been determined to
be techno commercially responsive,
acceptable and lowest, provided further that the Bidder is
determined to be qualified
to perform the contract satisfactorily.
34. The Purchaser reserves the right to accept or reject any Bid
and annul the Bidding
process and reject all Bids at any time prior to award of
contract, without thereby
incurring any liability to the affected Bidder or Bidders or any
obligation to inform the
affected Bidder or Bidders on the grounds of the purchaser's
action. The purchaser
is not bound to accept the lowest or any bid.
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35. Performance Security: Within 10 days of the date of Purchase
Order the Successful Bidder shall furnish the Performance
Security/Security Deposit for 10%
of the contract price in the form of a Demand Draft/ Bank
Guarantee from a Nationalised/Scheduled bank drawn in favour of
MSSRF payable at Chennai.
35.2 Failure of the successful Bidder to furnish requisite
Performance Security shall
constitute sufficient grounds for the annulment of the award and
the Contract and
forfeiture of the Bid Security, and in such event the Purchaser
may go for re-
tendering.
36. Delivery Period: As the time is the essence of the contract
to be finalized, delivery period mentioned in our Purchase order
should be strictly adhered to. Otherwise,
the EMD deposited will be forfeited. Delivery and Installation
of the Goods at the site
shall be made by the Supplier within four months from the date
of placement of purchase order. All the necessary spare parts and
tools required for installation and
commissioning of the tendered item will have to be supplied
along with the tendered
item.
37. Delays in the Supplier’s Performance: The time and the date
specified in the Contract for the delivery and installation,
commissioning & training of the Goods
shall be deemed to be the essence of the Contract.
37.2 Delivery, installation and commissioning & training of
the Goods and performance of
Services shall be made by the Supplier in accordance with the
time schedule
specified by the Purchaser.
37.3 An unexcused delay by the Supplier in the performance of
its delivery, installation&
commissioning Training obligations and performance of Services
shall render the
Supplier liable to any or all of the following sanctions,
forfeiture of its Performance
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Security, imposition of liquidated damages and/or termination of
the Contract for
default.
37.4 If at any time during performance of the Contract, the
Supplier or its sub-Supplier (s)
should encounter conditions impending timely delivery of the
Goods and
performance of the Services, the Supplier shall promptly notify
the Purchaser in
writing of the fact of the delay, its likely duration and its
cause(s). As soon as
practicable after receipt of the Supplier's notice the Purchaser
shall evaluate the
situation and may at his discretion extend the supplier's time
for performance by
such period as the purchaser may think fit and shall in the case
of Force Majeure
extend such time by such period as the Purchaser shall consider
fair and
reasonable.
38. Liquidated Damages: If the Supplier fails to deliver,
install and commission & impart training for any or all of the
Goods or perform the Services within the time
period(s) specified in the Contract and during the warranty
period, the Purchaser
shall, without prejudice to its other remedies under the
Contract, deduct from the
Contract price, as Liquidated Damages, a sum equivalent to 1.0%
of the price of the
delayed Goods or unperformed Services for each week of delay
until actual delivery
or performance, up to a maximum deduction of 10% of the value of
the delayed
portion of work.
39. Warranty (For Equipment, Accessories, Software &
Hardware): The supplier warrants that the Goods supplied under this
Contract are new, unused, of the most
recent of current models and incorporate all recent improvements
in design and
materials both in Hardware and Software, unless otherwise
provided in the Contract. The supplier further warrants that the
Goods supplied under this Contract
shall have no defect arising from design, materials or
workmanship or from any act
or omission of the Supplier that may develop under normal use of
the supplied
Goods.
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39.2 This warranty shall remain valid (subject to clause 21.4)
for 24 months after the Goods have been satisfactorily installed
& commissioned as duly certified by the
appropriate authority. The comprehensive Warranty shall include
free services and
free provision of spares. It shall be the responsibility of
supplier (or their principal) to
ensure all consumables/reagents/necessary spares are available
continuously
without interruption.
39.3 The Purchaser shall promptly notify the supplier in writing
of any claim arising under
this warranty.
39.4 Upon receipt of such notice, the supplier shall, with all
reasonable speed, repair or
replace the defective Goods or parts thereof, free of cost at
the site. The Supplier
shall take the replaced parts/goods at the time of their
replacement. No claim
whatsoever shall lie on the purchaser for the replaced parts
thereafter. The warranty
period will stand extended accordingly. The supplier shall
ensure a minimum uptime
guarantee of 95% for the equipment.
39.5 If the Supplier having been notified fails to remedy the
defect (s) within a reasonable
period, the purchaser may proceed to take such remedial action
as may be
necessary, at the Supplier’s risk and expense and without
prejudice to any other
rights which the Purchaser may have against the Supplier under
the Contract or in
Law.
39.6 The Purchaser reserves the right to reject any set of
equipment found defective
within 30 days after the date of acceptance of equipment. The
cost towards
replacement will have to be borne by the supplier.
40. Details of onsite warranty: Details of agency who shall
maintain the machinery during warranty and during subsequent two
years on Annual Maintenance Contract/ Comprehensive Service
Maintenance Contract beyond warranty shall be given in the offer by
the bidder.
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41. Payment Terms: The payment under the contract for the supply
of the tendered item will be made as follows:
a. Payment of 20% of the purchase order value will be made along
with the firm order against a matching Bank Guarantee;
b. Payment of 30% of the purchase order value will be made on
dispatch of equipments against production of shipment documents
c. Payment of 40% of the purchase order value will be made after
the satisfactory supply, erection and commissioning of the tendered
item on certification by Project Monitoring Committee comprising
members from MEA (DPA/ IFD).
d. Payment of the 10% of the purchase order value including the
performance security will be released only after the completion of
the warranty period.
41.2 The supplier will furnish following documents at the time
of submission of claim for
payment to MSSRF, Chennai: 1) Country of Origin Certificate
2) Quality & Quantity Certificate
3) Packing List
4) Internal Factory Inspection Report
5) Warranty Certificate
6) Copy of Airway Bill/Bill of Lading (in case of imported
goods)
7) Copy of Bill of Entry (in case of imported goods)
8) Invoice
9) Consignee Receipt Certificate
42. The successful bidders are required to sign in the warranty
form before receiving
20% payment.
43. Goods should not be dispatched until a firm purchase order
is received by the
supplier.
44. All disputes are subject to exclusive jurisdiction of
Competent Court and Forum in
Chennai, India only.
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NIT No. MSSRF/Rice Bio-Park (2) 17-10-2014
Signature of Bidder
16
45. Force Majeure: Notwithstanding other provisions/ Clauses of
the bid, the Supplier shall not be liable for forfeiture of its
Performance Security, liquidated damages or
termination for default if and to the extent that it’s delay in
performance or other
failure to perform its obligations under the Contract is the
result of an event of
Force Majeure.
45.2 For purposes of this clause, "Force Majeure" means an event
beyond the control
of the Supplier and not involving the Supplier's fault of
negligence and not
foreseeable. Such events may include but are not restricted to,
acts of the
Purchaser either in its sovereign or contractual capacity, wars
or revolutions, fires,
floods, epidemics, quarantine restrictions and freight
embargos.
45.3 If a Force Majeure situation arises, the supplier shall
promptly notify the purchaser
in writing of such conditions and the cause thereof. Unless
otherwise directed by
the purchaser in writing, the supplier shall continue to perform
its obligations under
the contract as far as reasonably practical, and shall seek all
reasonable
alternative means for performance not prevented by the Force
Majeure event.
45.4 In case of Force Majeure event the purchaser is unable to
fulfill its contractual
commitment and responsibility, the purchaser will notify the
supplier accordingly
and subsequent actions taken on similar lines described in above
sub-paragraphs.
In such event, supplier shall not raise any claim against the
Purchaser.
46. Insurance: The Goods supplied under the contract shall be
fully insured including transit insurance against various risks as
required or approved by the Purchaser
arising out of transportation, storage, delivery, erection,
installation, testing and
commissioning at his cost up to delivery and installation at
site. Insurance policy
shall be valid up to date of Installation and commissioning of
equipment. Proof of
Insurance shall be made available before issuance of dispatch
clearance.
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NIT No. MSSRF/Rice Bio-Park (2) 17-10-2014
Signature of Bidder
17
46.2 For delivery of goods at site, the insurance shall be
obtained by the supplier in an
amount equal to 110% of the value of the goods from "Ware house
to ware house"
{final destination( designated consignee place)} on "all risks”
basis including war,
risks, strikes, erection, storage etc. In any event the Goods
are at the suppliers risk
until delivery, Installation & Commissioning at designated
consignee place. The
claimant of the insurance shall be MSSRF, Chennai.
47. Arbitration: If a dispute arises out of or in connection
with the contract entered into under this tender, or in respect of
any defined legal relationship associated
therewith or derived there from, the parties will agree to
submit that dispute to
arbitration under the ICADR Arbitration Rules, 1996. The number
of Arbitrators
shall be three. Both parties will appoint one Arbitrator each.
The third Arbitrator, as
the presiding Arbitrator will be appointed by both the parties
on mutual consent from
the ICADR panel of Arbitrators. The International Centre for
Alternative Dispute
Resolution will provide administrative services in accordance
with the ICADR
Arbitration Rules, 1996.
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NIT No. MSSRF/Rice Bio-Park (2) 17-10-2014
Signature of Bidder
18
FORMATS
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NIT No. MSSRF/Rice Bio-Park (2) 17-10-2014
Signature of Bidder
19
BID FORM
To: The Executive Director, M S Swaminathan Research Foundation,
Chennai-600 113 NIT Ref. No: ………………………………. Having examined the
Bidding Documents including Addenda Nos., if any issued
_______________, the receipt of which is duly acknowledged, we, the
undersigned, offer to supply and deliver…………………………………………
(Description of Goods and Services) in conformity with said bidding
documents. We, undertake, if our bid is accepted, to deliver the
goods in accordance with the delivery and Installation schedule
specified in the aforesaid bid document. If our bid is accepted, we
will submit performance security in a sum of equivalent to 10% of
the Contract Price for the due performance of the contract. We
agree to abide by this bid for a period of 180 (one hundred eighty)
days after the date fixed for bid opening and it shall remain
binding upon us and may be accepted at any time before the
expiration of that period. Until a formal contract is prepared and
executed, this bid together with your written acceptance thereof
shall constitute a binding contract between us. We undertake that,
in competing for (and, if the award is made to us, in executing)
the above contract, we will strictly observe the laws against fraud
and corruption in force in India namely “Prevention of Corruption
Act 1988”. We confirm that stipulated Bid Security is enclosed
herewith as a part of bid. We understand that you are not bound to
accept the lowest or any bid you may receive. We accept all your
terms and conditions stipulated in this bid document without
deviations, both technical & techno-commercial. Dated
this………………………………….Day of………………………… 2014……………… (Signature) (In the
capacity of) Duly authorised to sign Bid for and on behalf of
____________________ Signed
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NIT No. MSSRF/Rice Bio-Park (2) 17-10-2014
PRICE SCHEDULE A) PRICE SCHEDULE FOR DOMESTIC GOODS OR GOODS OF
FOREIGN ORIGIN LOCATED IN INDIA
1 2 3 4 5 6 Schedule Brief
Description of Goods
Country of Origin
Qty. (No.)
Ex-factory/ Ex-Warehouse/ Ex-Showroom/ Off the Shelf
Excise Duty (if any) – In % or value
Sales Tax/ VAT/ CENTVAT (if any) – In % or value
Packing & Forwarding charges
Inland Transportation, Insurance, Loading/ unloading,,
Incidental Costs till Consignee’s Site
Incidental Services (including Insurance, Installation &
Commissioning Supervision, Demonstration & Training) at
Consignee’s Site
Total Unit Price (Rs.) =a+b+c+d+e+f
Total Price (Rs.) 4x5(g)
5(a) 5(b) 5(c) 5(d) 5(e) 5(f) 5(g)
Total Tender Price in
Rupees:......................................................................................
In
words:........................................................................................................................
Note: 1. If there is a discrepancy between unit price & total
price, THE UNIT PRICE shall prevail. 2. The bidder will be fully
responsible for the safe arrival of the goods at destination
(consignee’s site) in good condition.
Signature of the Bidder:................ Name:................
Business Address:................. Seal of
Bidder:................
Date & Place:...........................................
Signature of Bidder
20
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NIT No. MSSRF/Rice Bio-Park (2) 17-10-2014
Signature of Bidder
21
PRICE SCHEDULE
B) PRICE SCHEDULE FOR GOODS TO BE IMPORTED FROM ABROAD 1 2 3 4 5
6
Price Per Unit Item Brief
description of goods
Country of Origin
Qty (Nos)
FOB Price at port/ airport of Loading
CIP Price at port/ airport
Inland Transportation, Insurance, loading/ unloading and
incidental cost till consignee’s site
Incidental Services (including Insurance, Installation &
Commissioning, Supervision, Demonstration and Training) at the
Consignee’s site
Total Unit Price = a+b+c+d+e+f
Total Price
5(a) 5(b) 5(e) 5(f) 5(g) 4x5(g) Total Tender
Price:_________________________________________________________________________________________
In Words:
__________________________________________________________ Note:
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1. If there is a discrepancy between the unit price and total
price THE UNIT PRICE shall prevail. 2. The Bidder will be fully
responsible for the safe arrival of the goods at destination
(consignee site) in good condition.
Signature of Bidder _______________________
Name _______________________ Business Address
_______________________
Seal of the Bidder _______________________ Place:
_________________________ Date: _________________________
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NIT No. MSSRF/Rice Bio-Park (2) 17-10-2014
BID SECURITY FORM
Whereas ........................... (hereinafter called “the
Bidder”) has submitted its bid dated ...................... (date
of submission of bid) for the supply of
................................. (name and/or description of the
goods) (hereinafter called “the Bid”). KNOW ALL PEOPLE by these
presents that WE ..................... (name of bank) of
.................. (name of country), having our registered office
at .................. (address of bank) (hereinafter called “the
Bank”), are bound unto MSSRF, Chennai (name of Purchaser)
(hereinafter called “the Purchaser”) in the sum of
_______________________ for which payment well and truly to be made
to the said Purchaser, the Bank binds itself, its successors.
Sealed with the Common Seal of the said Bank this ____ day of
_________ 20___. THE CONDITIONS of this obligation are: 1. If the
Bidder withdraws its Bid during the period of bid validity
specified by the Bidder on the Bid Form; or
2. If the Bidder, having been notified of the acceptance of its
bid by the Purchaser during the period of bid validity: (a) fails
or refuses to execute the Contract Form if required; or (b) fails
or refuses to furnish the performance security, in accordance with
the Instruction to Bidders;
We undertake to pay the Purchaser up to the above amount upon
receipt of its first written demand, without the Purchaser having
to substantiate its demand, provided that in its demand the
Purchaser will note that the amount claimed by it is due to it,
owing to the occurrence of one or both of the two conditions,
specifying the occurred condition or conditions. This guarantee
will remain in force up to and including forty five (45) days after
the period of the bid validity, and any demand in respect thereof
should reach the Bank not later than the above Date: (Signature of
the Bank) _______________________________
Name of Bidder
Signature of Bidder
22
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NIT No. MSSRF/Rice Bio-Park (2) 17-10-2014
PERFORMANCE SECURITY FORM
To: The Executive Director, M S Swaminathan Research Foundation,
Chennai NIT Ref. No: ……………………………….
WHEREAS...................................................................
(Name of Supplier) hereinafter called "the Supplier" has undertaken
, in pursuance of Contract (Purchase order)
No.................dated,...........to
Supply..........................................................(Description
of Goods and Services) hereinafter called "the Contract". AND
WHEREAS it has been stipulated by you in the said Contract that the
Supplier shall furnish you with a Bank Guarantee by a recognized
bank for the sum specified therein as security for compliance with
the Supplier's performance obligations in accordance with the
Contract. AND WHEREAS we have agreed to give the Supplier a
Guarantee: THEREFORE WE hereby affirm that we are Guarantors and
responsible to you, on behalf of the Supplier, up to a total
of...................................
........................................ (Amount of the Guarantee
in Words and Figures) and we undertake to pay you, upon your first
written demand declaring the Supplier to be in default under the
Contract and without cavil or argument, any sum or sums within the
limit of ................................ (Amount of Guarantee) as
aforesaid, without your needing to prove or to show grounds or
reasons for your demand or the sum specified therein. This
guarantee is valid until the ........day of...................20……
Signature and Seal of Guarantors …………………………………………..
………………………………………….. …………………………………………..
Date.....................20……. Address : ……………………………….
………………………………………......
Signature of Bidder
23
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NIT No. MSSRF/Rice Bio-Park (2) 17-10-2014
SPECIFICATIONS For
ULTRA -MODERN RICE MILL (2 Metric Tonnes/hour) along with
Colour
Sorter (2 MT/hr) and packaging machine (Now for raw rice
milling; subsequently for parboiled rice milling also)
(ON TURN KEY BASIS)
[This Milling Unit is not for commercial purpose. It is only for
training the Processors and Producers and
for Demonstrating the utilization of products and byproducts for
preparing value added products. Hence
utmost care should be bestowed for precision of the
machines]
The specification for the mill is as follows:
1. Pneumatic Rubber Roll Sheller with all accessories including
compressor, tank,
connecting pipes or tubes to the sheller, Mist- Particle remover
(silky polisher),
weighing machine etc., .
2. Ordinary Rubber roll sheller of one tonne capacity
exclusively for return paddy with accessories.
3. Husk separator with dynamically balanced blower for both the
shellers with special
venturi to the husk room with the required capacity blower. The
husk room is about
50 feet only from the mill platform.
4. Paddy/ brown rice separator (Tray Separator); Unshelled paddy
should be
conveyed to item (2) above.
5. SEPARATION SYSTEM for segregating BROWN RICE BROKEN and
conveying
to A SEPARATE BIN. Brown rice broken should not go along with
whole brown
rice to whitener. There should be a diverter for allowing brown
rice broken also
along with whole brown rice for whitening in case if
desired.
6. Magnets; for removing metallic particles for preventing their
flow to whiteners.
7. Rice Whiteners Four numbers: Since the present requirement is
for raw rice milling, four whiteners are considered.
Signature of Bidder
24
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NIT No. MSSRF/Rice Bio-Park (2) 17-10-2014
8. Thick/Thin Grader; for removing thick and thin milled grains.
In case if the
customer is not willing for the separation of thick and thin
kernels bypass
arrangement is to be provided
9. Mist- Particle remover; This is indented for puffing of
milled rice and broken. Not
more than 0.5 % powdery material should be removed at this
stage. Required
compressor and other accessories except water tank are in the
scope of the
supplier
10. Broken Separator: 3/4th and ½ and 1/4th size broken should
be separated and
collected in separate bins. If the customer does not want broken
separation bypass
arrangement should be provided.
11. Bran separating cyclones/blowers; arrangements to be made
for collecting the first
whitener bran separately; 2nd, 3rd and 4th whitener bran
separately through S.S.
ducts and cyclones for utilizing these bran for various value
added products.
Hence the ducts and cyclone, blowers, air-lock and the whitening
chambers should
be fabricated and assembled in such a way for removing them for
cleaning once in
two hours for any sticky particles.
12. One Colour sorter for both broken brown rice or whole brown
rice or milled rice
with all accessories like compressor, filter, cabin ,motor,
elevators, chutes, air-
conditioner etc., to be provided . Arrangement should be made
for bypassing the
colour sorter.
13. Bagging machine; Automatic bagging machine ; 5, 10, 25, 50
,75 kg with a HMI
interface, auto-clamping spout and foot pedal switch, control
panel,provision for
compressed air etc.,
14. Conveying equipments; elevators, belt conveyors etc., as per
standards and
requirements. Each elevator should have independent hoppers for
partial
processing if required
15. Platform for Elevators: rigid Type. Elevator pits; Above the
ground level
Signature of Bidder
25
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NIT No. MSSRF/Rice Bio-Park (2) 17-10-2014
Signature of Bidder
26
16. Electrical control panel MCC + Control Panel—PLC based
controller with mimic
etc., details to be provided
17. Necessary intake hopper with gate, Spouting accessories,
conveying elements,
aspiration Accessories, water and compressed air line, Structure
for floor, elevator,
staircase and hand rail(two, one on opposite side), tip
separator, necessary hard
ware etc.,
18. Painting: As per standard- to be described.
19. Foundation Details to be provided; bolts, Base Plates
etc.,
20. Building to house the mill: A rough sketch with side roof,
central height, length, breadth, ventilation etc., may also be
provided in the technical bid itself.
21. Cleaning Section: The paddy received from farmers should
thoroughly be cleaned
to remove all particles including stones of the same size of
paddy. The screen of
cleaner should take mono-layer or two layers of paddy only.
Necessary
accessories including dump pit, elevator etc., to cleaned paddy
bins (to be
provided). Dump pit above the ground-level
BID FORM