frsbog_mim_v52_0058.pdf

58 BOARD OF GOVERNORS

O F T H E

FEDERAL RESERVE SYSTEM W A S H I N G T O N R-611

a d d r e s s o f f i c i a l c o r r e b f o n d k n o e t o t h e b o a r d

February 12, 1940

Dear Sir*

There is enclosed a copy of a letter dated February 7, W , which the Board has re-ceived from the Treasury Department, transmitting a list of certain Fiscal Agency records that have been approved for destruction, and a form for reporting to the Treasury Archivist the disposi-tion made of the records on the list.

Any questions regarding the disposition of the useless records should be taken up with the Treasury Department,

Enclosures 3

TO PRESIDENTS OF ALL FEDERAL RESERVE BANKS

Very truly yours,

S.fEU Carpenter, Assistant Secretary

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TREASURY DEPARTMENT R-6lla WASHINGTON

Office of the Administrative Assistant to the Secretary

February 7, I9I4.O

AUTHORIZATION FOR THE DISPOSITION OF USELESS RECORDS

TO The Board of Governors, Federal Reserve System, Washington, D. C.

Attention: Division of Bank Operations

Pursuant to the terms of the act of August 5, 1939, con-cerning the disposition of certain records of the United States Government, permission has been granted in Disposition Authorization No. 17 of the Archivist of the United States, dated January 2, I9I4O, for the disposition of the records described in the following list of useless papers:

Federal Reserve Banks as Fiscal Agents of United States, November 20, 1939*

Under the terms of section 5 of the act of August 5# 1939, disposition may be made by one of the following methods:

(a) By sale, upon the best obtainable terms after due publication of notice inviting proposals therefor;

(b) By causing them to be destroyed; (c) By transfer (without cost to the United States

Government) to any State or dependency of the United States of America or to any appropriate educational institution, library, museum, historical, research, or patriotic organization therein, that has made application *** therefor, through the Archivist of the United States.

You are hereby instructed to dispose of the records described in the list referred to above, by one of the methods indicated in the preceding paragraph. Records containing confidential information should not be disposed of by sale as waste paper unless their char-acter as records has been destroyed, nor should they be transferred to another institution without the consent of tho Administrative Assistant to the Secretary.

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If records are to be transferred to another institution pursuant to an application received through the Archivist of the United States, arrangements for such transfer should be made through the Treasury Archivist.

If records are to be sold,, a separate account should be kept of the cost of the sale and the amount of the purchase price received, and the moneys derived from the sale should be paid into the Treasury of the United States*

A report of the disposition of the records on the list indicated above should be made on the attached form in duplicate, and should be submitted to the Treasury Archivist not later than April 1, 19W*

(Signed) Charles S. Bell Acting Administrativo As sistant

to the Secretary

Enclosures

Field Offices Form

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REPORT OF THE DISPOSITION OF USELESS RECORDS

To the Treasury Archivists

The records described in the following list:

Federal Reserve Banks as Fiscal Agents of United States, November 20, 1939>

approved for disposition by authority of Disposition Authorization No. 17 of the Archivist of the United States, dated January 2, 19I1D,

have been disposed of by the following method (except as indicated under the item "Remarks" below):

By sales Cost of sale: Purchase Price:

By destruction: (Indicate manner of destruction)

By transfer to ('name of institution)

(post-office address)

Date of disposition:

Remarks:

Field Office Form

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LIST OF FISCAL AGENCY RECORDS OF FEDERAL RESERVE BAMS, DATED NOVEMBER 20, 1939, APPROVED FOR DESTRUCTION IN 6 2 DISPOSITION AUTHORIZATION NO. 17 OF THE ARCHIVIST OF

THE UNITED STATES, DATED JANUARY 2, 1940

(See letter from Treasury Department to Board of Governors,dated February 7, 1940)

Approved for Item Kind of Destruction No.* Form No. Title or Description Copies From To

1 Treas. 17 Daily transcript of the account of the Treasurer of the United States and supporting tickets. Duplicate 1-1-34 12-31-34

1-A Records regarding Federal farm loan couponsi Advice of ship-ment of Federal land-bank coupons Original 1-1-34 12-31-34

2 Treas. 5686 Schedule of United States Coupons paid Duplicate 1—1—34 12—31—34

3 Treas. 5783 Advice of shipment of redeemed Duplicate securities forwarded for credit quintupli-and supporting tickets. cate 1-1-3-4 12-31-34

4 Receipt from post office for outgoing shipments of securities made in Fiscal agency capacity (accom-panying papers) Duplicate 1-1-34 12-31-34

5 P.D. 1 Advice of shipment of securities Duplicate forwarded for credit quadrupli-

cate 1-1-37 12-31-37

6 P. D. 2 Manifest of shipment Quadrupli- I-I-37 12-31-37 cate

8 P. D. 62 Monthly coupon bond exchange report Duplicate 1-1-19 12-31-19

9 P. D. 78 Monthly transfer report Duplicate 1-1-19 12-31-19

10 P. D. 79 Monthly registered bond exchange report Duplicate 1-1-19 12-31-19

11 P. D. 172 3& percent full paid interim certificate exchange report, monthly Duplicate 1-1-18 12-31-21

1-1-37 12-31-37

^Refers to item numbers shown in H.R. 1066, transmitted to Federal Reserve Banks with Board's letter, R-511, dated July 24, 1939,

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Item No. Forn No. Title or Description

Kind of Copies

Approved for Destruction From To

12 P, D. 206 Requisition for bonds, notes or certificates Duplicate • 1-1-37 12-31-37

13 P. D. •465 Monthly denominational ex-change report Duplicate 1-1-19 12-31-2L

18 P. D. 560 Monthly conversion report Duplicate 1-1-26 12-31-27

19 PA D. 958 Allotment report Duplicate 1-1-37 12-31-37

20 P. D. •975 Daily transfer of allotment advice Duplicate 1-1-37 12-31-37

21 P. D. 977 Monthly standard full paid in-terim certificate report Duplicate 1-1-27 12-31-37

22 P. D. 1288 Allotment report, Treasury bills Duplicate 1-1-37 12-31-37

23 P. D. 1289 Treasury bills report Duplicate 1-1-37 12-31-37

24 P. D. 1296 Advice of transfer of Treasury bills from general stock to stock with issue and series designation Duplicate 1-1-37 12-31-37

25 P. D. 1317 Monthly report temporary, per-manent exchange account coupon bonds Duplicate 1-1-20 12-31-30

1-1-36 12-31-37

27 P. D. 1328 Stock requisition for coupon public-debt securities Duplicate 1-1-37 12-31-37

29 P. D. 13^0 Daily C.P.D. transfer advice Duplicate 1-1-37 12-31-37

30 P. D. 1379 Monthly report Federal Farm Mortgage Corporation bonds Duplicate 1-1-37 12-31-37

31 P. D. 1392 Monthly report Home Owners1

Loan Corporation bonds Duplicate 1-1-35 12-31-37

32 P. D. 1399 Monthly report consolidated Federal farm loan bonds Duplicate 1-1-37 1^-31-37

33 P. D. 1413 Monthly report Home Owners' Loan Corporation bonds, general stock account Duplicate 1-1-37 12-31-37

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Item Ho. Form No.

34 P. D. 1424

35 P. D. 1-425

36 P. D. 1437

37 P. D. 1438

39 Treas. 11

40 Treas. 14

Kind of Title or Description Copies

Requisition for redemption of United States savings bonds Duplicate

Redemption schedule of United States savings bonds Duplicate

Monthly report, United States bonds Duplicate

Monthly report, United States notes/certifi-cates Duplicate

Daily statement of fiscal agent accounts Duplicate

Monthly report of balances in qualified special depositaries Duplicate

Approved for Destruction From To

1-1-37 12-31-37

1-1-37 12-31-37

1-1-37 12-31-37

1-1-37 12-31-37

1-1-37 12-31-37

1-1-37 12-31-37

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