Freezer Challenge Score Sheet Referencesheet before it's completed please email us and we will send you a new link. We hope this was a valuable learning experience. At the end of the

Freezer Challenge Score Sheet‐Reference Guide

Be part of the International Freezer Challenge and help the UIUC

campus stand out amongst our peers Sign up here

This quick reference guide shows:

The five areas to target in your labs for points

The Score Sheet page number where the item is located

Welcome and general information‐ page 1

Team Information and Organization‐page 2

Good management Practices‐1 point each item – pages 3, 4, 5, 6 & 7 Refrigerators, freezers, identification and quantity defrosted and cleaned coils/intake

Samples and other items cleaned out of freezer/fridge units

Updated or created new sample inventory in freezer/fridge

Units with searchable electronic inventory (software, Excel, file)

Units emptied or retired by consolidating w/other unit

How many full boxes have been converted to high‐density format?

Temperature Tuning –1 point for each action taken‐ page 8 & 9ULT freezers you lowered set points to ‐700

Fridge/Freezer units did you remove samples from to warmer storage temps

Samples or other items moved to warmer storage from a colder storage

Retirements and upgrades‐1 point each action‐ pages 10 11 & 12Units retired because empty or no longer needed

Units upgraded to more efficient version and list energy savings

Sharing and Room Temperature Sample Storage: 1 pt. for each action taken per refrigeration unit‐pages 13, 14 & 15Research groups that shared cold storage with your lab, enter # per category

Units that have a bar coded inventory

Tried room temperature sample storage (RTSS) per well plate or set of 25 tubes

Reagents or kits you use that include RTSS

Well plates, set of 25 tubes, and/or 2” boxes currently stored @ room temperature that were

previously stored in refrigeration units, listed by refrigeration category

Please describe any additional actions your lab has taken to improve sample management and reduce the impact of

cold storage. –page 16

Use this PDF as your working file then complete the online score sheet and submit

Or Use the online score sheet as your working file but only submit the score sheet once you have entered information

for all the areas you have participated in. Sign up here to gain access to the online score sheet

If you have questions please contact Paul Foote via email: [email protected] or phone: 217‐244‐1048

https://www.freezerchallenge.org/

https://www.freezerchallenge.org/

It's time to share all of the great work you've done over the past few months to implement coldstorage management best practices in your lab. Any data you enter into this score sheet will counttoward your institution's overall score in the competition, and will be used to score your labagainst other participants. Please remember this challenge is based on the honor system. TheFreezer Challenge organizing committee retains the right to review score sheets for accuracy priorto distributing the awards, and only completed score sheets will be included in the competition.

Please note that you may access this score sheet as many times as you like before May 1st, butyour responses will only be saved if you click the 'next' or 'previous' buttons at the bottom of thepage. Clicking 'done' or 'submit' will submit your score sheet; if you accidentally submit the scoresheet before it's completed please email us and we will send you a new link. We hope this was a valuable learning experience. At the end of the competition we will share withyou the approximate amount of energy you saved as a result of participating in the FreezerChallenge.

Good luck! And remember score sheets are due May 1st at midnight PST.

-My Green Lab and [email protected]

Welcome to the 2019 Freezer Challenge Score Sheet!

2019 International Laboratory Freezer Challenge

1

Lab Information


Your Name

PI Name

Organization (University, Company,etc)

Department

City/State/Province

Country

Email Address

1. Please enter your lab's contact information below.

2. Our organization is best characterized as a(n):

Academic Institution

Biotech/Pharmaceutical Company

Government Organization

Hospital/Clinical/Other Organization

2

Good Management Practices: 1 point for each action taken per refrigeration unit


UULT freezers (anything colder than -96°C)

ULT freezers (between -40°C and -96°C)

-30°C and/or -40°C freezers

-20°C freezers

4°C refrigerators

3. Identify the number of refrigeration units in each category that you have defrosted, and from which youhave removed the dust from the intake or coils.

3

Number of Months Ago




-20°C freezers

4°C refrigerators

4. Prior to the 2019 Freezer Challenge, when was the last time you cleaned out old samples from thefollowing units? (Please use an average estimate if you have multiple units). For example, if you cleanedout your freezer 6 months ago, please choose '6' from the drop-down menu. Note: this question is forinformational purposes only.




-20°C freezers

4°C refrigerators

5. Identify the number of refrigeration units from which you have cleaned out or removed samples or otheritems.

4

Other (please specify)

6. Approximately how many samples have you discarded? Please choose all that apply.

1-1000 <5mL tubes [~10 boxes]

1001 - 10,000 <5 mL tubes [up to 100 boxes]

> 10,000 <5mL mL tubes

1 - 1000 conical tubes (e.g. 15 mL, 50 mL)

1001 - 10,000 conical tubes

> 10,000 conical tubes

enough to clear 1 shelf

enough to clear 2 - 3 shelves




-20°C freezers

4°C refrigerators

7. Identify the number of refrigeration units for which you have created new sample inventories or updatedexisting inventories.

5




-20°C freezers

4°C refrigerators

8. Identify the number of refrigeration units for which you have a searchable electronic inventory in place,e.g. customized software, Excel file.




-20°C freezers

4°C refrigerators

9. Identify the number of refrigeration units that were emptied or retired by consolidating contents withanother unit.

6




-20°C freezers

4°C refrigerators

10. Identify the number of full, standard freezer boxes that have been replaced with high densityformat freezer boxes.

7

http://www.freezerchallenge.org/good-management-practices.html

Temperature Tuning: 1 point for each action taken per refrigeration unit


ULT freezers set at -70°C or above

11. Identify the number of ULT freezers whose set points have been adjusted from -80°C to -70°C orhigher. Include freezers whose set points were adjusted to -70°C prior to the Freezer Challenge.




-20°C freezers

4°C refrigerators

12. Identify the number of units from which samples have been moved to a warmer storage temperature. For example, you have moved samples from -80°C to -20°C.

8

http://www.freezerchallenge.org/temperature-tuning.html




-20°C freezers

4°C refrigerators

13. Identify the quantity of samples or other items that you moved from a colder storage temperature to awarmer storage temperature, such as from -80°C to -20°C.

9

Retirements and Upgrades: 1 point for each action taken per refrigeration unit





-20°C freezers

4°C refrigerators

14. Identify the number of refrigeration units that you retired as a result of them being empty or no longerneeded.

10




-20°C freezers

4°C refrigerators

15. Identify the number of refrigeration units that you replaced for a more energy-efficient model.




-20°C freezers

4°C refrigerators

16. If you have upgraded to a more energy-efficient cold storage unit, please indicate the energy consumptiondifferential between the old unit and the new unit, in kWh/day. If you have upgraded more than one unitper category please indicate the total kWh/day savings in the box below.

If you do not know the energy consumption difference please indicate the freezer models or upload thespecification sheets below.

11

No file chosen

17. Please upload supporting documentation here.

Choose File

12

In cases where the number of refrigeration units is not applicable, 1 point will be given for eachaction taken.

Sharing and Room Temperature Sample Storage: 1 point for each action taken per refrigerationunit.





-20°C freezers

4°C refrigerators

18. Identify the number of research groups that share cold storage space with your lab in each of thecategories below.

13




-20°C freezers

4°C refrigerators

19. Identify the number of refrigeration units that contain barcoded inventory.

Well Plate

Set of 25 Tubes

20. Please indicate the number of times you have tried room temperature sample storage (RTSS) for wellplates and/or sets of 25 tubes.

Reagents

Kits

21. Please indicate the number of reagents or kits you use that include room temperature sample storage. Note you should only include those items that would previously have been stored in a refrigeration unit butthat are now being stored at room temperature.

14

http://www.freezerchallenge.org/cutting-edge-practices.html




-20°C freezers

4°C refrigerators

22. If you have adopted room temperature sample storage, please enter the number of well plates, sets of25 tubes, and/or 2" boxes that are currently being stored at room temperature that had previously beenstored in each of the refrigeration categories below.

15

Additional Information


23. Please describe any additional actions your lab has taken to improve sample management and reducethe environmental impact of cold storage.

No file chosen

24. Additional information that you would like to share can also be uploaded here.

Choose File

UULT freezers

ULT freezers

-30 and -40C freezers

-20C freezers

4°C refrigerators

25. Please indicate the number of refrigeration units in your lab for each category.

26. To receive updates about future Freezer Challenges, and to stay connected to the green labscommunity through My Green Lab and I2SL

click here

16

Freezer Challenge Score Sheet Referencesheet before it's completed please email us and we will send you a new link. We hope this was a valuable learning experience. At the end of the

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