January 2014 the Contents Magaya Insider is Sponsored By New Customers: Case Study: www.magayainsurance.com Magaya Insurance Services provides concierge-style service for all your insurance needs. continue How to: From the Editor In the Works Mobile Picking To add more visibility to what is happening in the warehouse, there is a new feature in Magaya software version 9.3 that lets you define a cart or forklift as a “mobile location” to keep better track of items as they are moved from one location to another. How it Works When an item is scanned from its location to a mobile location, the system saves the information. Then if the battery on the handheld scanner runs out, you don’t have to start over with the task. The system also creates a Cargo Movement transaction, and the status of it changes from Pending to Completed. To assign a mobile location, you will first create a mobile location in the Locations list, and then configure mobile warehouse equipment in the Configuration menu of Magaya Explorer. Then, users can select what mobile equipment they will use, such as a forklift, and change to another one if needed, all directly from the handheld WMS Mobile screen. This new feature is being added to Magaya software version 9.3 and will be available soon. Do you like our Newsletter? Click Here & Tell us about it. Our Talk With • Lenny Ivanenko of All Cargo Solution Featured this Month Click here to Subscribe to our channel and keep up to date with our latest training videos Magaya Software YouTube Channel Creating Pickup • Orders Set Payment Terms December 2013 Dnipro LLC Welcome to the first issue of 2014’s Magaya Insider. We have great plans for the coming year to bring you new features and enhancements designed with your operations in mind. One of the improvements gives you the option to create your own payment terms for your customers or to set the terms to apply system-wide. See how in this month’s how-to article. Dnipro LLC of New Jersey began over 50 years ago sending packages from the US to Ukraine. Now they offer air and ocean freight as well as the small package service. Find out in this month’s case study about them and how they benefit from using the Magaya Cargo System. News: Magaya was recently featured in the spotlight on the INTTRA Partner Alliance page. To learn more about the relationship between Magaya and INTTRA, click here. The 9.3 version of Magaya software is now available. See the News page for highlights of the new features and enhancements, and see the user manuals for step-by-step proce- dures. See our latest customer interview with Lenny Ivanenko of All Cargo Solution
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Transcript
January 2014
the
Contents
Magaya Insider is Sponsored By
New Customers:
Case Study:
www.magayainsurance.com
Magaya Insurance Services provides concierge-style service for all your
insurance needs.
continue
How to:
From the Editor
In the WorksMobile Picking
To add more visibility to what is happening in the warehouse, there is a new feature in Magaya software version 9.3 that lets you define a cart or forklift as a “mobile location” to keep better track of items as they are moved from one location to another.
How it Works
When an item is scanned from its location to a mobile location, the system saves the information. Then if the battery on the handheld scanner runs out, you don’t have to start over with the
task. The system also creates a Cargo Movement transaction, and the status of it changes from Pending to Completed.
To assign a mobile location, you will first create a mobile location in the Locations list, and then configure mobile warehouse equipment in the Configuration menu of Magaya Explorer. Then, users can select what mobile equipment they will use, such as a forklift, and change to another one if needed, all directly from the handheld WMS Mobile screen.
This new feature is being added to Magaya software version 9.3 and will be available soon.
Do you like our Newsletter? Click Here & Tell us about it.
Our Talk With •Lenny Ivanenko of All Cargo Solution
Featured this Month
Click here to Subscribe to our channel and
keep up to date with our latest training videos
Magaya SoftwareYouTube Channel
Creating Pickup •Orders
Set Payment Terms
December 2013
Dnipro LLC
Welcome to the first issue of 2014’s Magaya Insider. We have great plans for the coming year to bring you new features and enhancements designed with your operations in mind.
One of the improvements gives you the option to create your own payment terms for your customers or to set the terms to apply system-wide. See how in this month’s how-to article.
Dnipro LLC of New Jersey began over 50 years ago sending packages from the US to Ukraine. Now they offer air and ocean freight as well as the small package service. Find out in this month’s case study about them and how they benefit from using the Magaya Cargo System.
News: Magaya was recently featured in the spotlight on the INTTRA Partner Alliance page. To learn more about the relationship between Magaya and INTTRA, click here.
The 9.3 version of Magaya software is now available. See the News page for highlights of the new features and enhancements, and see the user manuals for step-by-step proce-dures.
See our latest customer interview with Lenny Ivanenko of All Cargo Solution
This how-to article shows you how to set up your Magaya system to define and use the upgraded Payment Terms features added in software version 9.3. After the pay-ment terms are set, you can use them in Quotations, POs, SOs, Invoices, and Bills. For example, you can set a discount for a customer if their bill is paid before 10 days. Let’s see how it works.
Configure your System:
One of the enhancements is the option to define your own payment terms. The system includes a default list, which you can add to. To define them or see the list of defaults: Go to Maintenance > Configuration > Payment Terms:
These payment terms are connected to an account called “Customers Discounts.” If you were using an Account in the Chart of Account for discounts, you can still use it. Changes can be made in the Configuration > Accounting screen from the option “Configure default accounts.”
Create any payment terms you want and assign the accounts. Next, there are two options to configure how your system processes payment terms:
1. Set Payment Terms system-wide to apply to all customers
2. Set Payment Terms per customer
Option 1: To set them system-wide, go to Maintenance > Configuration > Accounting.
Select the terms from the dropdown menu “Default payment terms for customers”:
Set Payment Terms
MagayaInsiderthe
continueprevious
How Topage 3
This list displays the default payment terms and ones you defined. This setting will apply to all customers.
Option 2: Set Payment Terms per customer
This setting is found in the Customer profile dialog box on the Payment Terms tab. Click the dropdown menu to select from the list of Payment Terms. This example shows Payment Terms that will give this customer a discount of 2% if they pay early within 10 days (shown as “2% 10”). Otherwise, the full amount is due in 60 days (“Net 60”).
How to Use the Payment Terms:
Payment Terms entered on the Customer profile will populate into Sales Orders, Quotations, Invoices, Purchase Orders and Bills. In one of these transactions, select the Customer name. Their payment terms and the due date will fill in automatically.
Payment Terms can be overridden in any transaction as needed.
When the payment is received (A/R) before the due date, the system automatically creates the discount for you based on the payment terms.
When you pay a bill to a vendor or supplier (A/P) within the time set in the payment terms, then the check transaction in Magaya will automatically calculate the amount based on the terms.
To see Customer and Vendor discounts, go to the Profit & Loss Detailed report (via the Actions button in the Chart of Accounts).
• Mercantile Logistics & International Trade Inc.,
Boulder City, NV
• Miami Gardens Storage, Miami Gardens, FL
• Mobilare Inc., Miami, FL
• Navis Pack & Ship, Folcroft, PA
• PTS Logistics, Wood Dale, IL
• Packing4U, Miami, FL
• Peniel Inc., Miami, FL
• RM Trucking, Franklin Park, IL
• Radiant Global Logistics, Bellevue, WA
• Reload Bulk Terminal, Kasumbalesa, Zambia
Magaya Corporation welcomes the following 44 new members who joined the Magaya Network in December 2013:(Roll your mouse over the names to see their location in the map)
Be sure to join us on our LinkedIn Group: The Magaya Network Community!
Click here to join now!
• Reload Clearing, Ndola, Zambia
• TLS Courier, Doral, FL
• Todo Logistics, Panama City, Panama
• Togo Express Shipping & Transporting, Bronx,
NY
• Zaratrans Sas, Bogota, Colombia
• Zona de Actividad Logistica, Bogota,
Colombia
• Advanced Generic Corporation, Miami
• Air Partner, Fort Lauderdale
• Delvi Inc. Miami
• GMA Logistics, Miami
• King Cargo Corp., Miami
• Miami Gardens Storage, Miami
Gardens
• Mobilare Inc., Miami
• Packing4U, Miami
• Peniel Inc., Miami
• TLS Courier, Doral
In Florida
• A.V. Warehouse & Export Crating, Houston• Aprisa Express, Ltd., Houston• Distribution by Air, Houston
In Texas
• Mercantile Logistics & International Trade Inc., Boulder City
In Nevada
• Baselog International Cargo LTDA, Curitiba
• Goldlog Brazil Logistica Internacional Ltda, Suzano, Sao Paulo
In Brazil
• Global Box, Asuncion, Paraguay
In Paraguay• Capstone Logix, Paramaribo
In Suriname
• Cartainer Ocean Line, Linden
• MH Logistics, Linden
• Embassy Cargo, Rockville Centre
• Togo Express Shipping & Transporting, Bronx
In New York and New Jersey
• Exitrans SAS, Bogota• Zona de Actividad Logistica, Bogota• Zaratrans Sas, Bogota
In Colombia
• Great Logistics SA, Samborondón, Guayas
• Magna Freight Cargo, Quito
In Ecuador
• MGL Global Logistics, Baruta, racas, Venezuela
In Venezuela
• Navis Pack & Ship, Folcroft
In Pennsylvania
• Radiant Global Logistics, Bellevue
In Washington
• PTS Logistics, Wood Dale• RM Trucking, Franklin Park
In Illinois
• Harry Heinsen & Co., Santo Domingo, Dominican Republic
• FCI Logistics, Colon, Panama
• Grupo Rodriguez, Managua, Nicaragua
• Logistics Transportation S.A., San José, Costa Rica
US-Ukraine Courier Connection: How One Small Courier Company Became a Freight Forwarder
Dnipro LLC of New Jersey began over 50 years ago sending packages from the US to Ukraine. Now they offer air and ocean freight as well as the small package service.
,,,,We have contracts with numerous air carriers to fulfill our customers’ needs.
Air Freight Manager, Nazar Shpak, Dnipro
CASE STUDY:
Dnipro LLC Fully Licensed Logistics Company
IntroductionMany shipping companies in the United States were started by
someone who moved to the US and began a business mailing
packages to their home country. Dnipro LLC has similar origins; it
started as a courier of small packages in the 1950’s for the Ukrainian
diaspora in New Jersey and other states. The company takes its name
from the Dnipro River, the main river which flows through Ukraine,
from Belarus in the north, into the capital of Kiev, and south to the
Black Sea. The Dnipro River connects Ukraine to Eastern Europe,
Poland and the Baltic Sea via canals that have existed for centuries and
still provide vital transportation today for commerce, agriculture and
tourism. The river is also a major source of hydroelectric power in the
country.
Dnipro changed ownership in 1996 when Igor Pluta bought the
company and expanded the services offered by first adding air freight.
In 2006 they received their IAC license and became certified with IATA
in 2009. Dnipro was the largest shipper to Ukraine among all of the
IATA agents from 2007-2009. They have since diversified their services
and destinations, doubling their air freight volume each year since
2010, according to their Sales Manager, Nazar Kolodka. Now they
also have an NVOCC license and ship all kinds of freight, including
vehicles worldwide via ocean vessels while maintaining their courier
connection to Ukraine.
Software for a Growing CompanyAs the company grew, they recognized the need to implement
freight forwarding software to help them manage the containers and
vehicles for air and ocean shipments. The Air Freight Manager, Nazar
Shpak, was one of the people involved in the evaluation of software
programs. They discovered the Magaya Cargo System when a friend
recommended it. “When we moved to the new office, we started
looking for software to manage the air and ocean freight. A colleague
recommended Magaya to us. We tested the free trial and decided to
keep it. We’ve also added licenses since then.”
Some of the features that were essential included a method to help
them ship vehicles, reporting of monthly sales, and a connection with
US Customs to file export documentation.
Exporting VehiclesDnipro is based in Roselle, NJ, near the seaport at Elizabeth, New Jersey,
and the airports in NJ and NY. Their location helps them because
Dnipro provides loading of cars into containers at the warehouse and
it’s easy to access the seaport from their location. Oversized cargo is
also exported from New Jersey or routed to ports that can handle that
size and weight of equipment.
The cars they ship include ones bought at auction by wholesalers,
personal vehicles, used cars and antiques. Dnipro ships cars worldwide
to countries in Europe, Africa, and the Middle East.
In addition to their warehouse 60,000 square-foot warehouse, Dnipro
has a yard that can store over 500 vehicles. Other services Dnipro offers
include custom crating for shipping motorcycles or antique cars that
require special packaging.
Because they export many vehicles, they needed software that would
help speed up the process and ensure accurate information. To address
this need, they added the Magaya VIN Decoder to their software.
This plug-in populates the vehicle details into the Warehouse Receipt
automatically, saving time.
“Before using the VIN Decoder, we had to look up all the information
about each car such as the weight and dimensions by searching on
the manufacturer’s website and then type in the details. Now, the
VIN Decoder fills it in just by entering the VIN,” Mr. Shpak said. “The
information fills in the documents automatically. It helps us create our
ocean documents such as Dock Receipts.”
At a GlanceDnipro LLC www.dniprollc.comIndustry
Fully Licensed Logistics CompanySolution
Magaya Cargo System, AES, VIN Decoder
Dnipro LLC is a courier and a freight forwarder. They ship small packages from the US
to Ukraine and Europe, and they also store and ship antiques, electronics, and pack
cars inside containers at their Roselle, New Jersey, warehouse and exporting them
worldwide. The business started as a courier service, and it has expanded to offer air,
ocean and ground transportation and warehousing services.