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Freehold Borough BOE Minutes – May 12, 2014 Page 1
FREEHOLD BOROUGH BOARD OF EDUCATION AGENDA FOR THE PUBLIC BOARD
ACTION MEETING
HELD MONDAY, MAY 12, 2014 AT 7:00 PM IN PAC GYMNASIUM 280 PARK
AVENUE, FREEHOLD, NJ 07728
A. OPENING STATEMENTS
1. Call to Order
The Public Board Meeting was called to order by Mrs. Jordan, in
the Gymnasium of the Park Avenue Complex, 280 Park Avenue,
Freehold, New Jersey, 07728 at 7:03 PM. She read the Open Public
Meeting Act, C 231, P.L. 1975.
2. Pledge of Allegiance
Mrs. Jordan led all in the pledge of allegiance.
3. Roll Call
Mrs. Jordan asked Mr. Strimple to call the roll. A quorum of the
board was present. Present: Annette Jordan – President Paul Ceppi
Susan Greitz James Keelan Maureen MacCutcheon Bruce Patrick
Margaret Rogers
Absent: Dr. Michael Lichardi – Vice President Michele Tennant
Other Attendees:
Dr. Rocco Tomazic – Superintendent James H. Strimple, Jr. –
Business Administrator
B. BOARD PRESIDENT/VICE PRESIDENT COMMENTS None
C. APPROVAL OF MINUTES
Mrs. Greitz offered the following motion, seconded by Mr.
Patrick. A roll call vote was taken and the minutes were approved
unanimously.
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Freehold Borough BOE Minutes – May 12, 2014 Page 2
1. Recommend the Board approve the release to the public of the
minutes of the Board Retreat held on April 23, 2014.
2. Recommend the Board approve the release to the public of the
executive minutes of the Board Retreat held on April 23, 2014 at a
time when the public’s interest in disclosure is greater than any
privacy or governmental interest being protected from
disclosure.
3. Recommend the Board approve the release to the public of the
minutes of the Board Action
Meeting held on April 28, 2014. D. PUBLIC COMMENTS ON AGENDA
ITEMS ONLY None E. SUPERINTENDENT’S REPORT – Dr. Rocco Tomazic
1. Calendar/Announcements
The District has recently completed the final NJASK testing for
the sixth through eighth
grade students. This week the students in grades three through
five will be taking the assessments. Dr. Tomazic informed the Board
that we should have the student scores in late August. Dr. Tomazic
hopes to have the results of the Teacher SGP’s in district by
January 2015.
In continuing his ‘mini’ presentation on curriculum development,
Dr. Tomazic discussed with the Board how the District integrates
the common core standards with textbooks. He described the
development of templates to align with the Marzano evaluations and
benchmarks for assessing achievement.
The Agenda Addendum item for this evening addresses the hiring
of the new Teacher of Technology who will be teaching the class
that this curriculum is being written for.
Dr. Tomazic informed the Board that the second round of
interviews for the new Business Administrator/Board Secretary is in
progress and should be concluded next week.
The posting for the Director of Curriculum and Instruction will
be closing in a few days. Dr. Tomazic informed the Board that the
District’s current Network Manager has
declined the position for the 2014 -2015 year. We have reached
out to several local districts in search of a shared services
agreement but to date we have no offers. The position will now be
posted as a half time position.
Dr. Tomazic shared with the Board some of the benefits of being
a field test site for the new PARCC assessments. The discovery that
the Chromebooks function very well while administering the tests
and the stand alone computers were not showing the same results.
Therefore, the District will be ordering additional
Chromebooks.
This Thursday, members of the National Junior Honor Society will
be presenting their grant proposals seeking to help various
organizations in the Freehold community, to Mr. Barry Tobias the
Chief Financial Officer of the Peter Jay Sharp Foundation.
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Freehold Borough BOE Minutes – May 12, 2014 Page 3
The Superintendent recommends the following motions to the
Freehold Borough Board of Education for approval:
Mr. Patrick offered the following motion, seconded by Mrs.
MacCutcheon that items F-1 through L-1 be approved. A roll call
vote was taken and all items were passed unanimously.
F. INSTRUCTION
1. United Way/YMCA 2014 Early Warning Summer Reading Program
Authorize the district to partner with the YMCA of Monmouth County
and the United Way of Monmouth County to lend curricular and
diagnostic support to the United Way/YMCA 2014 Early Warning Summer
Reading Program.
2. Suicide Prevention Training Approve 2 hours of Suicide
Prevention Training for PAE, FLC & FIS on Friday, May 23, 2014
from 12:30 PM – 2:30 PM. The training will include information on
HIB Curriculum to implement Professional Development: American
Foundation for Suicide Prevention, More Than Sad District PD.
Presenters will be Erin K. Parnell & Nicki Francis, Community
Health Instructors from CentraState Medical Center & Student
Health Awareness Center. The cost of the program is $300,
appropriated from GAAP account 11-000-218-500-00-00-04.
G. PUPILS
1. RESOLVED, the Board accepts the Superintendent’s report of
all cases of Harassment, Intimidation and Bullying reported since
the last board meeting on April 28, 2014.
Case School HIB? Description Action
FIS 27- 13/14
FIS Yes Two offenders make fun of victim on an ongoing basis.
One offender for HIB-related attributes, the other offender as a
result of an ongoing conflict.
Offender #1 ISS, meeting with family. Offender #2 Principal
meeting. Victim counseled.
FLC 16- 13/14
FLC No Offenders and victim traded insults, but investigation
showed that victim initiated. Deemed a conflict
Both offenders removed from assembly and received office
detention. Victim counseled.
2. RESOLVED, the Board approves the Superintendent’s report of
all cases of Harassment, Intimidation and Bullying reported on
April 28, 2014
Case School HIB? Description Action
FIS 24-13/14
FIS No Offenders teasing victim about boy/girl issues; group
otherwise friends.
Offenders and victim counseled.
FIS 25- 13/14
FIS Yes Offender made insulting and demeaning comments about
victim’s physical appearance.
Offender and victim counseled
FIS 26- FIS No Offender alleged to make fun of victim Offender
and victim
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Freehold Borough BOE Minutes – May 12, 2014 Page 4
13/14 due to having a double chin; offender says victim
purposefully makes a double chin.
counseled
FLC 14-13/14
FLC No Victim believed offenders were talking about her and her
brother because her brother rolled his eyes at offenders. Victim’s
brother denies rolling his eyes.
Offenders and victim counseled.
FLC 15-13/14
FLC No Offender communicated through an intermediary that he was
going to punch victim, although he claims it was going to be a fake
punch. No physical contact, not tied to HIB-related
characteristic.
Offender 1 day ISS, victim counseled.
PAE 38-13/14
PAE No Offender allegedly called victim fat after victim came in
last in a race. Offender admitted to saying student was slow.
Offender and victims counseled
PAE 39-13/14
PAE No Offender allegedly used a disparaging word towards victim
and threatened to throw water on victim during recess. Offender
denies allegations.
Offender and victim counseled.
PAE 40-13/14
PAE No Offenders allegedly made disparaging comments to victim
about his small size; offenders deny the allegations.
Offender and victim counseled.
PAE 41-13/14
PAE Yes Offender teased and made insulting comments to victim
related to gender.
Offender received lunch detention, victim counseled.
3. Private School Placement
Approve special education student to attend Children’s Center
for the remainder of the 2013/14 school year appropriated from GAAP
Account 11-000-100-566-00-00-04.
SID School Location Tuition
10200025 Children’s Center Neptune, NJ $3,545.75
4. Field Trip List
Approve field trips in accordance with attached field trip list.
H. ADMINISTRATION
1. Staff Job Description Approve the following staff job
description – Part-time Network Manager
I. BUSINESS
1. Approval of Travel Related Expenses Recommend the Board
approve travel and related expense reimbursement in accordance with
N.J.A.C. 6A:23A7.4 as per attached 2013-2014 Travel Authorization
Logs.
2. Payment of Bills – May 12, 2014
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Freehold Borough BOE Minutes – May 12, 2014 Page 5
Recommend the Board approve the claims for goods received and
services rendered and certified to be correct by the Business
Administrator/Board Secretary as of May 12, 2014 as follows:
Fund 11 – General Current Expense $445,589.74 Fund 12 – Capital
Outlay 0 Fund 20 – Grants and Entitlements 39,194.59 Fund 60 – Food
Services 43,577.95 Total $528,362.28
3. Implementation of the 2014-2015 Budget Authorize the
Superintendent and the Business Administrator/Board Secretary to
implement the 2014-2015 budget pursuant to local and state
policies.
4. Requisition of School Tax Levy Schedule
BE IT RESOLVED, that the Freehold Borough Board of Education
approve the following Requisition of School Tax Levy Schedule for
the annual operating budget for the 2014-2015 school year as per
the attached schedule.
5. Appointments BE IT RESOLVED, that the Board approve the
following appointments for the 2014-2015 School Year:
Board Secretary James H. Strimple, Jr.
Treasurer of School Monies Bruce Rodman ($7,486 annually)
School Physician Dr, Mary Yee ($7,000 annually)
Affirmative Action Officer for District/Curriculum Jennifer
O’Shea
504 Officer Jennifer O’Shea
Right to Know Contact Person Joseph Bilotti
Public Agency Compliance Officer School Business
Administrator
Affirmative Action Officer for Contracts School Business
Administrator
Integrated Pest Management Coordinator Joseph Bilotti
AHERA Coordinator Joseph Bilotti
Chemical Hygiene Officer Joseph Bilotti
Asbestos Management Officer Joseph Bilotti
Indoor Air Quality Designee Joseph Bilotti
Safety and Health Designee Joseph Bilotti
Substance Awareness Coordinator Heather Elkin
6. Line Item Transfers
BE IT RESOLVED, that the Superintendent be authorized to approve
line item budget transfers between regular board meetings subject
to board ratification for the 2014-2015 school year.
7. Uniform Minimum Chart of Accounts
BE IT RESOLVED, that the Board adopt the Uniform Minimum Chart
of Accounts for New Jersey Public Schools for the 2014-2015 school
Year.
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Freehold Borough BOE Minutes – May 12, 2014 Page 6
8. Tax Shelter Annuity Companies BE IT RESOLVED, that the Board
approve the following companies to provide Tax Shelter Annuity
salary reduction agreements for the 2014-2015 school year.
(Information sharing agreements are on file in the Business
Office.)
AXA Equitable Great American Life Insurance Co.
Ameriprise/IDS Financial Services Security Benefit Life
Insurance Co.
Lincoln National Life Legend Employee Benefit Account
Siracusa Benefits Program AIG/Variable Annuity Life Insurance
Co.
NY Life Insurance & Annuity Corp.
9. Petty Cash Accounts
BE IT RESOLVED, that the Board approve the following petty cash
accounts for the 2014-2015 School Year:
School/Department Responsible Party Amount
Business Office School Business Administrator $300
Freehold Intermediate School Ronnie Dougherty $100
Freehold Learning Center William Smith $100
Park Avenue Elementary Patrick Mulhern $100
10. Professional Services – General Counsel, Board Attorney
Approve the following professional services resolution:
RESOLUTION AUTHORIZING AN AGREEMENT FOR GENERAL COUNSEL, BOARD
ATTORNEY SERVICES
ADOPTED BY THE FREEHOLD BOROUGH BOARD OF EDUCATION IN THE COUNTY
OF MONMOUTH
WHEREAS, there exists a need for general counsel services, for
the 2014-2015 school year; and WHEREAS, such general counsel
services can be provided only by a legal firm, and the firm of
CLEARY, GIACOBBE, ALFIERI, JACOBS, LLC of 7 James Street, Florham
Park, NJ is so recognized; and WHEREAS, funds are or will be
available for this purpose and appropriated from GAAP Accounts
11-000-230-331-00-00-09 and 11-000-230-339-00-00-09; and WHEREAS,
this action is the award of a non-fair and open contract in
accordance with N.J.S.A. 19:44A-20.5. NOW, THEREFORE BE IT
RESOLVED, BY THE FREEHOLD BOROUGH BOARD OF EDUCATION IN THE COUNTY
OF MONMOUTH, AS FOLLOWS:
1. The firm of CLEARY, GIACOBBE, ALFIERI, JACOBS, LLC of 7 James
Street, Florham Park, NJ
is hereby retained to provide general counsel services.
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Freehold Borough BOE Minutes – May 12, 2014 Page 7
2. The contract is awarded without competitive bidding as a
“Professional Service” in accordance with the Public School
Contract Law, N.J.S.A. 18A:18(A)(a)(1), because it is for services
performed by persons authorized by law to practice as recognized
profession.
3. The Board authorizes Matthew J. Giacobbe, Esq., of the firm
CLEARY, GIACOBBE, ALFIERI, JACOBS, LLC of 7 James Street, Florham
Park, NJ to provide general counsel services at a rate of $145 per
hour for partners and $135 per hour for associates.
4. A copy of this resolution along with the engagement letter
and contract shall be placed on file with the Secretary of the
Board.
11. Professional Services - Special Education Counsel
Approve the following professional services resolution:
RESOLUTION AUTHORIZING AN AGREEMENT FOR SPECIAL EDUCATION
SPECIAL COUNSEL SERVICES
ADOPTED BY THE FREEHOLD BOROUGH BOARD OF EDUCATION IN THE COUNTY
OF MONMOUTH
WHEREAS, there exists a need for special education special
counsel services, for the 2014-2015 school year; and WHEREAS, such
special education special counsel services can be provided only by
a legal firm, and the firm of WILENTZ, GOLDMAN & SPITZER, P.A.
of 90 Woodbridge Center Drive, Woodbridge, NJ is so recognized; and
WHEREAS, funds are or will be available for this purpose and
appropriated from GAAP Account 11-000-230-331-00-00-09; and
WHEREAS, this action is the award of a non-fair and open contract
in accordance with N.J.S.A. 19:44A-20.5. NOW, THEREFORE BE IT
RESOLVED, BY THE FREEHOLD BOROUGH BOARD OF EDUCATION IN THE COUNTY
OF MONMOUTH, AS FOLLOWS:
1. The firm of WILENTZ, GOLDMAN & SPITZER, P.A. of 90
Woodbridge Center Drive,
Woodbridge, NJ is hereby retained to provide special education
special counsel services. 2. The contract is awarded without
competitive bidding as a “Professional Service” in
accordance with the Public School Contract Law, N.J.S.A.
18A:18(A)(a)(1), because it is for services performed by persons
authorized by law to practice a recognized profession.
3. The Board authorizes Viola S. Lordi, Esq., of the firm
WILENTZ, GOLDMAN & SPITZER, P.A. OF 90 Woodbridge Center Drive,
Woodbridge, NJ to provide special education counsel services at a
rate of $175 for Shareholders, an hourly rate of $150 for
Associates, plus reimbursable costs.
4. A copy of this resolution along with the engagement letter
and contract shall be placed on file with the Secretary of the
Board.
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Freehold Borough BOE Minutes – May 12, 2014 Page 8
12. Professional Services - Auditing Approve the following
professional services resolution:
RESOLUTION AUTHORIZING AN AGREEMENT FOR
AUDITING SERVICES ADOPTED BY THE FREEHOLD BOROUGH BOARD OF
EDUCATION
IN THE COUNTY OF MONMOUTH
WHEREAS, there exists a need for auditing services and to hire
an auditor, for the 2014-2015 school year; and WHEREAS, such
auditing services can be provided only by a licensed auditor and
that Gerard Stankiewicz, CPA, PSA of SAMUEL KLEIN and COMPANY, 36
West Main Street, Freehold, NJ 07728 is so recognized; and WHEREAS,
funds in the amount of $33,250 are or will be available for this
purpose and appropriated from GAAP Account 11-000-230-332-00-00-09;
and
WHEREAS, this action is the award of a non-fair and open
contract in accordance with N.J.S.A. 19:44A-20.5. NOW, THEREFORE BE
IT RESOLVED, BY THE FREEHOLD BOROUGH BOARD OF EDUCATION IN THE
COUNTY OF MONMOUTH, AS FOLLOWS:
1. The auditing firm of SAMUEL KLEIN AND COMPANY, 36 West Main
Street, Freehold, NJ
07728 is hereby retained to provide auditing services necessary
in conjunction with the engagement letter submitted on February 24,
2014.
2. The Board of Education appoints Gerard Stankiewicz, CPA PSA,
partner of SAMUEL KLEIN AND COMPANY to serve in the capacity of
auditor.
3. The contract is awarded without competitive bidding as a
“Professional Service” in accordance with the Public School
Contracts Law, NJSA 18A:18A(a)(1), because it is for services
performed by persons authorized by law to practice a recognized
profession.
4. The Board of Education is required to review the most recent
peer review report prior to the engagement of the annual audit, and
to acknowledge its review of the peer review report in the minutes
that authorizes the engagement of the public school accountant.
5. The anticipated term of the contract is one (1) year. 6.
Gerard Stankiewicz has completed and submitted a Business Entity
Disclosure
Certification. 7. A copy of the resolution as well as the
contract shall be placed on file with the Secretary
to the Board.
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Freehold Borough BOE Minutes – May 12, 2014 Page 9
13. Professional Services – Architect of Record Approve the
following professional services resolution:
RESOLUTION AUTHORIZING AN AGREEMENT FOR
ARCHITECT OF RECORD SERVICES ADOPTED BY THE FREEHOLD BOROUGH
BOARD OF EDUCATION
IN THE COUNTY OF MONMOUTH
WHEREAS, there exists a need for an Architect of Record for the
2014-2015 school year; and WHEREAS, such Architect of Record
services can be provided only by a architectural firm, and the firm
of FRAYTAK, VEISZ, HOPKINS, DUTHIE, PC of 1515 Lower Ferry Road,
Trenton, NJ is so recognized; and WHEREAS, funds are or will be
available for this purpose and appropriated from GAAP Accounts
11-000-230-334-00-00-01 as per attached fee schedule: WHEREAS, this
action is the award of a non-fair and open contract in accordance
with N.J.S.A. 19:44A-20.5. NOW, THEREFORE BE IT RESOLVED, BY THE
FREEHOLD BOROUGH BOARD OF EDUCATION IN THE COUNTY OF MONMOUTH, AS
FOLLOWS: The Board authorizes William D. Hopkins III and John J.
Veisz of the firm FRAYTAK, VEISZ, HOPKINS, DUTHIE, PC of 1515 Lower
Ferry Road, Trenton, NJ to provide architectural services.
14. District Policies and Procedures
Approve the following resolution:
RESOLUTION AUTHORIZING AN AGREEMENT FOR DISTRICT POLICIES AND
PROCEDURES SERVICES
ADOPTED BY THE FREEHOLD BOROUGH BOARD OF EDUCATION IN THE COUNTY
OF MONMOUTH
WHEREAS, there exists a need for Board policies and procedures
services for the 2014-2015 school year; and WHEREAS, such services
can be provided only by a policies and procedures firm, and the
firm of STRAUSS ESMAY, ASSOCIATES, LLC of 1886 Hinds Road, Toms
River, New Jersey is so recognized; and WHEREAS, funds in the
amount not to exceed $4,040 are or will be available for this
purpose and appropriated from GAAP Accounts
11-000-251-330-00-00-02; and WHEREAS, this action is the award of a
non-fair and open contract in accordance with N.J.S.A.
19:44A-20.5.
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Freehold Borough BOE Minutes – May 12, 2014 Page 10
NOW, THEREFORE BE IT RESOLVED, BY THE FREEHOLD BOROUGH BOARD OF
EDUCATION IN THE COUNTY OF MONMOUTH, AS FOLLOWS: The Board
authorizes the firm STRAUSS ESMAY, ASSOCIATES, LLC of 1886 Hinds
Road, Toms River, New Jersey to provide board policies and
procedures services.
15. E-Rate Services
Approve the following resolution:
RESOLUTION AUTHORIZING AN AGREEMENT FOR E-RATE SERVICES
ADOPTED BY THE FREEHOLD BOROUGH BOARD OF EDUCATION IN THE COUNTY
OF MONMOUTH
WHEREAS, there exists a need for E-Rate services for the
2014-2015 school year; and WHEREAS, such E-Rate services can be
provided only by an E-Rate firm, and the firm of E-RATE EXCHANGE of
1204 James Street, Syracuse, New York is so recognized; and
WHEREAS, funds in the amount not to exceed $6,760 are or will be
available for this purpose and appropriated from GAAP Accounts
11-000-251-340-00-00-02; and WHEREAS, this action is the award of a
non-fair and open contract in accordance with N.J.S.A. 19:44A-20.5.
NOW, THEREFORE BE IT RESOLVED, BY THE FREEHOLD BOROUGH BOARD OF
EDUCATION IN THE COUNTY OF MONMOUTH, AS FOLLOWS: The Board
authorizes the firm E-RATE EXCHANGE of 1204 James Street, Syracuse,
New York to E-Rate services.
16. Computer Software Maintenance Services
Approve the following resolution:
RESOLUTION AUTHORIZING AN AGREEMENT FOR COMPUTER SOFTWARE
MAINTENANCE SERVICES
(ACCOUNTING, PAYROLL AND FIXED ASSETS) ADOPTED BY THE FREEHOLD
BOROUGH BOARD OF EDUCATION
IN THE COUNTY OF MONMOUTH
WHEREAS, the Freehold Borough Board of Education has a need for
Computer Software Maintenance services for the 2014-2015 school
year to assist the district in daily usage of the EMAP budget,
payroll, personnel and fixed asset software; and WHEREAS, it has
been determined that the required services are specialized in
nature, require expertise in the field of computers and the EMAP
software, and is not reasonably possible to describe the required
services with written bid specifications.
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Freehold Borough BOE Minutes – May 12, 2014 Page 11
NOW, THEREFORE BE IT RESOLVED, BY THE FREEHOLD BOROUGH BOARD OF
EDUCATION IN THE COUNTY OF MONMOUTH, AS FOLLOWS: The Freehold
Borough Board of Education shall award a contract in the amount of
$14,200 for these services as a professional service to E-MAP
SERVICES, INC., 22 Edie Drive, Marlboro, NJ 07746; and appropriated
from GAAP account 11-000-251-340-00-00-02 BE IT FURTHER RESOLVED
that the details of the computer software maintenance services and
the costs will be covered by a mutually agreed upon contract filed
in the Business Administrator/Board Secretary’s Office.
17. State Contract Purchasing
Approve the following resolution:
RESOLUTION AUTHORIZING THE PROCUREMENT OF GOODS AND SERVICES
THROUGH STATE AGENCY FOR THE 2014-2015 SCHOOL YEAR
WHEREAS, Title 18A:18A-10 provides that “A board of education,
without advertising for bids, or after having rejected all bid
obtained pursuant to advertising therefore, by resolution may
purchase any goods or services pursuant to a contract or contracts
for such goods or services entered into on behalf of the State by
the Division of Purchase and Property”; and WHEREAS, the Freehold
Borough Board of Education has the need, on a timely basis, to
procure goods and services utilizing state contracts; and WHEREAS,
the Freehold Borough Board of Education desires to authorize its
purchasing agent for the 2013-2014 school year to make any and all
purchases necessary to meet the needs of the school district
throughout the school year. NOW, THEREFORE BE IT RESOLVED that the
Freehold Borough Board of Education does hereby authorize the
district purchasing agent to make purchases of goods and services
entered into on behalf of the State by the Division of Purchase and
Property utilizing various vendors that have State Contracts. The
Purchasing Agent shall make known to the Board the
Commodity/Service, Vendor and State Contract Number utilized.
18. Claims Auditor
BE IT RESOLVED, that the Business Administrator/Board Secretary
be designated as the Board of Education’s Claims Auditor with
authority, as provided by NJSA 18A:19-2 amended, to direct
pre-payment of claims for Debt Service, Payroll, Fixed Charges and
any other claim or demand which would be in the best interest of
the Board to pay promptly.
19. Custodian of Records – Public Access to Records
Approve the following resolution: WHEREAS, P.L. 2001, c.404
(C.47:1A-7), known as the Public Access Law, amends and supplements
P.L. 1963, c.73, P.L. 1995, c.23 and P.L. 1998, c.17 regarding
public access to government records; and
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Freehold Borough BOE Minutes – May 12, 2014 Page 12
WHEREAS, the law designates that a person be designated as the
custodian of a government record; and WHEREAS, copies of permitted
government records must be provided to persons upon written request
and upon prepayment of fees prescribed by law or regulation; and
WHEREAS, except as otherwise provided by law or regulation, the fee
assessed for the copying of a government record shall be $.05 per
page for letter sized pages and smaller, and $.07 per page for
legal sized pages and larger. NOW, THEREFORE BE IT RESOLVED that
the Board of Education appoints the Business Administrator/Board
Secretary as the custodian of government records for the 2014-2015
school year; and BE IT FURTHER RESOLVED, that the Freehold Borough
School District approves the attached form for the use of any
person, who requests access to a government record; and BE IT
FURTHER RESOLVED, that the fees should be reviewed and approved
annually by the Board of Education.
20. Records Management
WHEREAS, School Business Administrator is designated as the
Custodian of Public Records for the Freehold Borough Board of
Education, and WHEREAS, in order to maintain required control of
public records according to N.J.S.A 47:1A-1.1. and, to better meet
the public agency provisions of the Open Public Records Act (OPRA),
NOW THEREFORE BE IT RESOLVED, that the Board approve DocuSafe
Records Management to provide offsite records retention and
management for the 2014-2015 school year at a total cost not to
exceed $5,000 to be appropriated to GAAP account
11-000-251-340-00-00-02.
21. Long Term Disability Agent
BE IT RESOLVED, that the Board of Education approve The
Standard, 100 Walnut Avenue, Suite 310, Clark, New Jersey 07066 to
serve as the district long term disability agent for the 2014-2015
school year.
22. SchoolMessenger
Approve to renew Reliance Communications, Inc, with offices
located at 603 Mission Street, Santa Cruz, California to provide
the online communication/notification system SchoolMessenger
CommSuite for the 2014-2015 school year at a total cost not to
exceed $3,140.00 to be appropriated from GAAP Account
11-000-252-340-00-00-08.
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Freehold Borough BOE Minutes – May 12, 2014 Page 13
23. Educational Cooperative Pricing System
RESOLUTION FOR MEMBER PARTICIPATION IN THE
EDUCATIONAL COOPERATIVE PRICING SYSTEM
A RESOLUTION AUTHORIZING THE FREEHOLD BOROUGH ELEMENTARY SCHOOL
DISTRICT TO ENTER INTO A COOPERATIVE PRICING AGREEMENT
RESOLTUION NUMBER 26EDCP
WHEREAS N.J.S.A. 40A:11-11 (5) authorizes contracting units to
enter into Cooperative Pricing Agreements; and WHEREAS the
Educational Services Commission of Morris County, hereinafter
referred to as the “Lead Agency”, has offered voluntary
participation in a Cooperative Pricing System known as the
“Educational Cooperative Pricing System” for the purchase of work,
materials and supplies; and WHEREAS, the FREEHOLD BOROUGH
ELEMENTARY SCHOOL DISTRICT within the County of (MONMOUTH) New
Jersey desires to participate in the Educational Cooperative
Pricing System. NOW THEREFORE, BE IT RESOLVED on the 12 day of May
2014 by the said Board of Education as follows:
AUTHORITY
As directed by N.J.S.A. 18A-18A-11 et seq. and pursuant to the
provisions of N.J.S.A. 40A:11-11 (5), the Board President is hereby
authorized to enter into a Cooperative Pricing Agreement with the
Lead Agency.
CONTRACTING UNIT
The Lead Agency shall advertise for and receive bids from
vendors who will make school supplies, equipment and other related
goods and services available to participating members of the said
Cooperative Pricing System at the agreed upon price; and The Lead
Agency entering into contracts on behalf of the FREEHOLD BOROUGH
ELEMENTARY SCHOOL DISTRICT shall be responsible for complying with
the 54 provisions of the Local Public Contracts Law (N.J.S.A.
40A:11-1 et seq.) and all other provisions of the revised statutes
of the State of New Jersey.
EFFECTIVE DATE
This resolution shall take effect immediately upon passage.
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Freehold Borough BOE Minutes – May 12, 2014 Page 14
CERTIFICATION
I hereby certify that the above Resolution was adopted and
approved by Freehold Borough Elementary School District at a
meeting of Freehold Borough Elementary School District held on 12th
day of May 2014.
24. Appointment of Cooperative Purchasing Contractor
Appoint Educational Data Services, Inc., as the district’s
Cooperative Purchasing Consultant for the 2014-2015 school year at
a fee of $2,400 due as per the following payment schedule:
Date Licensing &Maintenance
07/01/2014 $600.00
10/01/2014 $600.00
01/01/2015 $600.00
04/01/2015 $600.00
25. Health Insurance Agent
Approve Brown & Brown Benefit Advisors, Inc., with offices
at 1129 Broad Street, Suite 101, Shrewsbury, NJ 07702 to serve as
the district’s health insurance agent from July 1, 2014 through
June 30, 2015 at a cost of $350. per month.
26. IEP Software Program
Approve the renewal and support services of IEP Direct (software
for IEP program) from Centris Group, LLC, Rockville Centre, NY, for
the 2014-2015 school year at a cost of $9,895.39 appropriated from
GAAP Account 11-000-219-390-00-00-04.
27. Schoolwires, Inc. – District Web Hosting 2014-2015 School
Year Approve Schoolwires, Inc., 330 Innovation Blvd., Suite 301,
State College, PA 16803, as Freehold Borough School District’s web
hosting service for the 2014-2015 school year. Service terms start
date on 7/1/2014 and end on 6/30/2015. The cost for Centricity2
Software and Schoolwires WEB hosting Service for the upcoming
school year is $4,867.95.
28. Student Data Management System
Approve Genesis Educational Services located in Jamesburg, New
Jersey to provide Student Information Services for the 2014-2015
School Year based on the following rates:
Annual Maintenance Fee $4,139
IEP Interface 350
School Messenger Interface 350
CCP Cafeteria Interface 350
Special Education Interface 350
7x24 Off-Site secure data backup services 1,523
Scantron third party software Interface 350
Total $7,412
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Freehold Borough BOE Minutes – May 12, 2014 Page 15
29. Gas Supply Service Agreement Recommend the Freehold Borough
Board of Education ratify the Gas Supply Service Agreement between
the Freehold Borough Board of Education, a member of the Alliance
for Competitive Energy Services (ACES), and the South Jersey Energy
Company in accordance with the contract document on file in the
Office of the School Business Administrator. The contract term is
for the period August 4, 2014 through December 31, 2014.
30. Microsoft Software Licensing Consortium Agreement 2014-2015
School Year
Approve participation in the Educational Resources and
Information Center (EIRC) Consortium for Microsoft Volume Licensing
for the 2014-2015 school year. The cost for enrolling 170 end
users, all current Client Access Licenses (CALS) for Windows
Server, Exchange Server (including upgrades), Office, Windows, as
well as SharePoint Suite for all users for the upcoming school year
is $11,978.32 Participation in this consortium eliminates the need
for various individual software licenses for each end user.
31. Purchase of Chromebooks and Accessories through Cooperative
Purchasing Agreement
Approve the purchase of the following items from CDW Government,
230 North Milwaukee Ave., Vernon Hills, Illinois, utilizing the
Middlesex County Educational Services Cooperative Purchasing
program #65MCESCCPS Bid#13/14-04:
Quantity Item # Description Unit Price Extended Price
116
2857041
Sam Series 3 Chromebooks 16GB
$255.31
$29,615.96
116
2856676
ACAD Google Chromeos License and Support 3Y
$30.00
$3,480.00
4 3036901 Spectrum Cloud 32 Chromebook Cart
$1,427.01 $5,708.04
140 2835958 MSH L2 Comfort Mouse 3000 USB
$18.18 $2,545.20
50 2126297 Cyber OEM Stereo Headset/Mic Silver
$12.51 $625.50
Total purchase in the amount of $41,974.70 to be charged to the
following line items: 11-190-100-610-00-04-08 – Instructional
Supplies $38,494.70 11-190-100-500-00-02-08 – Purchased Services $
3,480.00
32. Purchase and Installation of Meraki Meru Wireless Controller
through New Jersey State Cooperative Purchasing Agreement Purchase
and Installation of from OSI Office Solutions, Inc., 217 Mount
Horeb Road, Warren, New Jersey, utilizing the New Jersey State
Cooperative Contract #73981, under the Western States Contracting
Alliance (WSCA):
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Freehold Borough BOE Minutes – May 12, 2014 Page 16
Quantity Item# Description Unit Price Extended Price
1 MC3200 Meraki Meru Wireless Controller – MC3200
$4,084.00 $4,084.00
6 AP320 Dual Radio 802.11a Access AP320
$750.00 $4,500.00
6 2781-006 Single Category Cable Run
$210.00 $1,260.00
1 Installation $2,400.00 $2,400.00
Total purchase in the amount of $12,244.00 to be charged to the
following line items: 12-000-100-730-00-01-08 – Purchase of
Instructional Equipment $4,084 11-190-100-320-00-04-08 – Purchase
of Technical Services $2,400 11-190-100-610-00-05-08 –
Instructional Supplies $5,760
33. Approve Pomptonian Food Service Company for 2014-2015
Approve the second year of the contract between POMPTONIAN FOOD
SERVICE COMPANY, 3 Edison Place, Fairfield, NJ 07004 and the
Freehold Borough School District for the 2014-2015 School Year as
outlined in their proposal dated May 10, 2013.
The FSMC shall receive, in addition to the costs of operation,
an administrative/management flat fee of $39,210 to compensate the
FSMC for administrative and management costs. This fee shall be
billed in 10 monthly installments of $3,921 per month as a cost of
operation. The LEA guarantees the payment of such costs and the fee
to the FSMC.
A per meal administrative/management fee shall apply to all
vended meals receipts deposited in the LEA’s account. All vended
meals receipts deposited into the LEA’s account shall be divided by
$1.00 to arrive at a meal equivalent. The administrative/management
fee charged for vended meals will be $.10 per meal equivalent.
The FSMC guarantees the LEA a minimum profit of $40,000 for the
school year 2014-2015.
34. Approve Breakfast, Lunch and A La Carte Prices for 2014-2015
Approve the Pomptonian Food Service breakfast, lunch and a la carte
prices for the 2014-2015 School Year per the attached listing.
a.
Student Breakfast $1.00 Student Lunch $2.05
Reduced Breakfast $ . 30 Reduced Lunch $ .40
Faculty Breakfast $1.40 Faculty Lunch $2.55
b. A La Carte Prices are in the hands of the Board members.
35. Auditory Processing Evaluations Approve West Long Branch
Hearing Center to conduct auditory processing evaluations on an as
needed basis for the 2013-2014 school year appropriated from GAAP
Account 11-000-219-320-00- 00-04.
Name Rate Not to Exceed
West Long Branch Hearing Center, West Long Branch, NJ
$450.00 $1,800.00
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Freehold Borough BOE Minutes – May 12, 2014 Page 17
36. Authorization for Disposal of Encyclopedias
Authorize disposal of the following outdated encyclopedia sets
located in the Park Avenue Library.
Title Publication Year
Academic American Encyclopedia 1987
Encyclopedia Americana 1988
People Who Made America 1973
World Book Encyclopedia 1990
37. Authorization for Disposal of Cafeteria Tables
Authorize disposal of twelve cafeteria tables located at the
Park Avenue Complex. Tables have reached their useful life and are
beyond repair.
38. NCLB Amendment #2 Approve the amendment to the 2013-2014
NCLB Grant modifying budget amounts for existing Title IA
programs.
Justification: 100-100: -$18,822 – surplus due to delay in
hiring a Title I Basic Skills Intervention Teacher 200-100:
-$20,780 – moved to 200-300 to hire consultants; reduces the number
of after school PD hours for teachers 200-200: -$21,260 – surplus
due to unspent salaries as well as health insurance waivers
200-300: +$55,331 – increase for professional development
consultants 200-500: -$2,900 – adjustment for unused professional
travel funds 200-600: +$4,825 - increase for professional
development supplies Admin: +$3,606 – adjustment for health
benefits
Amended FY14 Application (as of
11/25/13) Adjustments
Amended FY14 Application
As of 5/12/14
Title IA Public Nonpublic Public Nonpublic Public Nonpublic
100-100 $415,269 $0 ($18,822) $0 $396,447 $0
100-300 $0 $0 $0 $0 $0 $0
100-500 $0 $0 $0 $0 $0 $0
100-600 $79,000 $0 $0 $0 $79,000 $0
100-800 $0 $0 $0 $0 $0 $0
200-100 $108,695 $0 ($20,780) $0 $87,915 $0
200-200 $179,295 $0 ($21,260) $0 $158,035 $0
200-300 $68,800 $0 $55,331 $0 $124,131 $0
200-500 $26,607 $0 ($2,900) $0 $23,707 $0
200-600 $25,917 $0 $4,825 $0 $30,742 $0
200-800 $0 $0 $0 $0 $0 $0
Admin $31,301 $0 $3,606 $0 $34,907 $0
TOTAL $934,884 $0 $0 $0 $934,884 $0
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Freehold Borough BOE Minutes – May 12, 2014 Page 18
Title IIA Public Nonpublic Public Nonpublic Public Nonpublic
100-100 $33,096 $0 $0 $0 $33,096 $0
100-300 $0 $0 $0 $0 $0 $0
100-500 $0 $0 $0 $0 $0 $0
100-600 $0 $0 $0 $0 $0 $0
100-800 $0 $0 $0 $0 $0 $0
200-100 $2,370 $0 $0 $0 $2,370 $0
200-200 $18,840 $0 $0 $0 $18,840 $0
200-300 $0 $10,991 $0 $0 $0 $10,991
200-500 $5,236 $0 $0 $0 $5,236 $0
200-600 $0 $0 $0 $0 $0 $0
200-800 $0 $0 $0 $0 $0 $0
Admin $0 $0 $0 $0 $0 $0
TOTAL $59,542 $10,991 $0 $0 $59,542 $10,991
Title III Public Nonpublic Public Nonpublic Public Nonpublic
100-100 $0 $0 $0 $0 $0 $0
100-300 $0 $0 $0 $0 $0 $0
100-500 $0 $0 $0 $0 $0 $0
100-600 $4,000 $0 $0 $0 $4,000 $0
100-800 $0 $0 $0 $0 $0 $0
200-100 $42,698 $0 $0 $0 $42,698 $0
200-200 $7,854 $0 $0 $0 $7,854 $0
200-300 $0 $0 $0 $0 $0 $0
200-500 $1,389 $0 $0 $0 $1,389 $0
200-600 $1,176 $0 $0 $0 $1,176 $0
200-800 $140 $0 $0 $0 $140 $0
Admin $0 $0 $0 $0 $0 $0
TOTAL $57,257 $0 $0 $0 $57,257 $0
39. Use of Facilities
Approve the following use of facilities for the 2013-2014 school
year.
Event Location Date(s) Time Fee
Parent Education Academy Math Night
PAC Cafetorium 5/14/14 6:00 – 8:00 PM N/A
ESL Parent Academy FLC 5/15/14 6:00 – 7:00 PM N/A
21st CCLC Carnival PAC Cafetorium 5/16/14 3:00 – 6:00 PM N/A
YMCA Aftercare Cinco De Mayo/Spring Fling
PAC Gym 5/20/14 4:00 – 5:00 PM N/A
Parent Education Workshop FLC Gym 5/22/14 6:30 – 8:00 PM N/A
PAE Student Council Dance PAC Gym 5/30/14 2:45 – 4:45 PM N/A
21st CCLC Dog & Cat Program Visit PAC Cafetorium 5/30/14
4:00 – 5:00 PM N/A
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Freehold Borough BOE Minutes – May 12, 2014 Page 19
J. PERSONNEL
1. Transfer of Staff Approve the transfer of staff for the
2014-2015 school year effective July 1, 2014, as listed:
Name 13/14 Position
13/14 Location
14/15 Position 14/15 Location
Natasha Perski Basic Skills PAE Elementary Reading
Coach/Interventionist
District
2. Appointment of District Grounds/Maintenance Person
Appoint Danielle Lovelace as District Grounds/Maintenance Person
for the 2014-2015 school year, effective July 1, 2014 at Step 10 -
$32,450 of the 2014-2015 Custodians Guide, pending Criminal History
approval, appropriated from GAAP account
11-000-263-100-00-00-09.
3. 2014 Summer Academy Program Anticipated Staff Approve the
following staff for the 2014 Summer Academy Program beginning July
7, 2014 through August 8, 2014 at the Park Avenue Complex for a
maximum of four (4) hours per day at a rate of $30 for certified
staff and $15 for noncertified staff to be appropriated as
follows:
21st Century Community Learning Center Account
20-307-100-101-00-00-03:
Brovak John Teacher $30/hour
Dispenza Diane Teacher $30/hour
Gallagher Sue Teacher $30/hour
Goldberg Josh Teacher $30/hour
Jessurun Heather Teacher $30/hour
Latshaw Charles Teacher $30/hour
Naspo Chris Teacher $30/hour
Peltzman Suzanne Teacher $30/hour
Shaw Brooke Teacher $30/hour
Hoayeck Julieth Substitute Teacher $30/hour
Warrington Sheryl Substitute Teacher $30/hour
IDEA21 Account 20-314-100-101-00-00-03:
Cundari Patricia Teacher $30/hour
Fekete Danielle Teacher $30/hour
Haynes Michael Teacher $30/hour
Simonelli Amanda Teacher $30/hour
Irving Ashley Aide $15/hour
Stanislaus Jason Aide $15/hour
Stanislaus Justin Aide $15/hour
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Freehold Borough BOE Minutes – May 12, 2014 Page 20
Ventriglio Jamie Aide $15/hour
Batlle Yalitza Substitute Teacher $30/hour
Fetterly Dawn Substitute Teacher $30/hour
Illes Mary Anne Substitute Teacher $30/hour
Barone Alessandra Substitute Aide $15/hour
Cartagena Abigail Substitute Aide $15/hour
Fecsko Alice Substitute Aide $15/hour
4. 21st CCLC Summer School (Credit Recovery) Program
Recommend the Board approve the following anticipated staff for
the 21st CCLC Summer School (Credit Recovery) program beginning
July 7, 2014 through August 14, 2014 at the Freehold Learning
Center for a maximum of five (5) hours per day at a rate of $30 for
certified staff and $15 for noncertified staff to be appropriated
as follows:
21st Century Community Learning Center Account
20-307-100-101-00-00-03:
Cholak Stephanie Teacher $30/hour
Fern Katlyn Teacher $30/hour
IDEA21 Account 20-314-100-101-00-00-03:
5. Modify February 24, 2014 Agenda Item J.5 Title III ESL Parent
Academy Modify February 24, 2014 Agenda Item J.5 Title III ESL
Parent Academy to increase the # of hours not to exceed a total
$720 appropriated from Title III account
20-241-200-100-00-01-81.
Name Rate/Hour Original Hours
Additional Hours
Total Hours Total
Fiori, Veronica $30 6 3 9 $270
Schiller, Jean $30 6 3 9 $270
Goodman, Isabel $30 6 0 6 $180
Total
18 6 24 $720
6. Family Literacy Night Author
Approve the author David Adler, to provide three programs and
book signing on Wednesday, June 11, 2014 at a fee of $2,500 to be
appropriated from GAAP account 20-231-200-600-80-00-40.
Keeley Shannon Teacher $30/hour
Russo Lauren Teacher $30/hour
Bangs Michele Aide $15/hour
Gray Debra Aide $15/hour
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Freehold Borough BOE Minutes – May 12, 2014 Page 21
7. Appointment of Substitute Nurse without a College Degree
Appoint the following substitute nurse without a college degree for
the remainder of the 2013-2014 school year, pending Criminal
History approval.
Name Credits College Major Criminal History Approval
Geralyn Lompado 64 Kingsborough Community College
Nursing Yes
8. Appointment of Substitute Custodian
Appoint the following substitute custodian for the remainder of
the 2013-2014 school year, pending Criminal History approval.
Name Criminal History Approval
Filiberto Lisboa Yes
K. POLICIES AND REGULATIONS None L. NEW BUSINESS/ADDENDA
PERSONNEL
1. Appointment of Teacher of Technology Appoint Joanna
Papadopoulos as Teacher of Technology for the 2014-2015 school
year, effective September 1, 2014 at Step 12 – M.A. $55,430,
pending Criminal History approval, appropriated from GAAP account
11-130-100-101-60-00-09. Ms. Papadopoulos holds a B.S. and an M.S.
in Special Education & Integrative Science, Technology,
Engineering, Mathematics Education (iSTEM) from the College of NJ.
Ms. Papadopoulos will receive the following certifications:
Elementary Teacher Grades K-6 and Teacher of Students with
Disabilities. She will receive endorsements as Technology Education
K-12, Mathematics (5-8) and Science (5-8).
M. DISCUSSION ITEMS
None N. COMMUNICATIONS FROM SCHOOL AND COMMUNITY GROUPS None O.
PUBLIC COMMENTS None
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Freehold Borough BOE Minutes – May 12, 2014 Page 22
P. REPORTS FROM BOARD MEMBERS Mr. Patrick commented on the
District’s art exhibit and how impressed he was with all of the
wonder works of art and how they were displayed. Mrs. Jordan
reminded the Board of the Education Foundation’s Bike Drive to be
held this Saturday. Mrs. Jordan also commented on how much she
enjoyed seeing the second grade students helping to plant flowers
and talking with the teachers about working with the Borough to
research funding for some playground equipment updates. Q.
ADJOURNMENT
On a motion by Mrs. Greitz, seconded by Mr. Ceppi the Board of
Education adjourned the meeting at 7:21 p.m.
Unanimously approved.
Respectfully submitted by: