FRASZ, Allan, Castro, Davoust, Lindgren, Silva, and Van Cleave ADMINISTRATION COMMITTEE Thursday, March 22 - 9:00 a.m. Kane County Board Room AGENDA 1. Call to Order 2. Approval of Minutes: February 23, 2012 3. Finance Report (attachment) 4. Public Comments 5. Facilities Management • Monthly Report • Request for Usage of the Branch Court Parking Lot - Corvette Car Show (attachments) • Resolution: Refuse Removal and Recycling Services for County Government Facilities (attachments) • Resolution: Authorizing a Contract to Complete Architectural Programming and Concept Design for an Expansion to the Judicial Center (attachments) 6. Information Technology • ITD Monthly Report • GIS Monthly Report (attachment) • Resolution: Authorizing Exception to the County Financial Policies Regarding Personnel Hiring and Replacement - GIS (attachment) • Resolution: Amending the 2012 Fiscal Year Budget Rollover of Fiber Project (attachment) 7. New Business 8. Old Business 9. Adjournment
57
Embed
FRASZ, Allan, Castro, Davoust, Lindgren, Silva, and …countyofkane.org/Lists/Events/Attachments/2361/AG PKT - March... · Design for an Expansion to the Judicial Center ... • ITD
This document is posted to help you gain knowledge. Please leave a comment to let me know what you think about it! Share it to your friends and learn new things together.
Transcript
FRASZ, Allan, Castro, Davoust, Lindgren, Silva, and Van Cleave
ADMINISTRATION COMMITTEE Thursday, March 22 - 9:00 a.m.
Kane County Board Room
AGENDA
1. Call to Order
2. Approval of Minutes: February 23, 2012
3. Finance Report (attachment)
4. Public Comments
5. Facilities Management • Monthly Report • Request for Usage of the Branch Court Parking Lot - Corvette Car Show (attachments) • Resolution: Refuse Removal and Recycling Services for County Government Facilities
(attachments) • Resolution: Authorizing a Contract to Complete Architectural Programming and Concept
Design for an Expansion to the Judicial Center (attachments)
6. Information Technology • ITD Monthly Report • GIS Monthly Report (attachment) • Resolution: Authorizing Exception to the County Financial Policies Regarding Personnel Hiring
and Replacement - GIS (attachment) • Resolution: Amending the 2012 Fiscal Year Budget Rollover of Fiber Project (attachment)
7. New Business
8. Old Business
9. Adjournment
Kane County Purchasing Card Information
Administration Committee
Statement Due Date 03/30/2012
060 INFORMATION TECHNOLOGIES DEPARTMENT
Transaction Date Merchant Name Additional Information Transaction Amount02/06/2012 AT&T DATA 25.0008003310500
Transaction Date Merchant Name Additional Information Transaction Amount02/14/2012 ST CHARLES CHRYSLER DO 424.55ST.CHARLES
02/17/2012 DANIALS INC 734.40630-8977822
02/21/2012 DANIALS INC -471.24630-8977822
02/27/2012 IL STATE FIRE MARSHAL 1,023.50SPRINGFIELD
02/27/2012 IL STATE FIRE MARSHAL 230.29SPRINGFIELD
1,941.50Department Total
12,964.93Committee Total
Page 2 of 23/6/2012
Current Month
Transactions
Total Amended Budget
YTD Actual Transactions
Total % Received
060 Information Technologies 100,460 1,436,094 302,970 21.10%001 General Fund 28,860 500 1.73%101 Geographic Information Systems 100,460 1,407,234 302,470 21.49%
060 Information Technologies 237,574 5,087,781 1,027,025 83,572 21.83%001 General Fund 187,970 3,680,547 852,796 81,899 25.40%101 Geographic Information Systems 49,604 1,407,234 174,229 1,673 12.50%
080 Building Management 388,766 4,419,072 883,035 1,491,036 53.72%001 General Fund 388,766 4,419,072 883,035 1,491,036 53.72%
Grand Total 626,339 9,506,853 1,910,060 1,574,609 36.65%
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice AmountFund 001 - General Fund
Department 060 - Information TechnologiesSub-Department 060 - Information Technologies
Run by Finance Reports on 03/08/2012 08:45:36 AM Page 1 of 19
Administration Accounts Payable by GL Distribution
Payment Date Range 02/01/12 - 02/29/12
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice AmountFund 001 - General Fund
Department 060 - Information TechnologiesSub-Department 060 - Information Technologies
Account 53110 - Employee Training Totals Invoice Transactions 3 $2,301.57
Run by Finance Reports on 03/08/2012 08:45:36 AM Page 2 of 19
Administration Accounts Payable by GL Distribution
Payment Date Range 02/01/12 - 02/29/12
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice AmountFund 001 - General Fund
Department 060 - Information TechnologiesSub-Department 060 - Information Technologies
Run by Finance Reports on 03/08/2012 08:45:36 AM Page 3 of 19
Administration Accounts Payable by GL Distribution
Payment Date Range 02/01/12 - 02/29/12
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice AmountFund 001 - General Fund
Department 060 - Information TechnologiesSub-Department 060 - Information Technologies
Account 60050 - Books and Subscriptions4526 - Fifth Third Bank 1423RFJan12 Mastercard-01/12/2012
Run by Finance Reports on 03/08/2012 08:45:36 AM Page 4 of 19
Administration Accounts Payable by GL Distribution
Payment Date Range 02/01/12 - 02/29/12
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice AmountFund 001 - General Fund
Department 060 - Information TechnologiesSub-Department 060 - Information Technologies
Account 52020 - Repairs and Maintenance- Roads Totals Invoice Transactions 2 $668.00Account 52110 - Repairs and Maint- Buildings
5852 - Battery Service Corporation 218235 EMERGENCY LIGHTS 134BUI
Paid by Check # 319193
02/02/2012 02/02/2012 02/02/2012 02/14/2012 72.38
1390 - Menards 12351 gov center, repair fountain, bolts, phone case
Paid by Check # 319395
02/02/2012 02/02/2012 02/02/2012 02/14/2012 60.55
1558 - Sherwin Williams 5321-9 bldg a touchup Paid by Check # 319456
01/27/2012 02/02/2012 02/02/2012 02/14/2012 83.99
4009 - Smithereen Pest Management Services
560173 11860 Paid by Check # 319461
02/02/2012 02/02/2012 02/02/2012 02/14/2012 40.00
4009 - Smithereen Pest Management Services
560181 11862 FEB Paid by Check # 319461
02/02/2012 02/02/2012 02/02/2012 02/14/2012 25.00
1479 - Valley Lock Company Inc 51675 och keys for troy Paid by Check # 319506
12/19/2011 02/02/2012 02/02/2012 02/14/2012 44.79
Run by Finance Reports on 03/08/2012 08:45:36 AM Page 5 of 19
Administration Accounts Payable by GL Distribution
Payment Date Range 02/01/12 - 02/29/12
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice AmountFund 001 - General Fund
Department 080 - Building ManagementSub-Department 080 - Building Mgmt- Government Center
Account 52110 - Repairs and Maint- Buildings1479 - Valley Lock Company Inc 51695 GOV CENTER , GK,JC,
MN KEYSPaid by Check # 319506
01/10/2012 02/02/2012 02/02/2012 02/14/2012 50.70
1191 - Alarm Detection Systems Inc 25600-1150 BLDG C QUARTERLY MAR-MAY
Run by Finance Reports on 03/08/2012 08:45:36 AM Page 6 of 19
Administration Accounts Payable by GL Distribution
Payment Date Range 02/01/12 - 02/29/12
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice AmountFund 001 - General Fund
Department 080 - Building ManagementSub-Department 080 - Building Mgmt- Government Center
Account 53060 - General Printing1395 - CENVEO Inc 111-549664 1000 10x13 brown
Run by Finance Reports on 03/08/2012 08:45:36 AM Page 7 of 19
Administration Accounts Payable by GL Distribution
Payment Date Range 02/01/12 - 02/29/12
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice AmountFund 001 - General Fund
Department 080 - Building ManagementSub-Department 080 - Building Mgmt- Government Center
Account 63010 - Utilities- Electric1044 - City of Geneva 019800393900
Run by Finance Reports on 03/08/2012 08:45:36 AM Page 8 of 19
Administration Accounts Payable by GL Distribution
Payment Date Range 02/01/12 - 02/29/12
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice AmountFund 001 - General Fund
Department 080 - Building ManagementSub-Department 081 - Building Mgmt- Judicial Center
Account 52110 - Repairs and Maint- Buildings1391 - Fox Valley Fire & Safety Co 675626 3 SMOKE DETECTORS Paid by EFT #
Run by Finance Reports on 03/08/2012 08:45:36 AM Page 9 of 19
Administration Accounts Payable by GL Distribution
Payment Date Range 02/01/12 - 02/29/12
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice AmountFund 001 - General Fund
Department 080 - Building ManagementSub-Department 081 - Building Mgmt- Judicial Center
Account 63010 - Utilities- Electric1080 - City of Saint Charles 4548508010
Run by Finance Reports on 03/08/2012 08:45:36 AM Page 10 of 19
Administration Accounts Payable by GL Distribution
Payment Date Range 02/01/12 - 02/29/12
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice AmountFund 001 - General Fund
Department 080 - Building ManagementSub-Department 082 - Building Mgmt- Juv Justice Cntr
Run by Finance Reports on 03/08/2012 08:45:36 AM Page 11 of 19
Administration Accounts Payable by GL Distribution
Payment Date Range 02/01/12 - 02/29/12
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice AmountFund 001 - General Fund
Department 080 - Building ManagementSub-Department 083 - Building Mgmt- North Campus
Run by Finance Reports on 03/08/2012 08:45:36 AM Page 12 of 19
Administration Accounts Payable by GL Distribution
Payment Date Range 02/01/12 - 02/29/12
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice AmountFund 001 - General Fund
Department 080 - Building ManagementSub-Department 084 - Building Mgmt- Aurora Health
Account 63000 - Utilities- Natural Gas2253 - Nicor Gas 03243210006
3251 - Mechanical Inc CHI152122 OCH REPAIR LOOSE TOILER ON WALL
Paid by Check # 319394
01/15/2012 02/02/2012 02/02/2012 02/14/2012 85.00
Run by Finance Reports on 03/08/2012 08:45:36 AM Page 13 of 19
Administration Accounts Payable by GL Distribution
Payment Date Range 02/01/12 - 02/29/12
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice AmountFund 001 - General Fund
Department 080 - Building ManagementSub-Department 085 - Building Mgmt- Old Courthouse
Account 52110 - Repairs and Maint- Buildings1390 - Menards 12516 31210373/ fan brace
Run by Finance Reports on 03/08/2012 08:45:36 AM Page 14 of 19
Administration Accounts Payable by GL Distribution
Payment Date Range 02/01/12 - 02/29/12
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice AmountFund 001 - General Fund
Department 080 - Building ManagementSub-Department 085 - Building Mgmt- Old Courthouse
Account 52120 - Repairs and Maint- Grounds1390 - Menards 15740 OCH POST DRIVER,
Run by Finance Reports on 03/08/2012 08:45:36 AM Page 15 of 19
Administration Accounts Payable by GL Distribution
Payment Date Range 02/01/12 - 02/29/12
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice AmountFund 001 - General Fund
Department 080 - Building ManagementSub-Department 086 - Building Mgmt- Sheriff Facility
Run by Finance Reports on 03/08/2012 08:45:36 AM Page 16 of 19
Administration Accounts Payable by GL Distribution
Payment Date Range 02/01/12 - 02/29/12
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice AmountFund 001 - General Fund
Department 080 - Building ManagementSub-Department 086 - Building Mgmt- Sheriff Facility
Run by Finance Reports on 03/08/2012 08:45:36 AM Page 17 of 19
Administration Accounts Payable by GL Distribution
Payment Date Range 02/01/12 - 02/29/12
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice AmountFund 001 - General Fund
Department 080 - Building ManagementSub-Department 086 - Building Mgmt- Sheriff Facility
Run by Finance Reports on 03/08/2012 08:45:36 AM Page 18 of 19
Administration Accounts Payable by GL Distribution
Payment Date Range 02/01/12 - 02/29/12
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice AmountFund 101 - Geographic Information Systems
Department 060 - Information TechnologiesSub-Department 070 - Geographic Information Systems
6349 - The Office Pal 0039760-IN Inv#0039760-IN - GIS - Print Head for Plotter
Paid by Check # 319487
01/23/2012 02/07/2012 02/07/2012 02/14/2012 52.50
Account 60020 - Computer Related Supplies Totals Invoice Transactions 4 $655.20Sub-Department 070 - Geographic Information Systems Totals Invoice Transactions 8 $1,455.05
Department 060 - Information Technologies Totals Invoice Transactions 8 $1,455.05Fund 101 - Geographic Information Systems Totals Invoice Transactions 8 $1,455.05
Grand Totals Invoice Transactions 228 $265,050.70
Run by Finance Reports on 03/08/2012 08:45:36 AM Page 19 of 19
Administration Accounts Payable by GL Distribution
Payment Date Range 02/01/12 - 02/29/12
08/09/2011 tsn03/09/2012 tsn
GIS-Technologies719 S. Batavia Ave Bldg. CGeneva Il, [email protected]
CADTeam-Divisions & Consolidations Processed-Exceptions Processed-Subdivisions Processed-Subdivision Re-AlignmentsGISTeam-Cadastral Reproduction-Health Department Project-Finances-Resolution
Kane County IllinoisAdministrative Committee
Monthly Report for 02/2012
Sheriff Incident Tracker
KaneGIS (desktop)
KaneGIS (Internet)
ArcGIS
Thomas S. Nicoski, CIAO/I, GISPChief of GIS-Technologies
KaneCADr10
08/09/2011 tsn03/09/2012 tsn
Kane County Illinois
GIS-TechnologiesAdministrative CommitteeMonthly Report for 02/2012
Cadastral
CADTeam
A division document divides one parcel into more than one parcel while a consolidation document combines more than one parcel into one. 2
GIS-TechnologiesAdministrative CommitteeMonthly Report for 02/2012
CADTeam Subdivision Re-Alignments
605 subdivisions have been re-aligned out of 4,000+ subdivisions.
Before
After
Subdivisions Re-Alignments Completed
In Progress5
08/09/2011 tsn03/09/2012 tsn
CADTeam / GISTeam
Line Prints
Composites
OCE TDS 450
18” x 19” Pages
Will be available for over the
counter sales.
Annual Plots produced for SOA, DEV, and TWPs.
The annual Cadastral TaxMaps will be
available In PDF format.
Kane County Illinois
Cadastral Reproduction
In Progress
GIS-TechnologiesAdministrative CommitteeMonthly Report for 02/2012
Department Line Prints CompositesTownship Assessors 4302 4302Development Department 4302 4302Supervisor of Assessments 4302 4302Total 12906 12906
6
08/09/2011 tsn03/09/2012 tsn
Kane County Illinois
GIS-TechnologiesAdministrative CommitteeMonthly Report for 02/2012
GISTeam
Health DepartmentHealth Profile
Completed development for the Health Department for use on the Internet. 7
08/09/2011 tsn03/09/2012 tsn
Kane County Illinois
GIS-TechnologiesAdministrative CommitteeMonthly Report for 02/2012
Financials
The above represents the $16 that GIS receives from the GIS Fee (55 ILCS 5/3-5018) minus the $1 that the Recorder keeps for administration. The above information is taken from the Kane County Finance System.
Current Balance : $2,072,289.00as of 03/05/2012
8
Month 2009 2010 2011 2012December $49,381 $71,804 $125,661 $105,276January $56,443 $63,942 $121,692 $96,494February $70,476 $55,670 $92,968 $100,272March $81,216 $63,942 $102,688 April $72,668 $56,064 $82,950 May $67,998 $57,350 $88,548 June $84,343 $62,021 $97,110 July $77,676 $59,936 $86,306 August $66,242 $67,963 $104,656 September $63,436 $73,624 $101,464 October $63,086 $69,545 $113,256 November $62,006 $69,786 $112,288 Total $814,971 $771,647 $1,229,587 $302,042