Fraedom User Guide Updated May 2015 FRAEDOM USER GUIDE CREATED JULY 2015
Jan 02, 2016
Fraedom User Guide
UpdatedMay 2015
FRAEDOM USER GUIDE
CREATED JULY 2015
www.fraedom.com
• Click on Log In button
• Click on Blue Expenses Box to log in
• Enter your username - Your Fan• Enter your password - provided to you by Administrator
HOME SCREEN
• Click here to view the items requiring attention
• Click here to view all statements – past and present
Click on arrow to show all items requiring attention
Click to enter statement period
Shows that these statements are incomplete and require action
Click here to show all statements
CODING
Click on red X to enter the coding windows
Wizard or Coding?
• International Travel• Domestic Travel• Meals or
Entertainment
• All other coding
International Wizard
Simply split the expense into the appropriate boxes. Hover on for help. When fully allocated, click on comments to continue.
Enter Travel Details and then click on YES for Travel Diary. Save.
Travel Details will transfer to the following screen and also to statement and GL
Coding window appears with all expense codes and GST codes prefilled. Select CC/Project code and Save.
COMMENTS CODING
Select CC/Project
Expand dropdown Click Search
Searching
Type in the code if known OR Click on Search to return ALL codes
Searching cont.Whichever way you search, results
will appear in the bottom half of the window.
Click on the UP arrow to use the code.
Click on the right pointing arrow if you wish to save this code to your favourites if you use it regularly.
OR Search using a description
Domestic Wizard
Simply split the expense into the appropriate boxes. Hover on for help. When fully allocated, click on comments to continue.
Enter Travel Details and then click on YES for Travel Diary. Save.
Travel Details will transfer to the following screen and also to statement and GL
Coding window appears with all expense codes and GST codes prefilled. Select CC/Project code as previously outlined. Save.
COMMENTS CODING
Meal & Entertainment Wizard
Split the expense into the appropriate boxes. Hover on for help. When fully allocated, click on comments to continue.
Enter details and click Save. Details entered here will be transferred to following screen and also to GL.
Coding window appears with all expense codes and GST codes prefilled. Select CC/Project code as previously outlined. Save.
All other Coding
• Complete CC/Project code as previously outlined.
• Using same process, select expense code
• Select relevant Tax Code • Enter Expense Description.
This will appear on Statement and GL.
• Save
AND
Your statement now shows indicating that your coding is complete.
The means that approval is still required.
View Statement Report and print it. Hand printed statement, with all receipts and dockets to your supervisor .
Click on Mark Statement Complete to enable your supervisor to see and approve the online transactions.
Statements should not be marked complete until the end of the statement period
AND
Statement now shows in both columns. This indicates that transaction has been fully coded and approved by supervisor/approver.
If a is shown, your supervisor needs more information. Click on the icon and take appropriate action.
GST CODES/GUIDELINES
CONTACTS & LINKS
• Julie McConnell – Administrator 8201 3549
• Jana Nulty
Administrator
8201 2737• James Conlon –
Supervisor 8201 2058
• Purchase Card Policy https://www.flinders.edu.au/ppmanual/financial/purchasingcard.htm