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Transcript
Forward
I would like to take this opportunity to thank our college community, while there are many
names on the list there are several that rise to the top; Dr. Bernie Fradkin, a constant supporter of
our blog and how we can support our community with the current technology. Henry Bravo, Co-
Creator of Mr. Techie as well as his support of our community. As well as Kurt Faulknerloser of
Open Campus where Tech Tips has lived for the past two years. Mark Knight the Information
Architect Educational Services of RCCD and where Tech Tips will now be hosted. As well
as our college professors & staff who strive to improve their skills with emerging technologies.
A difficult and daunting task to say the least, but we will persevere for the betterment of our
students, community and world.
Thanks
Mr. Techie
As always should you need any help, please contact my assistant Anthony (Tony) Rizo below.
Riverside City College
Instructional Media Center
951-222-8000 x4094
Google Maps or MS Bing for Directions
Hi all, most everyone uses Google Map to find directions to a new location. But unless you subscribe to Google+ you can't share that map with anyone, or if you have an iPhone then you are out of luck as well, because Google likes to use the Android operating system. So how can an iPhone person like me send my map quest directions to my iPhone or anyone else's? With Microsoft Bing I can send my directions and a map to any web enabled smart phone. Here's how to do it; Do a search with MS Bing at http://www.bing.com/maps/?FORM=Z9LH2 Click on "Directions"
Fill in the start & stop addresses like you would normally do below.
Scroll to the bottom of your map on the left hand side under the directions, you'll see it says "Send to:" click on the "Mobile" link or the email link. I wanted to send directions to Mrs. Techie via her iPhone so I clicked on "Mobile"
Then fill out the rest of the information on the screen and viola, a text message will be sent and all the other person has to do is to click on the link with their web enabled smartphone and the directions will be downloaded into their smart phone's web browser.
Enjoy :) As always if you have any questions or suggestions for the next Tech Tip please do not hesitate to call my assistant Anthony who will be glad to answer your questions at x4094 or email him at [email protected]
July 24, 2012 by Anthony Rizo
Email to your Calendar pt. 2 for use with Outlook 2010
I didn't really expect to do a part two to this type of tip but I couldn't help myself. There are always more than one way to do things in every software application we use, and MS Outlook is no different. In just two mouse clicks I can add an email to my calendar! here's how to do it. Besides clicking on the image, you can also download to your computer by clicking the image download link. Step 1
highlight email
Step 2
select create appointment
Step 3 Now just fill out the appointment dialog box as you would normally.
appointment dialog box
Enjoy :) As always if you have any questions or suggestions for the next Tech Tip please do not hesitate to call my assistant Anthony who will be glad to answer your questions at x4094 or email him at [email protected]
July 24, 2012 by Anthony Rizo
Sending an email to your calendar w/ Outlook 2007 & 2010
Hi Everyone,
I love signing up for webinars don’t you? They are very convenient for those of us to want to squeeze more education into our already busy day. But you know how it is, you sign up for the webinar. Then you get the notification email. Then you have to enter in all of the information of the event into your Outlook calendar. Even if you are copying and pasting, it’s still a pain. Microsoft has a feature that will enable you to take that email and create a calendar event in just one mouse button and very little else. Left Mouse Button (LMB) drag your email onto the calendar icon
The appointment window will pop up automatically, but it may just flash up on the screen and appear to go away. Not sure why it does this, but do not worry it is just hiding below in your task bar.
task bar
Click on the calendar icon and the appointment window will pop up Simply type in the location and set the time, close the window and now what took you a couple of minutes to do before, now takes you two or three key strokes and a few seconds.
appointment window
Enjoy :) As always if you have any questions or suggestions for the next Tech Tip please do not hesitate to call my assistant Anthony who will be glad to answer your questions at x4094 or email him at [email protected]
May 21, 2012 by Anthony Rizo
Edutainment
The word Edutainment has been popping up in conversation after conversation with many faculty members I work with throughout the district. How we receive information these days is very important and very different, not to mention fast paced. Which tool to use? How much time do I need to learn this? For quick down and dirty, slide shows of events etc., I like to use both www.Flickr.comand www.Animoto.com in fact here is one I did within an hour of uploading my files to Animoto. These of course are my personal pictures of my peeps throughout the district at an event on the Riverside City College campus. http://animoto.com/play/DTxk97PnEMZlQ1QypJGAfQ I know really neat and quick! Here is another person who wanted a job at Slide rocket another web service that creates online slideshows. Watch her “Présumé” here Hanna Phan She also discusses how she used slide rocket to create her “Présumé”and then got a job there! But Mr. Techie I just want to use PowerPoint 2010 which is already on my computer!
Ok Joe Faculty, here’s how you can do that. 1.) Open PowerPoint 2.) Go to the File tab 3.) Click on New 4.) Select “Sample Templates” 5.) Select “Classic Photo Album” and follow the instructions in the slides.
Enjoy J As always if you have any questions or suggestions for the next Tech Tip please do not hesitate to call my assistant Anthony who will be glad to answer your questions at x4094 or email him at [email protected]
May 7, 2012 by Anthony Rizo
Accented Letters in MS Word
Hi Everyone, It's easier than you think to add that little accent above those international letters, review the following post.
Accented Letters in MS Word Ac-cent: A mark or symbol used in the printing and writing of certain languages to indicate the vocal quality to be given to a particular letter: an acute accent. (http://www.thefreedictionary.com/accent) 1.) Select the letter you want to add the accent to 2.) Click on the “Insert Tab”
3.) Now go to the very right hand side and look for “Symbol”
symbol menu
4.) Click on the “Symbol” button until you see “More Symbols”
5.) You’ll see this panel next
symbol-panel
6.) Now select the letter and click on the “Insert” button to replace your selected letter in your document, or email.
symbol panel 2
Enjoy J As always if you have any questions or suggestions for the next Tech Tip please do not hesitate to call my assistant Anthony who will be glad to answer your questions at extension 4094 or email him at [email protected]
September 22, 2011 by Anthony Rizo
MS OneNote Never Enough
With the advent of MS Office 2010, and Internet Explorer (IE9), MS OneNote keeps getting better. Now when you use IE9, Microsoft gives two options of sending your web links, pages images, and articles to OneNote for easy organization. Before while in IE we had to go to the Tools menu and select “Send to OneNote”
Now Microsoft gave us a couple of little icons that we can press.
If you don’t see the icons in your tool bar and you are running IE9, then you’ll want to add those by going to Tools>Customize.
Once you hit the Customize menu, you’ll be presented with a dialog box like the one below. Look in the left hand column for both of the OneNote icons and add them both, so they are both on the right hand side.
The Send to OneNote icon does exactly what it means, it send what you have selected from the web page into the OneNote tab of your choosing. The OneNote linked icon; taking linked notes in Microsoft OneNote 2010 Beta makes it easy to do research on your computer by letting you take notes in a docked OneNote window on your desktop while you work side-by-side in other programs or in your Web browser. Notes taken in this mode are automatically linked by OneNote to whatever you’re looking at in Internet Explorer, in Word documents, in PowerPoint presentations, or on another OneNote page in any of your notebooks. http://www.onenotehelp.com/2009/11/19/take-linked-notes-in-onenote-2010/ You now have another great tool at your fingertips, the only thing I need now is a keyboard shortcut. Now go out there and take some Happy Notes! Mr. Techie J
September 3, 2011 by Anthony Rizo
Video Blogging
Hey guys & gals, Last week, we went over blogging and I showed you my Kodak Zi8 pictured below. Just Google Kodak Zi8 and you’ll find all kinds of prices.
There are several reasons why I like this device; Easy to operate You can plug it into the wall for longer recording times You can drag the media from the SD card onto your computer and start editing in Windows Movie
Maker immediately A 32 gigabyte SD card will allow for 10 hours of recording, your card won't run out of space
anytime soon but your battery will certainly give out You can use an external microphone with it to get better audio Warning there is no headphone jack to listen to the audio while recording, but you can test it and
adjust the audio ahead of time You can add a wide angle lens or a telephoto lens just do an Amazon search fro these devices
I paid $6 ea. for a couple of additional batteries
Ok so this is great, but what do you do with your Zi8 Mr. Techie? Anything and everything, I mostly use it for extra B roll shots. But I did make a small documentary with it when I went to Kansas last semester which you can view here. http://www.youtube.com/user/RCCADM Shooting tips for the Zi8 or any camera for that matter. 1. Always use a tripod 2. And go to this website below and watch the video; 3. http://www.howcast.com/videos/269241-How-To-Get-the-Most-From-the-Kodak-Zi8-Pocket-Video-Camera Next time some of my own personal tips that will help you get the most out of your device. Mr. Techie :)
Blogging
As promised last week, here is my PowerPoint as well as my personal notes in a 2010 Word Doc
that I did not share with you at the time. If you decide to blog, let us know either here or on opt-
discuss and have fun. Don't try to over do it, it just takes a few minutes each week, pace yourself
for the semester.
What's the difference between a Blog and a Website? A blog is an asynchronous communication system in which the sender and receiver are not
concurrently engaged in real-time communication. Blogging is a three step process;
1.) Login
2.) Type your message
3.) Logout
To me, the Essence of Blogging is; “The ability for each and every page on the site, each and every article, to invite and display
feedback from readers--comments, as they're called in the blogging world. This is a dramatic
difference because it changes a monologue, a "brochure," into a dialogue with readers or
customers.” (Source: Dave Taylor, www.intuitive.com)
Stimulating communication, thoughts and ideas, hopefully enhancing the world around us…
Resources
http://www.intuitive.com/blog/whats_the_difference_between_a_blog_and_a_web_site.html
http://engage365.org/
http://en.wordpress.com/features/
http://www.youtube.com/watch?v=wZoZ-OrCfbY&feature=related
http://www.howtogeek.com/70443/what-you-said-whats-your-favorite-brainstorming-tool/
http://www.masternewmedia.org/news/2008/05/16/tags_and_tagging_how_do.htm
Blogging Part 2
Why I am into Blogging?
What are my reasons for doing this?
What do I hope to accomplish?
What ultimately happens to me for doing these activities?
What have I done?
How much time does it take?
Website: www.tonyrizo.com
Blog: http://opencampus.rcc.edu/groups/techtipslive/
www.facebook.com
http://www.youtube.com/watch?v=mgp7GwHxV14&feature=related
Blog and a Website?
A blog is an asynchronous communication system in which the sender and receiver are not
concurrently engaged in real-time communication. Blogging is a three step process;
1.) Login
2.) Type your message
3.) Logout
A website most is a form of static communication most of the time
Websites have become digital brochures,
Have a discussion board or other community involvement element
Tend not to be updated as quickly as a blog.
Tedium of publishing
Essence of Blogging
“The ability for each and every page on the site, each and every article, to invite and display
feedback from readers--comments, as they're called in the blogging world. This is a dramatic
difference because it changes a monologue, a "brochure," into a dialogue with readers or
customers.” (Source: Dave Taylor, intuitive.com)
Stimulating communication, thoughts and ideas, hopefully enhancing the world around us…
Tagging what is it? Why is it important?
"A tag is a relevant keyword or term associated with or assigned to a piece of information (a
picture, a geographic map, a blog entry, a video clip etc.), thus describing the item and enabling
keyword-based classification and search of information."
(Source: Wikipedia)
FaceBook vs Blogging
What is better?
Neither/Both
Utilize one to feed off of one to the other.
Yes you can search content on FaceBook but FB is not a CMS or Content Management System
Microsoft Word and Blogging
http://www.youtube.com/watch?v=weRl2ZnvwCQ&feature=related
Copy & Paste for Blogging
http://www.youtube.com/watch?v=faMyTlevV0M
WordPress CMS (Content Management System) & RCC
http://en.wordpress.com/features/
http://theme.wordpress.com/themes/sort/popularity/
VBlogging?
Should you do it?
Types of Blogs
Project blog Education blog Niche blog Blawg (legal blog)
Momblog Splog
(spamming)
Vlogging
(video blogging)
sketchblog
Photoblog tumbleblog typecasting phlog
political blogs travel blogs
(travelogs)
House blog Fashion blog
Blogs with shorter posts and mixed media types are called tumblelogs.
Blogs that are written on typewriters and then scanned are called typecast or typecast
blogs; see typecasting (blogging).
A rare type of blog hosted on the Gopher Protocol is known as a Phlog.
Resources
http://www.intuitive.com/blog/whats_the_difference_between_a_blog_and_a_web_site.html http://engage365.org/ http://en.wordpress.com/features/ http://www.youtube.com/watch?v=wZoZ-OrCfbY&feature=related http://www.howtogeek.com/70443/what-you-said-whats-your-favorite-brainstorming-tool/ http://www.masternewmedia.org/news/2008/05/16/tags_and_tagging_how_do.htm
May 17, 2011 by Anthony Rizo
Math Teachers or Math Geeks!
PowerPoint can include equations!!! I didn’t know this until recently working with Dr. Susan Mills our 51st Distinguished Faculty Lecturer. As I was working with her, we were having a heck of a time inserting equations into PPT. The reason is that they buried that feature, in the object menu. We'll be working in PPT 2007, and this feature is here.
Here I inserted a simple equation.
Once you have done this simply go to File> Exit and Return to Presentation.
Now your equation will come out looking very small, seen below. This is an easy fix, just grab one of the corners and drag it out to make it larger.
As you can see, the fonts of my equation look nice and sharp! And there you go! Have fun making equations in PPT and showing them up on the big screen. Thanks for stopping by. Mr. Techie
May 13, 2011 by Anthony Rizo
MS PowerPoint 2010
I’ve recently had the opportunity to work with MS PowerPoint 2010, and let me tell you, there are some significant differences between 2010 & 2007. I’ve listed the features I’ve worked with recently in bold below. Video – One of the coolest things about incorporating video into your PPT 2010 is that now it embeds video directly into your presentation, whereas before you had to package everything together to ensure it played when you went from computer to computer. You still have the same familiar movie options though. Except now you can trim the video within PPT.
video tools
While PPT 2010 accepts many different video formats, I would highly/strongly recommend that you use .WMV (Windows Media Video) for more info on this format; http://en.wikipedia.org/wiki/Windows_Media_Video
Import Slide – Is hidden under the reuse slide option;
Import Slide
Then just navigate to your presentation where you want to grab your slide from, double click it and you are ready to rock and roll.
Package for CD – This feature was in 2007 as well, but specifically for 2010 this is important, as many people are still using 2007 and even 2003. So if you have any type of media in your PowerPoint, you’ll want to ensure that you publish it with that in mind. By doing so, you will be compatible with earlier versions of PowerPoint.
Package for CD
I also highly recommend that when you do this, you test it out on another computer from your flash drive right afterwards so you can make adjustments if needed. Video Part 2 – As I mentioned previously PPT now accepts many video formats, except for Apple’s QuickTime Movie. Well this makes sense, if you really think about it. Never the less the best format that works with PPT is the WMV format. What I typically do is bring my video into Windows Live Moviemaker and save it out as a movie for my computer.
Live Movie Maker
After you have your movie imported into Windows Live Movie Maker (WLMM), save your movie for computer, this makes it the perfect size for playing back in PPT 2003, 2007 or 2010. The problem many people run into is the processing power of the computer they are trying to play the video on and the size of the video itself. Microsoft took care of this for us by creating a preset that makes it easy for us to use. I still highly/strongly recommend that you test out the file onto the computer you will be playing it on to ensure its compatibility. Thanks for stopping by, the next entry will be how to trim your video in 2010 and is it wise to do that? For more info on the new features please visit Microsoft; http://tinyurl.com/2ddcty7 Thanks for stopping by. Mr. Techie
May 12, 2011 by Anthony Rizo
Tech Club Winner
Well the moment you all have been waiting for! The winner of the Tech Club mouse pad is Connie Hagar from Open Campus who sent in this great picture!! Congratulations Connie!!
And here is Connie receiving the coveted Tech Club mouse pad!
April 19, 2011 by Anthony Rizo
Convert MS Word 2010 to MS OneNote
Well, we’re back from Spring Break and though I did not announce the winner of the Tech Club mouse pad on the 8th doesn’t mean that I forgot about it! I’ll be posting the winner this Friday!! So stay tuned. Onto another note; I’ve mentioned Microsoft’s OneNote before and even provided links about it. But what happens when you want to go from MS Word to MS OneNote? I have recently needed to do this as I wanted to keep extremely organized on this particular project so here is a quick tutorial on how to do just that!! 1.) With the document loaded into MS Word 2010, Select File>Print, you’ll notice that number three in the image below, displays the default printer you are using, you will change this to "Send to OneNote".
Click for full-size image
2.) From the drop down menu switch from your default printer to “Send to OneNote” like the image below.
Click for full-size image
3.) So now your “printer” setting should look like the image below.
4.) Now all you have to do is Print to OneNote!
There you have it; OneNote will open up automatically and ask you where you want to put it in your collection of note books. One important note here, make sure that you change your printer settings back to their original settings so you can actually print to paper. Ok, happy One Noting! Ok, that’s really not a word but more of a Techi-ism J
March 25, 2011 by Anthony Rizo
Mr. Techie Tech Club
Happy March everybody!! I want to give a quick shout out to Ernie Arellanes of the Digital Library who gave a great money saving tip on printing large PowerPoint handouts!! Thanks Ernie!! Keep the tips coming in! If you or any of your buddies, colleagues, co-workers, faculty, administrators have a tip that you think would be good to share, pass it along to me and we’ll put it up on the blog. If you don’t have the time, to put something together, send me a quick text based tutorial and I’ll work up the graphics for it! Let’s share the information! Ok, have you seen Mr. Techie on campus? I have! And I want to thank all of my test subjects who let me take their picture with Mr. Techie, maybe you’ll recognize them? If so send them and me a quick email. Believe it or not, you can have Mr. Techie on your desk just like them. I’ve attached the pictures of our campus co-workers as well as a template of Mr. Techie. All you have to do is download the template, print it out, cut him out and glue him together, and he’ll be ready for your desk. Wait there’s more, the first person that cuts out Mr. Techie, glues him together and takes a picture of you and him at your desk within the next two weeks (by April 8th) and emails me that picture you will win the coveted Tech Club mouse pad! So far there is only one in existence, so you will be the first one! on campus to have this rare item and will then also be the envy of everyone else throughout the district! (btw, I downloaded and revamped the template for Mr. Techie from http://pepetz.com/blog/2012/03/21/mr-techie/) Have fun !
(tech club mouse pad)
So download the template cut him out, and have your buddy take your picture and send it into me. Thanks Mr. Techie
March 8, 2011 by Anthony Rizo
Printing PPT in Text Outline Only
March 07, 2011 There are various ways to print your PowerPoint slides and Ernie Arellanes from the Digital Library brings us a quick tip for doing just that. The following steps convert PowerPoint slides to text only, saving costly color toner printing expenses. Often I will go into meetings and all attendees will have full-size, color copies of a presentation. Please consider these tips if you are recommending folks to print any large presentation, in the name of helping to lower RCC’s printing costs. 1. When you have the target presentation open in MS PowerPoint (2007 shown), at upper left, click on the Office Button, then select Publish > Create handouts in Microsoft Office Word (I have attached a larger screen shot at the bottom of this article)
2. Then Select the Outline Only option, then say OK (This automatically will open an MS Word doc, with your presentation data already displayed)
3. Now to reduce the fonts for the purpose of condensing page count, while in WORD, do CTRL-A (to select/highlight all data), now change font size to 12, then do CTRL-L to align text LEFT, for easier reading 4. Now you can print or save, whichever you like These steps above reduces 41 pages to 7 in the portrait format. This helps you save in paper & toner expenses. Other Print Cost Savings Ideas below: 1. Resist printing on colored paper 2. Printing in black or grayscale instead of color ink/toner 3. Scanning distributable materials into a .PDF for email or e-distribution 4. Posting the doc online to your SharePoint’s Library and just sending the link to the doc for read-only viewing (which still allows the option to print if user desires) 5. Don’t print every email and attachment you receive. You can download a full resolution image of the screen capture "Print to Word" below, if you opt to view it within the web blog, it will not display at full resolution. Mr. Techie :)
February 19, 2011 by Anthony Rizo
Secure PDF File
A quick shout out to Dr. Oliver Thompson, without his need for this workflow I would not be able to blog about this. Dr. Thompson wanted to share information from websites that demonstrated the correct format of how to write a paper for his class etc... At the same time he wanted to prevent his students from just copying the text and pasting it into their own papers as if it were their work, thus allowing his students to develop critical thinking skills instead of copy and paste thinking skills. So with a little bit of research I was able to grab information from a website, bring it into MS Word and publish/save the document as a secure .PDF file that his students would be able to view but not copy and paste from. You will notice that once you create this secure .PDF file, you can still highlight the text as if you are going to copy it, but the document will prevent you from actually using the copy function all together. The only way that someone would be able to copy the text verbatim would be to take a screen grab (picture) and type the text into a Word document by hand and we all know that, that will most likely not happen.
Step 1: Ensure you are on the Acrobat Tab.
Step 2: Click on the "Create PDF" file icon on the right hand side. This will bring up a save as
dialog box, asking you where you want to save your PDF file. Do not click save yet!
Step 3: Instead of save, click on the "Options…" button.
Step 4: Check mark "Apply Security" this will enable you to secure the text in your PDF file.
People will be able to highlight the text, but they will not be able to copy and paste.
Step 5: Once apply security is enabled select OK.
Step 6: Check mark "Restrict editing…"
Step 7: Enter an easy to remember password.
Step 8: Re-enter your password.
Step 9: Save your PDF file where ever you like.
Thanks Mr. Techie :)
February 4, 2011 by Anthony Rizo
Microsoft OneNote Templates
We are in the age of self customization, but actually we've been doing it for quite sometime, and Microsoft has been there along the way. I was playing with OneNote yet again and noticed that I could customize it! With some premade designs! Very cool! See the image below to learn how to use the canned templates. Next week, how to make your own OneNote templates. Have fun and let me know what you think. Mr. techie :)
January 31, 2011 by Anthony Rizo
Microsoft OneNote
Microsoft OneNote, is it beneficial? Well if you're like me and you troll through allot of information on the Internet and need a way of keeping it organized instead of all those miscellaneous folders on your hard drive then this is the application for you. Remember when you were in school and you had that great big 5 subject notebook that was neatly tabbed and color coded so you could get to your subject quickly and easily? Well this is an electronic version of that on steroids! You can make multiple notebooks, with countless pages of notes within those tabs; for example I have a video camera notebook. Within that note book I have several tabs that pertain to different cameras, visual effects, HDSLR cameras and color correction to name a few. Yet within those tabs you can add hyperlinks, media such as audio or video and pictures... One of the coolest things is that when you use MS Internet Explorer you can immediately send a web page entirely or just a portion of that website to OneNote and it will maintain the correct formatting as well as images and hyperlinks to your OneNote page, with a copy of the web link as reference. Wait it gets better, let’s say that you are conducting some research on the internet and while yes you can save the link as a bookmark; but you don’t need the whole website you only need a portion of the site. You can highlight what you need and send only that portion to OneNote! This makes it easier to create a Word document that combines images, descriptions and other facts you might need. Download my Final Kodak Review at the end of the article. I was able to insert a table into my word document and copy and paste my images, text and pricing information into my document quickly and easily after I gathered all of the information off of the web.
Select text and images.
Once you've got the text and other information selected in Internet Explorer, goto the "Tools" menu and LMB click on "Send to OneNote"... viola!
You should now have something like this.
OneNote Page
Check out the link below to see what else you can do with OneNote; http://office.microsoft.com/en-us/onenote/
January 14, 2011 by Anthony Rizo
Co-authoring in Word 2010
Microsoft has done it again! Maybe not as quickly as we would have liked, but to be honest. Better late than never! Co-authoring has come to Word 2010, whether you are on a SharePoint server or on the cloud. Have a look at this two minute video explaining the benefits and how you too can do it. Couple this technology with web conferencing and you are now an unstoppable force of productivity to be reckoned with! I have not had a chance to test it out just yet, my plan is to download it this weekend and start running through it's features, so keep an eye out as I'll be commenting on the latest version of Office 2010 in the near future. http://tinyurl.com/MS-CoAuthoring Mr. Techie :)
January 9, 2011 by Anthony Rizo
CES 2011
Happy New Year!! CES 2011 or for the rest of us, Consumer Electronic Show. CES is where the big and small companies show case their hardware/software for the public to see. Some of the most interesting things happen when the CEO's of these big companies address the public in their keynote speeches. Whether you are a geek or not this is one of the many places to see what technology is coming out in the coming year that could make our lives easier or more complicated depending on how you look at the glass :) Check out the link when you get a chance and if you can watch one of the keynote speeches such as Steve Ballmer Microsoft CEO I would highly recommend it. http://www.cesweb.org/ Mr. Techie :)
Tech Tips Wiki
Welcome to the Tech Tip wiki. We'll be putting up information that will better explain what the software engineers have created for us to use.
Collate Printing (Feb. 15, 2011)
Do you have a document that has more than one page? One that maybe has 5+ pages? Ok, I know I do! but then you have to print that 5 page document, then you have to layout the pages in stacks and sort them yourself. What if I told you that you could print them already collated? and then all you have to do is seperate and staple them? It's easier to do than you think and it can be done with any program as this is a standard print feature. Check out the image below, when you go to print just ensure that Collate is check marked! Viola, sort and staple... you're done!!!
More Outlook Shortcuts
I love keyboard shortcuts! I really just can't get enough of them! and literally there are so many in each of the various software packages we use on a daily basis. What I think is convenient though is the fact that software creators added the shortcuts to the actual menu, for example, Microsoft OutLook. The three components I need to typically flip through are Email, Calendar & Notes. Well, before I did it the old fashioned way, by mousing up to the menu or button and clicking it. Now I know there were keyboard shortcuts for this function, but I was too lazy to utilize them, at least until now. Don't just check out the image below, try them out and tell me how they are working out for you? Mr. techie :)
MS Outlook ShortCuts
LMB? RMB? What does it mean. Simply put LMB is an acronym for Left Mouse Button click; where as RMB stands for Right Mouse Button click.
MORE LABS
As I mentioned last week, quite a few companies have open labs with extra utilities or applications that they would like to share with you at no cost, except for an email address. Below are two more companies, Google and Adobe (makers of Photoshop) have fun :) http://www.googlelabs.com/ http://labs.adobe.com/technologies/
OFFICE LABS
It seems as almost every large software company has a lab, and Microsoft is no exception. Check out Microsoft Office Labs when you get the chance, sometimes just poking around a lab will spark that little creative fire inside you. http://tinyurl.com/MS-Office-Labs
CLOSING A DOCUMENT OR MS OFFICE
APPLICATION SHORTCUT:
Did you know that holding down the Ctrl key plus the "w"key will close your MS Office document while keeping the program open.
Click for full-size image
ENLARGE WEB CONTENT:
Did you know that holding down the Ctrl key plus the +/= (plus/equal) key will enlarge the content within your web browser?
Control plus key
You can also shrink the content by just holding down the Ctrl key plus the _/- (underscore/minus) key.
control and minus key
ALT key:
Did you know that when you hold down the Alt key while in any Microsoft product, it will show you keyboard shortcuts? Try it whenever you are in a Microsoft product, below is a picture of MS Word where I held down the Alt key. For example if I want to immediately go to the Page Layout tab, I don't have to have to drag my mouse all the way up to the top of the page, all I have to do is press the key Alt plus the "p" key together and the Page Layout tab will open up.
Word Shortcuts
alt key
INTRANET:
An intranet is a private computer network that uses Internet Protocol technologies to securely share any part of an organization's information or network operating system within that organization. http://en.wikipedia.org/wiki/Intranet At least that is the description from Wikipedia. What does this mean for the rest of us? Simply put it is a secure network for our electronic documents and communications, that no one can just access or hack into. If you tried to log into our Intranet here on campus from home or any other place not on a district computer, you would not be able to do it. But while you are on campus using a district computer, as long as you have the right credentials, i.e. log in and password more than likely you have access to our Intranet. Why is this good? Because an Intranet is a secured network, that means that no one from the outside can hack in and delete or change information. If you haven't checked out our districts Intranet, I would recommend that you do so, there is a lot of information and forms there available for download that you can use. MICROSOFT OUTLOOK KEYBOARD SHORTCUTS: Did you know that you can quickly reply to an email with just two quick keys from your keyboard? CTRL+r With the email selected, (see below) press CTRL + r (together) and your email will instantly pop-up in reply mode!
After you've finished typing in your response, simply hit CTRL+Enter (together) and your email will be sent off immediately. RSS Feeds: RSS stands for Really Simple Syndication. What does that mean to the rest of us? Well really to me it just means I can subscribe to my favorite blogger such as "Tech Tips Live" so when it is updated, I automatically get notified that an update has occurred. Whether you are in Internet Explorer, Safari or Firefox (to name just a few of the most common) you should see a small orange icon. See the attached image. When you click on this icon, notice at the bottom of the first paragraph you will see it say "subscribe to this feed" go ahead and click on it to subscribe, you won't regret it. For a more thorough definition, here is a link to Wikipedia; http://en.wikipedia.org/wiki/Rss
Snipping Tool
Did you know that Microsoft Windows Vista, Windows 7 (all versions) now have a "snipping Tool" to take a quick screen grab of a part of your desktop that you define?
Check out the MS website here; http://windows.microsoft.com/en-US/windows-vista/Use-Snipping-Tool-to-capture-screen-shots
PrtScn (Print Screen)
Well what happens if you are still on Windows XP? Well you don't have that feature, instead you'll have to do a screen grab the old fashioned way. Press the "PrtScn" on your keyboard.
When you do that it instantly takes a picture of your desktop, it doesn't matter what application you have open! now that the image is in the computers buffer (a mysterious place on your hard drive) you'll need to paste that image into another application. Such as MS Paint, MS Word, Photoshop, or pretty much any other image manipulation software. 1.) Hit PrtScn" 2.) Open MS Paint 3.) Press the Control Key and the "v" key together on your keyboard (crtl+v) to paste the image into MS Paint and viola your screen grab is now in MS Paint and you can save out the image as pretty much anything you want as well email that picture to anyone you like.
MS Office File Formats:
It happens from time to time, you are working in MS Office 2007 and you save your document and email it to your boss, buddy, teacher and they are unable to open it. It is probably because they are not using the same version of MS Office as you are. So when saving your document, the best thing to do is to save two versions, one for email and one for yourself in the MS 2007 version. You can tell these versions apart because the Office 2003 file extension is .doc or myfile.doc; 2007 file extension is .docx or myfile.docx; The reason is simply that there are more graphic features that 2007 uses that version 2003 doesn't have. So if you want to save those really cool graphics you made then make sure to save it in the 2007 format. Check out the image below; if you want to save your document that is compatible with Office 2003 and earlier.
Related Documents
